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HomeMy WebLinkAboutAmendment No. 1 to PSA - WWTP Final Clarifier Proj No. 119-069 – Arcadis U.S., Inc. ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BRIANA MICOU 1316 COUNTY-CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/ 235-9251 FAX 574/ 235-9171 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS December 19, 2023 Ms. Amy E. Smitley, PE Arcadis U.S., Inc. 150 W. Market St., Suite 728 Indianapolis, IN 46204 Amy.smitley@arcadis.com RE: Amendment No. 1 to Professional Services Agreement Dear Ms. Smitley: At its December 19, 2023 meeting, the Board of Public Works approved the above referenced amendment for construction administration services for the WWTP Final Clarifier 1, 2, and 3, Project No. 119-069 in the amount of $175,100 with a new adjusted total of $968,870. Enclosed please find a copy of the amendment for your records. If you have any further questions, please call this office at (574) 235-9251. Sincerely, /s/ Theresa Heffner Theresa Heffner, Clerk Enclosures TH/lh INTER-OFFICE MEMORANDUM DEPARTMENT OF PUBLIC WORKS DIVISION OF ENGINEERING TO: Members of the Board of Public Works Michael Schmidt, Assistant City Attorney Public Works Theresa Heffner, Clerk of Board of Public Works FROM: Jacob M. Klosinski, P.E., Assistant City Engineer SUBJECT: 119-069 WWTP Secondary Improvements Amendment to Professional Services Agreement with Arcadis US (PROJ00000078 & PROJ00000367; PO-0000413) DATE: December 11, 2023 The Division of Engineering recommends the Board of Public Works approval of an Amendment to a Professional Services Agreement with Arcadis US (V-00000135) that includes construction administration services for Project No. 119-069 WWTP Secondary Improvements. Approval is requested at the 12-19-2023 Board of Public Works Meeting. Amendment No. 1 (Attached) Amendment No. 1 scope of work will include construction administration and record drawings for the subject project. The City split Project 119-069 into two projects: 119-069A WWTP Final Clarifiers 4 & 5, Aerations Tanks 1-4, and Disinfection Improvements and 119- 069B Final Clarifiers 1, 2, and 3 Improvements due to cost. The City utilized funds from the original construction administration budget to accommodate the development of the Preliminary Engineering Report for the WWTP Hydraulic Improvements project and project support for the Indiana Finance Authority and State Revolving Loan Fund Wastewater project application that was submitted successfully in conjunction with the WWTP Equalization Basin project. As a result, Amendment No. 1 will cover the design services required to complete the Construction Administration Services, periodic inspection, project support, and record drawings for the project during the upcoming construction phase. The contract amounts will change as follows: Original agreement amount: $793,770.00 Net change for prior amendments: $ 0.00 Amendment No. 1 amount: $175,100.00 Adjusted agreement amount: $968,870.00 This project is funded through Sewage Works, Wastewater Capital Account 641-06- 605-514-431002. For questions regarding the subject agenda request, contact Jacob M. Klosinski, P.E. (Ext. 9496) at the Division of Engineering. https://arcadiso365.sharepoint.com/teams/SouthBendWWTPSecondaryDisinfectionImprovements/Shared Documents/PM/Amendment 1/SB WWTP Final Clarifier 123 Construction_Amendment No. 1 Ltr.docx Arcadis U.S., Inc. 150 W. Market Street Suite 728 Indianapolis Indiana 46204 Tel 317 231 6500 Fax 317 231 6514 www.arcadis.com Page: 1/1 Jacob Klosinski Assistant City Engineer City of South Bend 1316 County-City Building 227 West Jefferson Boulevard South Bend, IN 46601 Subject: WWTP Secondary and Disinfection Improvements Amendment No. 1, Final Clarifier Nos. 1-3 Design Update and CA Dear Jacob: Enclosed are signed copies of Amendment No. 1 for Professional Services associated with the additional design and construction administration (CA) engineering services for Final Clarifier Nos. 1 through 3 Improvements, as part of the WWTP Secondary and Disinfection Improvements project. If the Amendment is acceptable to the Board, please return one fully executed copy for our files. Sincerely, Arcadis U.S., Inc. Amy E. Smitley, PE Vice President Date: December 6, 2023 Contact: Amy Smitley Phone: 317-236-2844 Email: amy.smitley@arcadis.com STANDARD AGREEMENT FOR PROFESSIONAL SERVICES Page 1 of 6 Between City of South Bend and ARCADIS U.S., Inc. Project Number: 30029091 AMENDMENT No. 1 SB WWTP Final Clarifier 123 Construction_Amendment No. 1.docx An Agreement was executed on July 23, 2019 between the City of South Bend, Indiana [Client], having its principal place of business at 1316 County-City Building, 227 West Jefferson Boulevard, South Bend, Indiana 46601, and Arcadis U.S., Inc. [Arcadis], having its principal place of business at 630 Plaza Drive, Highlands Ranch, Colorado 80129 and having an office at 55 Monument Circle, Suite 300B, Indianapolis, Indiana 46204. Under the Agreement, Arcadis provides certain professional engineering services related to design, bid and construction administration engineering services for Final Clarifier Nos. 1 through 5 rehabilitation, Aeration Tank Nos. 1 through 4 modifications and effluent disinfection chemical expansion. Client and Arcadis now desire to amend the Agreement to include the amended Services as described below. In consideration of the mutual promises in the Agreement, Client and Arcadis agree to amend the Agreement as the following: 1.Schedule A-1,Scope of Amended Services. 2.Schedule B-1,Compensation for Amended Services. Other Provisions. Except as amended herein, all other provisions, terms and conditions in the Agreement shall remain in full force and effect. Execution Authority. This Amendment to the Agreement is a valid and authorized undertaking of Client and Arcadis. The representatives of Client and Arcadis who have signed below have been authorized to do so. IN WITNESS WHEREOF, the parties hereto have made and executed this Amendment to the Agreement as of this date: _______________, 2023. CITY OF SOUTH BEND Arcadis U.S., Inc. By: ___________________________________ Title: Vice President December 19 December 19, 2023 STANDARD AGREEMENT FOR PROFESSIONAL SERVICES Page 2 of 6 Between City of South Bend and ARCADIS U.S., Inc. Project Number: 30029091 AMENDMENT No. 1 SB WWTP Final Clarifier 123 Construction_Amendment No. 1.docx Schedule A-1 Scope of Amended Services and Related Matters ENGINEERING SERVICES BY ARCADIS Final Clarifier Nos. 1 through 3 Rehabilitation. The WWTP has seven final clarifiers. Final Clarifier Nos. 1 through 3 (112.5 ft dia.) were part of the original plant constructed in the early 1950s. Final Clarifier Nos. 4 and 5 (145 ft dia.) were added in the 1970s. Final Clarifier Nos. 6 and 7 (200 ft dia.) were added in the 1970s as tertiary clarifiers. In 2001, all final clarifiers were rehabilitated with new collector mechanisms, skimmers (Nos. 1 to 5 only), effluent weirs, and return sludge pumps. Final Clarifier Nos. 6 and 7 were converted from tertiary clarifiers to final (secondary) clarifiers during that time. As part of the recent WWTP Secondary Treatment Improvements project, Final Clarifier Nos. 6 and 7 were rehabilitated and enhanced and are operating exceptionally well (e.g. concentrated return sludge allowing lower pumping rates). As part of the WWTP Secondary and Disinfection Improvements project, Final Clarifier Nos. 4 and 5 were rehabilitated. Final Clarifier Nos. 1 through 3 have reached the end of their useful life and are in need of rehabilitation and replacement similar to Final Clarifier Nos. 4 through 7. Final Clarifier Nos. 1 through 3 are each 112.5 feet in diameter with a sidewater depth of 12 feet. The sludge collector mechanisms are suction sludge removal type. The clarifiers are drained by their associated return sludge pumps. Skimmings removal is provided in all clarifiers. As part of this project, the internal clarifier equipment including the sludge collector mechanisms and scum removal will be replaced. The influent and effluent troughs, and effluent weirs will be replaced and provided with concrete channels. The existing scum removal beyond that being replaced internal to the clarifiers will be reused. In addition, the clarifier structures will be inspected and rehabilitated and repaired, as necessary. The exposed concrete and just below the water line will also be coated. The limits of the structural inspection and rehabilitation include within the concrete tank structures only. Railing will be replaced; limits include these clarifiers and the final clarifier influent channel leading into these clarifiers from the main channel. The individual influent channels into each of Final Clarifier Nos. 1 through 3 also require improvements to eliminate this area overtopping during peak flows and spilling into the gallery buildings. The clarifier drive mechanisms are monitored by SCADA. Instrumentation and controls (i.e. over-torque alarm) will be provided, and HMI screens will be updated to match Final Clarifier Nos. 4 through 7. The clarifier equipment is electrically fed from their associated gallery buildings, which has been replaced through another City project and is assumed can be reused. These clarifiers will primarily be used during wet weather when the plant exceeds 77 mgd and is required to treat 100 mgd as part of the CSO LTCP requirement. Considering this and due to market conditions, these clarifiers will be replaced and rehabilitated in-kind, matching their current rim feed configuration. This project entails updating the prior Final Clarifier Nos. 1 through 3 design to replace and rehabilitate the clarifiers as perimeter feed type clarifiers, and to provide construction administration services during the City’s selected Guaranteed Savings Contract type delivery method, already awarded to the contract. The scope of engineering services shall include the following: 1. Project Management. Provide project management including scope, budget and schedule control; project coordination; maintenance of records; project setup, invoicing, and close-out. 2. Design Updates. Update the contract documents to replace and rehabilitate the clarifiers as perimeter feed type clarifiers. Upon acceptance of the Guaranteed Maximum Price, the following construction services apply. 3. General Administration of Construction Contract. Consult with Owner and act as Owner’s representative as provided in the Construction Contract. The extent and limitations of the duties, responsibilities, and authority of Engineer as assigned in the Construction Contract shall not be modified, except as Engineer may otherwise agree in writing. All of Owner’s instructions to Contractor will be issued through Engineer, which shall have authority to act on behalf of Owner in dealings with Contractor to the extent provided in this Agreement and the Construction Contract except as otherwise provided in writing. 4. Pre-Construction Conference. Participate in a Pre-Construction Conference prior to commencement of Work at the Site. The conference will be attended by Engineer. STANDARD AGREEMENT FOR PROFESSIONAL SERVICES Page 3 of 6 Between City of South Bend and ARCADIS U.S., Inc. Project Number: 30029091 AMENDMENT No. 1 SB WWTP Final Clarifier 123 Construction_Amendment No. 1.docx 5. Schedules. Receive, review, and determine the acceptability of schedules that Contractor is required to submit to Engineer, including the Progress Schedule, Schedule of Submittals, and Schedule of Values. 6. Visits to Site and Observation of Construction. In connection with observations of Contractor’s Work while it is in progress: • Make visits to the Site at intervals appropriate to the various stages of construction, as Engineer deems necessary, to observe as an experienced and qualified design professional the progress of Contractor’s executed Work. Such visits and observations by Engineer are not intended to be exhaustive or to extend to every aspect of Contractor’s Work in progress or to involve detailed inspections of Contractor’s Work in progress beyond the responsibilities specifically assigned to Engineer in this Agreement and the Contract Documents, but rather are to be limited to spot checking, selective sampling, and similar methods of general observation of the Work based on Engineer’s exercise of professional judgment, as assisted by the Owner’s Resident Project Representative. Based on information obtained during such visits and observations, Engineer will determine in general if the Work is proceeding in accordance with the Contract Documents, and Engineer shall keep owner informed of the progress of the Work. Engineer will visit the Site on the same day of each construction progress meeting. The scope of these engineering services is based on up to 12 months of progress meetings. • The purpose of Engineer’s visits to the Site will be to enable Engineer to better carry out the duties and responsibilities assigned to and undertaken by Engineer during the Construction Phase, and, in addition, by the exercise of Engineer’s efforts as an experienced and qualified design professional, to provide for Owner a greater degree of confidence that the completed Work will conform in general to the Contract Documents and that Contractor has implemented and maintained the integrity of the design concept of the completed Project as a functioning whole as indicated in the Contract Documents. Engineer shall not, during such visits or as a result of such observations of Contractor’s Work in progress, supervise, direct, or have control over Contractor’s Work, nor shall Engineer have authority over or responsibility for the means, methods, techniques, sequences, or procedures of construction selected or used by Contractor, for security or safety at the Site, for safety precautions and programs incident to Contractor’s Work, nor for any failure of Contractor to comply with Laws and Regulations applicable to Contractor’s furnishing and performing the Work. Accordingly, Engineer neither guarantees the performance of any Contractor nor assumes responsibility for any Contractor’s failure to furnish or perform the Work in accordance with the Contract Documents. 7. Defective Work. Reject Work if, on the basis of Engineer’s observations, Engineer believes that such Work (a) is defective under the standards set forth in the Contract Documents, (b) will not produce a completed Project that conforms to the Contract Documents, or (c) will imperil the integrity of the design concept of the completed Project as a functioning whole as indicated by the Contract Documents. 8. Clarifications and Interpretations; Field Orders. Issue necessary clarifications and interpretations of the Contract Documents as appropriate to the orderly completion of Contractor’s work. Such clarifications and interpretations will be consistent with the intent of and reasonably inferable from the Contract Documents. Subject to any limitations in the Contract Documents, Engineer may issue field orders authorizing minor variations in the Work from the requirements of the Contract Documents. Coordinate a tracking log for clarifications and interpretations as part of the electronic data information system developed by Engineer. 9. Change Orders and Work Change Directives. Recommend change orders and work change directives to Owner, as appropriate, and prepare change orders and work change directives as required. 10. Shop Drawings and Samples. Review and approve or take other appropriate action in respect to Shop Drawings and Samples and other data which Contractor is required to submit, but only for conformance with the information given in the Contract Documents and compatibility with the design concept of the completed Project as a functioning whole as indicated by the Contract Documents. Such reviews and approvals or other action will not extend to means, methods, techniques, sequences, or procedures of construction or to safety precautions and programs incident thereto. Engineer shall meet any Contractor’s submittal schedule that Engineer has accepted. Coordinate a tracking log for submittals as part of the electronic data information system developed by Engineer. 11. Substitutes and “or-equal” Requests. Review the Contractor’s requests for product substitutions and “or equal”; Engineer will separately track the time and expense required for such reviews and invoice the Client for such reviews as Additional Services. 12. Inspections and Tests. The Owner’s Resident Project Representative will require such special inspections or tests of Contractor’s work as deemed reasonably necessary, and receive and review all certificates of inspections, tests, and approvals required by Laws and Regulations or the Contract Documents. Any review by Engineer of such certificates will be for the purpose of determining that the results certified indicate compliance with the Contract Documents and STANDARD AGREEMENT FOR PROFESSIONAL SERVICES Page 4 of 6 Between City of South Bend and ARCADIS U.S., Inc. Project Number: 30029091 AMENDMENT No. 1 SB WWTP Final Clarifier 123 Construction_Amendment No. 1.docx will not constitute an independent evaluation that the content or procedures of such inspections, tests, or approvals comply with the requirements of the Contract Documents. Engineer shall be entitled to rely on the results of such tests. 13. Change Proposals and Claims. (a) Review and respond to Change Proposals. Review each duly submitted Change Proposal from Contractor and, within 30 days after receipt of the Contractor’s supporting data, either deny the Change Proposal in whole, approve it in whole, or deny it in part and approve it in part. Such actions shall be in writing, with a copy provided to Owner and Contractor. If the Change Proposal does not involve the design (as set forth in the Drawings, Specifications, or otherwise), the acceptability of the Work, or other engineering or technical matters, then Engineer will notify the parties that the Engineer will not resolve the Change Proposal. (b) Provide information or data to Owner regarding engineering or technical matters pertaining to Claims. 14. Applications for Payment. Based on Engineer’s observations as an experienced and qualified design professional and on review of Applications for Payment and accompanying supporting documentation: • Determine the amounts that Engineer recommends Contractor be paid. Such recommendations of payment will be in writing and will constitute Engineer’s representation to Owner, based on such observations and review, that, to the best of Engineer’s knowledge, information and belief, Contractor’s Work has progressed to the point indicated, the Work is generally in accordance with the Contract Documents (subject to an evaluation of the Work as a functioning whole prior to or upon Substantial Completion, to the results of any subsequent tests called for in the Contract Documents, and to any other qualifications stated in the recommendation), and the conditions precedent to Contractor’s being entitled to such payment appear to have been fulfilled in so far as it is Engineer’s responsibility to observe Contractor’s Work. In the case of unit price work, Engineer’s recommendations of payment will include final determinations of quantities and classifications of Contractor’s Work (subject to any subsequent adjustments allowed by the Contract Documents). • By recommending any payment, Engineer shall not thereby be deemed to have represented that observations made by Engineer to check the quality or quantity of Contractor’s Work as it is performed and furnished have been exhaustive, extended to every aspect of Contractor’s Work in progress, or involved detailed inspections of the Work beyond the responsibilities specifically assigned to Engineer in this Agreement and the Contract Documents. Neither Engineer’s review of Contractor’s Work for the purposes of recommending payments nor Engineer’s recommendation of any payment including final payment will impose on Engineer responsibility to supervise, direct, or control Contractor’s Work in progress or for the means, methods, techniques, sequences, or procedures of construction or safety precautions or programs incident thereto, or Contractor’s compliance with Laws and Regulations applicable to Contractor’s furnishing and performing the Work. It will also not impose responsibility on Engineer to make any examination to ascertain how or for what purposes Contractor has used the moneys paid on account of the Contract Price, or to determine that title to any portion of the Work in progress, materials, or equipment has passed to Owner free and clear of any liens, claims, security interests, or encumbrances, or that there may not be other matters at issue between Owner and Contractor that might affect the amount that should be paid. 15. Contractor’s Completion Documents. Receive, review, and transmit to Owner maintenance and operating instructions, schedules, guarantees, bonds, certificates or other evidence of insurance required by the Contract Documents, certificates of inspection, tests and approvals, Shop Drawings, Samples and other data approved, and transmit the annotated record documents which are to be assembled by Contractor in accordance with the Contract Documents to obtain final payment. 16. Substantial Completion. Promptly after notice from Contractor that Contractor considers the entire Work ready for its intended use, in company with Owner and Contractor, visit the Project to determine if the Work is substantially complete. If after considering any objections of Owner, Engineer considers the Work substantially complete, Engineer shall deliver a certificate of Substantial Completion to Owner and Contractor. 17. Record Drawings. Prepare Record Drawings showing appropriate record information based on Project annotated record documents received from Contractor and furnishing such Record Drawings to Owner. A hard copy (full size drawings) and electronic copy (in AutoCAD and pdf file format) will be submitted to the Owner. AutoCAD version shall be based on the Owner’s standards. 18. Final Notice of Acceptability of the Work. Conduct a final visit to the Project to determine if the completed Work of Contractor is acceptable so that Engineer may recommend, in writing, final payment to Contractor. Accompanying the recommendation for final payment, Engineer shall also provide a notice in the form attached hereto as Exhibit E (the “Notice of Acceptability of Work”) that the Work is acceptable to the best of Engineer’s knowledge, information, and STANDARD AGREEMENT FOR PROFESSIONAL SERVICES Page 5 of 6 Between City of South Bend and ARCADIS U.S., Inc. Project Number: 30029091 AMENDMENT No. 1 SB WWTP Final Clarifier 123 Construction_Amendment No. 1.docx belief and based on the extent of the services provided by Engineer under this Agreement. The scope of these engineering services is based on the final visit conducted during the regular progress meeting. DELIVERABLES This project includes the following deliverables. 1. Final Submittal. This submittal includes 100% complete drawings and specifications, construction schedule, and design calculations, and has all City comments incorporated. Hard copies (three full-size drawings, four half-size drawings, and four project manuals) and one electronic copy (pdf, searchable format) will be submitted to the City. Schedule Arcadis is prepared to begin work immediately upon written authorization to proceed. It is assumed that the construction schedule will be 12 months and will begin immediately upon completion of the design updates. STANDARD AGREEMENT FOR PROFESSIONAL SERVICES Page 6 of 6 Between City of South Bend and ARCADIS U.S., Inc. Project Number: 30029091 AMENDMENT No. 1 SB WWTP Final Clarifier 123 Construction_Amendment No. 1.docx Schedule B-1 Amended Pricing Schedule The estimated budget for services under this Amendment No. 1 is indicated below and as estimated in the attached table. The overall limit of compensation under this Agreement is as follows: Original Agreement $793,770 Amendment No. 1 $175,100 Overall Limit of Compensation $968,870 Hourly rates for services performed for this amended scope of work are as follows: Category Hourly Rate Project/Program Director $313 Principal Engineer/Scientist/Architect II $292 Principal Engineer/Scientist/Architect I $254 Senior Engineer/Scientist/Architect II $196 Senior Engineer/ Scientist/Architect I $180 Project Engineer/ Scientist/Architect $170 Staff Engineer/Scientist/Architect $159 Engineer/Scientist $138 Technician/Project Assistant IV $170 Technician/Project Assistant III $142 Technician/Project Assistant II $127 Technician/Project Assistant I $117 Design Tech / Field Technician $71 Amy Smitley(Technical Advisor)John Huston (QAQC)Ben Burroughs(Project Manager)Brett Schnur(Engineer)Matt Hemmelgarn(Structural Engineer)Matt Palte(Structural Engineer)CAD DrafterShelly Baxter(Assistant)SubconsultantTOTAL LABOR TASK DESCRIPTION HOURS COST EXPENSES TOTAL PM Project Management 16 24 40 80 14,960 14,960 1. General Construction Administration 12 20 45 75 12 8 40 212 31,640 400 32,040 2. Meetings and Inspections 20 24 160 80 24 308 56,640 800 57,440 3. Submittals 12 40 40 24 116 19,530 19,530 4. Record Drawings 4 12 24 8 40 88 9,250 300 9,550 5. Design Document Updates 4 4 15 25 12 40 100 11,400 11,400 6. Subconsultant - Donohue (Electrical and I&C)30,175 30,175 TOTAL ESTIMATED HOURS 56 60 296 244 80 8 120 40 904 173,595 HOURLY RATES $286 $196 $196 $138 $159 $254 $29 $142 TOTAL 16,016$ 11,760$ 58,016$ 33,672$ 12,720$ 2,032$ 3,509$ 5,680$ 173,595$ 1,500$ 175,100$ ESTIMATED NOT-TO-EXCEED COMPENSATION:175,100$ Estimated Compensation - ARCADIS U.S., Inc. 11/06/23 CITY OF SOUTH BEND Final Clarifier Nos. 1 through 3 Construction Administration Services DIVISION OF ENVIRONMENTAL SERVICES Wastewater Treatment Plant TO: ARCADIS US INC SHIP TO: WASTEWATER OFFICE 62638 COLLECTIONS CENTER BUREAU OF WASTEWATER CHICAGO, IL 60693-0626 3113 RIVERSIDE DRIVE SOUTH BEND, IN 46628 REQUISITION # 0000222148 NOTICE TO VENDOR 1. If Vendor delivers any merchandise without valid purchase order, no liability exists for City of South Bend 2. City of South Bend reserves right to cancel all or part of this order if delivery is not made when and as specified. 3. Vendor accepts this order at listed price or lowest prevailing market price. No price increase allowed after acceptance. 4. All goods subject to inspection and rejection (freight at vendor’s expense), not withstanding prior payments to secure cash discount.. 5 If subject to cash discount, please indicate on invoice or claim. DELIVER BY DATE 07/18/2019 ACCOUNT NO Multiple Accounts VENDOR’S NO 20718 PROJECT NO REQUISITION DATE 07/18/2019 FEDERAL EXCISE TAX EXEMPTION INDIANA SALES TAX EXEMPTION 35-6001201 0003502538-001 ITEM # QUANTITY/UNIT ITEMS and DESCRIPTION Price Total This order issued in compliance with Chapter 99, Acts 1945 and acts amendatory thereof and supplemental thereto. I hereby certify there is an unobligated balance in this appropriation sufficient to pay for this order. Controller or Authorized Representative APPROVED – Central Purchasing Office PO. Number 253299 THE ABOVE ORDER NUMBER MUST APPEAR ON ALL INVOICES, CLAIMS, PACKAGES, DELIVERY SLIPS, AND CORRESPONDENCE CITY OF SOUTH BEND Accounts Payable -12 Floor County/City Building 227 W. Jefferson Blvd. , South Bend, IN 46601 – Fax (574) 235-9928 The City of South Bend is an Equal Opportunity Employer PURCHASE ORDER 253299 1 400,000.00 / EA SECONDARY TREATMNT & DISINFECTION IMPROV 119-069 1.0000 400,000.00 2 393,770.00 / EA SECONDARY TREATMNT & DISINFECTION IMPROV 119-069 1.0000 393,770.00 TOTAL PURCHASE AMOUNT $793,770.00 TO: ARCADIS US INC SHIP TO: WASTEWATER OFFICE 62638 COLLECTIONS CENTER BUREAU OF WASTEWATER CHICAGO, IL 60693-0626 3113 RIVERSIDE DRIVE SOUTH BEND, IN 46628 REQUISITION # 0000222148 NOTICE TO VENDOR 1. If Vendor delivers any merchandise without valid purchase order, no liability exists for City of South Bend 2. City of South Bend reserves right to cancel all or part of this order if delivery is not made when and as specified. 3. Vendor accepts this order at listed price or lowest prevailing market price. No price increase allowed after acceptance. 4. All goods subject to inspection and rejection (freight at vendor’s expense), not withstanding prior payments to secure cash discount.. 5 If subject to cash discount, please indicate on invoice or claim. DELIVER BY DATE 07/18/2019 ACCOUNT NO Multiple Accounts VENDOR’S NO 20718 PROJECT NO REQUISITION DATE 07/18/2019 FEDERAL EXCISE TAX EXEMPTION INDIANA SALES TAX EXEMPTION 35-6001201 0003502538-001 ITEM # QUANTITY/UNIT ITEMS and DESCRIPTION Price Total This order issued in compliance with Chapter 99, Acts 1945 and acts amendatory thereof and supplemental thereto. I hereby certify there is an unobligated balance in this appropriation sufficient to pay for this order. Controller or Authorized Representative APPROVED – Central Purchasing Office PO. Number 253299 THE ABOVE ORDER NUMBER MUST APPEAR ON ALL INVOICES, CLAIMS, PACKAGES, DELIVERY SLIPS, AND CORRESPONDENCE CITY OF SOUTH BEND Accounts Payable -12 Floor County/City Building 227 W. Jefferson Blvd. , South Bend, IN 46601 – Fax (574) 235-9928 The City of South Bend is an Equal Opportunity Employer PURCHASE ORDER 253299 Account Project Amount 64106307933102 V6PT 400,000.00 64206304154366 V6PT 393,770.00 City of South Bend Department of Administration & Finance Change Order Request Form Multiple PO lines: Project POs: PO Number PO-0000413 (ARCADIS US, V-00000135) Line Number Add Line Item 3, Amendment No. 1 Original Dollar Amount $793,770.00 (Contract) Note: Project original Naviline PO-253299 New Dollar Amount (For liquidation request, enter $0)$175,100.00 for Line Item 3; Total Project: $968,870.00 Reason Code (if changed)No change Financial Dimensions (fund-dept- division-subdivision-main account)641-06-605-514-431002 Project Code (if applicable)No change Description of change (include budget impact)Engineering services for Construction Administration APPROVED BY PROJECT ACCOUNTING TEAM (if applicable)(PAT member's name and date to be completed by PAT member) PO Number Line Number Original Dollar Amount New Dollar Amount (For liquidation request, enter $0) Reason Code (if changed) Financial Dimensions (fund-dept- division-subdivision-main account) Project Code (if applicable) Description of change (include budget impact) APPROVED BY PROJECT ACCOUNTING TEAM (if applicable)(PAT member's name and date to be completed by PAT member) PO Number Line Number Original Dollar Amount Changing the line amount: You can only change a line amount if it has NOT been invoiced against. • If the line has NOT been invoiced – reduce the line amount to equal what it should be. • If the line has been invoiced – cancel the delivery remainder and finalize the individual line, then add a new line for the amount that should be remaining. If you have changes to more than one line on the same PO, fill out a separate section for each line affected by the change order. For change orders on project-related POs, this form must be approved by the Project Accounting Team as described in Supplement 508. Supplement 508 Form - Change Order Request Form - PO-0000413 1 of 3 BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date: 12-11-2023 Name: Jacob M. Klosinski Department of Public Works – Engineering Division BPW Date: 12-19-2023 Phone Extension: 9496 Required Prior to Submittal to Board BPW Attorney X Attorney Name Michael Schmidt Dept. Attorney Attorney Name Michael Schmidt Purchasing Mickey Lovy / Ron O'Connor Check the Appropriate Item Type –Required for All Submissions Professional Services Agreement Contract Proposal Open Market Contract Amendment/Addendum Special Purchase, QPA Bid Opening Bid Award Req. to Advertise Title Sheet Quote Opening Quote Award Reject Bids/Quotes Proposal Opening C/O & PCA No. PCA Chg. Order, No. Traffic Control Resolution Other: Ease./Encroach Required Information Company or Vendor Name Arcadis US (V-00000135) New Vendor Yes If Yes, Approved by Purchasing No MBE/WBE Contractor MBE WBE Completed E-Verify Form Attached Yes No Project Name WWTP Secondary and Disinfection Improvements Project Number 119-069 (PO-0000413) Funding Source Sewage Works, Wastewater Capital, Professional Services Engineering Account No. 641-06-605-514-431002 Amount $175,100.00 Terms of Contract Lum Sum Fee (Task List included Amendment 1, attached) Special Contract Provisions Purpose/Description The Division of Engineering requests the Board of Public Works approval ofa an Amendment to a professional services agreement with Arcadis US for construction administration services for WWTP Final Clarifier 1, 2, and 3 project. For Change Orders Only Amount of Increase Decrease $ ($ ) Previous Amount $ Current Percent of Change: Increase Decrease % (%) New Amount $ Total Percent of Change: Increase Decrease % (%) Time Extension Amount: New Completion Date: