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HomeMy WebLinkAboutAward Bid - Bercliff Estates Sewer Separation Proj No. 122-016C - Milestone Contractors1316 COUNTY -CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/235-9251 FAx 574/235-9171 CITY OF SOUTH BEND TAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS December 19, 2023 Ms. Alisha Krueger Milestone Contractors North, Inc. 24358 State Road 23 South Bend, IN 46614 akrueger&mile stonelp. com RE: Award Bid — Bercliff Estates Sewer Separation — Project No. 122-016C Dear Ms. Krueger: At its December 19, 2023 meeting, the Board of Public Works awarded the above referenced bid to you in the amount of $662,940. Enclosed please find a signed Bid/Proposal form. Please forward the following documents in one submittal by January 9, 2023 to my attention for Board of Public Works approval at lhensley(ksouthbendin.gov: 1) One (1) signed original of the Public Works Contract (enclosed) 2) Labor & Material Payment Bond 3) Performance Bond (125% of Bid Amount) 4) Certificate of Insurance naming the City of South Bend as an additional insured 5) Item #4 for all subcontractors that you use If you have any further questions, please call this office at (574) 235-9251. Sincerely, /s/ Theresa Heffner Theresa Heffner, Clerk Enclosures TH/lh ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BRIANA MIcou 1316 COUNTY -CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/235-9251 FAx 574/235-9171 CITY OF SOUTH BEND TAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS December 19, 2023 Mr. Matthew D. Cain HRP Construction, Inc. 5777 Cleveland Rd., P.O. Box 266 South Bend, IN 46624-0266 j eredb&hrpconstruction. com RE: Bid Award — Bercliff Estates Sewer Separation — Project No. 122-016C Dear Mr. Cain: At its December 19, 2023, meeting, the Board of Public Works awarded the above referenced bid to Milestone Contractors North, Inc. in the amount of $662,940. Thank you for bidding, and we hope you bid with us in the future. If you have any further questions, please call this office at (574) 235-9251. Sincerely, /s/ Theresa Heffner Theresa Heffner, Clerk Enclosures TH/lh ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BRIANA MIcou INTER -OFFICE MEMORANDUM DEPARTMENT OF PUBLIC WORKS DIVISION OF ENGINEERING TO: Theresa Heffner, Clerk Board of Public Works FROM: Becca Plantz, PE, Senior Project Engineer SUBJECT: Award Project No. 122-016C Bercliff Estates Sewer Separation DATE: December 12, 2023 On December 12, 2023, the Board of Public Works opened and read bids for the above project. I have reviewed them and found them correct. The bidders are summarized as follows: Bidder Bid Amount Milestone Contractors North, Inc. $662,940.00 HRP Construction, Inc. $691,539.00 All bids met or exceeded the MWBE goals. MBE Goal: 2.2% WBE Goal: 4.7% I recommend award of a contract for Bercliff Estates Sewer Separation to the lowest responsive / responsible bidder, Milestone Contractors North, Inc. in the amount of $662,940.00. Sufficient funds have been appropriated from Stormwater Infrastructure — Sewers. Please call with your questions 5998. Enc. Bid Tabulation CITY OF SOUTH BEND, INDIANA CONTRACTOR'S BID FOR PUBLIC WORK Project Name Project No. For Bids Due Bercliff Estates Sewer Separation Project 122-016C December 12, 2023 PART I (Must be completed for all bids. Please type or print) Date: 12/12/2023 Bidder (Firm): Milestone Contractors North, Inc. Address: 24358 SR 23 City/State/Zip: South Bend, IN 46614 Telephone Number: (574 ) 288-4811 Agent of Bidder (if Applicable): Pursuant to notices given, the undersigned offers to furnish labor and/or material necessary to complete the public works project of: Bercliff Estates Sewer Separation the City of South Bend, Indiana, in accordance with plans and specifications prepared by: McCormick Engineering, LLC and dated 11/2/23 & 11/7/23 for the sum of (enter the Total Bid as shown on the Proposal) Six hundred sixty two thousand nine hundred forty dollars and zero cents ($ 662,940.00 } (Enter sum of Total Base Bid plus Alternates shown on Proposal) (Numerical) The undersigned further agrees to furnish a bond or certified check with this bid for an amount specified in the notice of the letting. If alternative bids apply, the undersigned submits a proposal for each in accordance with the notice. Any addendums attached will be specifically ref n d at the applicable page. If additional units of material included in the contract are ne d, t co f units must be the same as that shown in the original contract if accepted by the City of out,- nd. the la o be awarded on a unit basis, the itemization of the units shall be shown on epar att m-Aat- The above bid is accepted this Subject to the following conditions: CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS RI E Elizabeth A. Maradik, President Gary A. Gilot, Member Murray L. Miller, Member By G Dustin P. Hi (Pr ACCEPTANCE day of Joseph R. Molnar, Vice President Briana Micou, Member Attest: Theresa M. Heffner, Clerk Date: December 19, 2023 (Signature) Director of Estimati 20 BOARD OF PUBLIC WORKS CITY OF SOUTH BEND, INDIANA PUBLIC WORKS CONTRACT This Agreement is made and entered into this 19th Day of December, 2023, by and between Milestone Contractors North, Inc., (the "Contractor"), and the Board of Public Works (the "Board"). The Contractor covenants and agrees to make the following improvement, as fully set out in the Request for Quotations, Standard Specifications, Special Provisions, Plans, and Bid Proposals, all of which are set forth as a part of this Contract, for: PROJECT NO. 122-016C DESCRIPTION: BERCLIFF ESTATES SEWER SEPARATION COMPLETION DATE: SEE SPECIFICATIONS AMOUNT: $662,940 FT TNTITNC:• PR -0001 R771 The unit prices for this improvement were those prices as received and accepted by the Board on the 12th Day of December, 2023. The Contractor further agrees to notify the assigned Engineer when this improvement is completed. This notification shall be in the form of a Project Completion Affidavit, signed by the Contractor. Upon final acceptance of the improvement by the Engineer, the Contractor's final estimate will be presented to the Board for final Payment with one (1) copy of the Project Completion Affidavit and one (1) copy of a Waiver of Lien. Each of the Parties, by signing below, represents and warrants to the other Party that he/she/it has the authority to bind the named person or entity to this Agreement. CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS MM Elizabeth A. Maradik, President Gary A. Gilot, Member Murray L. Miller, Member ME Joseph R. Molnar, Vice President Briana Micou, Member Attest: Theresa M. Heffner, Clerk Date: December 19, 2023 MILESTONE CONTRACTORS NORTH, INC. Printed Name Signature BID TABULATION Bercliff Estates Sewer Separation Project No: 122-016C Bercliff Estates Sewer Separation Engineer's Estimate Milestone Contractors North, Inc. HRP Construction, Inc. Item No. Line Item Quantity Unit Unit Price Cost Unit Price Cost Unit Price Cost 1 Mobilization/Demobilization 1 LS $ 32,610.40 $ 32,610.40 $ 9,507.50 $ 9,507.50 $ 34,600.00 $ 34,600.00 2 Clearing Right of Way 1 LS $ 7,500.00 $ 7,500.00 $ 10,600.00 $ 10,600.00 $ 69,250.00 $ 69,250.00 3 Tree, Remove 24"-30" 7 EA $ 3,000.00 $ 21,000.00 $ 1,800.00 $ 12,600.00 $ 1,800.00 $ 12,600.00 4 Tree, Protection and Trimming 1 LS $ 2,000.00 $ 2,000.00 $ 800.00 $ 800.00 $ 4,500.00 $ 4,500.00 5 Structures and Obstructions, Remove 1 LS $ 15,000.00 $ 15,000.00 $ 8,100.00 $ 8,100.00 $ 20,250.00 $ 20,250.00 6 Pipe, Remove 300 LFT $ 25.00 $ 7,500.00 $ 26.00 $ 7,800.00 $ 14.00 $ 4,200.00 7 Fence, Wooden Privacy Gate, 6 ft Height, Remove and Reset 45 LFT $ 100.00 $ 4,500.00 $ 83.00 $ 3,735.00 $ 74.00 $ 3,330.00 8 Excavation, Common 719 CYS $ 30.00 $ 21,570.00 $ 64.00 $ 46,016.00 $ 86.00 $ 61,834.00 9 Embankment 22 CYS $ 100.00 $ 2,200.00 $ 100.00 $ 2,200.00 $ 75.00 $ 1,650.00 10 Temporary Erosion Control Measures, Inlet Protection 13 EA $ 250.00 $ 3,250.00 $ 400.00 $ 5,200.00 $ 225.00 $ 2,925.00 11 Temporary Erosion Control Measures, Silt Fence 670 LFT $ 3.00 $ 2,010.00 $ 5.00 $ 3,350.00 $ 4.50 $ 3,015.00 12 Temporary Erosion Control Measures, Filter Sock 60 LFT $ 6.00 $ 360.00 $ 7.00 $ 420.00 $ 6.50 $ 390.00 13 Compacted Aggregate, No.53 750 TON $ 75.00 $ 56,250.00 $ 60.00 $ 45,000.00 $ 55.00 $ 41,250.00 14 HMA Surface, Type B 160 TON $ 200.00 $ 32,000.00 $ 124.00 $ 19,840.00 $ 124.00 $ 19,840.00 15 HMA Intermediate, Type B 265 TON $ 150.00 $ 39,750.00 $ 113.00 $ 29,945.00 $ 113.00 $ 29,945.00 16 HMA Base, Type B 420 TON $ 150.00 $ 63,000.00 $ 97.00 $ 40,740.00 $ 97.00 $ 40,740.00 17 Asphalt for Prime Coat 5 TON $ 600.00 $ 3,000.00 $ 550.00 $ 2,750.00 $ 550.00 $ 2,750.00 18 Asphalt for Tack Coat 1 TON $ 600.00 $ 600.00 $ 1,200.00 $ 1,200.00 $ 1,200.00 $ 1,200.00 19 PCCP, 6", for Driveways 174 SYS $ 130.00 $ 22,620.00 $ 105.00 $ 18,270.00 $ 105.00 $ 18,270.00 20 Curb, Concrete 500 LFT $ 45.00 $ 22,500.00 $ 40.00 $ 20,000.00 $ 40.00 $ 20,000.00 21 Mailbox Assembly, Single 8 EA $ 275.00 $ 2,200.00 $ 480.00 $ 3,840.00 $ 250.00 $ 2,000.00 22 Riprap, Class 1 40 TON $ 120.00 $ 4,800.00 $ 135.00 $ 5,400.00 $ 157.00 $ 6,280.00 23 Geotextile for Riprap, Type 2B 70 SYS $ 10.00 $ 700.00 $ 8.00 $ 560.00 $ 20.00 $ 1,400.00 24 Mulched Seeding, U 1,345 SYS $ 5.00 $ 6,725.00 $ 9.70 $ 13,046.50 $ 5.00 $ 6,725.00 25 Plant Growth Layer 150 CYS $ 90.00 $ 13,500.00 $ 110.30 $ 16,545.00 $ 105.00 $ 15,750.00 26 Plant, Deciduous Tree, Single Stem 2.5 IN. to 6 IN. 9 EA $ 600.00 $ 5,400.00 $ 700.00 $ 6,300.00 $ 650.00 $ 5,850.00 27 Storm Pipe, Type 2, Circular 12 IN 127 LFT $ 100.00 $ 12,700.00 $ 69.00 $ 8,763.00 $ 75.00 $ 9,525.00 28 Storm Pipe, Type 2, Circular 181N 83 LFT $ 125.00 $ 10,375.00 $ 95.00 $ 7,885.00 $ 90.00 $ 7,470.00 29 Storm Pipe, RCP, Circular 241N 624 LFT $ 200.00 $ 124,800.00 $ 285.00 $ 177,840.00 $ 115.00 $ 71,760.00 30 Storm Pipe, RCP, Circular 241N 33 LFT $ 100.00 $ 3,300.00 $ 92.00 $ 3,036.00 $ 85.00 $ 2,805.00 31 Video Inspection for Pipe 854 LFT $ 3.00 $ 2,562.00 $ 3.00 $ 2,562.00 $ 2.50 $ 2,135.00 32 Inlet, Type A 4 EA $ 2,000.00 $ 8,000.00 $ 4,300.00 $ 17,200.00 $ 6,500.00 $ 26,000.00 33 Inlet, Type C 1 EA $ 3,000.00 $ 3,000.00 $ 8,700.00 $ 8,700.00 $ 7,500.00 $ 7,500.00 34 Manhole, Type B, 4 FT Barrel 8 EA $ 7,500.00 $ 60,000.00 $ 7,100.00 $ 56,800.00 $ 9,250.00 $ 74,000.00 35 Manhole, Type B, S FT Barrel 1 EA $ 18,000.00 $ 18,000.00 $ 11,200.00 $ 11,200.00 $ 13,000.00 $ 13,000.00 36 Manhole, Type B4, 6 FT Barrel 1 EA $ 25,000.00 $ 25,000.00 $ 14,100.00 $ 14,100.00 $ 15,000.00 $ 15,000.00 37 Structure, Sanitary, Adjust Casting to Grade 3 EA $ 1,500.00 $ 4,500.00 $ 1,000.00 $ 3,000.00 $ 600.00 $ 1,800.00 38 Maintenance of Traffic 1 LS $ 5,000.00 $ 5,000.00 $ 4,689.00 $ 4,689.00 $ 10,000.00 $ 10,000.00 39 Speed Hump 1 EA $ 15,000.00 $ 15,000.00 $ 13,400.00 $ 13,400.00 $ 20,000.00 $ 20,000.00 TOTAL 1 $ 684,782.40 $ 662,940.00 $ 691,539.00 I hereby certify that the above truly and accurately represents bids received for this project on December 12, 2023. 1_11L 1- " Becca Plantz, PE, Senior Project Engineer 5:\Public Works\Projects\Projects by Year\2022 Projects\122-016 McCormick C n-Call\I -Ad min\I - BPW Documents\Bercliff Estates\Bid Tabulation, MW BE & Review 122-016C Project Bercliff Estates Sewer Separation Calculated Goals Base Bid Project Number 122-016C MBE 2.2% Bid Open 12/14/2023 JWBE 4.7% Conditional Formatting; green = meets goals, red = does not meet goals Base Scope of Work - Milestone Base Bid Amount (from MWBE 1.0, check that this matches bid tab total $ 662,940.00 MBE Utilization - Form 1.0 MBE Name MBE Information Scope of Work Dollar Amount of MBE Component Bidder Claimed Percentage of Total Bid Checked Percentage of Total Bid C. Lee Construction Services Chip Lee, (219)922-7733 Hauling $ 14,600.00 2.20% 2.20% 0.00% Total MBE % 1 2.20%1 2.2051 WBE Utilization - Form 1.0 Bidder Claimed Checked Dollar Amount of Percentage of Percentage of WBE Name WBE Information Scope of Work WBE Component Total Bid Total Bid Veda Godette, (574)234- V&R Trucking, Inc. 1268 Hauling $ 27,160.00 4.10% 4.10% Caroline Hughes,(812)725- C.E. Hughes Milling, Inc 18665 IStriping I $ 4,000.001 1%1 0.60% Total WBE% 1 4.70% 4.70% Base Scope of Work - HRP Base Bid Amount (from MWBE 1.0, check that this matches bid tab total $ 691,539.00 MBE Utilization - Form 1.0 MBE Name MBE Information Scope of Work DollarAmount of MBE Component Bidder Claimed Percentage of Total Bid Checked Percentage of Total Bid V&R Trucking, Inc. Veda Godette, (574)234- 1268 Trucking $ 13,300.00 1.90% 1.92% C Lee Construction Services Trucking, Asphalt Trucking, Asphalt $ 2,000.00 0.30% 0.29% Total MBE % 2.20% 2.21% WBE Utilization - Form 1.0 DollarAmount Bidder Claimed Checked of WBE Percentage of Percentage of WBE Name WBE Information Scope of Work Component Total Bid Total Bid State Barricading, lames Michawlski, (574)287 Inc. 2078 Traffic Control $ 7,890.00 1.20% 1.141% BUC Construction, Teresa Butler, (765)412- Inc. 13484 Castings $ 15,816.001 2.30% 2.287% Airmarking Nick Relias, (574)223-5817 Pavement Markings $ 4,000.00 0.50% 0.58% Caroline Hughes,(812)725- CE Hughes 8665 Milling $ 4,800.00 0.70% 0.69% Total WBE % 4.70% 4.70% Included with Bid? Complete? Form MBE - 2.0 Evidence of Good Faith Efforts yes yes Form WBE - 2.0 Evidence of Good Faith Efforts yes yes Form MBE -2.1 MBE Contacted yes yes Form MBE-2.0 Form WBE -2.1 WBE Contacted yes yes Form WBE-2.0 Form MBE - 2.1 Form WBE -2.1 Evidence of Good Faith Efforts Evidence of Good Faith Efforts MBE Contacted WBE Contacted Included with Bid? Complete? yes no yes no yes yes yes yes CITY OF SOUTH BEND c MINORITY AND WOMEN BUSINESS ENTERPRISE INCLUSION PROGRAM PLAN FORM MBE-1.0 -1 MBE UTILIZATION PLAN This completed form should be supplied with Bids that pertain to City of South Bend Public Works Projects involving MBE participation. It is the bidder's sole responsibility to verify whether any listed minority -owned business meets the MBE qualifications. ***Goals should be calculated based on the Base Bid only.*** Project Number: 122-016C Project Name: Bercliff Estates Sewer Separation Project Bidder: Milestone Contractors North, Inc. Total Bid Amount: $662,940.00 MBE Goal: 2.2% Page 1 of 1 Name & Address of MBE Primary Contact Person (Name/Telephone) Scope of Work to be Performed (Attach scope/schedule if you need additional space) Dollar Amount of MBE Component Percentage of Total Bid/Proposal C. Lee Construction Services, Inc. 1011 S. Lake Street Gary, IN 46403 Frederick "Chip" Lee (219) 922-7733 Hauling $14,600.00 2.2% Submitted by: Dustin P. Hila Print Name Director of Estimating ***Goals should Version 07/19/2023 Contractor's Bid for Public Works - 9 based on the Base Bid only.*** 12/12/2023 Date CITY OF SOUTH BEND � MINORITY AND WOMEN BUSINESS ENTERPRISE INCLUSION PROGRAM PLAN P ' FORM WBE-1.0 WBE UTILIZATION PLAN �_ This completed form should be supplied with Bids that pertain to City of South Bend Public Works Projects involving WBE participation. It is the bidder's sole responsibility to verify whether any listed woman -owned business meets the WBE qualifications. ***Goals should be calculated based on the Base Bid only. Project Number: 122-016C Project Name Bidder: Milestone Contractors North, Inc. Name & Address of WBE Primary Contact Person (Name/Telephone) V & R Trucking, Inc. Veda Godette 1845 North Elmer Street (574) 234-1268 South Bend, IN 46628 C.E. Hughes Milling, Inc. d/b/a Caroline Hughes The Airmarking Company (812) 725-8665 3113 Holmans Lane Jeffersonville, IN 47130 Submitted by: Dustin P. Hilary, Director of Estimating Print Name Bercliff Estates Sewer Separation Project Total Bid Amount: $662,940.00 WBE Goal: 4.7% Page 1 of 1 - r Scope of Work to be Performed Dollar Amount of WBE Percentage (Attach scope/schedule if you need additional space) Component of Total id/Proposal Hauling Striping ***Goals shouldXe calculated based on the Base Bid only.*** Version 07/19/2023 Contractor's Bid for Public Works -10 $27,160.00 1 4.1 % $4,000.00 1 .60% 12/12/2023 Date 1316 COUNTY -CITY BUILDING 227 W.JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/235-9251 FAX 574/235-9171 TDD 574/ 235-5567 CITY OF SOUTH BEND, JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS Date: November 30, 2023 To: All Planholders From Theresa Heffner, Clerk, Board of Public Works Addendum Number: 1 Project Name: Bercliff Estates Sewer Separation Project Project Number: 122-016C ACKNOWLEDGEMENT OF RECEIPT OF ADDENDUM Date Received: 12/8/2023 This addendum is being forwarded to you for the above referenced project. Please sign below and acknowledge receipt of this Addendum by faxing this sheet to the Board of Public Works at (574) 235-9171 within 48 hours of receipt. A copy bid package upon submittal. Notes: MUST also be included with your THIS ADDENDUM MAY AFFECT YOUR BID. The attached documents are hereby added to the Specifications and Contract Documents and become a part of herein. Company: Milestone Authorized Signature: lary, Director of Estimating Date: 12/12/2023 Version 8/11/2020 CITY OF SOUTH BEND f� MINORITY AND WOMEN BUSINESS ENTERPRISE INCLUSION PROGRAM PLAN r FORM MBE-2.0 .� EVIDENCE OF GOOD FAITH EFFORTS f This completed form should be included as part of the Bids documents related to City of South Bend Public Works Projects requiring Good Faith Efforts to obtain MBE participation. Project Number: Project Name: Bidder: Contact Person: Address: 122-016C Date: 12/12/2023 Bercliff Estates Sewer Separation Project Milestone Contractors North, Inc. -Doug Malackowski Telephone 24358 SR 23 City: South Bend State: Indiana 574-288-4811 zip: 46614 Email: dmalackowski@milestonelp.com To determine whether a bidder has demonstrated good faith efforts to reach the MBE utilization goals set forth in the City of South Bend Public Works Project Specifications, the City and its agencies, boards, or commissions, REQUIRE ALL of the following Good Faith Efforts as listed in the table below": I I EVIDENCE OF GOOD FAITH EFFORTS I MBE LIST(S): The bidder reviewed 1) the City of South Bend's Minority and Women Business Enterprise Inclusion Program Plan; 2) the list of certified MWBEs provided by the City; and 3) the Indiana Department of Administration list of Minority and Women Owned Businesses (both certified and non -certified) found at: httn://www.in.cov/idoa/. GOOD FAITH EFFORTS TO OBTAIN MBE PARTICIPATION The biddershall initial each item below, as evidence of its good faith efforts to obtain MBE participation in the awarded contract. I affirm that I reviewed the City of South Bend's Minority and Women Business Enterprise Inclusion Program Plan and the Indiana Department of Administration's certified list of Indiana Minority and Women Business Enterprises, found on their website �hftp://www.in.gov/idoa). I affirm that I have made good faith efforts to select portions of the contract work to be performed by MWBEs, including, where appropriate, breaking out contract work items into economically feasible units to facilitate MBE participation. I affirm that I have made good faith efforts to solicit through all reasonable and available Ov means the interest of all MBEs in the scopes of work of the contract. I affirm that I attended all pre -bid meetings scheduled by the City of South Bend to inform n! MBEs of contracting and subcontracting opportunities. I affirm that I advertised in general circulation and/or trade association publications concerning subcontract opportunities and allowed MBEs reasonable time to respond to t� such advertisements. I affirm that I performed any and all necessary steps to provide written notices in a manner reasonably calculated to inform MBEs of subcontracting opportunities and allowed sufficient time for MBEs to participate effectively. I affirm that I followed up on initial solicitations with interested MBEs. I affirm that I negotiated with interested MBEs in good faith, including providing such MBEs with adequate information about the plans, specifications and other requirements of the subcontract. I affirm that I have made good faith efforts to assist interested MBEs in obtaining bonding, lines of credit, or insurance as required by the City or the bidder, where appropriate. Version 07/19/2023 Contractor's Bid for Public Works - 11 CITY OF SOUTH BEND MINORITY AND WOMEN BUSINESS ENTERPRISE INCLUSION PROGRAM PLAN FORM MBE-2.0 EVIDENCE OF GOOD FAITH EFFORTS I affirm that I have made good faith efforts to assist interested MBEs in obtaining necessary equipment, supplies, materials, or related assistances or services, where appropriate. ��. I affirm that I did not reject any MBEs as unqualified without sound business reasons based on a thorough investigation of their capabilities. CONTRACT RECORDS: The bidder has maintained the following records for each MBE that has bid on the subcontracting opportunity: 1. Name, address, and telephone number; 2. A description of information provided by the bidder or subcontractor; and 3. A statement of whether an agreement was reached, and if not, why not, including any reasons for concluding that the MBE was unqualified to perform the job. *Proper demonstration of Good Faith Efforts requires your initials next to all of the above boxes. Any omissions shall be considered grounds for rejection of the bid by the Board of Public Works. The City of South Bend reserves the right to request additional information. Version 07/19/2023 Contractor's Bid for Public Works - 12 CITY OF SOUTH BEND MINORITY AND WOMEN BUSINESS ENTERPRISE INCLUSION PROGRAM PLAN 44; f"S. FORM WBE-2.0= ses y• EVIDENCE OF GOOD FAITH EFFORTS This completed form should be included as part of the Bids documents related to City of South Bend Public Works Projects requiring Good Faith Efforts to obtain MWBE participation. Project Number: 122-016C Project Name: Bercliff Estates Sewer Separation Project Bidder: Milestone Contractors North, Inc. Date: 12/12/2023 Contact Person: Doug Malackowski Telephone: 574-288-4811 Address: 24358 SR 23 City: South Bend State: Indiana zip: 46614 Email: dmalackowski(&-milestonelp.com To determine whether a bidder has demonstrated good faith efforts to reach the WBE utilization goals set forth in the City of South Bend Public Works Project Specifications, the City and its agencies, boards, or commissions, REQUIRE ALL of the following Good Faith Efforts as listed in the table below*: EVIDENCE OF GOOD FAITH EFFORTS WBE LIST(S): The bidder reviewed 1) the City of South Bend's Minority and Women Business Enterprise Inclusion Program Plan; 2) the list of certified MWBEs provided by the City; and 3) the Indiana Department of Administration list of Minority and Women Owned Businesses (both certified and non -certified) found at: hftp://www.in.gov/idoa/. GOOD FAITH EFFORTS TO OBTAIN WBE PARTICIPATION The bidder shall initial each item below, as evidence of its good faith efforts to obtain WBE participation in the awarded contract. I affirm that I reviewed the City of South Bend's Minority and Women Business Enterprise Inclusion Program Plan and the Indiana Department of Administration's certified list of L Indiana Minority and Women Business Enterprises, found on their website (hftp://www.in.gov/idoa). I affirm that I have made good faith efforts to select portions of the contract work to be performed by WBEs, including, where appropriate, breaking out contract work items into economically feasible units to facilitate WBE participation. I affirm that I have made good faith efforts to solicit through all reasonable and available means the interest of all WBEs in the scopes of work of the contract. I affirm that I attended all pre -bid meetings scheduled by the City of South Bend to inform WBEs of contracting and subcontracting opportunities. I affirm that I advertised in general circulation and/or trade association publications concerning subcontract opportunities and allowed WBEs reasonable time to respond to such advertisements. I affirm that I performed any and all necessary steps to provide written notices in a manner reasonably calculated to inform WBEs of subcontracting opportunities and allowed nV sufficient time for WBEs to participate effectively. nrr 11 I affirm that I followed up on initial solicitations with interested WBEs. I affirm that I negotiated with interested WBEs in good faith, including providing such WBEs with adequate information about the plans, specifications and other requirements of the subcontract. I affirm that I have made good faith efforts to assist interested WBEs in obtaining bonding, lines of credit, or insurance as required by the City or the bidder, where appropriate. Version 07/19/2023 Contractor's Bid for Public Works - 13 CITY OF SOUTH BEND MINORITY AND WOMEN BUSINESS ENTERPRISE INCLUSION PROGRAM PLAN �. FORM WBE-2.0 EVIDENCE OF GOOD FAITH EFFORTS I affirm that I have made good faith efforts to assist interested WBEs in obtaining /f 1i necessary equipment, supplies, materials, or related assistances or services, where I(li' appropriate. I affirm that I did not reject any WBEs as unqualified without sound business reasons based on a thorough investigation of their capabilities. CONTRACT RECORDS: The bidder has maintained the following records for each WBE that has bid on the subcontracting opportunity: 1. Name, address, and telephone number; 2. A description of information provided by the bidder or subcontractor; and 3. A statement of whether an agreement was reached, and if not, why not, including any reasons for concluding that the MWBE was unqualified to perform the job. *Proper demonstration of Good Faith Efforts requires your initials next to all of the above boxes. Any omissions shall be considered grounds for rejection of the bid by the Board of Public Works. The City of South Bend reserves the right to request additional information. Version 07/19/2023 Contractor's Bid for Public Works - 14 CITY OF SOUTH BEND MINORITY AND WOMEN BUSINESS ENTERPRISE INCLUSION PROGRAM PLAN FORM MBE-2.1 MBE CONTACTED Project Number: Project Name: Bidder: BY: 6C Dustin P. Hilary (Title) MBE Participation Goal % Mr'F C. Lee Construction Services, Inc. OContact at MBE Firm Frederick "Chip" Lee Telephone: (219) 922-7733 Fax: (219) 888-9564 Email: chiDO-cleecsi.com TYPE OF WORK SOLICITED FOR THIS PROJECT: Hauling (Date) RESULTS OF CONTACT WITH THE MBE FIRM: If we're awarded the project, we'll enter into a Hauling Agreement with C. Lee Construction Services, Inc. MBE Firm Owner or Contact at MBE Firm Telephone: Fax: Email: TYPE OF WORK SOLICITED FOR THIS PROJECT: RESULTS OF CONTACT WITH THE MBE FIRM: Version 07/19/2023 Contractor's Bid for Public Works - 15 CITY OF SOUTH BEND v MINORITY AND WOMEN BUSINESS ENTERPRISE INCLUSION PROGRAM PLAN FORM MBE-2.1_ WBE CONTACTED This completed form should be supplied with Bids that pertain to City of South Bend Public Works Projects requiring Good Faith Efforts to contact WBEs. It is the bidder's sole responsibility to verify whether any listed woman -owned business meets the WBE qualifications. Attach additional pages if necessary. PAGE 1 OF 2 Project Number: 12Z44C WBE Participation Goal % Project Name: AB cli Estates Sewer Separation Project _ Bidder: / /fAilgbneG6-htractors North, Inc. By: n P. Hilary (Title) 12/12/2023 (Date) Yner ""V & R Trucking. Inc. or Contact at WBE Firm Veda Godette Telephone: (574) 234-1268 Fax: (574) 234-0748 Email: rfightingirish@aol.com TYPE OF WORK SOLICITED FOR THIS PROJECT: Hauling RESULTS OF CONTACT WITH THE WBE FIRM: If we're awarded the project. we'll enter into a Hauling Agreement with V & R Trucking Inc WBE Firm C.E. Hughes, Milling, Inc. d/b/a The Airmarking Company Owner or Contact at WBE Firm Caroline Hughes Telephone: (812) 725-8665 Fax: (812) 725-8672 Email: Caroline@hughesmilling.com TYPE OF WORK SOLICITED FOR THIS PROJECT: Striping RESULTS OF CONTACT WITH THE WBE FIRM: If we're awarded the promect, we'll enter into a Subcontract with C.E. Hughes Milling, Inc. d/b/a The Airmarking Company. Version 07/19/2023 Contractor's Bid for Public Works - 16 BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date 12/12/2023 Name Becca Plantz Department Public Works BPW Date 12/19/2023 Phone Extension 5998 Review and Approval Required Prior to Submittal to Board Diversity Compliance and Inclusion Officer ❑ Officer Name BPW Attorney ❑ Attorney Name Dept. Attorney ❑ Attorney Name Purchasing ❑ Check the Appropriate Item Tvne — Michael Schmidt red for All Submissions U Professional Services Agreement U Contract U Proposal ❑ Open Market Contract ❑ Amendment/Addendum ❑ Special Purchase, QPA ❑ Bid Opening ® Bid Award ❑ Req. to Advertise ❑ Title Sheet ❑ Quote Opening ❑ Quote Award ❑ Reject Bids/Quotes ❑ Proposal Opening ❑ C/O & PCA No. ❑ PCA ❑ Chg. Order, No. ❑ Traffic Control ❑ Resolution n Other: n Ease./Encroach Information Company or Vendor Name Milestone Contractors North, Inc. ❑ Yes❑ If Yes, Approved by Purchasing New Vendor ❑ No s MBE/WBE Contractor Completed E-Verify Form Attached ❑ N ❑ WBE Project Name Bercliff Estates Sewer Separation Project Number 122-016C Funding Source Stormwater Infrastructure Account No. PR-28733 Amount $662,940.00 Terms of Contract Unit Prices Purpose/Description Sewer separation in the Bercliff Estates neighborhood for drainage improvements. For Change Orders Only Amount of ❑ Increase $ ❑ Decrease ($ ) Previous Amount Current Percent of Change New Amount Increase % Decrease ( % Increase % Total Percent of Change: Decrease % Time Extension Amount: New Completion Date: