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Home My WebLink AboutAward Quote - Northwest Elevated Tank Site Restoration Proj No. 122-018A - Acorn Landscaping1316 COUNTY -CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/235-9251 FAx 574/235-9171 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS December 19, 2023 Mr. Jeff Ritschard Acorn Landscaping LLC 3680 W. Sample St. South Bend, IN 46619 info&acomlandscapers.com; jeffritschard(acr�yahoo.com RE: Quotation Award — Northwest Elevated Tank Site Restoration — Project No. 122-018A Dear Mr. Ritschard: At its December 19, 2023 meeting, the Board of Public Works awarded the above referenced quotation to you in the amount of $31,759. Please forward the following documents in one submittal by January 9, 2023 to my attention for Board of Public Works approval at lhensley&southbendin.gov : 1) One (1) signed original of the Contract (enclosed); and 2) Certificate of Insurance naming the City of South Bend as an additional insured. If you have any further questions, please call this office at (574) 235-9251. Sincerely, Is/ Theresa Heffner Theresa Heffner, Clerk Enclosures TH/lh ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BRIANA MIcou INTER -OFFICE MEMORANDUM DEPARTMENT OF PUBLIC WORKS DIVISION OF ENGINEERING TO: Theresa Heffner, Clerk Board of Public Works FROM: Becca Plantz, PE, Senior Project Engineer SUBJECT: Award Project No. 122-018A Northwest Elevated Tank Site Restoration DATE: December 12, 2023 On December 12, 2023, the Board of Public Works opened and read quotes for the above project. I have reviewed them and found them correct. The quoters are summarized as follows: Quoters Base Quote Alternate 1 Total Amount Amount Acorn Landscaping LLC $26,549.00 $5,210.00 $31,759.00 I recommend award of a contract, including the base quote and alternate 1, for Northwest Elevated Tank Site Restoration to the lowest responsive / responsible bidder, Acorn Landscaping LLC in the amount of $31,759.00. Sufficient funds have been appropriated from Water Works Capital — Distribution/Reservoirs Please call with your questions 5998. Enc. Bid Tabulation CITY OF • CONTRACTOR'S QUOTE FOR PUBLIC VURK PROJECT NAME: Northwest Elevated Tank Site Restoration PROJECT NO. 122-018A QUOTES DUE December 12, 2023 (Must be completed for all quotes. Please type or print) Date. Firm: A run l I am l� Address: City/State/Zip: �. a I `-I�lv11q Telephone Number: (614 7,gs- Agent of Bidder (if Applicable): Pursuant to notices given, the undersigned offers to furnish labor and/or material necessary to complete the public works projec of: A&Mwcs[ 64tvafed ✓ask 01k Re�&�oraAon the City of South Bend, Indiana, in accordance with plans and specifications prepared by: The City of South Bend, Department of Public Works and dated L92u -,,j6,W /i a a3 for the sum of (enter the Total Quote as shown on the Proposal) th,r[J One �hV145 �nd�sPyen ben� d/-Id fink% Ity &/10,-�, ($ 6lL 75�� ) (Ent r Sum of Total Quote plus Alternates shown on Prol osal) (Numerical) If alternative quotes apply, the undersigned submits a proposal for each in accordance with the notice. Any addendums attached will be specifically referenced at the applicable page. If additional units of material included in the contract are needed, the cost of units must be the same as that shown in the original contract if accepted by the City of Sout If the quote is to be awarded on a unit basis, the itemization of the units shall be shown on a separate achment. By nature) C�jI s�Ct4L1C �T� (Printed Name of Person Signing) The above quote is accepted this Subject to the following conditions: CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS tal�a Elizabeth A. Maradik, President Gary A. Gilot, Member 9w,— 4 Murray L. Miller, Member ACCEPTANCE day of Joseph R. Molnar, Vice President Briana Micou, Member Attest: Theresa M. Heffner, Clerk Date: December 19, 2023 BOARD OF PUBLIC WORKS CITY OF SOUTH BEND, INDIANA PUBLIC WORKS CONTRACT This Agreement is made and entered into this 19th Day of December, 2023, by and between Acorn Landscaping LLC, (the "Contractor"), and the Board of Public Works (the "Board"). The Contractor covenants and agrees to make the following improvement, as fully set out in the Request for Quotations, Standard Specifications, Special Provisions, Plans, and Bid Proposals, all of which are set forth as a part of this Contract, for: PROJECT NO. 122-018A DESCRIPTION: NORTHWEST ELEVATED TANK SITE RESTORATION COMPLETION DATE: SEE SPECIFICATIONS AMOUNT: $31,759 FUNDING: PR-00029295 The unit prices for this improvement were those prices as received and accepted by the Board on the 12th Day of December, 2023. The Contractor further agrees to notify the assigned Engineer when this improvement is completed. This notification shall be in the form of a Project Completion Affidavit, signed by the Contractor. Upon final acceptance of the improvement by the Engineer, the Contractor's final estimate will be presented to the Board for final Payment with one (1) copy of the Project Completion Affidavit and one (1) copy of a Waiver of Lien. Each of the Parties, by signing below, represents and warrants to the other Party that he/she/it has the authority to bind the named person or entity to this Agreement. CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS Elizabeth A. Maradik, President Gary A. Gilot, Member Murray L. Miller, Member I- i Joseph R. Molnar, Vice President Briana Micou, Member Attest: Theresa M. Heffner, Clerk Date: December 19.2023 ACORN LANDSCAPING LLC Printed Name Signature Base Qu Item No. 1 QUOTE/PROPOSAL CITY OF SOUTH BEND PROJECT NAME Northwest Elevated Tank Site Restoration PROJECT NO. 122-018A QUOTES DUE December 12 2023 0.5-acre site restoration of the Northwest Elevated Tank lot (Vorden Court) including rock picking, stripping edges where rock exists along perimeters to make room for suitable topsoil, coordinating direction of drainage with the owner, furnishing and installing topsoil, seed, fertilizer, CZ" d hydro mulch. / Total Amount of Base Quote 11 9(I, 1511,11 �4SpUTH BFhO U O S, PEACK ,Adbvt a x is�s5 Alternate 1 Item No. Description 1 Asphalt patch repair of the service drive of the Northwest Elevated Tank lot (Vorden Court). Firm: rn Lan Quantity Unit Total Amount 1 LS $ Quanti Unit ToE$t5/ al Amount 1 LS Total Amount of Alternate ,� / Total Amount of Base & Alternate 5 1 5 C� Flx Address:u' City/State/Zip: \ �� % `7 LI(1/ Telephone Number: 9 f Fax Numbe ' N/fi By (Signature) (Printed Name of Person Signing) Version 2/14/2020 Page - 2 Public Works Quote BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date 12/12/2023 Name Becca Plantz Department Public Works BPW Date 12/19/2023 Phone Extension 5998 Review and Approval Required Prior to Submittal to Board Diversity Compliance and Inclusion Officer ❑ Officer Name Cynthia Simmons BPW Attorney ❑ Attorney Name Dept. Attorney ❑ Attorney Name Purchasing ❑ Michael Schmidt Check the Appropriate Item Type — Required. for All Submissions ❑ Professional Services Agreement ❑ Contract ❑ Proposal ❑ Open Market Contract ❑ Amendment/Addendum ❑ Special Purchase, QPA ❑ Bid Opening ❑ Bid Award ❑ Req. to Advertise ❑ Title Sheet ❑ Quote Opening ® Quote Award ❑ Reject Bids/Quotes ❑ Proposal Opening ❑ C/O & PCA No. ❑ PCA ❑ Chg. Order, No. ❑ Traffic Control ❑ Resolution ❑ Other: ❑ Ease./Encroach Company or Vendor Name New Vendor MBE/WBE Contractor Project Name Project Number Funding Source Account No. Amount Terms of Contract Purpose/Description Information Acorn Landscaping, LLC ❑ Yes❑ If Yes, Approved by Purchasing ❑ No ❑ WBE Completed E-Verify Form Attached ❑❑ Nos Northwest Elevated Tank Site Restoration 122-018A Water Works Capital — Distribution/ Reservoirs PR-00029295 $31,759.00 Lump Sum Site restoration of the Northwest Elevated Tank lot after damage from painting operations of the tank. For Chance Orders Onl Amount of ❑ Increase $ ❑ Decrease ($ ) Previous Amount $ Increase Current Percent of Change: Decrease New Amount $ Increase Total Percent of Change: Decrease Time Extension Amount: New Completion Date: