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HomeMy WebLinkAboutAmendment No. 3 to OEA - South Well WTP Imprv. Proj No. 117-059 – Donohue & Associates, Inc. ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BRIANA MICOU 1316 COUNTY-CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/ 235-9251 FAX 574/ 235-9171 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS December 19, 2023 Mr. Jeremy Roschyk, PE Donohue & Associates, Inc. 209 N. Main St., Suite 206 South Bend, IN 46601 jroschyk@donohue-associates.com RE: Amendment No. 3 to Owner-Engineer Agreement Dear Mr. Roschyk: At its December 19, 2023 meeting, the Board of Public Works approved the above referenced amendment for cost alternatives analysis & geotechnical engineering services for South Well Field Water Treatment Plant Improvements, Project No. 117-059 in the amount of $15,400 with a new adjusted total of $447,395. Enclosed please find a copy of the amendment for your records. If you have any further questions, please call this office at (574) 235-9251. Sincerely, /s/ Theresa Heffner Theresa Heffner, Clerk Enclosures TH/lh INTER-OFFICE MEMORANDUM DEPARTMENT OF PUBLIC WORKS DIVISION OF ENGINEERING TO: Members of the Board of Public Works Michael Schmidt, Assistant City Attorney Public Works Theresa Heffner, Clerk of Board of Public Works FROM: Jacob M. Klosinski, P.E., Assistant City Engineer SUBJECT: 117-059 South Well Field Improvements Amendment No. 3 to Professional Services Agreement with Donohue & Associates (PROJ00000082, PO-0000038) DATE: December 11, 2023 The Division of Engineering recommends the Board of Public Works approval of Amendment No. 3 to a Professional Services Agreement with Donohue & Associates (V- 00000476) that includes cost alternatives analysis and geotechnical engineering services for Project No. 117-059 South Well Field Water Treatment Plant Improvements. Approval is requested at the 12-19-2023 Board of Public Works Meeting. Amendment No. 3 (Attached) Amendment No. 1 scope of work includes cost alternatives analysis, geotechnical investigation, soil borings, and geotechnical engineering report in conjunction with the proposed treatment tank design for the South Well Field Water Treatment Plant. The contract amounts will change as follows: Original agreement amount: $150,000.00 Net change for prior amendments: $281,995.00 Amendment No. 3 amount: $ 15,400.00 Adjusted agreement amount: $447,395.00 This project is funded through Southside TIF Account 430-10-102-121-431002. For questions regarding the subject agenda request, contact Jacob M. Klosinski, P.E. (Ext. 9496) at the Division of Engineering. Page 1 (Exhibit K – (Amendment to Owner-Engineer Agreement) – Attachment 1) EJCDC E-500 Agreement Between Owner and Engineer for Professional Services. Copyright © 2008 National Society of Professional Engineers for EJCDC. All rights reserved. This is EXHIBIT K, consisting of 2 pages, referred to in and part of the Agreement between Owner and Engineer for Professional Services dated August 8, 2017. AMENDMENT TO OWNER-ENGINEER AGREEMENT Amendment No. 3 1.Background Data: a.Effective Date of Owner-Engineer Agreement:August 8, 2017 b.Owner:Board of Public Works, City of South Bend, Indiana c.Engineer:Donohue & Associates, Inc. d.Project:2017 South Well Field, Water Treatment Plant & Pressure District Improvements 2.Description of Modifications: a.Engineer shall perform or furnish the following Additional Services: 1)The Scope of Services as identified in Task Order #08 to the Continuing Professional Services Agreement dated August 8, 2017 for the 2017 South Well Field, Water Treatment Plant & Pressure District Improvements project. 3.Agreement Summary (Reference only) a. Original Agreement amount:$ 150,000.00 b. Net change for prior amendments:$281,995.00 c. This amendment amount:$15,400.00 d. Adjusted Agreement amount:$447,395.00 The foregoing Agreement Summary is for reference only and does not alter the terms of the Agreement, including those set forth in Exhibit C. Owner and Engineer hereby agree to modify the above-referenced Agreement as set forth in this Amendment. All provisions of the Agreement not modified by this or previous Amendments remain in effect. The Effective Date of this Amendment is 12/19/2023. Page 2 (Exhibit K – (Amendment to Owner-Engineer Agreement) – Attachment 1) EJCDC E-500 Agreement Between Owner and Engineer for Professional Services. Copyright © 2008 National Society of Professional Engineers for EJCDC. All rights reserved. OWNER: ENGINEER: By:By:Jeremy Roschyk, PE Title:Title:Area Manager Date Signed:Date Signed: December 11, 2023 December 19, 2023 TASK ORDER #08 TO CONTINUING PROFESSIONAL SERVICES AGREEMENT Between Board of Public Works, City of South Bend, Indiana (Owner) and Donohue & Associates, Inc. (Donohue) Date of Original Executed Agreement: August 8, 2017 TASK ORDER NAME/DESCRIPTION Task Order #08: Tank Conceptual Cost Opinions and Geotechnical Investigation This Task Order #08 adds additional engineering services to the final design of the South Water Treatment Plant (WTP) included in Task Order #07. The additional engineering services associated with this Task Order include: 1.Development of Detention Alternatives Cost Opinions 2.Geotechnical Engineering Investigation As the Task Order #07 WTP design services progressed, it was determined that the additional services included in this Task Order #08 would be required in order to continue the design. As such, the services included herein this Task Order #08 have commenced and been completed in conjunction with Task Order #07 services and under Owner direction. A. SCOPE OF SERVICES 1.Detention Alternatives Cost Opinions 1.1.Donohue will prepare cost opinions for the following raw water storage conceptual alternatives: 1.1.1.Underground Concrete Tank 1.1.2.Above Ground Steel Storage Tank 1.1.3.Steel Pressure Vessels 1.1.4.Extended Site Water Main. 1.2.Cost opinions will include a general description of the raw water storage concept and include breakdown of different disciplines. Page 2 of 3 1.3.Due to the early and conceptual nature of the alternatives, each Cost Opinion will include the following cost opinion factors: 1.3.1.30% Contingency 1.3.2.25% Contractor Overhead & Profit 1.3.3.15% Engineering 2.Geotechnical Engineering Investigation 2.1.Donohue will enter into a sub-agreement with Sub-consultant (Atlas Technical Consultants LLC) to perform geotechnical services associated with the construction of the new concrete clearwell. 2.2.Geotechnical services will include three (3) soil borings (two at 25 feet deep, one at 40 feet deep), all within the anticipated footprint of the new clearwell. 2.3.Laboratory testing will be performed and results will be compiled into a Geotechnical Engineering Report, signed and sealed by a Licensed Professional Engineer. The Geotechnical Engineering Report will include the following: 2.3.1.Project description. 2.3.2.Site description and subsurface conditions. 2.3.3.Subsurface investigation procedures. 2.3.4.Laboratory testing procedures and results. 2.3.5.Recommended foundation types and depths for the various proposed facilities. 2.3.6.Seismic site classification and spectral acceleration parameters. 2.3.7.Allowable bearing capacities and corresponding total and differential settlement. 2.3.8.Recommended pile types and capacities for gravity and uplift conditions. 2.3.9.Frost protection requirements. 2.3.10.Active, at-rest, and passive lateral earth pressures for the design of below grade walls. 2.3.11.Coefficient of friction between concrete and in situ soil. 2.3.12.Excavation requirements. 2.3.13.Recommended backfill and site grading materials. 2.3.14.Backfill requirements for yard piping and structures. 2.3.15.Site grading requirements. 2.3.16.Estimated soil support index or modulus of subgrade reaction for pavement design. 2.3.17.Stability of natural slopes that may influence, or may be influenced by, the project work. 2.3.18.Affect of proposed construction on existing facilities. Page 3 of 3 2.3.19.Groundwater elevations taken during the investigation and estimate of high groundwater elevation. 2.3.20.Design criteria for temporary excavations and support of temporary excavations. 2.3.21.Management of groundwater during construction. 2.3.22.Potential construction problems. 2.3.23.Site plan showing the location of borings. 2.3.24.Logs of borings. Logs shall be plotted and graphically presented showing number of boring, date of boring, surface elevation, description and thickness of each soil layer encountered, depth to rock, N-values, unconfined compressive strengths from hand penetrometer tests, groundwater elevations, and other information and inconsistencies that might affect engineering conclusions. 2.3.25.Copies of laboratory test results. 2.3.26.Chart illustrating the soil classification criteria and terminology used in the report. B. PROJECT TIMING 1.In order to keep from affecting the design process associated with Task Order #07, the Scope of Services included in this Task Order #08 was performed in conjunction with Task Order #07. C. COMPENSATION 1.Task Order #08 shall be compensated on a Lump Sum basis for the total amount of $15,400. APPROVED FOR OWNER APPROVED FOR DONOHUE By: By: Printed Name:Printed Name: Jeremy Roschyk, P.E. Title:Title: Area Manager Date:Date: December 11, 2023 December 19, 2023 City of South Bend Department of Administration & Finance Change Order Request Form Multiple PO lines: Project POs: PO Number PO-0000038 (DONOHUE & ASSOCIATES, V-00000476) Line Number Add Line Item 3, Amendment No. 3 Original Dollar Amount $431,995.00 (Contract) Note: Project original Naviline PO-237424 New Dollar Amount (For liquidation request, enter $0)$15,400.00 for Line Item 3; Total Project: $447,395.00 Reason Code (if changed)No change Financial Dimensions (fund-dept- division-subdivision-main account)430-10-102-121-431002 Project Code (if applicable)No change Description of change (include budget impact) Engineering services for Geotechnical Investigation (Soil Borings, Geotechnical Report) and Cost Estimation of Alternatives Analysis APPROVED BY PROJECT ACCOUNTING TEAM (if applicable)(PAT member's name and date to be completed by PAT member) PO Number Line Number Original Dollar Amount New Dollar Amount (For liquidation request, enter $0) Reason Code (if changed) Financial Dimensions (fund-dept- division-subdivision-main account) Project Code (if applicable) Description of change (include budget impact) APPROVED BY PROJECT ACCOUNTING TEAM (if applicable)(PAT member's name and date to be completed by PAT member) PO Number Line Number Original Dollar Amount Changing the line amount: You can only change a line amount if it has NOT been invoiced against. • If the line has NOT been invoiced – reduce the line amount to equal what it should be. • If the line has been invoiced – cancel the delivery remainder and finalize the individual line, then add a new line for the amount that should be remaining. If you have changes to more than one line on the same PO, fill out a separate section for each line affected by the change order. For change orders on project-related POs, this form must be approved by the Project Accounting Team as described in Supplement 508. Supplement 508 Form - Change Order Request Form - PO-0000413 1 of 3 BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date: 12-11-2023 Name: Jacob M. Klosinski Department of Public Works – Engineering Division BPW Date: 12-19-2023 Phone Extension: 9496 Required Prior to Submittal to Board BPW Attorney X Attorney Name Michael Schmidt Dept. Attorney Attorney Name Michael Schmidt Purchasing Mickey Lovy / Ron O'Connor Check the Appropriate Item Type –Required for All Submissions Professional Services Agreement Contract Proposal Open Market Contract Amendment/Addendum Special Purchase, QPA Bid Opening Bid Award Req. to Advertise Title Sheet Quote Opening Quote Award Reject Bids/Quotes Proposal Opening C/O & PCA No. PCA Chg. Order, No. Traffic Control Resolution Other: Ease./Encroach Required Information Company or Vendor Name Donohue & Associates (V-00000476) New Vendor Yes If Yes, Approved by Purchasing No MBE/WBE Contractor MBE WBE Completed E-Verify Form Attached Yes No Project Name South Well Field Water Treatment Plant Improvements Project Number 117-059 (PO-0000038) Funding Source Southside TIF Account No. 430-10-102-121-431002 Amount $15,400.00 Terms of Contract Lum Sum Fee (Task List included Amendment No. 3, attached) Special Contract Provisions Purpose/Description The Division of Engineering requests the Board of Public Works approval of Amendment No. 3 to a professional services agreement with Donohue & Associates for cost alternatives analysis and geotechnical engineering services for the South Well Field Water Treatment Plant Improvements project. For Change Orders Only Amount of Increase Decrease $ ($ ) Previous Amount $ Current Percent of Change: Increase Decrease % (%) New Amount $ Total Percent of Change: Increase Decrease % (%) Time Extension Amount: New Completion Date: