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Home My WebLink AboutTransferring Monies from Various Accounts to Various AccountsORDINANCE o Passed by the Common Council of the City of South Bend, Indiana. /< IRENE K. GAMMON Clerk Presented by me to the Mayor of the City of South Bend, Indiana Approved and signed by OL-) December 4, i9 84 City ty C erk IRENE K. GAMMON ig ORDINANCE NO. 73 Y7-S141 AN ORDINANCE TRANSFERRING MONIES FROM VARIOUS ACCOUNTS TO VARIOUS ACCOUNTS, WITHIN VARIOUS DEPARTMENTS WITHIN THE GENERAL FUND, PARK FUND, MOTOR VEHICLE HIGHWAY FUND, SOLID WASTE FUND, LIABILITY INSURANCE PREMIUM AND RESERVE FUND, WATER WORKS GENERAL FUND, SEWAGE WORKS OPERATIONS AND MAINTENANCE FUND, SEWAGE WORKS DEPRECIATION FUND, ECONOMIC DEVELOPMENT REVENUE BONDS, FEDERAL REVENUE SHARING TRUST FUND AND CENTURY CENTER OPERATION FUND. STATEMENT OF PURPOSE''AND INTENT: In that certain unforeseen conditions have developed since the adoption of the existing operating budgets, it is now necessary to transfer monies to meet these unforeseen conditions; and in that ad- ditional funds are needed in certain accounts of various departments within the City budget and adequate surpluses do exist in other various accounts within the departments which are not presently needed. NOW, THEREFORE, BE IT ORDAINED by the Common Council of the City of South Bend, Indiana, as follows: SECTION I. That the following accounts be adjusted as des- cribed below: GENERAL FUND CONTROLLER Increase the following accounts: 148.2 PERF (Police & Fire) City $ 7,000.00 Share 379.0 Rents 1,975.00 396.0 Instruction 1,200.00 399.0 Other Contractuals 8,000.00 428.0 Office Equipment 4,000.00 $ 22,175.00 CITY CLERK Increase the following accounts: 390.0 Subscription & Dues $ 5.00 396.0 Instruction 385.00 CITY ATTORNEY Increase the following accounts: 110.0 Salaries & Wages $ 4,800.00 120.0 Salaries & Wages, Temp. 730.00 322.0 Travel - 1,600.00 363.0 Equipment & Repair 250.00 390.0 Subscription & Dues 900.00 396.0 Instruction 1,360.00 399.0 Other Contractuals 1,500.00 426.0 Furniture & Fixtures 500.00 428.0 Office Equipment 1,225.00 $ 12,865.00 COUNCIL Increase the following account: 396.0 Instruction $ 715.00 399.0 Other Contractuals 18,186.00 $ 18,901.00 BOARD OF WORKS Increase the following account: 323.0 Telephone & Telegraph $ 41,817.00 331.0 Legal Notices 270.00 379.0 Rents 7,504.00 $ 49,591-00 BOARD OF SAFETY Increase the following account: 399.0 Other Contractuals $ 6,600.00 CITY ENGINEER Increase the following accounts: 210.2 Other Office Supplies $ 2,415.00 322.0 Travel 410.00 334.0 Photo & Blueprint 290.00 363.0 Equipment Repair 75.00 390.0 Subscription & Dues 134.00 396.0 Instruction 50.00 428.0 Office Equipment 21,000.00 429.0 Other Equipment 200.00 POLICE DEPARTMENT Increase the following accounts: 130.0 Extra & Overtime $ 42,000.00 151.0 Medical Account 21,000.00 154.0 Clothing Allowance 4,500.00 211.0 Forms 1,200.00 312.0 Data Computer 30,000.00 322.0 Travel 11,000.00 390.0 Subscription & Dues 300.00 399.0 Other Contractuals 36,000.00 428.0 Office Equipment 5,000.00 431.0 Radio Equipment 15,250.00 $166,250.00 FIRE DEPARTMENT Increase the following accounts: 120.0 Salaries & Wages, Temp. $ 10,000.00 210.0 Stationery & Printing 700.00 220.0 Sanitation Supplies 100.00 221.0 Other Institutional & 1,800.00 Medical 224.0 Other Garage & Motor 350.00 224.1 Garage & Maintenance Tools 75.00 228.0 Tires & Tubes 800.00 234.0 Building Materials 350.00 360.0 Buildings & Structures Repair 50.00 363.0 Equipment Repair 37,000.00 390.0 Subscription & Dues 600.00 427.0 Motor Equipment 35,800.00 429.0 Other Equipment 10,000.00 $ 97,625.00 WEIGHTS & MEASURES Increase the following account: 322.0 Travel $ 590.00 363.0 Equipment Repair 140.00 $ 730.00 EMERGENCY MEDICAL SERVICES Increase the following accounts: 130.0 Extra & Overtime $ 750.00 220.0 Sanitation Supplies 400.00 396.0 Instruction 80.00 429.0 Other Equipment 7,500.00 $ 8,730.00 BUREAU OF COMMUNICATIONS Increase the following accounts: 261.0 Other Supplies $ 3,672.00 390.0 Subscriptions & Dues 40.00 429.0 Other Equipment 1,000.00 $ 4,712.00 YOUTH SERVICE BUREAU Increase the following account: 350.0 Utilities $ 2,200.00 BUREAU OF VEHICLE MAINTENANCE Increase the following accounts: 120.0 Salaries & Wages, Temp. $ 6,000.00 224.1 Garage & Maintenance Tools 2,000.00 231.0 Maintenance Supplies 40,000.00 231.1 Snow Equipment Repair 13,000.00 427.0 Motor Equipment 80,000.00 $141,000.00 BUREAU OF BUILDING MAINTENANCE Increase the following accounts: 221.0 Other Institutional & Medical $ 900.00 231.0 Maintenance Supplies 2,000.00 261.0 Other Supplies 2,000.00 354.0 Water 1,500.00 360.0 Buildings & Structure Repair 7,000.00 363.0 Equipment Repair 300.00 CODE ENFORCEMENT OFFICER Increase the following accounts: 428.0 Office Equipment $ 13,700.00 $ 1,150.00 NEIGHBORHOOD CODE ENFORCEMENT Increase the following accounts: 120.0 Salaries & Wages, Temp. $ 1,230.00 321.0 Postage 1,000.00 334.0 Photography & Blueprint 1,130.00 GENERAL FUND CONTROLLER Decrease the following accounts: 152.0 Car Allowance $ 1,500.00 155.0 Unemployment Compensation 19,000.00 331.0 Publication & Legal Notices 7,500.00 $ 28,000.00 CITY CLERK Decrease the following accounts: 210.2 Office Supplies $ 163.00 313.0 Official Records 297.00 363.0 Equipment Repair 630.00 $ 1,090.00 CITY ATTORNEY Decrease the following account: 214.0 Law Books $ 800.00 COUNCIL Decrease the following accounts: 152.0 Car Allowance $ 700.00 322.0 Travel 15.00 $ 715.00 BARRETT LAW Decrease the following accounts: 340.0 Premiums Official Bonds $ 625.00 363.0 Equipment Repair 100.00 $ 725.00 ENGINEERING DEPARTMENT Decrease the following accounts: 110.0 Salaries & Wages, Temp. $ 16,745.00 130.0 Extra & Overtime 6,150.00 399.0 Other Contractuals 9,500.00 c Q9 qas nn BUREAU OF CEMETERIES Decrease the following account: 120.0 Salaries & Wages, Temp. $ 5,000.00 POLICE DEPARTMENT Decrease the following accounts: 110.0 Salaries & Wages, Temp. $156,996.00 120.0 Salaries & Wages, Temp. 20,000.00 363.0 Equipment Repair 4,000.00 371.0 Land Rental 3,200.00 372.0 Building Rental 1,200.00 427.0 Motor Equipment 1,300.00 429.0 Other Equipment 1,450.00 $188,146.00 FIRE DEPARTMENT Decrease the following accounts: 110.0 Salaries & Wages $110,000.00 154.0 Clothing Allowance 16,000.00 $126,000.00 WEIGHTS & MEASURES Decrease the following accounts: 261.0 Other Supplies $ 440.00 429.0 Other Equipment 290.00 $ 730.00 EMERGENCY MEDICAL SERVICES Decrease the following accounts: 110.0 Salaries & Wages $ 6,830.00 151.0 Medical, Surgical, Dental 700.00 154.0 Clothing Allowance 2,500.00 $ 10,030.00 BUREAU OF TRAFFIC & LIGHTING Decrease the following accounts: 255.0 Other Materials $ 3,000.00 363.0 Equipment Repair 1,000.00 429.0 Other Equipment 8,000.00 S 12.000.00 BUREAU OF COMMUNICATIONS Decrease the following accounts: 110.0 Salaries & Wages $ 500.00 322.0 Travel 500.00 363.0 Equipment Repair 587.00 396.0 Instruction 475.00 399.0 Other Contractuals 2,650.00 $ 4,712.00 YOUTH SERVICE BUREAU Decrease the following accounts: 351.0 Electric Current $ 525.00 352.0 Gas 2,075.00 354.0 Water 100.00 $ 2,700.00 BUREAU OF VEHICLE MAINTENANCE Decrease the following account: 223.0 Oil $ 6,000.00 BUREAU OF BUILDING MAINTENANCE Decrease the following accounts: 130.0 Extra & Overtime 8 700.00 222.0 Gasoline 155,000.00 351.0 Electric Current 4,000.00 353.0 Heat 3,000.00 357.0 Fuel Oil 6,000.00 $168,700.00 CODE ENFORCEMENT OFFICER Decrease the following accounts: 110.0 Salary & Wages $ 450.00 210.0 Stationery g Printing 300.00 213.0 Office Records 100.00 321.0 Postage 300.00 $ 1,150.00 DEPARTMENT OF CODE ENFORCEMENT Decrease the following accounts: PARK MAINTENANCE FUND PARK DEPARTMENT Increase the following accounts: 221.0 Other Institutional Medical $ 200.00 255.0 Other Materials 14,000.00 261.0 Other Supplies 1,000.00 323.0 Telephone & Telegraph 4,000.00 351.0 Electric Current 32,000.00 363.0 Equipment Repair 2,500.00 390.0 Subscriptions & Dues 100.00 398.4 Landfill 1,500.00 399.0 Other Contractuals 16,500.00 429.0 Other Equipment 3,500.00 $ 75,300.00 Decrease the following accounts: 148.0 Social Security $ 2,000.00 148.1 PERF 7,900.00 155.0 Unemployment Compensation 8,500.00 210.2 Other Office Supplies 500.00 222.0 Gasoline 15,000.00 224.0 Other Garage & Motor Supplies 1,000.00 225.0 Household Laundry & Cleaning 2,500.00 229.0 Chemicals & Fertilizer 2,000.00 256.0 Seeds, Trees & Flowers 2,000.00 315.0 Veterinarian 1,000.00 330.0 Print, Office Supplies, Other 200.00 331.0 Publication Legal Notices 100.00 352.0 Gas 10,000.00 354.0 Water 1,000.00 357.0 Fuel Oil 18,000.00 398.1 Band Concerts 700.00 416.0 Buildings, Structures, 1,500.00 Improvement 417.0 Other Structures 500.00 427.0 Motor Equipment 900.00 $ 75,300.00 MOTOR VEHICLE HIGHWAY FUND BUREAU OF STREETS Increase the following accounts: 210.2 Other Office Supplies $ 700.00 228.0 Tires & Tubes 1,100.00 255.0 Other Materials 75,440.00 261.0 Other Supplies 3,600.00 429.0 Other Equipment 23,100.00 $103,940.00 Decrease the following accounts: SOLID WASTE FUND BUREAU OF SOLID WASTE Increase the following accounts: 130.0 Salaries, Extra and Overtime $ 9,171.64 147.0 Group Insurance 1,160.42 148.0 Social Security 1,007.59 398.4 Landfill 10,816.35 $ 22,156.00 Decrease the following accounts: 120.0 Salaries & Wages, Temp. $ 19,187.00 148.1 PERF 261.0 2,014.00 376.0 Uniform Rental Computer Charges 910.00 394.1 Licenses 2,200.00 45.00 Electric Current 36,000.00 $ 22,156.00 LIABILITY INSURANCE PREMIUM & RESERVE FUND Building & Structure Repair SELF - INSURANCE DEPARTMENT 362.0 Repair & Maintenance Increase the following accounts: Improvements 110.0 Salaries & Wages $ 5,100.00 148.0 Social Security 700.00 148.1 PERF 135.00 210.2 Other Office Supplies 470.00 322.0 Travel Expense 106.00 390.0 Subscription & Dues 516.00 428.0 Office Equipment 1,575.00 $ 8,602.00 Decrease the following accounts: 342.0 Insurance $ 8,602.00 WATER WORKS GENERAL FUND WATER WORKS Increase the following accounts: 155.0 Unemployment Compensation $ 5,409.00 255.0 Other Materials 50,000.00 261.0 Other Supplies 25,000.00 318.0 Computer Charges 16,000.00 323.0 Telephone Telegraph 2,200.00 351.0 Electric Current 36,000.00 352.0 Gas 2,500.00 360.0 Building & Structure Repair 5,000.00 362.0 Repair & Maintenance 40,000.00 Improvements 363.0 Equipment Repair 10,000.00 WATER WORKS DEPRECIATION FUND WATER WORKS Increase the following accounts: 429.0 Other Equipment $ 6,000.00 435.0 Meters 11,296.00 $ 17,296.00 Decrease the following accounts: 110.0 Salaries & Wages $ 11,296.00 427.0 Motor Equipment 6,000.00 $ 17,296.00 BUREAU OF WASTE WATER SEWAGE WORKS OPERATION AND MAINTENANCE ACCOUNT Increase the following accounts: 130.0 Salaries, Extra & Overtime $ 32,000.00 323.0 Telephone & Telegraph 3,200.00 $ 35,200.00 Decrease the following accounts: 110.0 Salaries & Wages $ 35,200.00 SEWAGE WORKS DEPRECIATION Increase the following accounts: 428.0 Office Equipment $ 5,400.00 Decrease the following accounts: 416.0 Buildings & Structure $ 5,400.00 BUREAU OF SANITATION SEWERS OPERATION AND MAINTENANCE FUND Increase the following accounts: 130.0 Extra and Overtime $ 2,500.00 147.0 Group Insurance 1,494.00 220.0 Sanitation Supplies 435.00 221.0 Other Institutional & Medical 2,210.00 222.0 Gasoline 7,055.00 223.0 Oil 1,665.00 228.0 Tires & Tubes 10,000.00 CHAMBER OF COMMERCE ECONOMIC DEVELOPMENT REVENUE BONDS Increase the following accounts: 331.0 Publication $ 1,225.00 Decrease the following accounts: 396.0 Instruction $ 425.00 426.0 Furniture & Fixtures 800.00 $ 1,225.00 FEDERAL REVENUE SHARING NEIGHBORHOOD CODE CLEAN -UP PROGRAM Increase the following accounts: 0379.0 Equipment Rental $ 910.59 0363.0 Equipment Repair 880.00 0429.0 Other Equipment 3,370.00 $ 5,160.59 Decrease the following accounts: 0222.0 Gasoline $ 1,790.59 0427.0 Motor Equipment 3,370.00 $ 5,160.59 CENTURY CENTER BOARD OF MANAGERS OPERATIONAL FUND CENTURY CENTER Increase the following accounts: 4130.0 Part -time $ 25,000.00 4155.0 Unemployment Compensation 2,800.00 4210.0 Stationery & Printing 500.00 4225.0 Cleaning Supplies 2,500.00 4251.0 Uniforms 100.00 4322.0 Travel 500.00 4323.0 Telephone 10,000.00 4350.0 Utilities 2,000.00 4379.0 Rentals 9,500.00 4394.7 Sales Tax 1,500.00 4429.0 Other Equipment 5,100.00 $ 59,500.00 Decrease the following accounts: DISCOVERY HALL Increase the following accounts: 147.0 Group Insurance $ 879.00 148.0 Social Security 485.00 152.0 Car Allowance 268.00 210.0 Other Office Supplies 70.00 224.0 Other Garage & Motor 150.00 322.0 Travel Expense 916.00 350.0 Utilities 2,190.00 426.0 Furniture & Fixtures 1,500.00 428.0 Office Equipment 577.00 $ 7,035.00 Decrease the following accounts: 148.1 PERF $ 696.00 223.0 Oil 20.00 224.0 Other Garage & Motor 200.00 236.0 Drives & Walks 289.00 320.0 Freight, Express & Drayage 230.00 321.0 Postage 700.00 342.0 Insurance 900.00 360.0 Buildings & Structure Repair 1,000.00 399.0 Other Contractuals 2,500.00 433.0 Reference & Research Equip. 500.00 $ 7,035.00 MORRIS CIVIC Increase the following accounts: 110.0 Wages $ 800.00 148.0 Social Security 200.00 323.0 Telephone 300.00 351.0 Electric 4,600.00 360.0 Building Repair 1,350.00 399.0 Other Contractuals 400.00 $ 7,650.00 Decrease the following accounts: 0221.0 Other Institutional $ 700.00 0231 0 Maintenance Supplies 1,500.00 0237.0 Repair Parts 900.00 0261.0 Other Supplies 650.00 0322.0 Travel 400.00 0335.0 Promotion 200.00 0353.0 Heat 750.00 0354.0 Water 400.00 0363.0 Equipment Repair 1,000.00 0369.2 Window Washing 400.00 0390.0 Subscriptions & Dues 250.00 0429.0 Other Equipment 500.00 $ 7,650.00 Michael L. Vance Director, Administration and Finance CITY of SOUTH BEND ROGER O: PARENT, Mayor COUNTY -CITY BUILDING SOUTH BEND, INDIANA 48601 November 14, 1984 Mrs. Beverlie Beck, President South Bend Common Council 4th Floor Council Chambers South Bend, Indiana 46601 Dear President Beck: 219/284 -9483 Enclosed you will find an ordinance making year -end transfers for the many departments and operations of the City of South Bend. I am filing this ordinance for 1st reading the 19th of November and public hearing and 2nd reading on December 3rd. Through the passage of this ordinance, the City will be transferring the funds involved so that budgets actually reflect the expenditures that have been necessary to operate during 1984. Please note several of the larger items involved as follows: 1. An $18,186 increase in the Council's other contractual account. This amount reflects the difference between what was budgeted for the 1983 general election and what the actual cost was. 2. A $41,817 increase in the Board of Work's telephone and telegraph account. This amount reflects the costs that were unbudgeted which were associated with the installation of the new telephone system. 3. A $21,000 increase in the City Engineer's office equipment account which was caused by the purchase of additional hardware pertaining to the office automation project. 4. Increases in extra & overtime and salaries & wages, temporary for the Police and Fire Departments and additionally an increase in medical expenses due to a previously injured officer on the Police Department and an increase pertaining to equipment repair for a piece of fire apparatus in the Fire Department. Council President Beverlie Beck November 14, 1984 Page -2- 5. An increase of $7,500 in other equipment and emergency medical services for the purchase of a computer for billing purposes. 6. An increase of $80,000 in motor equipment for the Bureau of Vehicle Maintenance which pertains to the purchase of an additional street sweeping unit. The aforementioned increases plus the others listed in the ordinance are being offset by decreases in accounts throughout the City of South Bend. All increases within any particular fund are being offset by decreases within the same fund. As you are aware, when the City passes a budget for any particular year, there is no way of knowing, after getting into that year's operations, what items will change due to circumstances that could not be foreseen. If you have any additional questions, please feel free to contact me. Sincerely, WL-,Pel4u--� Michael L. Vance City Controller MVL /caw Enclosures TommUttr (To #fie Tomman Moumrd of tot tai R of ovld 4 Vend: Your Committee OF THE WHOLE to whom was referred 142 -84 A BILL TRANSFERRING MONIES FROM VARIOUS ACCOUNTS TO VARIOUS ACCOUNTS, WITHIN VARIOUS DEPARTMENTS WITHIN THE GENERAL FUND, PARK FUND, MOTOR VEHICLE HIGHWAY FUND, SOLID WASTE FUND, LIABILITY INSURANCE PREMIUM AND RESERVE FUND, WATER WORKS GENERAL FUND, SEWAGE WORKS DEPRECIATION FUND, ECONOMIC DEVELOPMENT REVENUE BONDS, FEDERAL REVENUE SHARING TRUST FUND AND CENTURY CENTER OPERATION FUND. Respectfully report that they have examined the matter and that in their opinion THIS BILL SHOULD BE RECOMMENDED TO THE COUNCIL FAVORABLE, AS AMENDED: PAGE 2 (Bureau of Cemeteries) Increase: 255.0 Other Materials $1,800.00 261.0 Other Supplies 200.00 360.0 Bldg. & Structure Repair 3,000.00 PAGE 6 (Bureau of Cemeteries) Decrease 120.0 Salaries & Wages, Temp. $5,000.00 Joseph T. Serge Chairman FREE PRESS PUBLISHING CO.