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Home My WebLink About03/12/13 Board of Public Works MinutesAGENDA REVIEW SESSION MARCH 7 2013 49 The Agenda Review Session of the Board of Public Works was convened at 10:34 a.m. on Thursday, March 7, 2013, by Board Member Donald E. Inks, with Board Members Michael C. Mecham and Mark W. Neal present. Board President Mr. Gary A. Gilot and member Kathryn E. Roos were absent. Also present was Attorney Larry Meteiver. Board of Public Works Clerk, Linda M. Martin, presented the Board with a proposed agenda of items presented by the public and by City Staff. ADDITION TO THE AGENDA Mr. Inks noted the addition to the agenda of an Indemnification agreement. Board members discussed the following agenda items: - Award Bid — Five (5), More or Less, 2013 or Newer, '14 Ton four -Wheel Drive Pick -Up Trucks Mr. Jeff Hudak, Central Services, stated that Gates Automotive was the low bidder on these trucks, even without claiming their Local Preference discount. - Award Bid — Twenty -Eight (28), More or Less, 2013 or Newer, Front -Wheel Drive Police Patrol Vehicles Mr. Jeff Hudak, Central Services stated this is the number of vehicles requested by the Police Department, and the number approved in their Capital budget. He noted he is starting to worry about the cut-off dates for ordering the vehicles and is trying to get them all ordered before that date. Mr. Eric Horvath, Public Works, asked if any of these vehicles were compressed natural gas vehicles. Mr. Hudak stated they were not, but they have the potential to be converted. Mr. Neal noted that the cost identified to install CNG features is minor and questioned if the City would do the installation themselves. Mr. Hudak stated the installation would only work on 2012 and newer Police vehicles. He explained the first vehicle would be done and used to train the Central Services mechanics on how to do the installation. He noted as long as the engine doesn't change, they would always be certified to do the installations from then on. Mr, Hudak noted that the problem with purchasing CNG vehicles is there are only limited options available; you can't always get what you need. He stated it adds up to $12,000.00 per truck to order the CNG vehicles, versus $60.00 to do the conversion. - Request to Advertise — Sale of Obsolete Sewer Equipment Mr. Jeff Hudak, Central Services, stated this request is for equipment that is no longer used by the Sewer Department. Mr. Matt Chlebowski, Central Services, stated he has been looking for one and a half years for a buyer for the equipment, and he finally found someone interested. He noted they expect to get only one bid. Mr. Neal stated he looked at this asset disposal request recently and noticed there is an unusually long depreciation schedule. He questioned what the normal life expectancy of the equipment is. Mr. Chlebowski stated it is approximately ten (10) to fifteen (15) years. Mr. John Pemberton, Sr., Sewer Department, stated it depends on the hours of use also. He noted the Sewer Department stopped using this equipment years ago when they stepped up their technology to increase efficiency. Mr. Hudak stated the equipment uses old technology. DISCUSSION TOPIC — UPDATE FROM FIRE DEPARTMENT — PURCHASE OF USED PIERCE FIRE PUMPER Chief Cox, Fire Department, stated this purchase was approved on October 12, 2012, with the initial use intended to be a reserve unit. Subsequently, Chief Cox stated, the broker had issues from a hurricane and contact was lost. Chief Cox stated the Fire Department couldn't get any response and thought the deal was off the table. He noted the legal department tried to help and they also assumed the deal was off. Chief Cox stated that currently they have two (2) reserve pumpers in service, but they have had significant mechanical problems with them. He stated one broke down and they had nothing in reserve for back-up. Chief Cox stated they would be getting two (2) new trucks in July and figured they would place the vehicles they replaced in reserve. He stated at the time the one reserve broke down and was getting serviced, Chief Todd Skwarcan received a phone call from the broker and was told the truck was available and ready for pick up. Chief Cox contacted Cheryl Greene in the Legal Department and confirmed that it was okay to go ahead with the purchase based on the previous agreement. Chief Cox stated he sees value in still moving forward with this purchase, even though the Fire Department will have two new vehicles in July. He explained that based on future plans, he sees potential shortages of vehicles in the future. - Request to Advertise — Fire Department Training Facility Chief Steve Cox stated he heard from Scott Ford, Community Investment, the property for the construction of this facility has been purchased and will be approved at the next Redevelopment Commission meeting on March 14, 2013. Mr. Dave Relos, Community Investment stated the seller wants sixty (60) days to move. Mr. Mecham stated he put the request on the agenda just to AGENDA REVIEW SESSION MARCH 7, 2013 50 save time once the purchase was complete, noting the bid is not ready to be advertised. Mr. Eric Horvath, Public Works, stated since this won't be advertised until the purchase agreement is signed it should wait until the next Board of Works meeting for approval, He asked that it be removed from this agenda. - Request to Advertise — Williams Street Streetscapes Mr. Dave Relos, Community Investment, stated this project includes new sidewalks, curbs, and ADA compliance curbs and walks. He noted the Redevelopment Commission owns the vacant land and the sidewalk has been sinking. Mr. Inks confirmed the sidewalk is in bad shape. Mr. Neal questioned why this is a priority now. Mr. Inks stated this is a minor expense they can fit in, and still have plenty of funding to deal with remaining TIF funded projects. Mr. Relos noted the improvements will match the other side of William St. which has new walks and curbs. Professional Services Agreement — American Structurepoint Mr. Patrick Henthorn, Engineering, stated this project is for the Leeper Park pedestrian path and stabilization. Mr. Mecham stated they talked about the potential of doing this project several months ago, noting there are a lot of issues involved. He said they received some very good proposals for this study that will show if it is possible to accomplish. Professional Services Agreement — Northeast Neighborhood Revitalization Ms. Liz Maradik, Community Investment, stated this is the 4a' year for this agreement in which the City and NNRO provide services for the Northeast neighborhood. Mr. Inks stated he thought the city was responsible for just a small amount of the total. Ms. Maradik agreed, noting Notre Dame University is a major contributor, along with Memorial Hospital. - Professional Services Agreement - R.E. McCloskey & Associates, Inc. Mr, Mecham stated this agreement is for the Edison Road added turn lane project. He noted the City didn't think they needed an Appraisal Problem Analysis, Form 90, when appraisals were done on the properties involved in this project, but they were told they do so it needs to be added. - New Installation— Handicapped Accessible Parking Space Sign during Coveleski Games Mr. Mecham stated Coveleski Stadium asked if they could use South Street for handicap parking during events. He stated the City agreed to post the signs only during games. He noted Coveleski Stadium will put up the signs before games, and take them down after the games. Mr. Eric Horvath, Public Works, stated the current parking is for regular parking, and their staff is using the spaces. The stadium is really short on handicapped parking so the City agreed to their request. - New Installation — No Parking Signs Mr. Meeham stated the City met with St. Joseph High School about traffic issues and were asked to put up no parking signs on St. Louis Street for safety purposes. He stated students park and cross there, and visibility is very low. Mr. Eric Horvath, Public Works, stated the High School owns both sides of the street; the High School is on one side and their parking lot is on the other side. IIe noted that when kids park there, they cross there, and it's dangerous because the visibility is poor. - Change Order — Eddy Street/Colfax Avenue and Eddy Street/LaSalle Boulevard Mr. Mecham stated the reason the dates on this are from 2008 is because the contractor got a penalty for taking too much time on the project, and appealed to the Department of Transportation. He stated they got an extra forty-nine (49) days awarded to them. Mr. Mecham noted the project uses federal funds. The Clerk was instructed to post the agenda and notify the media and other persons who have requested notice of the meeting agenda. No other business came before the Board. Upon a motion by Mr. Inks, seconded by Mr. Neal and carried, the meeting adjourned at 11:28 a.m. BOARD OF PUBLIC WORKS 7Gar !! A. Gilot, President "rl,t ,Ll.s ce, i -Gj onald L. Inks, Member Kathryn E. Roos, Member Michael C. Mecham, Member Mark W. Neal, Member i da M. Martin, Clerk REGULAR MEETING MARCH 12 2013 51 The regular meeting of the Board of Public Works was convened at 9:37 a.m, on Tuesday, March 12, 2013, by Board President Gary A. Gilot, with Board Members Kathryn E. Roos, Michael Mecham and Mark Neal present. Mr. Donald E. Inks was not present. Also present was Attorney Larry Meteiver. Jennifer Carle, Engineering, presented the Agenda. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Ms. Roos, seconded by Mr. Neal and carried, the minutes of the Agenda Review Session on February 21, 2013, the Regular Meeting on February 26, 2013 and the Claims Review on March 5, 2013, were approved. OPENING OF BIDS — DIAMOND AVENUE TRUNK STORM SEWER PHASE 3 — PROJECT NO. 109-033C 2012 SEWER BOND This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News, which were found to be sufficient. The following bids were opened and publicly read: WOODRUFF & SONS. INC. PO Box 450 Michigan City, Indiana 46360 Bid was signed by: Mr. Todd Bell Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was Submitted Five percent (5%) Bid Bond was submitted BID: $2,539,988.88 SELGE CONSTRUCTION CO. INC. 2833 South 11 Street Niles, Michigan 49120 Bid was signed by: Mr. James Boyles Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was Submitted Five percent (5%) Bid Bond was submitted BID: $2,614,718.36 C&E EXCAVATING, INC 53767 County Road 9 North Elkhart, Indiana 46514 Bid was signed by: Mr. Thad Bessinger Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was Submitted Five percent (5%) Bid Bond was submitted BID: $3,499,731.45 RIETH-RILEY CONSTRUCTION CO. INC. 25200 State Road 23 PO Box 1775 South Bend, Indiana 46614 Bid was signed by: Mr. Christopher Weinkauf Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was Submitted Five percent (5%) Bid Bond was submitted BID: $3,146,292.89 REGULAR MEETING MARCH 12, 2013 52 HRP CONSTRUCTION, INC. 5777 Cleveland Road PO Box 266 South Bend, Indiana 46624 Bid was signed by: Mr. Paul Fallon Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was Submitted Five percent (5%) Bid Bond was submitted BID: $2,893,900.00 Upon a motion made by Mr. Mecham, seconded by Ms. Roos and carried, the above bids were referred to Engineering for review and recommendation. OPENING OF BIDS — 2013 STREET AND SEWER MATERIALS (BITUMINOUS MATERIALS: STREETS; SEWER CONCRETE; SEWER INSURANCE CONCRETE MATERIALS: STREETS; CURB AND SIDEWALK• SEWERS; SEWER CONCRETE; SEWER INSURANCE- ASPHALT EMULSION MATERIALS: STREETS; AGGREGATE MATERIALS: STREETS; CURB AND SIDEWALK• SEWERS; SEWER CONCRETE, SEWER INSURANCE) This was the date set for receiving and opening of sealed bids for the above referenced supplies. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News, which were found to be sufficient. The following bids were opened and publicly read: KLINK TRUCKING, INC. PO Box 429 Ashley, Indiana 46705 Bid was signed by: Mr. Sean Watt Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was Submitted Ten percent (10%) Bid Bond was submitted BID: AGGREGATE MATERIALS 35. No. 24 Sand 5,000 TON $7.40 35a. Delivery Fee for No. 24 Sand $3.40 37. No, 53 Recycled Concrete 5,000 TON $10.00 37a. Delivery Fee for No. 53 Recycled Concrete $2.75 38. No. 53 Slag 5,000 TON $12.85 38a. Delivery Fee for No. 53 Slag $7.00 KUERT CONCRETE, INC. 3402 Lincoln Way West South Bend, Indiana 46628 Bid was signed by: Mr. Tim Miller Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was Submitted Ten percent (10%) Bid Bond was submitted BID: ITEM NO. DESCRIPTION QTY I UNIT UNIT PRICE CONCRETE MATERIALS 26. Class A Concrete (More than 3 CYS) 3,000 CYS $87.75 27. Class A High Early Strength Concrete (More than 3 CYS) 500 CYS $92.75 28. Flowable Fill INDOT Type 1 (More than 3 1,500 CYS $59.25 REGULAR MEETING MARCH 12, 2013 53 ITEM NO. DESCRIPTION QTY UNIT UNIT PRICE CYs) 29. Mason Sand (Pick-up) 300 TON $15.50 29a. I Delivery Fee for Mason Sand TON $87.75 RIETH-RILEY CONSTRUCTION CO. INC. 25200 State Road 23 PO Box 1775 South Bend, Indiana 46614 Bid was signed by: Mr. Todd Kulczar Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was Submitted Ten percent (10%) Bid Bond was submitted :b ITEM NO. DESCRIPTION EQTY7UNIT UNIT PRICE BITUMINOUS MATERIALS I . HMA Surface No, ll Limestone 5,000 TON $54.00 2 HMA Surface No. I 1 Limestone MAC 20 with 3 SBS HMA Surface No. 11 Limestone MAC 20HD 1,000 TON $65.00 4. with SBS HMA Surface No. 11 Slag 500 5,000 TON TON $67.00 $54.25 5. HMA Surface No. 11 Slag MAC 20 with SBS 10,000 TON $66.00 6 HMA Surface No, 11 Slag MAC 20HD with 7. SBS HMA Surface No. 11 Limestone Olexobit TS 5,000 1,000 TON TON $68.00 $72.00 8. HMA Binder No. 8 or 9 MAC 20 with SBS 1,000 TON $48.00 9. HMA Binder No. 8 or 9 MAC 20HD with SBS 500 TON $50.00 10. HMA Binder No. 8 or 9 Limestone or Slag 2,000 TON $47.00 11. HMA Binder No. 8 or 9 Limestone or Slag MAC 20 with SBS 1,000 TON $55.00 12. HMA Binder No. 8 or 9 Limestone or Slag MAC 20HD with SBS 500 TON $57.00 13. HMA Binder No. 11 (No Local Gravel) 2,000 TON $49.00 14. HMA Binder No. I I MAC 20 with SBS 1'000 TON $54.00 15. HMA Binder No. 11 MAC 20HD with SBS 500 TON $57.00 16. HMA Binder No. I 1 Limestone or Slag 5,000 TON $51.00 17 HMA Binder No. 11 Limestone or Slag MAC 20 with SBS 3,000 TON $54.50 18 HMA Binder No. I 1 Limestone or Slag MAC 20HD with SBS 1,000 TON $56.50 19, HMA Base No. 5D Limestone or Slag 6,000 TON $42.00 20 HMA Base No. 5D Limestone or Slag MAC 10 or MAC 20 with SBS 1,000 TON $50.00 21 HMA Base No. SD Limestone or Slag MAC 20HD with SBS 1,000 TON $52.00 22. High Performance Cold Patch (Pick-up) 500 TON $85.00 24a. Delivery Fee for High Performance Cold Patch TON $6.00 25 Bituminous Patch, Material Special AE-300P (Pick-up) 500 TON $85.00 25a. Delivery Fee for Bituminous Patch, Material S ecial AE-300P TON $6.00 WALSH & KELLY INC. 24358 State Road 23 South Bend, Indiana 46614 Bid was signed by: Mr. Dustin Hilary REGULAR MEETING MARCH 12, 2013 54 Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was Submitted Ten percent (10%) Bid Bond was submitted 1:3" ITEM NO. DESCRIPTION QTY UNIT UNIT PRICE BITUMINOUS MATERIALS 1. HMA Surface No. 1 I Limestone 5,000 TON $50.00 2. HMA Surface No, I 1 Limestone MAC 20 with SBS 1,000 TON $55.00 3. HMA Surface No. 11 Limestone MAC 20HD with SBS 500 TON $56.00 4. HMA Surface No. 11 Slag 5,000 TON $52.00 5. HMA Surface No. l I Slag MAC 20 with SBS 10,000 TON $57.00 6. HMA Surface No, 11 Slag MAC 20HD with SBS 5,000 TON $58.00 7. HMA Surface No. 11 Limestone Olexobit TS 1,000 TON $60.00 8. HMA Binder No. 8 or 9 MAC 20 with SBS 1,000 TON $32.00 9. HMA Binder No. 8 or 9 MAC 20HD with SBS 500 TON $33.00 10. HMA Binder No. 8 or 9 Limestone or Slag 2,000 TON $30.00 11. HMA Binder No. 8 or 9 Limestone or Slag MAC 20 with SBS 1,000 TON $32.00 12 HMA Binder No. 8 or 9 Limestone or Slag MAC 20111) with SBS 500 TON $33.00 13. HMA Binder No. 11 (No Local Gravel) 2,000 TON $41,00 14. HMA Binder No. 11 MAC 20 with SBS 1,000 TON $43.00 15. HMA Binder No. 11 MAC 20HD with SBS 500 TON $45.00 16. HMA Binder No. 1 I Limestone or Slag 5,000 TON $43.00 17. HMA Binder No. 11 Limestone or Slag MAC 20 with SBS 3,000 TON $45.00 18 HMA Binder No. 11 Limestone or Slag MAC 20HD with SBS 1,000 TON $47.00 19, HMA Base No. 5D Limestone or Slag 6,000 TON $30.00 20 HMA Base No. 5D Limestone or Slag MAC 10 or MAC 20 with SBS 1,000 TON $33.00 21 HMA Base No. 5D Limestone or Slag MAC 20HD with SBS 1,000 TON $34.00 22. High Performance Cold Patch (Pick-up) 500 TON $88.00 24a. Delivery Fee for High Performance Cold Patch TON $6.00 25. Bituminous Patch, Material Special AE-300P (Pick-up) 500 TON $75.00 25a. Delivery Fee for Bituminous Patch, Material Special AE- 300P TON $6.00 AGGREGATE MATERIALS 37. No. 53 Recycled Concrete 5,000 TON $6.50 37a. Delivery Fee for No. 53 Recycled Concrete $3.75 BIT -MAT PRODUCTS OF INDIANA, INC. PO Box 428 Ashley, Indiana 46705 Bid was signed by: Mr. John Baumgarner Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was Submitted Ten percent (10%) Bid Bond was submitted 10103 ITE M NO. DESCRIPTION QTY UNI T UNIT PRICE ASPHALT EMULSIONS MATERIALS 30. AE-T (Bituminous Material) Tack 75,000 GAL $2.25 30a. Delivery Fee for AE-T (Bituminous Material) Tack GAL $0.05 REGULAR MEETING MARCH 12, 2013 55 ITE M NO. DESCRIPTION QTY UNI T UNIT PRICE 31. RS-2 75,000 GAL $2.00 31a. Delivery Fee for RS-2 GAL $0.05 32, Polymer Modified Asphalt Emulsion 15,000 GAL $2.25 32a. Delivery Fee for Polymer Modified Asphalt Emulsion GAL $0.05 33. 140,00 -a. Earthbind Dust Control (Pick-up) 0 GAL $1.32 3_3 Delivery Fee for Earthbind Dust Control GAL $0.05 34. Polymer Modified Asphalt Cement ( MAC-20 HD) 15,000 GAL $2.95 34a. Delivery Fee for Polymer Modified Asphalt Cement MAC-20 HD) GAL $0.05 Upon a motion made by Mr. Gilot, seconded by Ms. Roos and carried, the above bids were referred to Engineering and the Street Department for review and recommendation. OPENING AND AWARD OF BIDS — 2013 TRUCKING OF BELT PRESSED BIOSOLIDS FOR LAND APPLICATION (ORGANIC RESOURCES O&M) This was the date set for receiving and opening of sealed bids for the above referenced service. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News, which were found to be sufficient. The following bids were opened and publicly read: FANIO SERVICES, INC. 28014 State Road 23 North Liberty, Indiana 46544 Bid was signed by: Ms. Cindy Elliott Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was Submitted Ten percent (10%) Bid Bond was submitted BID: $87.00/Truck per Hour TRUCKS R US, INC, 23942 State Road 2 South Bend, Indiana 46619 Bid was signed by: Mr. James Burger Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was Submitted Ten percent (10%) Bid Bond was submitted BID: $89.00/Truck per Hour KENNEDY EXPRESSLINE 4324 Ashard Street South Bend, Indiana 46628 Bid was signed by: Mr. Marcus Northern Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was Submitted Ten percent (10%) Bid Bond was submitted BID: $90.00/Truck per Hour Upon a motion made by Mr. Gilot, seconded by Mr. Roos and carried, the above bids were referred to Environmental Services for review and recommendation. After reviewing those bids, Mr. Jacob Klosinski, Environmental Services, recommended that the Board award the contract to the lowest responsive and responsible bidder Fanio Services, Inc., in the amount of $87.00/Truck per Hour. Therefore, Mr. Gilot made a motion that the recommendation be accepted and the bid REGULAR MEETING MARCH 12, 2013 56 be awarded subject to the inspection of all vehicles and equipment and the contract approved as outlined above. Ms. Roos seconded the motion, which carried. OPENING OF BIDS — SIX (6), MORE OR LESS, 2013 OR NEWER, FRONT -WHEEL DRIVE CARGO VANS (WATER WORKS WASTEWATER) This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News, which were found to be sufficient. The following bids were opened and publicly read: JORDAN MOTORS, INC. 609 East Jefferson Boulevard Mishawaka, Indiana 46545 Bid was signed by: Ms. Debra Starkweather Contractor's Nan -Collusion Affidavit, Non -Debarment Affidavit, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was Submitted Ten percent (10%) Bid Bond was submitted l Item Year/Make Model Est. Qty. Unit Price Total No. 1 2013 Ford Transit Connect XLT, Rear 6 $20,679.00 $124,074.00 Cargo Glass Upon a motion made by Mr. Gilot, seconded by Ms. Roos and carried, the above bids were referred to Central Services for review and recommendation. OPENING OF BIDS — ONE (1), OR MORE NEW SELF-PROPELLED RUBBER TIRED ASPHALT PAVER (STREET DEPARTMENT PRINCIPAL) This was the date set for receiving and opening of sealed bids for the above referenced vehicle. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News, which were found to be sufficient. The following bids were opened and publicly read: RUDD EQUIPMENT COMPANY 5820 Industrial Road Fort Wayne, Indiana 46825 Bid was signed by: Mr. Gary Harshberger Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was Submitted Ten percent (10%) Bid Bond was submitted 0 Iteom Item Make/Model Est.Qty Unit Price 1 New Self -Propelled Rubber Tired Asphalt Paver 2012 Demo Unit Volvo/PF6170 1 $305,598.00 Trade -In Year Make/Model Unit Price 1992 1 Blaw Knox PF172B Serial # 17210-14 ($5,600.00) Total $ OPTIONS Item No Description Unit Price A Joint Matcher Dual with Slope/10' Avg. $14,595.00 B 5 year 5,000 hour powertrain and hydraulics warranty No Charge MACALLISTER MACHINERY COMPANY 7515 East 30th Street Indianapolis, Indiana 46219 Bid was signed by: Mr. Douglas Clark REGULAR MEETING MARCH 12, 2013 57 Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was Submitted Ten percent (10%) Bid Bond was submitted :r Item No. Item Make/Model Est, Unit Price Qty. 1 New Self -Propelled Rubber Caterpillar API 000E Tired Asphalt Paver 1 $324,848.00 Trade -In Year Make/Model Unit Price 1992 1 Blaw Knox PF172B Serial # 17210-14 Total ($7,000.00) OPTIONS $317,848.00 Item No. Description Unit Price A Joint Matcher 13 5 year 5,000 hour powertrain and hydraulics warranty $15,158.00 $19,6I0.00 SOUTHEASTERN EQUIPMENT COMPANY INC. 3333 West Coliseum Boulevard Fort Wayne, Indiana 46808 Bid was signed by: Mr. Paul Bell Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was Submitted Ten percent (10%) Bid Bond was submitted Item No Item Make/Model Est. Unit Price Qty. 1 New Self -Propelled Rubber Terex CR 452 with Carlson Tired Asphalt Paver EZ3.5 Screed 1 $389,362.00 Trade In Year Make/Model 1992 1 Blaw Knox PF172B Serial # 17210-14 Unit Price Total ($9,000.00) OPTIONS $380,362.00 Item No. Description Unit Price A Moba G 176 Digital Grade System (contact) B 5 year 5,000 hour powertrain and hydraulics warranty $4,204.00 $1,350.00 Upon a motion made by Mr. Mecham, seconded by Ms. Roos and carried, the above bids were referred to Central Services for review and recommendation. OPENING OF BIDS — ONE-(I),OR MORE NEW HEAVY DUTY MOBILE LIFTING SYSTEM CENTRAL SERVICES 2013 CAPITAL BUDGET This was the date set for receiving and opening of sealed bids for the above referenced vehicle. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News, which were found to be sufficient. The following bids were opened and publicly read: SAFETYLANE EQUIPMENT CORPORATION USA LIFT 335 South Lincoln Street Bloomington, Indiana 47401 Bid was signed by: Mr. Peter Haralovich Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was Submitted Ten percent (10%) Bid Bond was not submitted REGULAR MEETING MARCH 12, 2013 58 :m Item No. Item Description Est. Qty. Unit Price 1 New Heavy Duty Mobile Lifting System STERTIL-KONI ST1075FSF 1 $25,745.71 0 tion# Description Cost Total 1 Any adapters needed for lifting smaller vehicles $891.73 $26,637.44 It was noted the only bidder did not submit a 10% Bid Bond as required by the specifications. The acting Clerk was instructed to contact the bidder to ensure the Bid Bond was not mistakenly left out of the bid. Upon a motion made by Mr. Mecham, seconded by Mr. Gilot and carried, the above bids were referred to Central Services for review and recommendation. OPENING OF BIDS — ONE (1), OR MORE, 2013 VACUUM STREET SWEEPER (SEWER DEPARTMENT; PRINCIPAL) This was the date set for receiving and opening of sealed bids for the above referenced vehicle. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News, which were found to be sufficient. The following bids were opened and publicly read: BEST EQUIPMENT COMPANY, INC. 5550 Poindexter Drive Indianapolis, Indiana 46235 Bid was signed by: Ms. Maria Dahlmann Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was Submitted Ten percent (10%) Bid Bond was submitted BID: Item No. I Item Description Amount 1 1 2013 Vacuum Street Sweeper Vacall AS-10 $274,147.00 TRADE-IN Year I Make Model Unit Price 2002 1 Schwarze SC800 ($50,000.00) Total Cost Less Trade $224,147.00 Options Description Cost Total I Hydrostatic chassis drive system when in the sweeping mode. Included Included 2 In cab gutter broom tilt control. Included Included 3 Remote camera with in cab monitor. $1,256.00 $1,256.00 BEST EQUIPMENT COMPANY, INC. 5550 Poindexter Drive Indianapolis, Indiana 46235 Bid was signed by: Ms. Maria Dahlmann Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was Submitted Ten percent (10%) Bid Bond was submitted :n Item No. Item Description Amount 1 1 2013 Vacuum Street Sweeper Vacall E-40 $281,677.00 TRADE-IN Year Make Model Unit Price 2002 1 Schwarze SC800 ($50,000.00) Total Cost Less Trade $231,677.00 Options Description Cost Total 1 Hydrostatic chassis drives stem when in the sweeping mode. Included Included 2 In cab Rutter broom tilt control. Included Included 3 Remote camera with in cab monitor. $1,256.00 $1,256.00 BROWN EQUIPMENT COMPANY INC. P.O. Box 9799 Fort Wayne, Indiana 46899-9799 Bid was signed by: Mr. Douglas Brown REGULAR MEETING MARCH 12, 2013 59 Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was Submitted Ten percent (10%) Bid Bond was submitted on Item No. Item Description Amount 1 2013 Vacuum Street Sweeper Johnson Model 651 Freightliner M2 $244,779,00 TRADE-IN Year 2002 1 I Make Model Schwarze Unit Price SC800 Total Cost Less Trade ($I5,000.00) Options Descri Lion Cost $229,779.00 1 Hydrostatic chassis drive system when in the sweeping mode. Included Total Included 2 In cab gutter broom tilt control. $1,740.00/Side $3,480.00 3 Remote camera with in cab monitor. $1,250.00 JACK DOHENY SUPPLIES INC. 777 Doheny Drive P.O. Box 809 Northville, Michigan 48167 Bid was signed by: Mr. Gary Mapes Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was not submitted Ten percent (10%) Bid Bond was not submitted 01 M Item No. Item Description 1 2013 Vacuum Street Sweeper Elgin Whirlwind TRADE-IN Amount $227,300.00 Year Make Model Unit Price 2002 1 Schwarze SC800 - {$15,000.00) Total Cost Less Trade Options Description $212,300.00 1 Hydrostatic chassis drive system when in the sweeping mode. Cost Not Available Total 2 In cab gutter broom tilt control. Not Available 3 Remote camera with in cab monitor. $995.00 $995.00 Standard I Standard Jack Doheny Supplies, Inc., did not supply the Affidavit or 10% Bid Bond with their bid. A representative from the company was present and was instructed to call his office to have them fax both prior to the end of the meeting with the original provided within 24 hours. Upon a motion made by Mr. Mecham, seconded by Mr. Gilot and carried, the above bids were referred to Central Services for review and recommendation. OPENING OF PROPOSALS -- PRE -QUALIFICATION TO MANAGE AND OPERATE THE CENTURY CENTER CONVENTION CENTER CENTURY CENTER OTHER PROFESSIONAL SERVICES) Mr. Gilot advised that this was the date set for the receiving and opening of sealed Quotations for the above referenced service. He stated the review team will need to review the proposals and rate them based on a point system and at this time he would read the names of the companies submitting proposals into the record. The names of the following companies submitted proposals were read: SERVICE AMERICA CORPORATION dba SOUTH BEND HOSPITALITY c/o Centerplate 1 Independence Point, Suite 305 Greenville, South Carolina 29615 Quotation was submitted by Mr. Des Hague SMG WORLDWIDE 300 Conshohocken State Road Suite 770 West Conshohocken, Pennsylvania 19428 Quotation was submitted by Mr. Wes Westley REGULAR MEETING MARCH 12, 2013 60 GLOBAL SPECTRUM 41-b New London Turnpike Glastonbury, Connecticut 06033 Quotation was submitted by Mr. Frank Russo, Jr. Upon a motion made by Mr. Gilot, seconded by Ms. Roos and carried, the above proposals were referred to Century Center Board, their Consultant, and Community Investment for review, tabulation, and recommendation. AWARD BID AND APPROVE CONTRACT— 2013 MANHOLE REHABILITATION -- PROJECT NO. 112-053 SEWER REHABILITATION) In a memo to the Board, Mr. Michael Mecham, Engineering, advised the Board that on February 26, 2013, bids were received and opened for the above referenced project. After reviewing those bids, Mr. Mecham recommended that the Board award the contract to the lowest responsive and responsible bidder, Monoform of Indiana and Southern Michigan, PO Box 466, South Bend, Indiana 46624, in unit prices not to exceed $1,255,680.00. Therefore, Mr. Gilot made a motion that the recommendation be accepted and the bid be awarded and the contract approved as outlined above. Ms. Roos seconded the motion, which carried. AWARD BID AND APPROVE CONTRACT — FIVE (5), MORE OR LESS, 2013 OR NEWER 3/4 TON FOUR-WHEEL DRIVE PICK UP TRUCKS (CODE ENFORCEMENT; CENTRAL SERVICES• PARK DEPARTMENT; TRAFFIC & LIGHTING; CLP CLI) Mr. Jeffrey Hudak, Central Services, advised the Board that on January 22, 2013, bids were received and opened for the above referenced vehicles. After reviewing those bids, Mr. Hudak recommended that the Board award the contract to the lowest responsive and responsible bidder, Gates Automotive Group, 636 West McKinley Highway, Mishawaka, Indiana 46545, in the total amount of $144,014.30. Dept. V No les Base Bid Option 1 Option 2 Option 3 Total Code 2 $24,146.06 $4,225.00 $56,742.12 Enforcement Central Services 1 $24,146.06 $5,016.00 $29,162.06 Park Department 1 $24,146.06 $4,225.00 $28,371.06 Traffic & 1 $24,146,06 $5,593.00 $29,739.06 Lighting Total 5 $144,014.30 Therefore, Mr. Gilot made a motion that the recommendation be accepted and the bid be awarded and the contract approved as outlined above subject to leasing as applicable. Ms. Roos seconded the motion, which carried. AWARD BID AND APPROVE CONTRACT — ONE (1). OR MORE. 2013 OR NEWER. '/4 TON TWO -WHEEL DRIVE PICK UP (2013 CAPITAL BUDGET Mr. Jeffrey Hudak, Central Services, advised the Board that on January 22, 2013, bids were received and opened for the above referenced vehicle. After reviewing those bids, Mr. Hudak recommended that the Board award the contract to the lowest responsive and responsible bidder Gates Automotive Group, 636 West McKinley Highway, Mishawaka, Indiana 46545, in the amount of $26,512, which is the Base Bid with Option A. Therefore, Mr. Gilot made a motion that the recommendation be accepted and the bid be awarded and the contract approved as outlined above. Ms. Roos seconded the motion, which carried. AWARD BID AND APPROVE CONTRACT — TWENTY-EIGHT (28) 2013 OR NEWER FRONT -WHEEL DRIVE POLICE PATROL, VEHICLES (CAPITAL LEASE PRINCIPAUCAPITAL LEASE INTEREST PRINCIPAL) Mr. Jeffrey Hudak, Central Services, advised the Board that on January 22, 2013, bids were received and opened for the above referenced vehicles. After reviewing those bids, Mr. Hudak recommended that the Board award the contract to the lowest responsive and responsible bidder Gates Automotive Group, 636 West McKinley Highway, Mishawaka, Indiana 46545, in the amount of $22,939.66, which is the Base Bid with Option A, each for a total of $642,310.48. Therefore, Ms. Roos made a motion that the recommendation be accepted and the bid be awarded and the contract approved as outlined above subject to financing. Mr. Neal seconded the motion, which carried. REGULAR MEETING MARCH 12, 2013 61 AWARD BID AND APPROVE CONTRACT— CENTURY CENTER LIGHTING RENOVATIONS — PROJECT NO 112-057 (CENTURY CENTER) Mr. Michael Mecham, Engineering, advised the Board that on February 26, 2013, bids were received and opened for the above referenced project. After reviewing those bids, Mr. Mecham recommended that the Board award the contract to the lowest responsive and responsible bidder, Pemberton Davis Electric, Inc., 916 East McKinley Avenue, Mishawaka, Indiana 46545, in the amount of $634,850.00, which is the Base Bid only. Therefore, Ms. Roos made a motion that the recommendation be accepted and the bid be awarded and the contract approved as outlined above subject to the confirmation of financing accounts. Mr. Neal seconded the motion, which carried. APPROVE CHANGE ORDER NO. 15 — EDDY STREET/COLFAX AVENUE AND EDDY STREET/LASALLE AVENUE RECONSTRUCTION — PROJECT NO. 104-033 (FHWA/INDOT) Mr. Gilot advised that Ms. Thia Vawter, Engineering, has submitted Change Order No. 15 on behalf of Brooks Construction Co., Inc., 1810 US Highway 20, Goshen, Indiana 46528, indicating the contract end date be extended by 49 days for a final completion date of June 18, 2008, Upon a motion made by Mr. Gilot, seconded by Mr. Mecham and carried, the Change Order was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS — WILLIAMS STREET STREETSCAPES — PROJECT NO 113-003 (WWCDA TIF) In a memorandum to the Board, Mr. Carl Littrell, Engineering, requested permission to advertise for the receipt of bids for the above referenced project. Therefore, upon a motion made by Ms. Roos, seconded by Mr. Neal and carried, the above request was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS — CSO NO. 18 BACKWATER GATE IMPROVEMENTS —PROJECT NO. 112-060 In a memorandum to the Board, Mr. Rick Smigielski, Environmental Services, requested permission to advertise for the receipt of bids for the above referenced project. Therefore, upon a motion made by Ms. Roos, seconded by Mr. Neal and carried, the above request was approved. ADOPT RESOLUTION NO. 09-2013 — A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY Upon a motion made by Mr. Gilot, seconded by Ms. Roos and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 09-2013 A RESOLUTION OF THE 130ARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA AUTHORIZING THE DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY WHEREAS, it has been determined by the Board of Public Works that the following property is unfit for the purpose for which it was intended or is no longer needed by the City of South Bend: SN622, 2001 DRAG MACHINE, serial # 2085 SN623, 2001 DRAG MACHINE, serial # 2086 SN662, 1994 HYD BUCKET MACHINE, serial # 6506 New roll of 1000 ft. '/2 in. cable New roll of 1000 ft. '/2 in. cable New scroll block assembly Self -dump extended shoot Diesel engine New roll of 1000 ft. '/z in. cable New scroll block assembly Diesel engine REGULAR MEETING MARCH 12, 2013 62 SN663, 1994 HYD BUCKET MACHINE, serial # 6507 SN668, 1997 HYD BUCKET MACHINE, serial #7141 SN669, 1997 HYD BUCKET MACHINE, serial # 7146 10 15" BUCKETS 5 12" BUCKETS 5 22" BUCKETS 7 18" BUCKETS 8 8" BUCKETS 2 10" BUCKETS 12 ASSORTED ROLLERS 20 ROLLERS ON POLES, 14' --18' New roll of 1000 ft. '/a in. cable New scroll block assembly Self -dump extended shoot Diesel engine New roll of 1000 ft. '/z in. cable New scroll block assembly Diesel engine New roll of 1000 ft. % in. cable Self -dump extended shoot Diesel engine WHEREAS, Indiana Code 5-22-22-5 permits and establishes procedure for disposal of personal property which is no longer needed or is unfit for the purpose for which it was intended. This equipment is no longer needed by the City. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA AS FOLLOWS: The items listed above are no longer needed by the City. 2. Said items may be transferred or sold at public auction or by sealed bids upon proper advertising of such sale. This Resolution shall be in full force and effect upon its adoption. ADOPTED at a meeting of the Board of Public Works of the City of South Bend, Indiana held on March 12, 2013, at 227 West Jefferson Boulevard, Room 1308, South Bend, Indiana 46601, BOARD OF PUBLIC WORKS CITY OF SOUTH BEND, INDIANA s/ Gary A. Gilot s/ Donald E. Inks s/ Kathryn E. Roos s/ Michael C. Mecham s/ Mark W. Neal ATTEST: s/Linda M. Martin, Clerk APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS — SALE OF SEWER EQUIPMENT — DRAG MACHINES, HYDRO BUCKET MACHINES, AND ASSOCIATED EQUIPMENT (SEWERS) In a memorandum to the Board, Mr. Matt Chlebowski, Central Services, requested permission to advertise for the receipt of bids for the above referenced equipment. Therefore, upon a motion made by Mr. Gilot, seconded by Ms. Roos and carried, the above request was approved. APPROVE INDOT TITLE SHEET— EDISON ROAD CENTER TURN LANE AT GORDON DRIVE —PROJECT NO. 110-079 Mr. Gilot advised that the Title Sheet for the above referenced project was being presented at this time for execution. Upon a motion made by Ms. Roos, seconded by Mr Mecham and carried, the above referenced Title Sheet was approved and signed. REGULAR MEETING MARCH 12, 20I3 63 APPROVAL OF AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA The following Agreements/Contracts/Proposals/Addenda were submitted to the Board for approval: Type Business Description Amount/ Motion/ Professional Lawson -Fisher Structural Analysis of a Funding $6 320.00 Second Mr. Services Associates P.C. Portion of Century Center (Energy Gilot/Mr. Agreement Roof for Potential Office) Mecham Installation of Green Roof on South Bend Museum of Art Professional R.E. Addition of Appraisal NTE Ms. Services McCloskey & Problem Analysis for $3,000.00 Roos/Mr. Agreement Associates, Inc. Fifteen (15) Properties for (LRS/Major Mecham Addendum Edison Road at Gordon Project) Drive Center Turn Lane — Proj ect No. 110-079 Addendum to Redevelopment Williams Street Streetscapes (WWCDA Ms. the Master Commission — Project No. 113-003 TIF) Roos/Mr. Agency Agreement Mecham Lateral St, Joseph Sole Source Proposal for $35,330.00 TABLED — Proposal Valley Fiber Lateral Connection to (Information Mr. Metronet, Inc. Metronet for the Charles Technologies Gilot/Ms. Lateral St. Joseph Black Center Sole Source Proposal for Capital) $21,250.00 Roos TABLED — Proposal Valley Fiber Lateral Connection to (Information Mr. Metronet, Inc. Metronet for the Martin Technologies Gilot/Ms. Luther King Center Ca Capital) p ) Roos Professional M.Simpson Leak Survey of Water Y $73,900.00 Mr. Services & Associates Distribution System (Water Works Mecham/Mr. Agreement Operations) Gilot Professional Forces Website Support as Needed NTE Ms. Services Agreement $4,000.00 Roos/Mr. (IT Neal Professional American St. Joseph River CSO Operations) $249,000.00; TABLED — Services Structurepoint, Stabilization Study — Project $216,000.00 Ms. Agreement Inc. No. 112-055 (13U001) (Base Fee), Roos/Mr. plus Mecham $13,000.00 (Hydraulic Model Recalibration if needed), plus $5,000.00 (Each Rendering) 2011 Sewer Professional Northeast Programs and Services in Bond $75,000 Ms. Services Neighborhood the Northeast Neighborhood Roos*/Mr. Agreement Revitalization Neal Organization, Inc. Professional Lawson -Fisher Engineering Services for $16,570.00 Mr. Services Associates, PC Pressure Reducing Stations (Water Works Mecham/Ms. Agreement —Project No.113-005 Revenue Roos Indemnifica- Tire Rack Use of Tire Rack Test Track Bond) N/A Ms. REGULAR MEETING MARCH 12, 2013 64 tion for Police Department Roos/Mr. Agreement Training I Neal * It was noted that Ms. Roos is a member of the Northeast Neighborhood Revitalization Board, however she receives no benefit from that Board APPROVAL OF PERMITS/LICENSES The following street closures and processions were presented for approval: Applicant Description Date/Time Location Motion Carried Michelle Block Party — March 16, 2013; East Dubail Street from Ms. Jennings Spring Fling 12:00 p.m. to Vernon Street to Clyde Roos/Mr. Block Party 8:00 P.M. Street Neal Downtown Special Event — March 15, 2013; Michigan Street from Ms. Roos/ South St. Paddy's Tent 11:00 a.m. to Wayne Street to Western Mr. Bend, Inc. Party and Pub 11:00 p.m. Avenue Mecham Tour Michiana Procession — St. March 16, 2013; Staging Area — Frances Ms, Celtic Patrick's Day 9:00 a.m. to 12:00 Street from Jefferson Roos/Mr. Society Parade p.m. Boulevard to Wayne Street; Neal West to St. Louis Street; West on Jefferson Boulevard; North on Niles Avenue; Ending at Washington Street, Disbursing North on Niles Avenue and East on Washington Street Pride Procession — BE April 3, 2013; Staging Area — Century Ms. Youth THE CHANGE 12:15 p.m. to Center; North on St. Joseph Roos/Mr. Programs walk with 1:15 p.m. Street; West on Washington Neal PRIDE Street; South on Lafayette Boulevard; East on Jefferson Boulevard; North On Main Street; East on Washington Street to Point of Beginning Notre. Procession — April 14, 2013; Affected Areas — Ms. Dame Notre Dame 8:00 a.m. to 5:30 Washington Street from Roos/Mr. Cycling Cycling Classic p.m. Michigan Street to Main Mecham Team Street; Main Street from Washington Street to Western Avenue; Western Avenue from Main Street to Michigan Street; Michigan Street from Western Avenue to Washington Street St. Procession — March 24, 2013; St. Adalbert's Parish on Ms. Adalbert's Annual 2:00 p.m. to 3:30 Olive Street to Huron Street, Roos/Mr. Parish Viacruces p.m. West to Dundee Street; Neal "Stations of the North on Dundee Street to Cross" Washington Street, entering LaSalle Park Play Like a Procession — March 16, 2013; Staging Area — Howard Ms. Champion Leprechaun 7:30 a.m. to 10:30 Park; East on Jefferson Roos/Mr. Today Chase on the a.m. Boulevard; South on Notre Mecham Race 5K Dame Avenue; East on Wayne Street; South on Frances Street; Follow the East Race Walkway WesUNorthwest; South on the East Bank Trail; East on Colfax Avenue; South on REGULAR MEETING MARCH 12 2013 65 East Bank Walkway, East on Washington Street; South on Frances Street; West on Jefferson Boulevard to the Point of Beginning APPROVAL OF LICENSE RENEWAL APPLICATIONS FOR MASSAGE ESTABLISHMENTS Mr. Gilot stated that the Board is in receipt of favorable recommendations from the Fire Department, Building Commissioner, and the Police Department for the following License Renewal applications as follows: a) Applicant: Top Oriental Massage (1) Location: 421 Hickory Road (2) Favorable Recommendations b) Applicant: Prairie House Massage Therapy (1) Location: 914 Lincoln Way West (2) Favorable Recommendations c) Applicant: Massage by Angie (1) Location: 108 North Main Street, Suite 735 (2) Favorable Recommendations d) Applicant: Chinese Massage Spa (The Relax Place) (1) Location: 2614 South Michigan Street (2) Favorable Recommendations Upon a motion made by Mr, Gilot, seconded by Ms. Roos and carried, the License Application was approved. APPROVAL OF RENEWAL OF TRANSIENT MERCHANT LICENSE Mr. Gilot stated that the Board is in receipt of favorable recommendations from the Building Department, Fire Department, Police Department and Downtown South Bend, Inc., for a renewal of a Transient Merchant License for Group 2 Promotions, Inc.'s Michiana Home Show which will take place at the Century Center on March 15, 2013, 5:00 p.m. to 9:00 p.m.; March 16, 2013, 10:00 a.m. to 9:00 p.m.; March 17, 2013, 12:00 p.m. to 5:00 p.m. The Police Department stated the applicants should be informed that Jefferson Boulevard will be closed from St. Joseph Street to Eddy Street on March 16 from 9:00 a.m. to 12:30 p.m. for St. Patrick's Day Run and Parade. Upon a motion made by Ms. Roos, seconded by Mr. Neal and carried, the License Application was approved. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Gilot, seconded by Mr. Mecham and carried, the following traffic control devices were approved: NEW INSTALLATION: Handicapped Accessible Parking Space Sign LOCATION: 2801 Mishawaka Avenue 904 East Calvert Street 136 East Bowman Street 4419 Huron Circle 1103 South Logan Street 237 East Fairview 319 West Marion Street 525 South 32" d Street 904 East Calvert Street 1142 East Milton Street REMARKS: Favorable Recommendations NEW INSTALLATION: Handicapped Accessible Parking Space Sign during Coveleski Games LOCATION: North Side of South Street from Taylor Street to 550' East REMARKS: Favorable Recommendations NEW INSTALLATION: No Parking REGULAR MEETING MARCH 12, 2013 66 LOCATION: Both Sides of St. Louis Street from Cedar Street to Madison Street for School Safety REMARKS: Favorable Recommendations NEW INSTALATION: Street Closed LOCATION: Twyckenham Drive from South Bend Avenue to Angela Boulevard Closed During Notre Dame Football Home Games for Safety for Pedestrians and Staging Area for South Bend Police REMARKS: Favorable Recommendations RATIFY APPROVAL AND/OR RELEASE CONTRACTOR AND EXCAVATION BONDS Mr. Anthony Molnar, Division of Engineering, recommended that the following Contractor and Excavation Bonds be ratified pursuant to Resolution 100-2000 and/or released as follows: Business Bond Type Approved/ Released Effective Date Robert Derrickson dba Bob's Sewer & Excavation Release April 4, 2013 Drain Mrs. Roos made a motion that the Bonds approval and/or release as outlined above be ratified. Mr. Mecham seconded the motion, which carried. APPROVE CLAIMS Mr. Neal stated that a request to pay the following claims in the amounts indicated has been received by the Board; each claim is fully supported by an invoice; the person receiving the goods or services has approved the claims; and the claims have been filed with the City Fiscal Officer and certified for accuracy. Name Amount of Claim Date St. Joseph County Housing Consortium $11,720.00 317/13 St. Joseph County Housing Consortium $32,505.75 3/7/13 St. Joseph County Housing Consortium $787.00 3/7/13 City of South Bend $20,198.75 3/5/13 & 3/6/13 City of South Bend $963,826.49 3/12113 Therefore, Mr. Neal made a motion that after review of the expenditures, the claims be approved as submitted. Ms. Roos seconded the motion, which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Gilot, seconded by Ms. Roos and carried, the meeting adjourned at 10:45 a.m. 11.101.1 C 0 . Immel IBM C�) M-J-� Gary A. Gilot, President onald E. Viks, Member Kathryn Roos, Member Michael Mecham, Member Mark Neal, Member -tivida M. Martin, Clerk CLAIMS REVIEW MEETING MARCH 19, 2013 67 A Claims Review Meeting of the Board of Public Works was convened at 8:33 a.m. on Tuesday, March 19, 2013, by Board President Gary A. Gilot with Board Members Donald Inks and Michael Mecham present. Board Members Kathryn Roos and Mark Neal were absent. APPROVE CLAIMS Mr. Inks stated that a request to pay claims has been received by the Board; each claim is fully supported by an invoice; the person receiving the goods or services has approved the claims; and the claims have been filed with the City Fiscal Officer and certified for accuracv. Mr. Inks .statPrl the following claims were submitted to the board for approval: Name Amount of Claim Date City of South Bend $474,643.68 03/12/2013 and 03/13/2013 City of South Bend $1,759,173.53 03/19/2013 111cirAvie, ivir. Inks made a motion that after review of the expenditures, the claims be approved as submitted, Mr. Mecham seconded the motion, which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the meeting adjourned at 8:35 a.m. BOARD OF PUBLICS Gary A. Gilot, Presiden D ald E. I s, Member Kathryn E. Roos, Member 2' -�- -- Michael C. Mecham, Member Mark W. Neal, Member ATTEST: �tin8a M. Martin, Clerk