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Home My WebLink About12072023 Agenda Review SessionCITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION December 7, 2023 – 10:30 a.m. Virtual Meeting Link https://tinyurl.com/2023BPWAgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Page 1 1. REVIEW OF MINUTES A. Approve Agenda Review, and Regular Meeting Minutes of November 22, and November 28, 2023 2. OPENING OF BIDS A. Bercliff Estates Sewer Separation – Project No. 122-016C 1. Funding: PR-00028773 B. 2023 Guardrail Installation and Replacement – Project No. 122-043R 1. Funding: PR-00022501 C. City of SB Wayfinding Signage Program, Phase III – Project No. 123-013 1. Funding: PR-00028908 D. Liberty Tower TIF Project – Parking Garage – Project No. 123-054R 1. Funding: PR-00027141 3. OPENING OF QUOTATIONS A. Northwest Elevated Tank Site Restoration – Project No. 122-018A 1. Funding: PR-00029295 B. Northwest Elevated Tank Valve Vault Coating – Project No. 122-018B 1. Funding: PR-00029298 4. AWARD BIDS AND APPROVE CONTRACTS A. 2023 Residential Demolitions – Project No. 123-068 1. Company: Ritschard Bros., Inc. 2. Amount: $368,493 3. Funding: PR-00028089 5. CHANGE ORDERS A. 430 Cottage Grove Ave. TIF Project - Roof Repairs – Project No. 123-062D 1. Company: TRCC LLC 2. Change Order No.: 1 3. Increase Amount: $750 4. Percent of Increase: 10% 5. Revised Contract Amount: $8,250 6. Funding: PO-0027424 B. 430 Cottage Grove Ave. TIF Project – Windows & Doors – Project No. 123-062E 1. Company: TRCC LLC 2. Change Order No.: 1 3. Increase Amount: $750 4. Percent of Increase: 16.67% CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION December 7, 2023 – 10:30 a.m. Virtual Meeting Link https://tinyurl.com/2023BPWAgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Page 2 5. Revised Contract Amount: $5,250 6. Funding: PO-0027425 C. 2023 Contractor Paving, Round I – Project No. 123-021 1. Company: Rieth-Riley Construction Co., Inc. 2. Change Order No.: 1 (Final) 3. Increase Amount: $84,355.29 4. Percent of Increase: 7.95% 5. Revised Contract Amount: $1,145,055.29 6. Funding: PO-0023414 D. LaSalle Park Improvements – Project No. 121-015 1. Company: HRP Construction, Inc. 2. Change Order No.: 1 3. Increase Amount: $183,340 4. Percent of Increase: 8.71% 5. Revised Contract Amount: $2,287,424.40 6. Funding: PO-0024048 6. PROJECT COMPLETION AFFIDAVITS A. 2022 Community Crossings Roadway Rehabilitation – Project No. 122-024R 1. Company: Milestone Contractors North, Inc. 2. Final Contract Amount: $4,566,395.74 3. Funding: PO-0018944 B. Martin Luther King Jr. Center Demolition Project – Project No. 121-066 1. Company: Ritschard Bros., Inc. 2. Final Contract Amount: $312,092 3. Funding: PO-0020807 7. RESOLUTIONS A. Resolution No. 44-2023 A Resolution of the City of South Bend, Indiana Board of Public Works Establishing the 2024 Prime Borrowing Rate Calculation Installment Payment Amount for Water/Sewer Installation Charge 1. Description: Resolution Number Scrivener’s Error from November 28th Meeting CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION December 7, 2023 – 10:30 a.m. Virtual Meeting Link https://tinyurl.com/2023BPWAgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Page 3 8. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Amendment No. 1 to Local Public Agency Contract – Indiana Department of Transportation 1. Description: Contract Decreases Federal Contribution to Construction Budget for Safe Routes to School - Muessel Primary - Holy Cross Area Project No. 122-006 DES #1900447 2. Amount: $218,250; Decreased to the Amount: $1,052,750.40 3. Funding: TBD B. Amendment No. 1 to Local Public Agency Contract – Indiana Department of Transportation 1. Description: Contract Increases Federal Contribution to Construction Budget for Safe Routes to School – Our Lady of Hungary Neighborhood Project No. 122-007 DES #2100025 2. Amount: $218,250; Increased to the Amount: $983,250 3. Funding: TBD C. CSO 26 Emergency Repair – Selge Construction Company, Inc. 1. Description: Emergency Repairs and Bank Stabilization at 116 E. North Shore Dr. Due to a Collapse in Combined Sewer Outfall 26 2. Amount: $139,725 3. Funding: PO-0027068 D. Amendment No. 1 to Owner-Engineer Agreement – Jones Petrie Rafinski Corporation 1. Description: Additional Design Services for 2023 Guardrail & Handrail Installation & Replacement Project No. 122-043 2. Amount: NTE $9,818; New Adjusted Total: $39,818 3. Funding: PR-00029279 E. Site Access Agreement – Indiana Brownfields Program - IDEM 1. Description: Access Agreement to Former Drewry’s Brewery for Removal of Underground Storage Tanks F. Professional Services Agreement – Republic Services of Indiana LP 1. Description: 2024 One (1) Year Disposal Agreement Setting Per Ton Tipping Fee for Solid Waste & Street Sweepings, Option to Extend Two (2) Years G. Professional Services Agreement – Christopher B. Burke Engineering, LLC 1. Description: Technical Assistance and Associated Reports for South Bend Dam 2024 DSSMR for Compliance on Low Head Dam 2. Amount: NTE $9,500 (Hourly) 3. Funding: PR-00029378 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION December 7, 2023 – 10:30 a.m. Virtual Meeting Link https://tinyurl.com/2023BPWAgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Page 4 H. Amendment No. 1 to Owner-Engineer Agreement – Commonwealth Engineers, Inc. 1. Description: Provide Geotechnical Report and Helical Pier Design Services Due to Soil Conditions for CSO 22 Control Valve Replacement Project No. 123-032 2. Amount: $3,800; New Adjusted Total: $149,265 3. Funding: PO-0024395 I. Open Market Contract – TRCC LLC 1. Description: 542 N. Scott St. TIF Project – Misc. Repairs Project No. 123- 062F 2. Amount: $8,500 3. Funding: PR-00028877 J. Open Market Contract – TRCC LLC 1. Description: 430 Cottage Grove Ave. TIF Project – Misc. Repairs Project No. 123-062G 2. Amount: $30,600 3. Funding: PR-00028878 K. Professional Services Agreement – Jones Petrie Rafinski Corporation 1. Description: Engineering Services for High Street Sidewalk Improvements Project No. 123-012 2. Amount: NTE $19,400 3. Funding: PR-00029428 L. Professional Services Agreement – Bowen Engineering Corporation 1. Description: Major Long-Term Control Plan for LTCP Wastewater Treatment Plant Improvements Project No. 121-071 2. Amount: $29,863,164 3. Funding: PR-00029437 M. Professional Services Agreement – American Structurepoint, Inc. 1. Description: Architectural and Engineering Design Services for Remodeling the South Bend City Hall Project No. 124-001 2. Amount: NTE $135,220 (Hourly) 3. Funding: PR-00029382 9. LICENSES AND PERMITS A. Long Term Occupancy Permit 1. Applicant: Walsh Construction a) Location: 615 N. Michigan St. (Memorial Hospital) b) Description: Temporary Curb Cuts, Sidewalk Closures, Delivery/Storage Area, and Site Fencing for New Memorial Hospital Bed Tower CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION December 7, 2023 – 10:30 a.m. Virtual Meeting Link https://tinyurl.com/2023BPWAgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Page 5 c) Date: Approved effective September 15, 2023 to May 1, 2026 d) Favorable Recommendations 10. TRAFFIC CONTROL DEVICES A. New Installation - Handicapped Accessible Parking Space Sign 1. Locations: a) 533 E. Riverside Dr. b) All Criteria Met 11. RATIFY BONDS A. Contractor Bonds 1. Diamond Steel Roofing, Released effective September 3, 2023 2. George H. Pastor & Sons, Inc., Released effective November 29, 2023 3. Glass Traditions LLC, Released effective December 13, 2023 4. Team Construction Co., Inc., Released effective November 21, 2023 5. Vequity Construction, LLC, Released effective December 29, 2023 6. KRG Eddy Street Land II, LLC, Released effective November 2, 2023 B. Excavation Bonds 1. Advanced Engineering Services, Inc., Approved effective November 29, 2023 2. Geotechnical & Materials Engineers, Inc. dba GME Testing, Approved effective November 27, 2023 3. Huff Septic Inc., Released effective November 10, 2023 4. XML Construction LLC, Released effective November 7, 2023 C. Occupancy Bonds 1. Advanced Engineering Services, Inc., Approved effective November 29, 2023 2. Geotechnical & Materials Engineers, Inc. dba GME Testing, Approved effective November 27, 2023 3. Geyer Construction Company, Approved effective November 9, 2023 4. Five Star Concrete & Construction LLC, Released effective October 31, 2023 5. Kokosing Industrial Inc., Released effective December 12, 2023 6. KRG Eddy Street Land II, LLC, Released effective November 2, 2023 7. Panzica Building Corp., Released effective September 5, 2023 8. Rans Custom Builders, Inc., Released effective August 11, 2023 12. RATIFY REDUCED SENIOR TRASH RATE A. Per Municipal Code 16-6, Ratify Reduced Trash Rate for Senior Customers at: 1. 3,032 (Total # of Accountholders) as of the 4th Quarter of 2023 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION December 7, 2023 – 10:30 a.m. Virtual Meeting Link https://tinyurl.com/2023BPWAgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Page 6 13. CLAIMS A. Ratification of Preapproved City of South Bend Claims Payments 1. Claim Nos.: GBLN-67291, GBLN-67293, GBLN-67555 a) Date: 11/17/2023 b) Amount: $696,928.82 2. Claim Nos.: GBLN-67684, GBLN-67770 a) Date: 11/22/2023 b) Amount: $3,549,654.80 3. Claim Nos.: GBLN-67942, GBLN-68189 a) Date: 11/28/2023 b) Amount: $2,351,994.84 4. Claim Nos.: GBLN-68341, GBLN-68406 a) Date: 12/01/2023 b) Amount: $3,583,331.55 14. PRIVILEGE OF THE FLOOR 15. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible.