HomeMy WebLinkAboutResolution No. 3584 (Property Related Services)CITY OF SOUTHBEND
REDEVELOPMENT COMMISSION
Redevelopment Commission Agenda Item
DATE: 12/11/202
FROM: Joseph Molnar
SUBJECT: Authorizing Staff Initiate Contract Services
Pres/V-Pres
ATTEST:t etary
Date: CCS
APPROVED ❑ Not Approved
SOUTH BEND REDEVELOPMENT COMMISSION
Which TIF? (circle one) River West: River East: South Side; Douglas Road; West Washington
PURPOSE OF REQUEST: RESOLUTION OF THE SOUTH BEND REDEVELOPMENT COMMISSION SETTING
PROCEDURES FOR CONTRACTS FOR PROPERTY RELATED SERVICES
Specifics: This resolution updates the staff individuals who can act on the RDC's behalf initiate
contracts for services on behalf of the RDC. These contracts must be related to property the
Commission owns, is interested in acquiring, or intends to sell, use, exchange, lease or
otherwise dispose. Each contract must be approved the Executive Director. These contracts
include Title Searches, Appraisals, Land Surveys/Replats/Subdivisions, and Environmental
Assessments. All Contracts initiated by Staff must be presented to the Commission as part of
the Commission's regular claims approval process or separately for ratification by the
Commission.
Staff requests approval.
INTERNAL USE ONLY: Project Code:
Total Amount new/change (inc/dec) in budget: ; Break down:
Costs: Engineering Amt: ; Other Prof Sery Amt ;
Acquisition of Land/Bldg (circle one) Amt: ; Street Const Amt
Building Imp Amt ; Sewers Amt ; Other (specify) Amt:
Going to BPW for Contracting? Y/N
Is this item ready to encumber now? Existing PO# Inc/Dec $
EXCELLENCE I ACCOUNTABILITY INNOVATION !; INCLUSION !, EMPOWERMENT
14005 County -City Building 227W. Jefferson Blvd. South Bend, Indiana 46601 p 574.235.9371 f 574.235.9021 www.southbendin.gov
RESOLUTION NO. 3584
RESOLUTION OF THE SOUTH BEND REDEVELOPMENT COMMISSION SETTING
PROCEDURES FOR CONTRACTS FOR PROPERTY RELATED SERVICES
WHEREAS, LC. 36-7-14-12.2 provides that the South Bend Redevelopment Commission
(the "Commission") may acquire, hold, use, sell, exchange, lease, rent or otherwise dispose of
property for the purposes set forth and described in I.C. 36-7-14 (the "Act"); and
WHEREAS, the Commissioners have the authority under I.C. 36-7-14-5(g) to adopt such
rules and bylaws as they consider necessary for the proper conduct of their proceedings and the
carrying out of their duties and the safeguarding of money and property placed in their custody; and
WHEREAS, the Commission enters into contracts, from time to time, with title companies,
appraisers, surveyors, and environmental contractors so as to better understand the status of title
and the condition of real estate in which the Commission has a current or prospective interest; and
WHEREAS, the Commission wishes to delegate to certain staff members of the City of
South Bend (the "City") the authority to initiate certain contracts with title companies, appraisers,
surveyors, and environmental contractors subject to the limitations stated in this Resolution.
NOW, THEREFORE, BE IT RESOLVED by the Commission as follows:
I. The following staff members or their successors ("Staff) are authorized to initiate
contracts for services (the "Contracts") on behalf of the Commission:
a. Caleb Bauer;
b. Sarah Schaefer;
c. Joseph Molnar; and
d. Erik Glavich
II. All Contracts initiated by Staff must be related to property the Commission owns, is
interested in acquiring, or intends to sell, use, exchange, lease or otherwise dispose
in furtherance of its purposes under the Act. The Contracts shall be strictly limited to
the services identified in paragraph 5 of this Resolution.
III. Each Contract must be approved by the Executive Director or any properly
appointed Acting Executive Director of the City's Department of Community
Investment (the "Director").
IV. Each Contract shall be entered into with a service provider duly licensed and/or
authorized to do business in the State of Indiana.
V. Staffs authority to initiate the Contracts is limited to the following maximum
amount for each respective service:
Title Searches and Policies:
Appraisals (Commercial/Industrial):
Appraisals (Residential):
Land Surveys/Replats/Subdivisions:
Environmental Assessments:
$1,000.00 per parcel
$7,500.00 per appraisal
$4,000.00 per appraisal
$10,000.00 per survey/replat/subdivision
$10,000.00 per assessment
VI. All Contracts initiated by Staff must be presented to the Commission as part of the
Commission's regular claims approval process or separately for ratification by the
Commission.
VII. The authority granted under this Resolution shall continue until superseded or
rescinded by a separate written resolution of the Commission.
VIII. This Resolution shall be in full force and effect after its adoption.
ADOPTED at a meeting of the Commission held on December 14, 2023, at 1308 County -
City Building, 227 West Jefferson Boulevard, South Bend, Indiana 46601.
ATTEST:
Vivian Sallie, Secretary
SOUTH BEND REDEVELOPMENT
COMMISSION
A -e
Marcia I. Jones, Presi
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