HomeMy WebLinkAbout12192023 Board of Public Works MeetingREGULAR MEETING DECEMBER 19, 2023 285
REGULAR MEETING DECEMBER 19, 2023 The Regular Meeting of the Board of Public Works was convened at 9:30 a.m. on Tuesday,
December 19, 2023, by Board President Elizabeth A. Maradik in the 13th Floor Conference
Room of the County-City Building, 227 W. Jefferson Blvd., South Bend, Indiana. The meeting was also streamed live to the public via Microsoft Teams. Board Clerk Theresa Heffner confirmed the presence of Board President Elizabeth A. Maradik, Vice President Joseph Molnar, and Board Members Gary Gilot (Virtual), Murray Miller, Briana Micou, and Board Attorney
Michael Schmidt, with a roll call. President Maradik reminded virtual attendees to mute their
microphones and turn off their cameras when not speaking, and to save their questions and comments for the Privilege of the Floor. APPROVE MINUTES OF PREVIOUS MEETING
Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the minutes
for the Agenda Review Session and Regular Meetings of the Board held on December 7, and December 12, 2023, were approved. ELECTION OF 2024 BOARD OF WORKS PRESIDENT AND VICE PRESIDENT
Upon a motion made by VP Molnar to nominate Elizabeth Maradik for President, seconded
by Mr. Miller and carried by roll call, Ms. Maradik was approved to be President of The Board of Public Works for 2024.
Upon a motion made by Mr. Miller to nominate Joseph Molnar for Vice President, seconded by President Maradik and carried by roll call, Mr. Molnar was approved to be Vice President of The Board of Public Works for 2024.
AWARD BID AND APPROVE CONTRACT – BERCLIFF ESTATES SEWER SEPARATION – PROJECT NO. 122-016C (PR-00028773) Ms. Rebecca Plantz, Engineering, advised the Board that on December 12, 2023, bids were received and opened for the above referenced project. After reviewing those bids, Ms. Plantz recommended that the Board award the contract to the lowest responsive and responsible bidder,
Milestone Contractors North, Inc., in the amount of $662,940. Therefore, VP Molnar made a motion that the recommendation be accepted, and the bid be awarded, and the contract approved as outlined above. Mr. Miller seconded the motion, which carried by roll call. AWARD QUOTATION AND APPROVE CONTRACT – NORTHWEST ELEVATED TANK
SITE RESTORATION – PROJECT NO. 122-018A (PR-00029295) Ms. Rebecca Plantz, Engineering, advised the Board that on December 12, 2023, quotations were received and opened for the above referenced project. After reviewing those quotations, Ms. Plantz recommended that the Board award the contract to the lowest responsive and responsible quoter, Acorn Landscaping LLC, in the amount of $31,759. Therefore, VP Molnar made a
motion that the recommendation be accepted, and the quotation be awarded, and the contract approved as outlined above. Mr. Miller seconded the motion, which carried by roll call. APPROVE CHANGE ORDER NO. 1 – NEIGHBORHOOD IMPROVEMENTS - LONGFELLOW AND SOUTH – PROJECT NO. 121-048B (PO-0020877)
President Maradik advised that Ms. Leslie Biek, Engineering, has submitted change order number 1 on behalf of Rieth-Riley Construction Co., Inc., indicating the contract amount be increased by $72,000 with an additional seventy-six (76) days for a new contract sum, including this change order, in the amount of $513,412.71 with a new completion date of November 30, 2023. VP Molnar noted that the addition of trees will also extend the completion date but will
approve this Change Order for now. Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the change order was approved. APPROVE CHANGE ORDER NO. 2 – 2023 BRICK SPOT REPAIR – PROJECT NO. 123-057 (PO-0025677)
President Maradik advised that Mr. Scott Kreeger, Engineering, has submitted change order number 2 on behalf of Acorn Landscaping, LLC, indicating the contract amount be increased by $22,172.75 for a new contract sum, including this change order, in the amount of $202,970.75. Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the change order was approved.
REGULAR MEETING DECEMBER 19, 2023 286
APPROVAL OF AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA The following agreements/contracts/proposals/addenda were submitted to the Board for
approval:
Type Business Description Amount/ Funding Motion/ Second
Authorization for Entry Stantec Consulting
Services
Authorizes Entry for Sewer Vapor Sampling at
Three (3) Manholes near
South Bend Ave. & N. Hill St.
N/A VP Molnar / Mr. Miller
Professional Services Agreement
Christopher B. Burke Engineering, LLC
Construction Inspection Services for Cleveland Rd. and Ameritech Dr. Intersection Improvements Project No. 122-049
$95,555 (PR-00029417) VP Molnar / Mr. Miller
Amendment No. 1 to
Professional Services Agreement
Arcadis U.S., Inc. Construction Administration Services
for WWTP Final Clarifier 1, 2, and 3 Project No. 119-069
$175,100; New Adjusted
Total: $968,870 (PO-0000413)
VP Molnar / Mr. Miller
Amendment No. 3 to Owner-Engineer Agreement
Donohue & Associates, Inc. Cost Alternatives Analysis & Geotechnical Engineering Services for South Well Field Water Treatment Plant
Improvements Project No. 117-059
$15,400: New Adjusted Total: $447,395 (PO-0000038)
VP Molnar / Mr. Miller
UNFAVORABLE RECOMMENDATION - PETITION TO VACATE THE ALLEY AT 432 S. LAFAYETTE BLVD. President Maradik indicated that Mr. Steve Matteson, has submitted a request to vacate the above referenced alley. President Maradik advised the Board is in receipt of unfavorable
recommendations concerning this vacation petition from the Public Works Department, Fire
Department, Police Department, and Community Investment who all state the request does not meet two (2) of the criteria of I.C. 36-7-3-13. President Maradik noted that the memo from staff indicated that there is a utility conflict related to this alley. Therefore, VP Molnar made a motion to send to the Common Council with an unfavorable recommendation. Mr. Miller seconded the
motion which carried by roll call. FAVORABLE RECOMMENDATION - PETITION TO VACATE THE ALLEY AT 914 E. JEFFERSON BLVD. President Maradik indicated that Ms. Angela Smith, has submitted a request to vacate the above
referenced alley. President Maradik advised the Board is in receipt of favorable
recommendations concerning this vacation petition from the Public Works Department, Fire Department, Police Department, and Community Investment who all state the request does meet all four (4) of the criteria of I.C. 36-7-3-13 contingent upon the removal of the approach. Therefore, VP Molnar made a motion to send to the Common Council with a favorable
recommendation. Mr. Miller seconded the motion which carried by roll call. APPROVE/DENY TRAFFIC CONTROL DEVICES Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the following traffic control device request was approved:
NEW INSTALLATION: Handicapped Accessible Parking Space Sign LOCATION: 605 S. Illinois St. REMARKS: All Criteria Met
NEW INSTALLATION: Reserved Handicapped Accessible Parking Space Sign LOCATION: North Side of Jefferson Blvd., North of Lafayette, #4 REMARKS: All Criteria Met
REGULAR MEETING DECEMBER 19, 2023 287
RATIFY PREAPPROVED CLAIMS PAYMENTS VP Molnar stated the Board received notices of the following preapproved claim payments from
the City’s Department of Administration and Finance:
Name Date Amount of Claim
City of South Bend Claims GBLN-68921, GBLN-68899 12/05/2023 $1,004,435.97
City of South Bend Claims GBLN-68643 12/05/2023 $3,542,737.89
Each claim is fully supported by an invoice; the person receiving the goods or services has approved the claims; and the claims have been filed with the City Fiscal Officer and certified for accuracy. Therefore, upon a motion by VP Molnar, seconded by Mr. Miller, and carried by roll
call, the Board ratified the preapproved claims payments.
PRIVILEGE OF THE FLOOR
ADJOURNMENT
There being no further business to come before the Board, President Maradik adjourned the meeting at 9:50 a.m.
January 9, 2024