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HomeMy WebLinkAbout1988-04-13 Minutes,~ _..,. R May 13, 1988 8:00 a.m. 1. Roll Call Members Present: Legal Counsel: Redevelopment Staff: SOUTH BEND REDEVELOPMENT AUTHORITY SPECIAL MEETING 1200 County-City Building 227 W. Jefferson Boulevard South Bend, Indiana 46601 Mr. Thomas J. Varga Mr. Chris Davey Mr. Joseph Wroblewski Mr. Richard Nussbaum II Mrs. Ann Kolata, Acting Executive Director Mrs. Cheryl Phipps, Office Manager 2. Approval of Minutes Mrs. Kolata noted that paragraph two of item 3 of the draft minutes of the April 19 meeting needed to be corrected to read ..."bids will have been received on the construction of the garage." Upon a motion by Mr. Davey, seconded by Mr. Wroblewski and unanimously carried, the Authority approved the Minutes of the Special Meeting of May l3, 1988 as corrected. 3. Adoption of Resolution No 4, a Resolution of the South Bend Redevelopment Authority approving final plans, specifications, and cost estimates for the St Joseph/Wayne Parking Facility and approving an Agency Agreement between the Authority and the City of South Bend by and through its Board of Public Mrs. Kolata explained that Resolution No. 4 is the next required step to construct the parking garage. The final cost estimate for the project is $3,087,800.00 plus a 10% contingency of $308,800. This figure does not include the fees for Walker Parking Consultants' services, the bond issuance costs and the finishing of the retail space. The resolution indicates the Authority's approval of the final plans, specifications, and cost estimates for the construction; it approves the execution of the Agency Agreement with the City of South Bend through its Board of Public Works; and authorizes and directs the Authority to file a copy of the Agency Agreement with the Board of Public Works along with a copy of the plans, specifications and cost estimates. Mrs. Kolata also explained the Agency Agreement. This document designates the Board of Public Works to act as the Authority's agent for purposes of constructing the garage and sets out the terms of that arrangement. It -1- ~, South Bend Redevelopment Authority pecial Meeting - May 13, 1988 3. Continued... allows the Board of Public Works to make technical changes without coming back to the Authority. It limits them to total construction cost for the garage as established by the receipt and award of construction contracts. Under the agreement, the Board of Public Works is responsible to obtain all necessary licenses, to purchase items related to the garage, to inspect the construction, and process all contractor claims for payment. The Authority has the responsibility to carry or cause others to carry builders risk insurance and bodily injury and property damage insurance. When the garage is completed, the Board of Works will accept the garage on behalf of the Authority. Mr. Nussbaum explained that it is customary procedure to assign these kinds of responsibilities to qualified agencies. Mrs. Kolata noted that she has prepared a draft letter to the Board of Public Works asking them to bid the garage construction on the following schedule: Board of Works authorizing the advertising for bids on May 16; publishing of the Notice to Bidders on May 20 and May 27; and receit of bids on June 13. It is important that we receive bids on June 13 in order to have the final numbers prior to the June 16 State Tax Board meeting. Mr. Davey asked who is making sure the insurance is taken care of. Mrs. Kolata responded that the staff will check into that. Upon a motion by Mr. Wroblewski, seconded by Mr. Davey and unanimously carried, the Authority adopted Resolution No. 4. 4. Authorization requested to send out related to the St. Joseph/Wayne Par for Pro spo als for Bond Trustee itv. Mr. Nussbaum explained items 4 and 5 together. In some instances the issuance of bonds requires that a Trustee be set up to oversee the collection of and the disbursement of the proceeds of bonds. These bonds require a Trustee who will also serve as Registrar and Paying Agent. We will be sending the Request for Proposals to all local banks as well as some out of town ones. Mrs. Kolata noted that a draft copy of the Trustee Agreement will be sent with the letter. Mrs. Kolata suggested that the receipt of bids be set for 4:00 p.m. May 25th to allow a day to review them before the suggested next meeting of the Authority on May 27th. Upon a motion by Mr. Davey, seconded by Mr. Wroblewski and unanimously carried, the Authority authorized the Request for Proposals for Bond Trustee related to the St. Joseph/Wayne Parking Facility with the insertion that we intend to select the Bond Trustee at a May 27th meeting of the Authority and, therefore, request the proposals be submitted no later than 4:00 p.m. on May 25. -2- South Bend Redevelopment Authority Special Meeting - May 13, 1988 5. Authorization requested to send out Request for Proposals for Bond Trustee related to the Stanley Coveleski Regional Stadium. Upon a motion by Mr. Wroblewski, seconded by Mr. Davey and unanimously carried, the Authority authorized the Request for Proposals for Bond Trustee related to the Stanley Coveleski Regional Stadium with the insertion that we intend to select the Bond Trustee at a May 27th meeting of the Authority and, therefore, request the proposals be submitted no later than 4:00 p.m. on May 25. 6. Set meeting dates. I 8. The next meeting of the Redevelopment Authority was set for May 27, 1988 at 8:00 a.m. 7. Other Mr. Nussbaum gave a progress report on the refinancing of the Coveleski Regional Stadium. At the May 16th meeting of the Common Council, the Council suspended the rules to allow the first and second reading of the ordinance at that meeting. The Lease between the Redevelopment Commission and the Redevelopment Authority will have a hearing before the Local Property Tax Control Board by May 20th. The Local Property Tax Control Board acts as the hearing facilitator for, and makes a recommendation to, the State Board of Tax Commissioners. Mr. Varga shared with the rest of the members of the Authority a letter from legal counsel to Ann Kolata explaining the powers and legislative history of the Redevelopment. Authority. The Authority provides a mechanism for the Commission to enter into a lease with a not-for-profit organization the same way the Connni_ssion could already enter into a lease with afor-profit company. Mrs. Kolata noted that when construction of the garage was first considered, the Commission looked at lease/purchase proposals from private companies. In comparing construction costs to project costs it seemed likely that we could cut the project cost by doing the financing ourselves, using the new legislation that created the Redevelopment Authority. that Board, the bond structuring can begin. Mr. Varga asked. about the time schedule for the garage financing. Mrs. Kolata responded that construction bids will be received on June 13. The Local Property Tax Board hearing will be June 16. Following approval from Adjournment and the meeting was adjourned at 8:49 a.m. There being no further business to come before the Authority, Mr. Davey made a motion that the meeting be adjourned. Mr. Wroblewski seconded the motion ~~a.~~ ~ : ~ . ~ w Thomas Var a, Jr. ,.President Ann E. Kolata, Deputy Executive Director -3-