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HomeMy WebLinkAbout1990-01-11 Minutes SOUTH BEND REDEVEIAPMEN'r AUTHORITY • ANNUAL ORGANIZATIONAL MEETING January 11, 1990 1200 County-City Bldg. 4.00 p.m. 227 W. Jefferson Blvd. Presiding: Joseph Wroblewski South Bend, IN 46601 Vice President The January 11, 1990, Special Meeting of the Redevelopment Authority was called to order at 4:00 p.m. by its Vice President, Joseph Wroblewski. There was a quorum present. 1. ROLL CALL Members Present: Mr. Joseph Wroblewski, Vice President Mr. Don Fewell Mr. Geode McCullough Legal Counsel: Mr. Richard Nussbaum II Redevelopment Staff: Mrs. Ann Kolata, Director Mrs. Cheryl Phipps, Office Manager 0~~; Mr. Don Porter, South Bend Tribune Ms. Jeanine Gozdecki, WNDU1!'V Ms. Mary Beth Wisniewski, Deputy City • Clerk 2. SWEARING IN OF AUTHORITY N~NIBERS BY THE DEPU`T'Y CITY CLERK, MS. MARY BETH WISNIEWSKI Ms. Mary Beth Wisniewski, Deputy City Clerk, administered the oath of office to the following Authority members: Mr. Joseph Wroblewski, Mr. George McCullough, and Mr. Donald Fewell. 3. ELECTION OF OFFICERS Mr. Nussbaum, Attorney for the Authority, conducted the election of officers. PRESIDENT Mr. McCullough nominated Mr. Joseph Wroblewski to serve as President of the Authority. Mr. McCullough made a motion that the nominations be closed. Mr. Fewell secor~led the motion and the nominations were closed. The vote being unanimous, Mr. Wroblewski was elected President for 1990. SECRETARYJTF~ASURER Mr. Fewell nominated Mr. George McCullough to serve as Secretary Treasurer of the Authority. Mr. Wroblewski made a motion that the nominations be • closed. Mr. Fewell seconded the motion and the nominations were closed. -1- • South Bend Redevelopment Authority Special Meeting -January 11, 1990 3. ELECTION OF OFFICERS (Cont.) ... continued... The vote being unanimous, Mr. McCullough was elected Secretary-Treasurer for 1990. VICE-PRESIDENT Mr. Wroblewski nominated Mr. Fewell to serve as Vice-President of the Authority. Mr. McCullough made a motion that the nominations be closed. Mr. Wroblewski seconded the motion. The vote being unanimous, Mr. Fewell was elected Vice-President of the Authority. 4. APPROVAL OF NBNUTES a. Approval of Minutes of the Special Meeting of December 14, 1989. Upon a motion by Mr. McCullough, seconded by Mr. Fewell and unanimously carried, the Authority approved the Minutes of the Special Meeting of Deceamber 14, 1989. Mr. Wroblewski asked Mr. Nussbaum to write a letter to Mr. Davey on behalf of the Authority to express appreciation for his service on the Authority. 5. OLD BUSINESS a. Authority approval requested by Walkway Construction, Easement and Operatinc~Agreement with Hathaway Inc. Mrs. Kolata asked that this item be continued until the next meeting. We are not prepared to move forward on this agreement at this time. She noted that we do have written permission from the buiding owners to be working on their building and making structural changes to the building for the construction of the skywalk. 6. NEW BUSINESS a. Authority approval requested for Resolution No. 15 entitled !!Resolution of the South Bend Redevelopment Authority approving final plans, specifications and cost estimates for certain land and public improvements and approving an agency agreement between the Authority and the City of South Bend by and through its Board of Public Works." Mrs. Kolata asked that the Authority continue this item. This resolution is for the approval of all the the-final plans, specifications and costs estimates for the bond issue. One set of plans is not complete and cannot be approved as final. The final plans should be in by January 16th. We would like to schedule another meeting of the Authority next week to approve the final plans, -2- South Bend Redevelopment Authority • Special Meeting -January 11, 1990 6. NEW BUSINESS (Cont.) a. continued... specifications and cost estimates so that the work can go out for public bid at the Board of Public Works meeting on January 22nd. There was no objection and item 6.a. was continued. b. Mrs. Kolata explained that Mr. Herceg made this proposal several months ago and most of the work is already complete. The proposal calls for the completion of design work, cyst estimates and design specifications of the Niles Avenue project for an estimated cost not to exceed $19,500. He also provides for the rate at which he would charge us if we would hire him for construction supervision. Mr. Nussbaum noted that these design projects did not require a public bid because they were professional services. Mrs. Kolata noted that when the Commission first requested proposals for the redesign of Niles Avenue, they requested proposals from two or three engineering • firms. The Commission hired to redesign Niles Avenue and this is an extension of that work. Upon a motion by Mr. Fewell, seconded by Mr. McCullough and unanimously carried, the Authority hired Ken Herceg and Associates, Inc. for engineering services related to the redesign of Madison Street from Niles Avenue to the East Race. c. Authority approval requested to hire Cole Associates for architectural/engineering services related to the design of the Howard Park Wall aril Viewing Park Walk Improvements. Mrs. Kolata noted that these are the plans which are not complete today. Cole Associates has based their fee on a percentage of total construction cost plus reimbursable costs at a rate of 1.1 times the direct cost incurred. Additional services will be billed at 2.3 times the direct personnel expense. These are all standard fees and are within the range that is acceptable to the Department of ~~~'~!• Upon a motion by Mr. McCullough, seconded by Mr. Fewell and unanimously carried, the Authority approved the hiring of Cole Associates for architectural/engineering services related to the design of the Howard Park Wall and Viewing Park Walk Improvements, d. Authority approval requested to hire Lawson Fisher Associates for engineering services related to the design of the Rink Riverside -3- ,1 ~J South Bend Redevelopment Authority Special Meeting - January 11, 1990 6. NEW BUSINESS (Cont.) d. continued... Walkwav and for improvements to the West Bank Lighting between LaSalle Street and Monroe Street. Mrs. Kolata asked the Authority to postpone this item until the next meeting. There are a couple of points in the contract that are not yet settled. There was no objection and item 6.d. was postponed until the next meeting. e. Assiariment of contracts with Ken Herceg and Associates Inc for professional services related to redesign of Niles Avenue for perpendicular parking and redesign of Washington Street from Niles Avenue to Hill Street. Mrs. Kolata noted that the Redevelopment Commission entered into a contract with Ken Herceg and Associates for the redesign of Niles Avenue. The original contract was for the portion of Niles Avenue from Jefferson Street to Cedar Street. However, with new development occuring north of LaSalle Street and objections from the business owners in the first block north of Jefferson Street about the one~aay traffic designed for that block, an addition was made to the design contract to redesign Niles Avenue between Cedar Street and Howard Street. Those improvements were, then, made first. The improvements planned for Niles Avenue between Jefferson Street and LaSalle Street are now included in the improvements to be funded by the Redevelopment Authority Lsase Rental Revenue Bonds and it would be appropriate for the Authority to hold the contract and pay for the remainder of the design work. The original contract was for $35,000. The Redevelopment Cannnission has already paid approximately 60% of that, leaving a remaining balance of approximately $14,000. Mr. Nussbaum noted that because most of the work was done previously, the cost is very reasonable to the Authority. The $14,000 remaining on the contract is for the completion of construction doclmtents and the redesign of the portion of Niles between LaSalle and Washington Streets. The Redevelopment Conmtission will be asked at its next meeting to approve the assignment of its interests in the contract to the Redevelopment Authority. Upon a motion by Mr. McCullough, seconded by Mr. Fewell and unanimously carried, the Authority accepted assignment of the • remaining obligations of the contract with Ken Herceg and Associates, Inc. for professional services related to redesign of Niles Avenue for -4- South Bend Redevelopment Authority • Special Meeting -January 11, 1990 6. NEW BUSINE55 (Cont.) e. continued... perpendicular parking and assigrnneizt of the complete contract for redesign of Washington Street from Niles Avenue to Hill Street. Mrs. Kolata noted that the the contract between the Carrnnission and Ken Herceg and Associates for the design of Washington Street from Niles Avenue to Hill Street will be assigned in its entirety to the Authority so that it can be paid out of the bond issue. The value of that contract is $14,400. f. Authorization requested to send out Request for Proposals for Bond Trustee related to the South Bend Redevelopment Authority Lease Rental Revenue Bonds (South Bend Central Development Area Public Improvement Project) Mrs. Kolata noted that under the Lease Purchase Bond a separate entity, usually a bank, serves as Trustee for the bond.. They pay the bills and make all of the bond payments based upon the financing as it is put together. The Trustee serves for the life of the bor~l, estimated. for this bond to be 22 years. Mrs. Kolata noted that when the Authority issued the bond for the parking garage, we made a Request for Proposals to all local banks and the lamest banks in Trxlianapolis Banks on what their fee structure would be. The response was very good and the proposals were very competetive. After reviewing the proposals a reconnnendation was made to the Authority and a Trustee chosen. Mrs. Kolata indicated that she did not have before her the list of banks which would receive the Request for Proposals, but that the list was meant to be inclusive, not exclusive. Upon a motion by Mr. McCullough, seconded by Mr. Fewell and unanimously carried, the Authority authorized the staff to send out a Request for Proposals for Bond Trustee related to South Bend Redevelopment Authority Lease Rental Revenue Bonds (South Bend Central Development Area Public Improvement Project). 7. PROGRESS REPORTS Mr. Nussbaum brought the Authority up to date on the status of the bond issue.. He noted that the South Bend Conmton Council, at its last meeting, approved the maximum lease payment of the Proposed Lease between the Redevelopment Authority and the Redevelopment Conmiission. The next step is to approve the plans and specifications so that the Board of Public Works can put the projects out for bid and receive actual construction costs • instead of estimates. When the actual construction costs are known, we will know if we will be able to do all of the projects or will have to -5- ~. , , . • South Bend Redevelopment Authority Special Meeting -January 11, 1990 PROGRESS REPORTS (Cont.) 7. eliminate one. We will also be able to put actual costs into the Lease. We have filed for a January hearing before the Local Tax Control Board. If we get Tax Board Approval this month, then we can move ahead with the bond sale as soon as the bids are in. If all remains on schedule the bond sale should be the first week in March. 8. There being no further business to come before the Authority, Mr. McCullough made a motion that the meeting be adjourned. Mr. Fewell seconded the motion and the meeting was adjourned at 4:30 p.m. titf J eph oblewski, President ~L Ann Kolata, Director -6-