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Home My WebLink About01232024 Board of Public Works MeetingCITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA January 23, 2024 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/2024BPW-Hybrid 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Page 1 1. REVIEW OF MINUTES A. Approve Agenda Review, and Regular Meeting Minutes of January 4, and January 9, 2024 2. AWARD BIDS AND APPROVE CONTRACTS A. Liberty Tower TIF Project - Parking Garage – Project No. 123-054R 1. Company: RAM Construction Services of Michigan, Inc. 2. Amount: $1,170,220; Base Bid Plus Alternates 1 & 3 3. Funding: PR-00027141 3. AWARD QUOTATIONS AND APPROVE CONTRACTS A. Northwest Elevated Tank Valve Vault Coating – Project No. 122-018B 1. Company: Jetco, Ltd. 2. Amount: $46,486 3. Funding: PR-00029298 4. CHANGE ORDERS A. Coal Line Trail, Phase IIB – Project No. 122-035 1. Company: Indiana Department of Transportation, Milestone Contractors North, Inc. 2. Change Order No.: 5 3. Description: To Extend Intermediate Completion Date. Everything Else Stays the Same 4. Increase Amount: Ninety-Eight (98) Days; Completion Date: May 1, 2024 5. Funding: PO-0025244 B. LaSalle Streetscape – Project No. 122-013R 1. Company: Milestone Contractors North, Inc. 2. Change Order No.: 2 3. Increase Amount: $97,575.86 4. Percent of Increase: 1.67% 5. Total Percent Change: 5.30% 6. Revised Contract Amount: $5,955.090.16 7. Funding: PO-0023705 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA January 23, 2024 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/2024BPW-Hybrid 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Page 2 C. The Hill TIF Project - Site Work – Project No. 123-030 1. Company: Majority Builders, Inc. 2. Change Order No.: 1 (Final) 3. Increase Amount: $23,214 4. Percent of Increase: 4.87% 5. Revised Contract Amount: $500,000 6. Funding: PO-0024347 5. PROJECT COMPLETION AFFIDAVITS A. Small Drainage Improvements – Beale St. & Chapin St. – Project No. 121-006B 1. Company: HRP Construction, Inc. 2. Final Contract Amount: $177,765.50 3. Funding: PO-0023950 6. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A. 2024 Water Works Utility Service Line Repair Program B. 2024 Sewer Insurance Lateral Repair Program C. Wastewater Treatment Plant CNG Compressor Upgrade – Project No. 119-109R 1. Title Sheet 2. Funding: PR-00027076 D. Demolition of 1000 W. Sample St. (Former Fun FX Bldg.) – Project No. 123-014 1. Funding: PR-00030442 E. Wastewater Treatment Plant Degrit Building Yard Piping Replacement – Project No. 123-031A 1. Title Sheet 2. Funding: PR-00030459 7. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Release of Utility Easement – Five Corner, LLC 1. Description: Associated with Alley Vacation at 1200 Block of Howard St. B. Amendment No. 1 to Professional Services Agreement – DLZ Indiana, LLC 1. Description: Design Services for Bendix Drive Improvements (Lathrop to Voorde) Project No. 121-047 2. Amount: NTE $270,954 3. Funding: PO-0015848 C. Real Property Transfer Agreement – South Bend Mutual Housing Cooperative 1. Description: Request to Transfer City Property at 324 Cottage Grove for Development of Affordable Housing CITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA January 23, 2024 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/2024BPW-Hybrid 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Page 3 D. Wayfinding Signs Agreement – Indiana Department of Transportation 1. Description: Policy for Guide Signs to be Installed and Maintained at Various Locations in South Bend & St. Joseph County, Phase III, Project No. 123-013 E. Right of Entry for Demolition Agreement – Jerid Enterprises, LLC 1. Description: Allows Contractor onto Parcels Adjacent 1000 W. Sample St.- Former Fun FX Building for Purposes of Demolition through Indiana’s Unsafe Building Law Project No. 123-014 F. Right of Entry for Demolition Agreement – Shark Investments LLC 1. Description: Allows Contractor onto Parcels Adjacent 1000 W. Sample St.- Former Fun FX Building for Purposes of Demolition through Indiana’s Unsafe Building Law Project No. 123-014 8. LICENSES AND PERMITS A. Street Closures for Special Events 1. Event: Girls on the Run Michiana 5K a) Date/Times: May 18, 2024; 5:00 a.m. to 12:00 p.m. b) Location: Wall St. to S. Greenlawn Ave., Belmont Ave., S. Twyckenham Dr., Sunnymede Ave., E. Wayne St., S. Sunnymede Ave., E. South St., Longfellow Ave., and back to Wall St. c) Favorable Recommendations 2. Event: St. Patrick’s Day Parade a) Date/Times: March 16, 2024; 9:30 a.m. to 1:00 p.m., No Parking 7:00 a.m. to Noon (Along Route) b) Location: S. Frances St. at E. Jefferson Blvd., Jefferson Blvd. to N. Niles Ave. c) Favorable Recommendations; Rain Date March 23, 2024 9. TRAFFIC CONTROL DEVICES A. Reserved Handicapped Accessible Parking Space Sign 1. Location: East Side of Lafayette, North of Jefferson Blvd., #5 a) All Criteria Met B. New Installation – (2) No Parking Right Arrow Signs & Here to Corner 1. Locations: a) Indiana at Catalpa b) All Criteria Met C. New Installation – (2) No Parking This Side of Street Signs 1. Locations: a) Fuerbringer St. b) All Criteria Met CITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA January 23, 2024 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/2024BPW-Hybrid 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Page 4 D. New Installation – (8) No Parking Right Arrow Signs & Here to Corner 1. Locations: a) Intersection of Woodward & Yukon b) All Criteria Met E. New Installation – (2) Stop Signs 1. Locations: a) Intersection of Kaley St. & Linden Ave. b) All Criteria Met F. New Installation – (2) Stop Signs 1. Locations: a) Intersection of Colfax Ave. & Sunnyside Ave. b) All Criteria Met 10. CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE A. 51611 Villager Parkway – Water/Sewer 11. CLAIMS A. Ratification of Preapproved City of South Bend Claims Payments 1. Claim Nos.: GBLN-70708, GBLN-70896 a) Date: 01/02/2024 b) Amount: $83,549.51 2. Claim No.: GBLN-70673 a) Date: 01/02/2024 b) Amount: $1,558,311.23 12. PRIVILEGE OF THE FLOOR 13. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible.