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Home My WebLink About01092024 Board of Public Works MeetingCITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA January 9, 2024 – 9:30 a.m. Virtual Meeting Link http://tinyurl.com/2024BPW-Hybrid 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Page 1 1. REVIEW OF MINUTES A. Approve Regular Meeting Minutes of December 19, 2023 2. AWARD BIDS AND APPROVE CONTRACTS A. 2023 Guardrail & Handrail Installation & Replacement – Project No. 122-043R 1. Company: LaPorte Construction Co., Inc. 2. Amount: $334,670 3. Funding: PR-00022501 B. City of SB Wayfinding Signage Program, Phase III – Project No. 123-013 1. Company: Geograph Industries, Inc. 2. Amount: $186,035; Base Bid Plus Alternates 1 & 2 3. Funding: PR-00028908 3. CHANGE ORDERS A. Fire Station No. 8 Replacement – Project No. 122-034 1. Company: R. Yoder Construction, Inc. 2. Change Order No.: 1 3. Increase Amount: $158,704.48 4. Percent of Increase: 4.28% 5. Revised Contract Amount: $3,862,554.48 6. Funding: PO-0026318 4. PROJECT COMPLETION AFFIDAVITS A. MarMain Apartments Roof Replacement – Project No. 122-061 1. Company: Slatile Roofing and Sheet Metal Co., Inc. 2. Final Contract Amount: $484,062 3. Funding: PO-0021898 5. RESOLUTIONS A. Resolution No. 01-2024 A Resolution of the City of South Bend, Indiana Board of Public Works for the Disposal of Surplus Property 1. Description: Patrolman First Class James Wolff’s Firearm 6. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Dedicated Improvements Agreement – Beacon Health System Memorial Hospital 1. Description: Install Temporary Asphalt Drive Approaches at Beacon Tower and Replace Sidewalk, Curb, and Landscaping when Project is Finished CITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA January 9, 2024 – 9:30 a.m. Virtual Meeting Link http://tinyurl.com/2024BPW-Hybrid 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Page 2 B. Utility Easement – Beacon Health System Memorial Hospital 1. Description: Exclusive Municipal Storm Sewer, Sanitary Sewer, and Water Main Easement in Vacated Bartlett St. Right-of-Way C. Real Property Transfer Agreement – Near Northwest Neighborhood Inc. 1. Description: Transfer City Property at 912 and 914 Harrison for Affordable Housing D. Local Public Agency Contract – Indiana Department of Transportation 1. Description: Preliminary Engineering Services for Coal Line Trail, Phase III DES #2201235 Project No. 123-007 2. Amount: $349,710; INDOT to Cover $248,160 3. Funding: PR-00029060 E. Open Market Contract – Herb’s Drywall Service, Inc. 1. Description: Water Damage Repairs at MarMain Apartments Project No. 122- 061A 2. Amount: $16,680 3. Funding: PR-00028875 7. RATIFY BONDS A. Excavation Bonds 1. Approved Excavating LLC, Released effective February 8, 2024 8. CLAIMS A. Ratification of Preapproved City of South Bend Claims Payments 1. Claim No.: GBLN-69297 a) Date: 12/12/2023 b) Amount: $1,353,343.50 2. Claim Nos.: GBLN-69800, GBLN-69805, GBLN-70099 a) Date: 12/18/2023 b) Amount: $1,332,052.30 3. Claim No.: GBLN-70010 a) Date: 12/19/2023 b) Amount: $2,726,916.19 4. Claim Nos.: GBLN-70436, GBLN-70452, GBLN-70458 a) Date: 12/29/2023 b) Amount: $2,387,366.98 5. Claim No.: GBLN-70420 a) Date: 12/29/2023 b) Amount: $3,004,530.18 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA January 9, 2024 – 9:30 a.m. Virtual Meeting Link http://tinyurl.com/2024BPW-Hybrid 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Page 3 9. PRIVILEGE OF THE FLOOR 10. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible.