HomeMy WebLinkAbout03/21/13 Board of Public Works Agenda ReviewREGULAR MEETING
1. REVIEW OF MINUTES
A. Agenda Review: March 7, 2013; Regular Meeting: March 12, 2013
B. Claims Review: March 19, 2013
2. OPENING OF BIDS
A. Demolition and Reconstruction of Fire Station No. 5 — Project No. 111 -015
1. Funding: EMS Capital Fund (288.0902.422.31.06)
B. East Bank Sewer Separation, Phase IV — Project No. 112 -041
1. Funding: 2012 Sewer Bond (661.0621.415.42.05)
C. 2013 Water Works Billing and Mailing
1. Funding: Water Works
D. Three (3), More or Less, 2013 or Newer, One -Ton Four -Wheel Drive Crew Cab
Pick -Up Trucks
1. Funding: Fire Department Capital (Two — 288.0902.422.43.02; One —
291.0904.422.43.02) (Spec I)
E. Two (2), More or Less, Pre -Owned 2012 or Newer Compact Four -Door Sedan
Automobiles
1. Funding: 2013 Park Capital (201.1101.452.43.02 — 13K008)/2013 Code
Capital (101.1201.415.43.05) (Spec J)
F. Three (3), More or Less, Pre -Owned 2012 or Newer Mid -Sized Four Door Sedan
Automobiles with Standard and Hybrid Drive Trains
1. Funding: Fire Department 2013 Capital (288.0902.422.43.02) (Spec K)
G. Eleven (11), More or Less, 2013 or Newer Four -Door Hybrid Utility Vehicles
1. Funding: Nine— Police Capital Lease Principal (406.0401.415.38.01) and
Capital Lease Interest (406.0401.415.38.02); One — Safety and Risk
(222.0403.645.43.02); One — Water Works (622.0640.415.43.02) (Spec L)
H. Three (3), More or Less, 2013 or Newer, 27 -Cubic Yard Single Arm Loading
Refuse Trucks
1. Funding: Solid Waste Lease Purchase (611.0610.415.37.11); Principal
(611.0610.415.37.12) Interest (Spec M)
I. Three (3), More or Less, Tandem Axle Multi -Use Dump Trucks
1. Funding: Sewer 2013 Capital (642.0621.415.43.02); Street 2013 Capital Lease
Purchase (202.0607.431.37.11); Interest (202.0607.431.37.12) (Spec N)
J. Five (5), More or Less, 2013 or Newer All -Wheel Drive Police Patrol Vehicles
1. Funding: 2013 Lease Purchase (406.0401.421.43.02) (Spec P)
3. OPENING OF QUOTATIONS
A. Water Works Security Cameras for North Station, Colfax Office and Olive Street
Station
GARY A. GILOT DONALD E. INKS KATHRYN E. Roos MICHAEL C. MECHAM MARK W. NEAL
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1. Funding: 2012 Water Works Revenue Bond ( )
B. Laboratory Equipment for F -Cubed
1. Funding: Community Investment (324.1050.460.42.07)
2. Award
4. AWARD BIDS AND APPROVE CONTRACTS
A. 2013 Street and Sewer Materials
1. Company: Walsh & Kelly, Inc.
a) Amount: Unit Price Amounts for Item Nos. 1 through 21, 25, 25A, 37, and
37A
2. Company: Bit Mat Products
a) Amount: Unit Price Amounts for Item Nos. 30 through 34A
3. Company: Kuert Concrete, Inc.
a) Amount: Unit Price Amounts for Item Nos. 26 through 29
4. Company: Rieth -Riley Construction, Inc.
a) Amount: Unit Price Amounts for Item Nos. 22, 24A, 35, 35A, 38 and 38A
5. No Bids were Submitted for Item Nos. 29A, 36, and 36A
6. Funding: Bituminous Materials: Streets (202.0607.431.23.23); Sewer
Concrete (641.0625.782.23.04); Sewer Insurance (640.0620.811.23.04);
Concrete Materials: Streets (202.0607.431.23.03); Curb and Sidewalk
(202.0619.431.23.03); Sewers (641. 0621 .792.23.02/641.0621.792.23.03 /
641.0621.792.23.04); Sewer Concrete (641.0625.792.23.04); Sewer Insurance
(640.0620.811.23.04); Asphalt Emulsion Materials: Streets
(202.0607.431.23.02); Aggregate Materials: Streets (202.0607.431.23.03);
Curb and Sidewalk(202.0619.431.23.03); Sewers (641.0621.792.23.02);
Sewer Concrete (641.0625.792.23.04); Sewer Insurance (640.0620.811.23.04)
B. Diamond Avenue Storm Sewer Separation — Phase 3 — Project No. 109 -033C
1. Company: Woodruff & Sons, Inc.
2. Amount: $2,539,988.88
3. Funding: 2012 Sewer Bond (661.0621.415.42.05)
C. Seven (7), More or Less, 2013 or Newer Front -Wheel Drive Cargo Vans
1. Company: Jordan Motors, Inc.
2. Amount: $20,679 Each; Total— $144,753
3. Funding: Five — Water Works (622.0640.415.43.02); Two — Wastewater
(642.0630.415.43.02)
D. One (1) or More, 2013 or Newer, Self - Propelled Rubber Tired Asphalt Paver
1. Company: Rudd Equipment Company
2. Amount: $314,593
3. Funding: 2013 Street Department Capital Lease Principal and Interest
( 202. 0607 .431.37.11/202.0607.431.37.12)
GARY A. GILOT DONALD E. INKS KATHRYN E. Roos MICHAEL C. MECHAM MARK W. NEAL
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CITY OF SOUTH BEND
BOARD OF PUBLIC WORKS
AGENDA REVIEW SESSION
March 21, 2013 -10:30 a.m.
Location: 1308 County -City Building
South Bend, Indiana 46601
E. One (1), or More, 2013 or Newer, Vacuum Air Street Sweeper
1. Company: Brown Equipment Company
2. Amount: $213,295
3. Funding: Sewer Department Capital Lease and Interest
(641.0621.792.37.11 /641.0621.792.37.12)
5. CHANGE ORDERS
A. Memorial Hospital Fagade -Project No. 112 -018
1.
Company: Holladay Construction Group
2.
Change Order No.: 4
3.
Increase Amount: $2,853; Forty -Four (44) Days
4.
Percent of Increase: 0.31 %
5.
Revised Contract Amount: $869,970
6.
Funding: Medical TIF (426.1050.460.42.02)
B. Relighting
for Main/Colfax and Wayne Street Parking Garages - Project No. 112-
058
1.
Company: Herrman & Goetz, Inc.
2.
Change Order No.: 1
3.
Increase Amount: $17,927; Thirteen (13) Days
4.
Percent of Increase: 13.90%
5.
Revised Contract Amount: $146,927
6.
Funding: CED Capital (601. 0460 .645.43.10/601.0464.645.43.10)
6. CHANGE ORDERS AND PROJECT COMPLETION AFFIDAVITS
A. 2012
Infrared Pavement Patching - Project No. 112 -003
1.
Company: Asphalt Restoration Services
2.
Change Order No.: 1 (Final)
3.
Increase Amount: $80
4.
Percent of Increase: 0.04%
5.
Total Percent of Change: 0.04%
6.
Revised Contract Amount: $215,920
7.
Funding: MVHF (202.0607.431.23.02)
B. Facade Improvements for Ignition Park, Lot 4 - Project No. 112 -025R
1.
Company: Shaffner Heaney Associates
2.
Change Order No.: 1 (Final)
3.
Decrease Amount: ($26,500)
4.
Percent of Decrease: (2.90 %)
5.
Total of Change: (2.90 %)
6.
Revised Contract Amount: $888,255
7.
Funding: ADEA TIF (424.1050.460.42.02)
GARY A. GILOT DONALD E. INKS KATHRYN E. Roos MICHAEL C. MECHAM MARK W. NEAL
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7. PROJECT COMPLETION AFFIDAVIT
A. Abandonment of Rum Village Wells Nos. 1 and 2 — Project No. 109 -097
1. Company: Peerless - Midwest
2. Final Contract Amount: $15,932
3. Funding: Water Works (620.0640.602.31.06)
B. North Station Desiccant Wheel Replacement — Project No. 109 -098
1. Company: Centerline Mechanical
2. Final Contract Amount: $20,067
3. Funding: Water Works (622.0640.661.46.07) (09WM02)
8. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS AND TITLE SHEET
A. Southwood Sewer Separation —Project No. 112 -042
1. Funding:
B. Detritus Grit Tank Drive Rehabilitation — Project No. 112 -068
1. Funding: Environmental Services, Wastewater, Contractual Services Other
(641.0630.793.63.35)
C. One (1), or More, 2012 or Newer Thirty -Five (35) Ton Paver Special Trailer
1. Funding: 2013 Street Department Capital Lease Principal and Interest
( 202. 0607 .431.37.11/202.0607.431.37.12)
D. One (1), or More, 2012 or Newer Dual Gasoline and LP Powered Lift Truck
1. Funding: 2013 Capital Budget (201.1101.452.43.02) (13K021 — Spec Q)
9. RESOLUTIONS
A. No. 11 -2013 — A Resolution of the City of South Bend, Indiana Board of Public
Works for the Disposal of Surplus Property
1. Description: Obsolete Gun for Retiring Police Officer
B. No. 12 -2013 — A Resolution of the South Bend Board of Public Works on
Disposal of Unfit and /or Obsolete Property
1. Description: Ninety -Seven (97), More or Less, M26 Police Tasers and Thirty-
Five (35), More or Less, First Mobile Laptop Docking Stations for Dell D260
Laptop Computers
C. No. 13 -2013 — A Resolution of the City of South Bend, Indiana Board of Public
Works Approving a Grant Agreement with Indiana Department of Environmental
Management Concerning Reduction of Emissions Related to City -Owned
Equipment
D. No. 14 -2013 — A Resolution of the Board of Public Works of the City of South
Bend, Indiana Recommending the Refunding of the City's Outstanding Sewage
Works Revenue Bonds of 1998 and Sewage Works Revenue Bonds of 2004, the
GARY A. GILOT DONALD E. INKS KATHRYN E. Roos MICHAEL C. MECHAM MARK W. NEAL
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Issuance and Sale of Revenue Bonds to Provide Funds for the Payment Thereof,
and Other Matters in Respect Thereto
E. No. 15 -2013 — A Resolution of the South Bend Board of Public Works Regarding
the Retirement of "Dixie ", a K -9 Police Department Unit
F. No. 16 -2013 — A Resolution of the South Bend Board of Public Works Approving
the Transfer of Real Property from the Northern Indiana Historical Society
1. Description: 913 Napier Street
G. No. 17 -2013 — A Resolution of the South Bend Board of Public Works on
Disposal of Unfit and /or Obsolete Property
1. Description: Firefighter Helmet and Boots for Retiree
H. No. 18 -2013 — A Resolution of the Board of Public Works of the City of South
Bend, Indiana, Accepting the Transfer of Real Property from the South Bend
Redevelopment Commission to the City of South Bend
1. Description: Twenty Properties along Marietta Street, Sample Street, and
Ohio Street
10. AGREEMENTS /CONTRACTS /PROPOSALS /ADDENDA
A. Special Purchase — Dell Computer Corporation
1. Description: SCADA Servers and City Network Server Replacement — QPA
Pricing
2. Amount: $41,147.19
3. Funding: Environmental Services Capital (642.0630.415.43.08)
(13T003/13T004)
B. Lease /Purchase Agreement — RICOH
1. Description: Copier for Administration and Finance Department — QPA
Pricing
2. Amount: $642.81 Quarterly Lease /$2,657.50 Yearly Maintenance
3. Funding: Administration & Finance
(101.0401.415.37.11 /101.0401.415.37.12)
C. Agreement for Contract Extension — Memorial Hospital of South Bend, Inc.
1. Description: Children's Hospital Ambulance Staffing Extension through April
1, 2013 or Until a New Contract is Finalized
D. Contract — Rebuilding Together
1. Description: Homeowner Rehabilitation Program
2. Amount: $100,000
3. Funding: CDBG (212.1001.460.39.30) (13JC13)
E. Addendum to the Master Agency Agreement Supplement No. 8 — Redevelopment
Commission
1. Description: Main Street and Lafayette Boulevard Connector Design — Project
No. 110 -058A
GARY A. GILOT DONALD E. INKS KATHRYN E. Roos MICHAEL C. MECHAM MARK W. NEAL
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F. Amendment to the Addendum to the Master Agency Agreement Supplement No.
1 — Redevelopment Commission
1. Description: Ireland Road Right of Way Acquisition Services — Project No.
113 -006
G. Special Purchase — Siemens Industry, Inc. /Envirex Products
1. Description: Sole Source Compatibility for Detritus Grit Tank Drive
Procurement
2. Amount: $66,750
GARY A. GILOT DONALD E. INKS KATHRYN E. Roos MICHAEL C. MECHAM MARK W. NEAL
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3.
Funding: Wastewater O &M /Repair Parts (641.0630.793.23.10)
H.
Agreement — Patrolman Aaron Brick
1.
Description: Purchase of K -9 Unit "Dixie"
2.
Amount: $1
I.
Lease /Purchase Agreement — RICOH
1.
Description: Engineering Ricoh Plotter and Scanner
2.
Amount: $10,980; Five Year Lease at $648 Quarterly
3.
Funding: Engineering Capital Lease Principal/Capital Lease Interest
(101.0602.431.37.11 /101.0602.431.37.12)
J.
Amendment to the Addendum to the Master Agency Agreement, Supplement No.
5—
Redevelopment Commission
1.
Description: Fellows Street Corridor Improvements — Project No. 112 -006
2.
Funding: SSDA TIF (430.1050.460.31.06) (11J019)
K.
Professional Services Contract — DLZ Indiana
1.
Description: Right -of -Way Acquisition Services for Fellows Street Corridor
Improvements —Project No. 112 -006
2.
Amount: $135,990
3.
Funding: SSDA TIF (430.1050.460.31.06) (11J019)
L.
Professional Services Contract — New Avenues
1.
Description: Professional Services — Human Resources and Employee
Assistance Program for City Employees from January 1, 2013 through
December 31, 2013
2.
Amount: NTE $35,000.00/$2.32 per Employee per Month
3.
Funding: Professional Services (711.0401.671.34.13)
M.
Grant Agreement — Indiana Department of Environmental Management
1.
Description: Emissions Reductions for City -Owned Equipment — IDEM to
Award City Funds to Purchase Two U.S. EPA Emission - Compliant Diesel -
Powered Replacement Refuse Haulers that will Replace Current Equipment
2.
Amount: $178,820
N.
Addendum to the Master Agency Agreement — Redevelopment Commission
1.
Description: Studebaker Plaza Project —Project No. 113 -007
2.
Funding: SBCDA TIF (420.1050.460.42.01) (12J018)
GARY A. GILOT DONALD E. INKS KATHRYN E. Roos MICHAEL C. MECHAM MARK W. NEAL
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O. Professional Services Proposal — Joseph A. Dzierla & Associates
1. Description: Design of Studebaker Plaza Project — Project No. 113 -007
2. Amount: $26,600
3. Funding: SBCDA TIF (420.1050.460.42.01) (12J018)
P. Addendum to the Master Agency Agreement — Redevelopment Commission
1. Description: Demolition of 913 Napier — Project No. 113 -008
2. Funding: WWCDA TIF (420.105.0460.39.82) (13J004)
Q. Addendum to the Master Agency Agreement — Redevelopment Commission
1. Description: Demolition of Hamilton Towing at 910 South Lafayette
Boulevard —Project No. 113 -009
2. Funding: AEDA TIF (324.1050.460.39.82) (J9A55)
R. Professional Services Contract — DLZ Indiana, LLC
1. Description: Diamond Avenue Phase 3 — Project No. 109 -033C —
Construction Inspection Services
2. Amount: $176,330
3. Funding: 2011 Sewer Bond (659.0621.415.42.05)
11. LICENSES AND PERMITS
A. Processions
1. Applicant: WorkOne
a) Event: Drop Out Recovery Awareness Week
b) Date /Time: April 25, 2013; 9:30 a.m. to 12:00 p.m.
c) Police Comments
2. Applicant: Memorial Hospital
a) Event: Sunburst Races
b) Date /Time: May 31, 2013, 6:00 p.m.; June 1, 2013, 6:00 a.m. to 12:30
p.m.
c) Favorable Recommendations
3. Applicant: National Multiple Sclerosis Society
a) Event: Walk MS Michiana 2013
b) Date /Time: May 4, 2013; 7:00 a.m. to 12:00 p.m.
c) Favorable Recommendations
4. Applicant: Bike the Bend, Inc.
a) Event: Bike the Bend
b) Date /Time: May 19, 2013; 6:30 a.m. to 11:30 a.m.
c) Favorable Recommendations
5. Applicant: Homeward Bound, St. Joseph County
a) Event: Homeward Bound Walk for Homelessness
b) Date /Time: April 6, 2013; 8:00 a.m. to 11:00 a.m.
c) Police Comments
GARY A. GILOT DONALD E. INKS KATHRYN E. Roos MICHAEL C. MECHAM MARK W. NEAL
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B. Licenses
1. Type: Massage Establishment — Renewal
a) Applicant: Veda Salon & Day Spa, Inc.
(1) Location: 2041 East Ireland Road
(2) Favorable Recommendations
2. Type: Open Air —New
a) Applicant: The Wiener Shack Grill
(1) Location: Corner of Jefferson Boulevard and Lafayette Boulevard
(2) Dates /Times: March 7, 2013 through December 7, 2013; 11:00 a.m. to
3:00 p.m.
(3) Engineering states Vendor must Maintain 5' Clearance for
Handicapped Accessibility
3. Type: Transient Merchant — Blanket Renewal
a) Applicant: St. Joseph County 4 -H Fair, Inc.
(1) Location: 4 -H Fairgrounds
(2) Dates: June 28, 2013 to July 6, 2013 with Various Weekends
throughout the Year
(3) Favorable Recommendations
C. Vacations — Alleys
1. Applicant: Paul Crowley on behalf of Frank Linarello
a) Location: The North/South Alley East of Portage Avenue and North of
Marion Street to the First East /West Alley
b) Purpose: Outdoor Seating — Board of Public Works Gave Property Owner
Adjacent to North Portion of Alley to Block Traffic from using Alley.
Funeral Home to Receive Easement for Access to Existing Garage
c) Favorable Recommendations.
2. Applicant: Mt. Carmel Baptist Church
a) Location: The East /West Alley between Indiana Street and Dubail Street
from Carroll Street to the North/South Alley
b) Purpose: Building New Church
c) Engineering Stated Applicant Must Maintain Utility Easements
D. Vacations — Street
1. Applicant: South Bend Fire Department and City Engineer
a) Location: East Ohio Street and South Marietta Street from East Sample
Street to South High Street
b) Purpose: Fire Department Training Facility
c) Community Investment Stated Final Site Plan Should Consider Access to
Southeast Park. Engineering Stated Applicant Must Maintain Utility
Easements
E. Variance
GARY A. GILOT DONALD E. INKS KATHRYN E. Roos MICHAEL C. MECHAM MARK W. NEAL
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CITY OF SOUTH BEND
BOARD OF PUBLIC WORKS
AGENDA REVIEW SESSION
March 21, 2013 —10:30 a.m.
Location: 1308 County -City Building
South Bend, Indiana 46601
1. Applicant: Cooreman Real Estate, Inc.
a) Location: Southwest Corner of Brick Road and Technology Drive
b) Purpose: Compacted Recycled Pavement for Temporary Truck Transfer
Facility
c) Note: Section 21 -07.04 (d)(2)
12. TRAFFIC CONTROL DEVICES
A. New Installation - Handicapped Accessible Parking Space Sign
1. Locations:
a) 1827 North Meade Street
b) 2207 Roger Street
c) 738 South 33rd Street
2. All criteria has been met
13. INDUSTRIAL WASTEWATER DISCHARGE PERMITS
A. Company: Monarch Textile Rental Services — Reissue
1. Location: 1601 Lincoln Way West
B. Company: Monarch Textile Rental Services — Reissue
1. Location: 2810 Foundation Drive
C. Company: McCormick & Company, Inc. — Reissue
1. Location: 3425 West Lathrop Drive
D. Company: Unifrax 1, LLC — Reissue
1. Location: 54401 Smilax Road, New Carlisle
14. RATIFY BONDS
A. Excavation Bond
1. Underground Contractors, Inc. — Approved March 16, 2013
15. CLAIMS
16. PRIVILEGE OF THE FLOOR
17. ADJOURNMENT
NOTICE
FOR HEARING AND SIGHT IMPAIRED PERSONS
Auxiliary Aid or Other Services are Available upon Request at No Charge.
Please Give Reasonable Advance Request when Possible.
GARY A. GILOT DONALD E. INKS KATHRYN E. Roos MICHAEL C. MECHAM MARK W. NEAL
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