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HomeMy WebLinkAboutOpen Market Contract - 430 Cottage Grove Ave. Misc. Repairs Proj No. 123-062G – TRCC LLC1316 COUNTY -CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/235-9251 FAx 574/235-9171 CITY OF SOUTH BEND TAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS December 12, 2023 Mr. Antonio Ruiz TRCC LLC 837 Garden Ln. South Bend, IN 46619 tonyruiz1113 & gmail. com RE: Open Market Contract Dear Mr. Ruiz: At its December 12, 2023 meeting, the Board of Public Works approved the above referenced contract for 430 Cottage Grove Ave. TIF Project — Misc. Repairs Project No. 123- 062G in the amount of $30,600. Please forward the following documents in one submittal by December 19, 2023 to my attention for Board of Public Works approval at lhensley(ksouthbendin.gov : 1) One (1) signed original of the Contract (enclosed); and 2) Certificate of Insurance naming the City of South Bend as an additional insured. If you have any further questions, please call this office at (574) 235-9251. Sincerely, /s/ Theresa Hefner Theresa Heffner, Clerk Enclosures TH/lh ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BRIANA MIcou �4,ouTH���d INTER -OFFICE MEMORANDUM y`A°L DEPARTMENT OF PUBLIC WORKS x ` k DIVISION OF ENGINEERING 1Sfi5 TO: Theresa Heffner, Clerk Board of Public Works FROM: Zach Hurst, PE, Sr. Project Engineer SUBJECT: Open Market Contract - Project No. 123-062G 430 Cottage Grove Ave. TIF Project — Misc. Repairs DATE: 12/05/2023 On November 14, 2023, the Board of Public Works attempted to open quotes for the above project; however, no quotes were received. In accordance with Indiana Code 36-1-12-5(b)(4), the project was procured in the open market. The scope of work is for a contractor to perform miscellaneous repairs (front porch repairs, new fence, tree removal, and new gutters) at a duplex housing unit, funded through a Development Agreement between the City's Redevelopment Commission and Property Bros, a local minority -owned developer. A price was solicited from TRCC LLC, a local minority -owned contractor who has completed quality work on other City projects related to this development agreement (window, door and roof replacement at this location). TRCC responded with a total price of $30,600, which is in budget for the project. I recommend award of an open market contract for 123-062G 430 Cottage Grove Ave. TIF — Misc. Repairs to TRCC LLC, in the amount of $30,600.00. Funding is available through PR-00028878. Page 1 of 1 a y.l I11 flf,l CITY OF SOUTH BEND, INDIANA" CONTRACTOR'S QUOTE FOR PUBLIC WORK PROJECT NAME: 430 Cottage Grove Ave. TIF Project —Misc Repairs PROJECT NO. 123-062G QUOTES DUE 9:00 A.M. E.S.T. on Tuesday, November 14 2023 Date: Address: City/State/Zip: (Must be completed for all quotes. Please type or print) f ` Firm: WfGgrelephone Number: (5� T} 3 Agent of Bidder (if Applicable): Pursuant to notices given, the undersigned offers to furnish labor and/or material necessary to complete the public works project of: 430 Cottage Grove Ave. TIF Project — Misc. Repairs the City of South Bend, Indiana, in accordance with plans and specifications prepared by: The City of South Bend, Department of Public Works and dated 11/0312023 for the sum of (enter the Total Quote as shown on the Proposal) $ 0 G (Enter Sum of Total Quote plus Alternates shown on Proposal) ( umerical) If alternative quotes apply, the undersigned submits a proposal for each in accordance with the notice, Any addendums attached will be specifically referenced at the applicable page. If additional units of material included in the contract are needed, the cost of units must be the same as that shown in the original contract if accepted by the City of South Bend. Ifthequote is to be awarded on a unit basis, the itemization of the units shaii be shown on a separate attachment y By (SignaS eyj (Printed Name of erson Signing) ACCEPTANCE The above quote is accepted this day of 20 Subject to the following conditions: CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS Elizabeth A. Maradik, President Joseph R. Molnar, Vice President 49�a Q�&� Gary A. Gilot, Member Briiaana MMiiic„ou, Member Murray L. Miller, Member Attest: Theresa M. Heffner, Clerk Date: December 12, 2023 BOARD OF PUBLIC WORKS CITY OF SOUTH BEND, INDIANA PUBLIC WORKS CONTRACT This Agreement is made and entered into this 12th Day of December, 2023, by and between TRCC LLC, (the "Contractor"), and the Board of Public Works (the "Board"). The Contractor covenants and agrees to make the following improvement, as fully set out in the Request for Quotations, Standard Specifications, Special Provisions, Plans, and Bid Proposals, all of which are set forth as a part of this Contract, for: PROJECT NO. 123-062F DESCRIPTION: 430 COTTAGE GROVE AVE. TIF PROJECT — MISC. REPAIRS COMPLETION DATE: SEE SPECIFICATIONS AMOUNT: $30,600 FUNDING: PR-00028878 The unit prices for this improvement were those prices as received and accepted by the Board on the 14th Day of November, 2023. The Contractor further agrees to notify the assigned Engineer when this improvement is completed. This notification shall be in the form of a Project Completion Affidavit, signed by the Contractor. Upon final acceptance of the improvement by the Engineer, the Contractor's final estimate will be presented to the Board for final Payment with one (1) copy of the Project Completion Affidavit and one (1) copy of a Waiver of Lien. Each of the Parties, by signing below, represents and warrants to the other Party that he/she/it has the authority to bind the named person or entity to this Agreement. CITY OF SOUTH BEND, INDIANA TRCC LLC BOARD OF PUBLIC WORKS Elizabeth A. Maradik, President Gary A. Gilot, Member Murray L. Miller, Member MIN I Joseph R. Molnar, Vice President Briana Micou, Member 414 Attest: Theresa M. Heffner, Clerk Date: December 12, 2023 Printed Name Signature Item No. 1 �y1 F11 ffj.. j QUOTE/PROPOSAL CITY OF SOUTH BEND w PROJECT NAME 430 Cottage Grove Ave. TIF Project— Misc. Repairs PROJECT NO. 123-062G QUOTES DUE 9:00 A.M. (E.S.T.) on Tuesday, November I 2023 _ =Amount .,.....:.., , t„tt Unit Price uescrt tion Provide a Lump Sum price for Front Door entry way 8 porch facade replacement, including complete demo and rebuild of wrap around deck replacement with treated lumber and proper footing. Porch structure to be properly reframedlreinforced with new post installed with proper concrete footing. Front door entry way to be insulated. To include installing and providing 12,900 1 LSUM 12900 all materials. 76,000 6000 Provide a Lump Sum price for new Rear Fence - wrapping around from the northeast side of the $2 physical home, enclosing the complete rear yard. To mimic existing gate. Chain -link fence with privacy screening, wood or other synthetic Provide a Lump Sum price for Tree Removal removal of all trees impacting property 3 foundation and property view. 3 large trees have been identified. Include stump grinding to V-0" 4 Firm: Address: Provide a Lump Sum price for Gutters & Facia - New gutters and facia to be installed. City/State/Zip: Version 2/14/2020 8,400 8400 1 LSUM $ 1 LSUM 3,300 $ 3300 Total Amount of Quote $ 30,600 LL __11 Lkj l� Qv �U r�pfllephone Number: �1��`1 51 Fax Number: By (Signa f > leu.2— /TA2C c LLC- (Printed Name of Person Signing) Page - 2 Public Works Quote t If hen the prospective Contractor is unable to certify to any of Ike slatenrents below, it shall aaarh an explanation a, this : tffdavil. CONTRACTOR'S NON -COLLUSION AND NON -DEBARMENT AFFIDAVIT, CERTIFICATION REGARDING INVESTMENT WITH IRAN, EMPLOYMENT ELIGIBILITY VERIFICATION NON-DISCRIMINATION COMMITMENT AND CERTIFICATION OF USE OF UNITED STATES STEEL PRODUCTS OR FOUNDRY PRODUCTS (Must be completed for all quotes and bids. Please type or print) STATE OF S f` ) SS: COUNTY } The undersigned Contractor, being duly sworn upon his/her/its oath, affirms under the penalties of perjury that: 1. Contractor has not, nor has any other member, representative, or agent of the firm, company, corporation or partnership represented b him, entered into any combination, collusion or agreement with any person relative to the price to be bid by anyone at such letting nor to prevent any person from bidding nor to induce anyone to refrain from bidding, and that this bid is made without reference to any other bid and without any agreement, understanding or combination with any other person in reference to such bidding. Contractor further says that no person or persons, firms, or corporation has, have or will receive directly or indirectly, any rebate, fee, gift, commission or thing of value on account of such sale; and 2 Contractor certifies by submission of this proposal that neither contractor nor any of its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency; and o, nor an affiliate of, Contractor, engaged in investment 3. Contractor has not, nor has any successor t activities in Iran. a. For purposes of this Certification, "Iran" means the government of Iran and any agency or instrumentality of Iran, or as otherwise defined at Ind. Code § 5-22-16.5-5, as amended from e time-to-time. b. As provided by Ind. Code § 5-22-16.5-8, as amended from time -to -time, a Contractor is engaged in investment activities in [ran if either: i. Contractor, its successor or its affiliate, provides goods or services of twenty million dollars ($20,000,000) or more in value in the energy sector of Iran; or ii. Contractor, its successor or its affiliate, is a financial institution that extends twenty million dollars ($20,000,000) or more in credit to another person for forty-five (45) days or more, if that person will (i) use the credit to provides goods and services in the energy sector in Iran; and (ii) at the time the financial institution extends credit, is a person identified on list published by the Indiana Department of Administration. 4. Contractor does not knowingly employ or contract with an unauthorized alien, nor retain any employee or contract with a person that the Contractor subsequently learns is an unauthorized Version 2/14/2020 Page - 3 Public Works Quote alien. Contractor agrees that he/she/it shall enroll in and verify the work eligibility) status 5 flall 3f Contractor's newly hired employees through the E-Verify Program as defined by ram is included Contractors documentation of enrollment and participation in the E-Verify program and attached as part of this bid quote; and erforming work under this public 5. Contractor shall require his/her/its subcontractors p contract to certify that the subcontractors do not knowingly employ or contract with an unauthorized alien, nor retain any employee or contract with a person tbat the subcontractois r subsequently (earns is an unauthorized alien, and that the sees to maintainbcontractor hassnrohis cd� ficattiion participating in the E-Verify Program. The Contractor ag throughout the term of the contract with the ° South fails toscure a breach of s provision nd, and understands that no may terminate the contract for default if the Contractor later than thirty (30) days after being notified by the City. 6. Persons, partnerships, corporations, associations, or joint venturers awarded i contrgain$ the City of South Bend through its agencies, boards, � foorrnance of a City coissiOns shall nont with respect to any employee or applicant for employment in the p or indirectly hire, tenure, terms, conditions, or privileges of employment, °r any matter directly tage, ender related o employment because disabilityrthattdoeslnot affect thatorigin, an person's ability expression, gender identity, sexual orientation o to perform the work. In awarding contracts for the purchase of work, labor, services, supplies, equipment, materials, or any combination of the foregoing including, but not limited to, public works contracts awarded the City, under public bidding laws or other contracts in which public bids are not required faith efforts to obtain its agencies, boards, or commissions may consider the Contractor's gMinority Business participation by those Contractors certified by the State of a Indianan detas or in ng the lowest, ((-MBE-) or as a Women's Business Enterprise (,'WBE") a responsible, responsive bidder. In no event shall persons or entities seeking the award of a City contract be required to award a subcontract to an MBE/WBE; however, it may not unlawfully discriminate against said WBE/MBE. A finding of a discriminatory practice by the City's MBE/WBE Utilization Board shall prohibit that n or and such determ oat oln may also bety from being awarded a Cty contrct forgroundsfor riod of oterminating from the date of suchch determination, the contact for which the discriminatory practice or noncompliance pertains. 7. The undersigned contractor agrees that the following nondiscrimination commitment shall be made a part of any contract which it may henceforth enter into with the City of South Bend, Indiana or any of its agencies, boards or commissions. Contractor agrees not to discriminate against or intimidate any employee or applicant for employment in the performance of this contract with privileges of employment, or any matter directly or indirectly related to employment, because of race, religion, color, sex, gender expression, gender identity, sexual orientation, handicap, national origin or ancestry. Breach of this provision may be regarded as material breach of contract. 1, the undersigned bidder or agent as contractor on a public works project, understand my statutory obligations to the use of steel products or foundry products made in the United States (I.C. 5-16- Version 2/14/2020 Page - 4 Public Works Quote 8-1). 1 hereby certify that I and all subcontractors employed by me for this project will use steel products or foundry products made in the United States on this project if awarded, I understand I have an affirmative duty to notify the City in my bid that my proposal does not include the use of steel products or foundry products made in the United States. I understand it is my sole obligation and responsibility to provide a justification to the City, subject to review and approval, why the cost of United States made steel or foundry products is unreasonable. Prior to award and upon submission of bid which does not use steel products or foundry products made in the United States. the City, through its director of public works, shall make a determination if the price of United States made steel or foundry is unreasonable. I understand that violations hereunder may result in forfeiture of contractual payments. I hereby affirm under the penalties ofperjury that the facts and information contained in the foregoing bid for public works are true and correct. Dated this ___q_ day of,kc—L, 20 AS LContractor/Bi r (Fi Signature of Contractor/Bid r its Agent 1-tKn. �:2 Printed Name and Title Subscribed and sworn to before we this �t' —day of 20 " My Commission Expires -Ie 4-3 & Notary Public Version 211412020 County of Residence CHRISTEN HQLLENBACH Notary public - Seal St Joseph County -State or Indiana Commission Number NP0727545 My Commission Expires Jun 23, 2028 Page - 5 Public Works Quote !A BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date 12/05/2023 Name Zach Hurst Department DPW BPW Date 12/12/2023 Phone Extension 3057 Review and Approval Required Prior to Submittal to Board Diversity Compliance ❑ Officer Name and Inclusion Officer BPW Attorney ❑ Attorney Name Dept. Attorney ❑ Attorney Name Purchasing ❑ Check the Appropriate Item I Professional Services Agreement ❑ Contract ® Open Market Contract ❑ Bid Opening ❑ Quote Opening ❑ Proposal Opening ❑ Chg. Order, No. I-1 Other: Company or Vendor Name New Vendor MBE/WBE Contractor Project Name Project Number Funding Source Account No. Amount ❑ Amendment/Addendum ❑ Bid Award ❑ Quote Award ❑ C/O & PCA No. ❑ Traffic Control Information TRCC LLC All Submissions U Proposal ❑ Special Purchase, QPA ❑ Req. to Advertise ❑ Title Sheet ❑ Reject Bids/Quotes ❑ PCA ❑ Resolution Ease./Encroach Yes U If Yes, Approved by Purchasing ® No ❑ ❑ MBE Completed E-Verify Form Attached ❑ Yes No 430 Cottage Grove Ave. TIF Project — Misc. Repairs 123-062G River West DA TIF $30,600 Terms of Contract Lump Sum, per task Purpose/Description Request to award open market contract to perform misc. repairs (new porch, fence, gutters, and tree removal) at 430 Cottage Grove Avenue For Change Orders Only Amount of ❑ Increase $ ❑ Decrease ($ ) Previous Amount Current Percent of Change New Amount Total Percent of Change: Time Extension Amount: Increase Decrease Increase Decrease New Completion Date: