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Home My WebLink About12192023 Board of Public Works MeetingCITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA December 19, 2023 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/2023BPWHybrid 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Page 1 1. REVIEW OF MINUTES A. Approve Agenda Review, and Regular Meeting Minutes of December 7, and December 12, 2023 2. ELECTION OF 2024 BOARD OF WORKS PRESIDENT AND VICE PRESIDENT 3. AWARD BIDS AND APPROVE CONTRACTS A. Bercliff Estates Sewer Separation – Project No. 122-016C 1. Company: Milestone Contractors North, Inc. 2. Amount: $662,940 3. Funding: PR-00028773 4. AWARD QUOTATIONS AND APPROVE CONTRACTS A. Northwest Elevated Tank Site Restoration – Project No. 122-018A 1. Company: Acorn Landscaping LLC 2. Amount: $31,759 3. Funding: PR-00029295 5. CHANGE ORDERS A. Neighborhood Improvements - Longfellow and South – Project No. 121-048B 1. Company: Rieth-Riley Construction Co., Inc. 2. Change Order No.: 1 3. Increase Amount: $72,000; Additional Seventy-Six (76) Days 4. Percent of Increase: 16.31% 5. Revised Contract Amount/Completion Date: $513,412.71; November 30, 2023 6. Funding: PO-0020877 B. 2023 Brick Spot Repair – Project No. 123-057 1. Company: Acorn Landscaping, LLC 2. Change Order No.: 2 3. Increase Amount: $22,172.75 4. Percent of Increase: 12.26% 5. Total Percent of Change: 19.5% 6. Revised Contract Amount: $202,970.75 7. Funding: PO-0025677 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA December 19, 2023 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/2023BPWHybrid 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Page 2 6. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Authorization for Entry – Stantec Consulting Services 1. Description: Authorizes Entry for Sewer Vapor Sampling at Three (3) Manholes near South Bend Ave. & N. Hill St. B. Professional Services Agreement – Christopher B. Burke Engineering, LLC 1. Description: Construction Inspection Services for Cleveland Rd. and Ameritech Dr. Intersection Improvements Project No. 122-049 2. Amount: $95,555 3. Funding: PR-00029417 C. Amendment No. 1 to Professional Services Agreement – Arcadis U.S., Inc. 1. Description: Construction Administration Services for WWTP Final Clarifier 1, 2, and 3 Project No. 119-069 2. Amount: $175,100; New Adjusted Total: $968,870 3. Funding: PO-0000413 D. Amendment No. 3 to Owner-Engineer Agreement – Donohue & Associates, Inc. 1. Description: Cost Alternatives Analysis & Geotechnical Engineering Services for South Well Field Water Treatment Plant Improvements Project No. 117- 059 2. Amount: $15,400: New Adjusted Total: $447,395 3. Funding: PO-0000038 7. STREET/ALLEY VACATIONS A. Applicant: Mr. Steve Matteson 1. Location: Alley at 432 S. Lafayette Blvd. 2. Purpose: Connection of Two (2) Buildings at Hope Ministries 3. Unfavorable Recommendations, Does Not Meet Two (2) I.C. 36-7-3-13 Criteria B. Applicant: Ms. Angela Smith 1. Location: Alley at 914 E. Jefferson Blvd. 2. Purpose: Ancillary Dwelling Unit 3. Favorable Recommendations and Meets All I.C. 36-7-3-13 Criteria with Removal of Approach CITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA December 19, 2023 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/2023BPWHybrid 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Page 3 8. TRAFFIC CONTROL DEVICES A. New Installation - Handicapped Accessible Parking Space Sign 1. Locations: a) 605 S. Illinois St. b) All Criteria Met B. Reserved Handicapped Accessible Parking Space Sign 1. Location: North Side of Jefferson Blvd., North of Lafayette, #4 a) All Criteria Met 9. CLAIMS A. Ratification of Preapproved City of South Bend Claims Payments 1. Claim Nos.: GBLN-68921, GBLN-68899 a) Date: 12/05/2023 b) Amount: $1,004,435.97 2. Claim No.: GBLN-68643 a) Date: 12/05/2023 b) Amount: $3,542,737.89 10. PRIVILEGE OF THE FLOOR 11. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible.