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Home My WebLink About2023-10 - Monthly Financial ReportPeriod Ending: Issued By: City of South Bend Monthly Financial Report Page(s) Contents 2Fund Guide 3 Narrative 4 - 5 Report of Changes in Cash Balance 6 - 8 Projected Cash Balance 9 - 12 Cash Reserves Summary 13 - 18 Revenue & Expense Summaries 19 - 24 Revenue by Type 25 - 28 Expenditures by Activity 29 - 30 Outstanding Debt 31 - 36 Employee Headcount Fund Summaries 37 - 58 General Fund 59 - 83 Public Works Funds 84 - 102 Public Safety Funds 103 - 121 Venues, Parks & Arts Funds 122 - 134 Department of Community Investment Funds 135 - 141 Internal Service Funds 142 - 155 Administrative Funds 156 - 170 Redevelopment Commission Controlled Funds Distribution Mayor Chief of Staff Deputy Chief of Staff Common Council Department Heads Directors of Department Finance October 31, 2023 Controller's Office Page # General Fund Page # Venues, Parks & Arts Funds 37 101 General Fund 103 201 Parks & Recreation 104 273 Morris PAC / Palais Royale Marketing ##### General Fund Departments/Divisions 105 274 Morris PAC Self-Promotion 39 Mayor 106 312 2017 Parks Bond Debt Service 40 Community Initiatives 107 401 Coveleski Stadium Capital 41 Community Police Review Office 108 413 Professional Sports Convention Develop. Area 42 City Clerk 109 416 Morris Performing Arts Center Capital 43 Common Council 110 450 Palais Royale Historic Preservation 44 Controller's Office 111 453 Zoo Bond Capital 45 Human Resources 112 471 2017 Parks Bond Capital 46 Diversity & Inclusion 113 601 Parking Garages 47 Human Rights 114 602 Morris Performing Arts Center Operations 48 Legal Department 115 Morris PAC Historical Budget Summary 49 Engineering 116 670 Century Center 50 Office of Sustainability 117 671 Century Center Capital 51 AmeriCorps Grant Program 118 672 Century Center Energy Conservation Debt Svc 52 Police Department 119 730 City Cemetery 53 Police Crime Lab 120 731 Bowman Cemetery 54 Fire Department 121 757 2015 Parks Bond Debt Service 55 Emergency Medical Services 56 Fire Training Center Dept of Community Investment Funds 57 Morris Performing Arts Center 122 209 Studebaker-Oliver Revitalizing Grants 58 Palais Royale Ballroom 123 210 Economic Development State Grants 124 211 Dept of Community Investment Operating Public Works Funds 125 212 Dept of Community Investment Grants 59 202 Motor Vehicle Highway 126 219 Unsafe Building 60 266 MVH Restricted 127 221 Rental Units Regulation 61 Motor Vehicle Highway Combined Budget Summary 128 230 Code Enforcement 62 251 Local Road & Street 129 410 Urban Development Action Grant 63 257 LOIT Special Distribution 130 600 Consolidated Building 64 265 Local Road & Bridge Grant 131 754 Industrial Revolving Fund 65 412 Major Moves Construction 132 756 2015 Smart Streets Bond Debt Service 66 455 2021 Infrastructure Bond Capital 133 759 2017 Eddy Street Commons Bond Capital 67 610 Solid Waste Operations 134 760 2017 Eddy Street Commons Bond Debt Service 68 611 Solid Waste Capital 69 620 Water Works Operations Internal Service Funds 70 622 Water Works Capital 135 222 Central Services 71 624 Water Works Customer Deposit 136 224 Central Services Capital 72 625 Water Works Sinking (Debt Service)137 226 Liability Insurance 73 626 Water Works Bond Reserve 138 279 IT / Innovation / 311 Call Center 74 629 Water Works Operations & Maint. Reserve 139 711 Self-Funded Employee Benefits 75 640 Sewer Repair Insurance 140 713 Unemployment Compensation 76 641 Sewage Works Operations 141 714 Parental Leave 77 642 Sewage Works Capital 78 643 Sewage Works Operations & Maint. Reserve Administrative Funds 79 649 Sewage Sinking (Debt Service)142 102 Rainy Day 80 653 Sewage Debt Service Reserve 143 217 Gift, Donation, Bequest 81 654 Sewage Works Customer Deposit 144 227 Loss Recovery 82 655 Project ReLeaf 145 258 Human Rights Federal Grants 83 667 Storm Sewer 146 263 American Rescue Plan 147 American Rescue Plan Budget Summary Public Safety Funds 148 264 COVID-19 Response 84 216 Police State Seizures 149 404 Local Income Tax - Certified Shares 86 220 Law Enforcement Continuing Education 151 407 Cumulative Capital Improvement 87 249 Local Income Tax - Public Safety 152 408 Local Income Tax - Economic Development 88 278 Take Home Vehicle Police 153 750 Equipment/Vehicle Leasing 89 280 Police Block Grants 154 752 South Bend Redevelopment Authority 90 287 Fire Department Capital 155 755 South Bend Building Corporation 91 288 Emergency Medical Services Operating 92 289 Haz-Mat Redevelopment Commission Controlled Funds 93 291 Indiana River Rescue 156 324 TIF - River West Development Area 94 292 Police Grants 157 422 TIF - West Washington 95 294 Regional Police Academy 158 429 TIF - River East Development Area (NE Dev) 96 295 COPS MORE Grant 159 430 TIF - Southside Development Area #1 97 299 Police Federal Drug Enforcement 160 435 TIF - Douglas Road 98 350 2018 Fire Station #9 Bond Debt Service 161 436 TIF - River East Residential Area (NE Res) 99 451 2018 Fire Station #9 Capital 162 315 Redevelopment Bond - Airport Taxable 100 701 Fire Pension 163 328 Redevelopment Bond - Palais Royale 101 702 Police Pension 164 351 2018 TIF Park Bond Debt Service Reserve 102 705 Police K-9 Unit 165 352 2019 South Shore Double Tracking Bond Debt Svc 166 353 2020 TIF Library Bond Debt Service Reserve 167 433 Redevelopment General 168 439 Certified Technology Park 169 452 2018 TIF Park Bond Capital 170 454 Airport Urban Enterprise Zone October 2023 Monthly Financial Report The City of South Bend developed the attached Monthly Financial Report to provide current year and prior year financial information for each City fund, as well as individual departments within various funds. Information is provided for revenue, expenditures, encumbrances, cash balances, outstanding debt, and current staffing levels. Report of Changes in Cash Balance (4 - 5) This report shows the year-to-date change in cash for each City fund by taking a fund’s beginning cash balance for the year, adding in actual revenues, and subtracting actual expenditures. Projected Cash Balance (6 - 8) The projected ending cash balance for each City fund is calculated by taking a fund’s beginning cash balance for the year, adding in estimated revenue, and subtracting budgeted expenditures. This shows what a fund's ending cash balance will be if all estimated revenue is collected and all budgeted expenditures are spent. Cash Reserves Summary (9 - 12) The purpose of the Cash Reserves Summary Report is keep track of whether the City's funds are meeting their cash reserve requirement. Cash reserve requirements are set for each fund by the City of South Bend or other governing body (e.g. bond counsel, Century Center Board of Managers). Cash Reserve Requirements Cash reserve requirements are typically based on fund type. - Most City funds are assigned a cash reserve requirement of a percentage of the fund's annual expenditures. - Some funds have a set dollar amount as the reserve requirement, such as the Century Center Capital Fund 671. - Capital project funds, grant funds, and bond capital funds do not have reserve requirements as they are spent down to zero. - Debt service reserve funds are required to hold all reserves until the respective debt has been paid in full. The amount is often defined in bond covenants. Changes in Cash Balance Property taxes are received in June and December of each year and this will cause the cash balances to fluctuate for total cash, redevelopment fund cash and civil city fund cash. Enterprise fund cash balances will fluctuate based on the receipt of bond proceeds and the spending down of cash on capital projects. Redevelopment fund cash accounts will vary based on capital spending on projects in tax increment financing (TIF) funds. Negative Cash Balances Due to the timing of revenue and expenditures, certain funds will not meet cash reserve requirements and may even have a negative cash balance at different times throughout the year. Although a fund has a negative cash balance, the City does not have negative cash overall. Pooled cash can cover those funds so necessary expenditures can be made even if revenues have not been received yet. Revenue & Expense Summaries (13 - 18) These summaries show the total revenue and expense by fund. Revenue by Type (19 - 24) This report shows the City's revenue collected by month and the total estimated revenue for the current year. Expenditures by Activity (25 - 28) This report shows the City's actuals expenditures by month and the total budgeted expenditures for the current year. Outstanding Debt (29 - 30) This report shows all of the City's outstanding debt. It details what the debt is for, when it was issued, original amount, the fund(s) repaying the debt, and the principal and interest payments due during the current year. Employee Headcount (31 - 36) This report shows the total number of full-time, permanent part-time, and seasonal/interns working for the City each month. It is broken down by City fund and by departments/divisions. It also shows the budgeted number of full-time employees. Fund Summaries (37 - 170) The fund summaries show the revenues and expenditures of each fund across years. The summaries include text boxes providing an explanation of revenues, expenditures, and spending on major capital projects. We hope that you find this Monthly Financial Report useful in better understanding the finances of the City of South Bend. If you have any questions regarding this report, please contact the Department of Administration & Finance by calling 311. City of South Bend Report of Changes in Cash Balance January 1, 2023 through October 31, 2023 Beginning 2023 2023 Plus/(Minus) Ending Variance Cash Balance Year to Date Year to Date Accrual Surplus Cash Balance Cash Reserve Above/(Below) 1/1/2023 Revenue Expenditures Adjustments (Deficit) 10/31/2023 Requirement Reserve Req. City Controlled Funds 101 General Fund 54,208,073 68,030,516 80,315,170 37,046,394 24,761,740 78,969,813 60,545,450 18,424,363 Special Revenue Funds 102 Rainy Day 10,910,077 240,126 - 143,884 384,010 11,294,087 8,717,131 2,576,956 201 Parks & Recreation 5,865,858 15,918,269 15,967,396 (414,402) (463,529) 5,402,329 7,395,968 (1,993,639) 202 Motor Vehicle Highway 4,772,416 7,147,294 8,871,750 1,188,134 (536,322) 4,236,093 3,818,691 417,402 209 Studebaker-Oliver Revitalizing Grants 692,248 13,950 25,408 (32,727) (44,184) 648,064 - - 210 Economic Development State Grants 26,876 - 144,348 41,570 (102,778) (75,903) - - 211 Dept of Community Investment Operating 394,125 3,605,938 3,718,138 (376,468) (488,668) (94,543) - - 212 Dept of Community Investment Grants 409,818 4,175,111 3,899,611 (1,191,780) (916,280) (506,463) - - 216 Police State Seizures 173,825 32,254 - 25,767 58,021 231,846 5,500 226,346 217 Gift, Donation, Bequest 978,522 165,680 110,138 (66,331) (10,789) 967,733 - - 218 Police Curfew Violations 13,880 - - (13,880) (13,880) - - - 219 Unsafe Building 764,981 75,134 13,830 59,387 120,690 885,672 - - 220 Law Enforcement Continuing Education 378,981 843,741 656,734 341,632 528,639 907,621 210,287 697,334 221 Rental Units Regulation 87,416 129,645 55,352 30,936 105,229 192,645 - - 227 Loss Recovery 414,099 37,792 - 1,679,905 1,717,697 2,131,796 - - 230 Code Enforcement 497,492 2,855,204 3,251,720 35,644 (360,871) 136,621 - - 249 Local Income Tax - Public Safety 3,844,465 11,177,215 6,210,596 (1,051,425) 3,915,194 7,759,659 - - 251 Local Road & Street 2,349,376 1,851,324 1,744,170 55,698 162,853 2,512,229 - - 257 LOIT Special Distribution 245,630 2,906 184,782 3,239 (178,637) 66,993 - - 258 Human Rights Federal Grants 426,544 24,527 165,282 (110,770) (251,525) 175,020 - - 263 American Rescue Plan 29,536,642 107,289 680,322 (18,655,398) (19,228,431) 10,308,211 - - 264 COVID-19 Response - 343,547 284,206 (88,221) (28,879) (28,879) - - 265 Local Road & Bridge Grant 704,875 1,044,383 2,105,996 1,778,434 716,821 1,421,696 - - 266 MVH Restricted 2,042,332 2,650,851 3,474,952 (95,711) (919,812) 1,122,521 - - 273 Morris PAC / Palais Royale Marketing 74,809 - - (74,809) (74,809) - - - 274 Morris PAC Self-Promotion 264,010 - - (264,010) (264,010) - - - 280 Police Block Grants 4,162 - - (4,162) (4,162) - - - 289 Haz-Mat 28,102 3,055 - 807 3,862 31,964 2,500 29,464 291 Indiana River Rescue 360,311 108,717 88,497 49,144 69,364 429,675 22,950 406,725 292 Police Grants 26,716 - - (26,716) (26,716) - - - 294 Regional Police Academy 146,328 - - (146,328) (146,328) - - - 295 COPS MORE Grant 45,349 64 - (24,536) (24,472) 20,876 - - 299 Police Federal Drug Enforcement 60,237 145,244 39,894 58,356 163,706 223,943 11,500 212,443 404 Local Income Tax - Certified Shares 18,631,245 (26,247) 14,380,532 (2,196,285) (16,603,064) 2,028,181 6,733,224 (4,705,043) 408 Local Income Tax - Economic Development 24,795,353 16,544,512 13,193,067 (1,452,090) 1,899,355 26,694,708 15,246,079 11,448,629 410 Urban Development Action Grant 27,182 8,352 338,253 371,339 41,438 68,620 - - 655 Project ReLeaf 282,057 388,416 264,112 70,133 194,437 476,494 109,871 366,622 705 Police K-9 Unit 2,435 - - (2,435) (2,435) - - - 730 City Cemetery 30,218 665 - 399 1,064 31,282 - - 754 Industrial Revolving Fund 3,700,843 1,096,947 69,654 (2,055,238) (1,027,945) 2,672,898 - - Total Special Revenue Funds 114,485,206 70,722,367 79,938,738 (22,403,045) (31,619,417) 82,865,789 42,673,702 9,775,340 Debt Service Funds 312 2017 Parks Bond Debt Service 184,163 631,379 1,179,165 12,409 (535,377) (351,214) - - 350 2018 Fire Station #9 Bond Debt Service - - 342,856 - (342,856) (342,856) - - 672 Century Center Energy Conservation Debt Svc 196,702 226,689 198,788 (19,420) 8,480 205,182 - - 752 South Bend Redevelopment Authority 242,425 3,064,048 3,793,968 16,328 (713,592) (471,167) (471,167) - 755 South Bend Building Corporation 224,375 2,221,029 2,200,768 (12,468) 7,794 232,169 232,169 - 756 2015 Smart Streets Bond Debt Service 1,742,699 1,714,077 1,709,319 3,748 8,506 1,751,205 1,751,205 - 757 2015 Parks Bond Debt Service 587,763 281,200 375,581 2,385 (91,997) 495,767 495,767 - 760 2017 Eddy Street Commons Bond Debt Service 3,668,611 1,930,032 1,929,875 188 344 3,668,956 2,500,000 1,168,956 Total Debt Service Funds 6,846,739 10,068,453 11,730,320 3,169 (1,658,698) 5,188,041 4,507,973 1,168,956 Capital Funds 287 Fire Department Capital 2,758,339 1,719,991 5,442,037 1,147,811 (2,574,236) 184,103 - - 401 Coveleski Stadium Capital 814 31,653 26,325 3,422 8,751 9,565 - - 406 Cumulative Capital Development 286,746 348,670 587,007 2,449 (235,889) 50,857 - - 407 Cumulative Capital Improvement 651,096 100,567 225,996 (291,068) (416,498) 234,599 - - 412 Major Moves Construction 1,889,193 773,337 758,256 (237,218) (222,136) 1,667,057 - - 413 Professional Sports Convention Development Area 775,632 1,414,871 2,683,782 975,082 (293,829) 481,802 - - 416 Morris Performing Arts Center Capital 1,912,926 303 1,383,643 (690,348) (2,073,688) (160,762) - - 450 Palais Royale Historic Preservation 93,481 15,773 - 15,579 31,352 124,833 - - 451 2018 Fire Station #9 Bond Capital 316,090 6,957 - 4,169 11,126 327,215 - - 453 Zoo Bond Capital - 120 4,413,169 4,467,833 54,783 54,783 - - 455 2021 Infrastructure Bond Capital 3,836,482 39,135 737,857 (1,725,976) (2,424,698) 1,411,783 - - 471 2017 Parks Bond Capital 4,259,726 33,582 779,936 (2,151,472) (2,897,826) 1,361,900 - - 750 Equipment/Vehicle Leasing 347,697 - - (347,697) (347,697) - - - 759 2017 Eddy Street Commons Bond Capital 25,763 1 - 1 2 25,765 - - Total Capital Funds 17,153,985 4,484,959 17,038,008 1,172,566 (11,380,484) 5,773,501 - - City of South Bend Report of Changes in Cash Balance January 1, 2023 through October 31, 2023 Beginning 2023 2023 Plus/(Minus) Ending Variance Cash Balance Year to Date Year to Date Accrual Surplus Cash Balance Cash Reserve Above/(Below) 1/1/2023 Revenue Expenditures Adjustments (Deficit) 10/31/2023 Requirement Reserve Req. Enterprise Funds 600 Consolidated Building 2,102,372 1,835,010 1,891,989 14,573 (42,406) 2,059,965 593,889 1,466,076 601 Parking Garages 907,380 874,977 923,895 (178,515) (227,433) 679,947 301,921 378,026 602 Morris Performing Arts Center Operations - 161,671 1,167,403 922,278 (83,453) (83,453) 157,277 (240,730) 610 Solid Waste Operations 906,471 6,426,830 6,454,947 (843,711) (871,828) 34,643 748,596 (713,954) 611 Solid Waste Capital 779,163 901,158 900,884 802,864 803,139 1,582,302 - - 620 Water Works Operations 6,550,457 19,025,764 16,329,672 (2,723,917) (27,825) 6,522,632 1,156,639 5,365,994 622 Water Works Capital 9,672,979 69,553 3,777,566 1,068,080 (2,639,934) 7,033,044 - - 624 Water Works Customer Deposit 1,279,314 28,592 - 31,426 60,018 1,339,333 1,339,333 - 625 Water Works Sinking (Debt Service)- 2,778,208 178,681 1,040,157 3,639,683 3,639,683 - - 626 Water Works Bond Reserve 1,422,804 31,789 - 12,836 44,625 1,467,429 1,467,429 - 629 Water Works Operations & Maintenance Reserve 2,912,652 64,175 - 41,564 105,739 3,018,391 3,255,503 (237,112) 640 Sewer Repair Insurance 2,003,861 625,208 744,775 (48,884) (168,450) 1,835,410 255,164 1,580,246 641 Sewage Works Operations 13,825,371 36,038,705 26,745,379 (180,872) 9,112,454 22,937,825 2,113,072 20,824,754 642 Sewage Works Capital 14,359,708 618,799 2,681,554 841,215 (1,221,540) 13,138,168 - - 643 Sewage Works Operations & Maintenance Reserve 5,550,801 121,662 - 49,799 171,461 5,722,263 5,415,764 306,499 649 Sewage Sinking (Debt Service)- 3,082,437 4,020,852 3,636,327 2,697,913 2,697,913 - - 653 Sewage Debt Service Reserve 3,749,760 82,187 - 33,641 115,828 3,865,588 3,865,588 - 654 Sewage Works Customer Deposit 903,840 27,417 - 398,426 425,843 1,329,683 1,329,683 - 667 Storm Sewer 1,604,154 1,198,047 501,944 (329,328) 366,775 1,970,929 - - 670 Century Center Operations 194,350 3,999,508 4,028,920 5,624 (23,788) 170,562 1,165,152 (994,590) 671 Century Center Capital 983,710 25,055 298,991 501,503 227,567 1,211,277 800,000 411,277 Total Enterprise Funds 69,709,146 78,016,753 70,647,451 5,095,087 12,464,389 82,173,535 23,965,010 82,173,535 Internal Service Funds 222 Central Services 658,666 7,765,663 8,727,787 (320,669) (1,282,793) (624,127) - - 226 Liability Insurance 6,100,867 3,605,378 2,756,320 (843,617) 5,441 6,106,307 2,169,807 3,936,500 278 Police Take Home Vehicle 698,546 66,533 1,040 53,826 119,319 817,865 750,000 67,865 279 IT / Innovation / 311 Call Center 3,482,865 8,522,553 7,912,184 1,102,413 1,712,782 5,195,647 - - 711 Self-Funded Employee Benefits 10,786,414 15,205,991 16,458,720 (63,039) (1,315,769) 9,470,646 5,034,304 4,436,341 713 Unemployment Compensation - 8,661 68,439 113,050 53,272 53,272 20,000 33,272 714 Parental Leave 226,711 246,014 82,984 184,843 347,874 574,584 20,308 554,276 Total Internal Service Funds 21,954,068 35,420,792 36,007,474 226,808 (359,874) 21,594,194 7,994,419 9,028,254 Fiduciary Funds 701 Fire Pension 420,180 4,067,061 3,371,316 (59,194) 636,551 1,056,731 459,384 597,347 702 Police Pension 560,923 5,990,150 5,126,229 57,147 921,067 1,481,990 606,388 875,601 718 State Tax Withholding Fund 795,612 - - (515,812) (515,812) 279,800 279,800 - 725 Morris / Palais Box Office 791,599 - - (763,757) (763,757) 27,841 27,841 - 726 Police Distributions Payable 1,641,403 - - (597,246) (597,246) 1,044,157 1,044,157 - Total Fiduciary Funds 4,209,716 10,057,211 8,497,545 (1,878,862) (319,197) 3,890,519 2,417,571 1,472,948 Total City Controlled Funds 288,566,933 276,801,051 304,174,707 19,262,115 (8,111,540) 280,455,393 142,104,125 122,043,396 Redevelopment Commission Controlled Funds Tax Increment Financing Funds 324 TIF - River West Development Area 33,713,041 12,447,595 18,607,971 1,571,215 (4,589,161) 29,123,880 - - 422 TIF - West Washington 1,235,031 281,545 67,852 211,958 425,651 1,660,682 - - 429 TIF - River East Development Area (NE Dev)9,506,445 3,816,785 3,306,951 2,380,388 2,890,223 12,396,668 - - 430 TIF - Southside Development Area #1 14,473,182 1,958,236 5,794,943 1,356,217 (2,480,490) 11,992,691 - - 435 TIF - Douglas Road 257,579 128,269 - 100,970 229,240 486,819 - - 436 TIF - River East Residential Area (NE Res)5,429,968 4,129,210 5,122,167 1,428,436 435,479 5,865,447 - - Total Tax Increment Financing Funds 64,615,246 22,761,641 32,899,885 7,049,185 (3,089,059) 61,526,188 - - Redevelopment Funds 433 Redevelopment General 3,187,994 1,819,527 2,134,333 626,381 311,576 3,499,570 710,592 2,788,979 439 Certified Technology Park 11,145 245 - 147 392 11,538 - - 452 2018 TIF Park Bond Capital 2,433,236 50,090 7,480 (124,570) (81,960) 2,351,276 - - 454 Airport Urban Enterprise Zone 410,393 9,033 - 5,412 14,445 424,838 - - Total Redevelopment Funds 6,042,769 1,878,896 2,141,813 507,370 244,453 6,287,222 710,592 2,788,979 Debt Service Funds 315 Airport 2003 Debt Reserve 1,040,462 22,805 - 9,335 32,139 1,072,602 1,072,602 - 328 SBCDA 2003 Debt Reserve 1,739,495 38,126 - 15,606 53,732 1,793,227 1,793,227 - 351 2018 TIF Park Bond Debt Service 1,035,750 22,796 - 13,660 36,456 1,072,206 1,072,206 - 352 2019 South Shore Double Tracking Debt Service 9,443 1,035,503 1,030,125 5,253 10,631 20,074 20,074 - 353 2020 TIF Library Bond Debt Service Reserve 326,944 14 8 - 5 326,950 326,950 - Total Debt Service Funds 4,152,094 1,119,244 1,030,133 43,853 132,964 4,285,058 4,285,058 - Total Redevelopment Commission Funds 74,810,109 25,759,781 36,071,831 7,600,408 (2,711,642) 72,098,467 4,995,649 2,788,979 Grand Total 363,377,042 302,560,832 340,246,537 26,862,524 (10,823,182) 352,553,860 147,099,775 124,832,375 NOTE: REFER TO INDIVIDUAL FUND SUMMARIES FOR FURTHER DETAIL Beginning 2023 2023 Projected Ending Cash Balance Estimated Budgeted Plus/(Minus) Surplus Cash Balance 1/1/2023 Revenue Expenditures Adjustments (Deficit) 12/31/2023 City Controlled Funds 101 General Fund 54,208,073 91,728,193 121,090,901 - (29,362,708) 24,845,365 Special Revenue Funds 102 Rainy Day 10,910,077 220,188 - - 220,188 11,130,265 201 Parks & Recreation 5,865,858 26,929,101 29,583,872 - (2,654,771) 3,211,087 202 Motor Vehicle Highway 4,772,416 11,237,420 15,274,766 - (4,037,346) 735,070 209 Studebaker-Oliver Revitalizing Grants 692,248 7,715 74,550 - (66,835) 625,413 210 Economic Development State Grants 26,876 - 374,599 - (374,599) (347,723) 211 Dept of Community Investment Operating 394,125 4,677,425 4,901,089 - (223,664) 170,461 212 Dept of Community Investment Grants 409,818 2,952,342 12,085,586 - (9,133,244) (8,723,426) 216 Police State Seizures 173,825 7,364 22,000 - (14,636) 159,189 217 Gift, Donation, Bequest 978,522 62,400 188,685 - (126,285) 852,237 218 Police Curfew Violations 13,880 - - (13,880) (13,880) - 219 Unsafe Building 764,981 79,955 23,000 - 56,955 821,936 220 Law Enforcement Continuing Education 378,981 676,642 841,148 - (164,506) 214,476 221 Rental Units Regulation 87,416 100,200 153,686 - (53,486) 33,930 227 Loss Recovery 414,099 8,357 - - 8,357 422,456 230 Code Enforcement 497,492 6,230,019 6,705,898 - (475,879) 21,613 249 Local Income Tax - Public Safety 3,844,465 9,498,558 9,498,558 - - 3,844,465 251 Local Road & Street 2,349,376 4,275,573 6,456,693 - (2,181,120) 168,257 257 LOIT Special Distribution 245,630 6 246,173 - (246,167) (537) 258 Human Rights Federal Grants 426,544 141,000 256,015 - (115,015) 311,529 263 American Rescue Plan 29,536,642 - 10,291,678 - (10,291,678) 19,244,964 264 COVID-19 Response - - 641,483 - (641,483) (641,483) 265 Local Road & Bridge Grant 704,875 1,220,077 3,328,691 - (2,108,614) (1,403,739) 266 MVH Restricted 2,042,332 3,131,353 5,299,995 - (2,168,642) (126,310) 273 Morris PAC / Palais Royale Marketing 74,809 - - (74,809) (74,809) - 274 Morris PAC Self-Promotion 264,010 - - (264,010) (264,010) - 280 Police Block Grants 4,162 - - (4,162) (4,162) - 289 Haz-Mat 28,102 10,567 10,000 - 567 28,669 291 Indiana River Rescue 360,311 97,043 91,800 - 5,243 365,554 292 Police Grants 26,716 - - - - - 294 Regional Police Academy 146,328 - - (146,328) (146,328) - 295 COPS MORE Grant 45,349 - - (45,349) (45,349) - 299 Police Federal Drug Enforcement 60,237 26,809 46,000 - (19,191) 41,046 404 Local Income Tax - Certified Shares 18,631,245 - 13,466,448 - (13,466,448) 5,164,797 408 Local Income Tax - Economic Development 24,795,353 13,429,736 30,492,159 - (17,062,423) 7,732,931 410 Urban Development Action Grant 27,182 - - - - 27,182 655 Project ReLeaf 282,057 458,300 439,485 - 18,815 300,872 705 Police K-9 Unit 2,435 - - (2,435) (2,435) - 730 City Cemetery 30,218 610 - - 610 30,828 731 Bowman Cemetery 475,369 9,594 - - 9,594 484,963 754 Industrial Revolving Fund 3,700,843 174,000 823,320 - (649,320) 3,051,523 Debt Service Funds 312 2017 Parks Bond Debt Service 184,163 1,171,618 1,179,167 - (7,549) 176,614 350 2018 Fire Station #9 Bond Debt Service - 342,857 342,856 - 1 1 672 Century Center Energy Conservation Debt Svc 196,702 407,934 397,959 - 9,975 206,677 752 South Bend Redevelopment Authority 242,425 3,252,250 3,237,507 - 14,743 257,168 755 South Bend Building Corporation 224,375 2,220,500 1,423,143 - 797,357 1,021,732 756 2015 Smart Streets Bond Debt Service 1,742,699 1,714,000 1,709,669 - 4,331 1,747,030 757 2015 Parks Bond Debt Service 587,763 372,981 375,582 - (2,601) 585,162 760 2017 Eddy Street Commons Bond Debt Service 3,668,611 1,931,625 1,929,875 - 1,750 3,670,361 Total Debt Service Funds 6,846,739 11,413,765 10,595,758 - 818,007 7,664,745 City of South Bend Based on 2023 Amended Budget as of October 31, 2023 Projected Cash Balance Beginning 2023 2023 Projected Ending Cash Balance Estimated Budgeted Plus/(Minus) Surplus Cash Balance 1/1/2023 Revenue Expenditures Adjustments (Deficit) 12/31/2023 City of South Bend Based on 2023 Amended Budget as of October 31, 2023 Projected Cash Balance Capital Funds 287 Fire Department Capital 2,758,339 3,529,061 7,783,132 - (4,254,071) (1,495,732) 401 Coveleski Stadium Capital 814 25,004 25,474 - (470) 345 406 Cumulative Capital Development 286,746 554,373 761,015 - (206,642) 80,104 407 Cumulative Capital Improvement 651,096 243,226 450,996 - (207,770) 443,326 412 Major Moves Construction 1,889,193 497,185 1,713,761 - (1,216,576) 672,617 413 Professional Sports Convention Development Area 775,632 2,000,000 3,822,876 - (1,822,876) (1,047,244) 416 Morris Performing Arts Center Capital 1,912,926 - 1,926,966 - (1,926,966) (14,040) 450 Palais Royale Historic Preservation 93,481 15,426 35,000 - (19,574) 73,907 451 2018 Fire Station #9 Bond Capital 316,090 - - - - 316,090 453 Zoo Bond Capital - - 4,467,628 - (4,467,628) (4,467,628) 455 2021 Infrastructure Bond Capital 3,836,482 - 2,054,148 - (2,054,148) 1,782,333 471 2017 Parks Bond Capital 4,259,726 - 2,145,521 - (2,145,521) 2,114,204 750 Equipment/Vehicle Leasing 347,697 - - - - 347,697 759 2017 Eddy Street Commons Bond Capital 25,763 - - - - 25,763 Total Capital Funds 17,153,985 6,864,275 25,186,517 - (18,322,242) (1,168,258) Enterprise Funds 600 Consolidated Building 2,102,372 1,598,311 2,375,557 - (777,246) 1,325,125 601 Parking Garages 907,380 1,101,381 1,207,684 - (106,303) 801,077 602 Morris Performing Arts Center Operations - 1,577,206 1,572,768 - 4,438 4,438 610 Solid Waste Operations 906,471 7,528,882 7,485,964 - 42,918 949,388 611 Solid Waste Capital 779,163 2,331,005 3,986,599 - (1,655,594) (876,431) 620 Water Works Operations 6,550,457 22,562,284 23,132,772 - (570,488) 5,979,969 622 Water Works Capital 9,672,979 1,067,228 29,217,307 - (28,150,079) (18,477,101) 624 Water Works Customer Deposit 1,279,314 - - - - 1,279,314 625 Water Works Sinking (Debt Service)- 2,753,661 2,753,663 - (2) (2) 626 Water Works Bond Reserve 1,422,804 - - - - 1,422,804 629 Water Works Operations & Maintenance Reserve 2,912,652 - - - - 2,912,652 640 Sewer Repair Insurance 2,003,861 695,827 1,020,656 - (324,829) 1,679,032 641 Sewage Works Operations 13,825,371 40,577,147 42,261,434 - (1,684,287) 12,141,084 642 Sewage Works Capital 14,359,708 362,988 47,030,845 - (46,667,857) (32,308,149) 643 Sewage Works Operations & Maintenance Reserve 5,550,801 - - - - 5,550,801 649 Sewage Sinking (Debt Service)- 9,773,347 9,773,347 - - - 653 Sewage Debt Service Reserve 3,749,760 - - - - 3,749,760 654 Sewage Works Customer Deposit 903,840 - - - - 903,840 667 Storm Sewer 1,604,154 1,152,575 2,604,084 - (1,451,509) 152,645 670 Century Center Operations 194,350 4,630,842 4,660,608 - (29,766) 164,584 671 Century Center Capital 983,710 500 595,000 - (594,500) 389,210 Total Enterprise Funds 69,709,146 97,713,184 179,678,289 - (81,965,105) (12,255,958) Internal Service Funds 222 Central Services 658,666 10,509,740 11,977,619 - (1,467,879) (809,214) 226 Liability Insurance 6,100,867 3,645,588 4,339,614 - (694,026) 5,406,841 278 Police Take Home Vehicle 698,546 18,328 50,000 - (31,672) 666,874 279 IT / Innovation / 311 Call Center 3,482,865 10,069,587 10,845,300 - (775,713) 2,707,153 711 Self-Funded Employee Benefits 10,786,414 16,970,731 20,137,218 - (3,166,487) 7,619,928 713 Unemployment Compensation - 86,931 80,000 - 6,931 6,931 714 Parental Leave 226,711 301,571 253,846 - 47,725 274,436 Total Internal Service Funds 21,954,068 41,602,476 47,683,596 - (6,081,120) 15,872,949 Fiduciary Funds 701 Fire Pension 420,180 4,700,169 4,593,840 - 106,329 526,509 702 Police Pension 560,923 5,909,254 6,063,884 - (154,630) 406,293 Total Fiduciary Funds 981,103 10,609,423 10,657,724 - (48,301) 932,802 Total City Controlled Funds 285,338,320 345,593,670 546,510,160 (550,973) (201,467,464) 83,844,140 Beginning 2023 2023 Projected Ending Cash Balance Estimated Budgeted Plus/(Minus) Surplus Cash Balance 1/1/2023 Revenue Expenditures Adjustments (Deficit) 12/31/2023 City of South Bend Based on 2023 Amended Budget as of October 31, 2023 Projected Cash Balance Redevelopment Commission Controlled Funds Tax Increment Financing Funds 324 TIF - River West Development Area 33,713,041 18,638,955 35,630,258 - (16,991,303) 16,721,738 422 TIF - West Washington 1,235,031 310,006 1,282,753 - (972,747) 262,284 429 TIF - River East Development Area (NE Dev)9,506,445 3,974,908 9,431,585 - (5,456,677) 4,049,768 430 TIF - Southside Development Area #1 14,473,182 1,945,758 13,421,909 - (11,476,151) 2,997,031 435 TIF - Douglas Road 257,579 172,781 74,175 - 98,606 356,185 436 TIF - River East Residential Area (NE Res)5,429,968 6,130,170 7,829,204 - (1,699,034) 3,730,934 Total Tax Increment Financing Funds 64,615,246 31,172,578 67,669,884 - (36,497,306) 28,117,940 Redevelopment Funds 433 Redevelopment General 3,187,994 1,988,069 2,842,366 - (854,297) 2,333,697 439 Certified Technology Park 11,145 225 - - 225 11,370 452 2018 TIF Park Bond Capital 2,433,236 - 2,323,378 - (2,323,378) 109,858 454 Airport Urban Enterprise Zone 410,393 30 - - 30 410,423 Total Redevelopment Funds 6,042,769 1,988,324 5,165,744 - (3,177,420) 2,865,348 Debt Service Funds 315 Airport 2003 Debt Reserve 1,040,462 - - - - 1,040,462 328 SBCDA 2003 Debt Reserve 1,739,495 - - - - 1,739,495 351 2018 TIF Park Bond Debt Service 1,035,750 20,902 - - 20,902 1,056,652 352 2019 South Shore Double Tracking Debt Service 9,443 1,035,510 1,030,125 - 5,385 14,828 353 2020 TIF Library Bond Debt Service Reserve 326,944 10 - - 10 326,954 Total Debt Service Funds 4,152,094 1,056,422 1,030,125 - 26,297 4,178,391 Total Redevelopment Commission Funds 74,810,109 34,217,324 73,865,752 - (39,648,428) 35,161,680 Grand Total 360,148,428 379,810,994 620,375,912 (550,973) (241,115,892) 119,005,820 NOTE: REFER TO INDIVIDUAL FUND SUMMARIES FOR FURTHER DETAIL City of South Bend* NOTE: Available Cash is a Fund's cash balance minus any outstanding encumbrancesCash Reserves Summary by Fund Status Cash ActualFund Fund Name Cash OutstandingAvailable Reserve % ofBalance Encumb. Cash * Requirement Variance Budget Notes Cash Reserve PolicyUnder Reserve Requirement201 Parks & Recreation 5,402,329 8,232,939 (2,830,611) 7,395,968 (10,226,579) -10% Subsidy transfer done in February 25% of Annual expenditures202 Motor Vehicle Highway 4,236,093 2,322,005 1,914,088 3,818,691 (1,904,603) 13% 25% of Annual expenditures404 Local Income Tax - Certified Shares 2,028,181 603,054 1,425,127 6,733,224 (5,308,097) 11% No longer used. Transferred to Fund 101. 50% of Annual expenditures602 Morris Performing Arts Center Operations(83,453) 49,192 (132,645) 157,277 (289,922) -8% 10% of Annual expenditures610 Solid Waste Operations 34,643 288,994 (254,351) 748,596 (1,002,947) -3% Subsidy transfer done in February 10% of Annual expenditures629Water Works Operations & Maintenance Reserve3,018,391 - 3,018,391 3,255,503 (237,112) 15% Subsidy transfer done in February16.67% of annual operating expenses in Fund 620, net of transfers670 Century Center Operations 170,562 33,851 136,710 1,165,152 (1,028,442) 3% Operations continue to rebound from shutdown 25% of Annual expendituresUnder Reserve Requirement Total 14,806,746$ 11,530,036$ 3,276,710$ 23,274,411$ (19,997,702)$ Meets or Exceeds Requirement101 General Fund 78,969,813 7,360,729 71,609,084 60,545,450 11,063,633 59% Property tax distribution received in June & Dec 50% of Annual expenditures102 Rainy Day 11,294,087 - 11,294,087 8,717,131 2,576,956 4%3% of total expenditures in previous fiscal year for Civil City Funds, less interfund transfers out216 Police State Seizures 231,846 - 231,846 5,500 226,346 1054% 25% of Annual expenditures220 Law Enforcement Continuing Education 907,621 46,746 860,874 210,287 650,587 102% 25% of Annual expenditures222 Central Services(624,127) 31,673 (655,800) - (655,800) 100% Charges for services came in under budget No reserve requirement226 Liability Insurance 6,106,307 384,046 5,722,261 2,169,807 3,552,454 132% 50% of Annual expenditures278 Police Take Home Vehicle 817,865 - 817,865 750,000 67,865 1636%One large claim in 2019, continuing to build cash reserves back upSet dollar amount of $750,000289 Haz-Mat 31,964 - 31,964 2,500 29,464 320% 25% of Annual expenditures291 Indiana River Rescue 429,675 10,226 419,449 22,950 396,499 457% 25% of Annual expenditures299 Police Federal Drug Enforcement 223,943 - 223,943 11,500 212,443 487% 25% of Annual expenditures315 Airport 2003 Debt Reserve 1,072,602 - 1,072,602 1,072,602 - 100%100% debt service reserve per bond covenants328 SBCDA 2003 Debt Reserve 1,793,227 - 1,793,227 1,793,227 - 100%100% debt service reserve per bond covenants351 2018 TIF Park Bond Debt Service 1,072,206 - 1,072,206 1,072,206 - 100% 100% debt service reserve per bond covenants3522019 South Shore Double Tracking Debt Service20,074 - 20,074 20,074 - 100% No reserve requirement3532020 TIF Library Bond Debt Service Reserve326,950 - 326,950 326,950 - 100%100% debt service reserve per bond covenants408Local Income Tax - Economic Development26,694,708 3,145,936 23,548,772 15,246,079 8,302,693 77% 50% of Annual expenditures433 Redevelopment General 3,499,570 615,208 2,884,363 710,592 2,173,771 101% 25% of Annual expenditures600 Consolidated Building 2,059,965 31,239 2,028,727 593,889 1,434,837 85% 25% of Annual expenditures601 Parking Garages 679,947 235,785 444,161 301,921 142,240 37% 25% of Annual expenditures620 Water Works Operations 6,522,632 1,390,582 5,132,051 1,156,639 3,975,412 22% 5% of Annual expendituresOctober 31, 2023 City of South Bend* NOTE: Available Cash is a Fund's cash balance minus any outstanding encumbrancesCash Reserves Summary by Fund Status Cash ActualFund Fund Name Cash OutstandingAvailable Reserve % ofBalance Encumb. Cash * Requirement Variance Budget Notes Cash Reserve PolicyOctober 31, 2023624 Water Works Customer Deposit 1,339,333 - 1,339,333 1,339,333 - 100% 100% cash reserves for customer deposits626 Water Works Bond Reserve 1,467,429 - 1,467,429 1,467,429 - 100% 100% cash reserves per bond covenants640 Sewer Repair Insurance 1,835,410 110,279 1,725,131 255,164 1,469,967 169% 25% of Annual expenditures641 Sewage Works Operations 22,937,825 1,917,863 21,019,962 2,113,072 18,906,890 50% 5% of Annual expenditures643Sewage Works Operations & Maintenance Reserve5,722,263 - 5,722,263 5,415,764 306,499 18% 16.67% of annual operating expenses in Fund 641, net of transfers653 Sewage Debt Service Reserve 3,865,588 - 3,865,588 3,865,588 - 100% 100% cash reserves per bond covenants654 Sewage Works Customer Deposit 1,329,683 - 1,329,683 1,329,683 - 100% 100% cash reserves for customer deposits655 Project ReLeaf 476,494 - 476,494 109,871 366,622 108% 25% of Annual expenditures671 Century Center Capital 1,211,277 243,676 967,601 800,000 167,601 163%$800,000 Minimum per Board of Managers701 Fire Pension 1,056,731 - 1,056,731 459,384 597,347 23% Slightly under reserve requirement 10% of Annual expenditures702 Police Pension 1,481,990 - 1,481,990 606,388 875,601 24% Slightly under reserve requirement 10% of Annual expenditures711 Self-Funded Employee Benefits 9,470,646 548,405 8,922,240 5,034,304 3,887,936 44% 25% of Annual expenditures714 Parental Leave 574,584 - 574,584 20,308 554,276 226%8% of Annual expenditures - one month reserve718 State Tax Withholding Fund 279,800 - 279,800 279,800 - 100% 100% cash reserves - trust & agency funds725 Morris / Palais Box Office 27,841 - 27,841 27,841 - 100% 100% cash reserves - trust & agency funds726 Police Distributions Payable 1,044,157 - 1,044,157 1,044,157 - 100% 100% cash reserves - trust & agency funds730 City Cemetery 31,282 - 31,282 - 31,282 100% 25% of Annual expenditures731 Bowman Cemetery 492,101 - 492,101 400,000 92,101 100% $400,000 minimum752 South Bend Redevelopment Authority(471,167) - (471,167) (471,167) - 100% 100% cash reserves per bond covenants755 South Bend Building Corporation 232,169 - 232,169 232,169 - 100% 100% cash reserves per bond covenants756 2015 Smart Streets Bond Debt Service 1,751,205 - 1,751,205 1,751,205 - 100% 100% cash reserves per bond covenants757 2015 Parks Bond Debt Service 495,767 - 495,767 495,767 - 100% 100% cash reserves per bond covenants7602017 Eddy Street Commons Bond Debt Service3,668,956 - 3,668,956 2,500,000 1,168,956 190% $2,500,000 minimumMeets or Exceeds Requirement Total 202,505,510$ 16,072,394$ 186,433,116$ 123,825,364$ 62,607,750$ City of South Bend* NOTE: Available Cash is a Fund's cash balance minus any outstanding encumbrancesCash Reserves Summary by Fund Status Cash ActualFund Fund Name Cash OutstandingAvailable Reserve % ofBalance Encumb. Cash * Requirement Variance Budget Notes Cash Reserve PolicyOctober 31, 2023No Reserve Requirement209 Studebaker-Oliver Revitalizing Grants 648,064 48,581 599,483 - 599,483 100%No reserve requirement - Grant fund - spend down to zero210 Economic Development State Grants(75,903) 47,848 (123,751) - (123,751) 100% Reimbursed by grant receiptsNo reserve requirement - Grant fund - spend down to zero211 Dept of Community Investment Operating(94,543) 249,591 (344,134) - (344,134) 100% Reimbursed through interfund transfers from Fund 408 No reserve requirement212 Dept of Community Investment Grants(506,463) 2,023,895 (2,530,358) - (2,530,358) 100% Reimbursed by grant receiptsNo reserve requirement - Grant fund - spend down to zero217 Gift, Donation, Bequest 967,733 36,098 931,635 - 931,635 100% No reserve requirement219 Unsafe Building 885,672 5,550 880,122 - 880,122 100% No reserve requirement221 Rental Units Regulation 192,645 98,211 94,434 - 94,434 100% Reimbursed through interfund transfers from Fund 408 No reserve requirement227 Loss Recovery 2,131,796 - 2,131,796 - 2,131,796 100% No reserve requirement230 Code Enforcement 136,621 300,674 (164,053) - (164,053) 100% Reimbursed through interfund transfers from Fund 408 No reserve requirement249 Local Income Tax - Public Safety 7,759,659 - 7,759,659 - 7,759,659 100% No reserve requirement251 Local Road & Street 2,512,229 3,673,806 (1,161,577) - (1,161,577) 100% 25% of annual expenditures257 LOIT Special Distribution 66,993 1,501 65,493 - 65,493 100%No reserve requirement - one-time distribution - spend down to zero258 Human Rights Federal Grants 175,020 8,881 166,139 - 166,139 100%No reserve requirement - Grant fund - spend down to zero263 American Rescue Plan 10,308,211 9,611,356 696,855 - 696,855 100%No reserve requirement - Grant fund - spend down to zero264 COVID-19 Response(28,879) 195,642 (224,521) - (224,521) 100% To be reimbursed by grant receiptsNo reserve requirement - Grant fund - spend down to zero265 Local Road & Bridge Grant 1,421,696 1,000,000 421,696 - 421,696 100%Reimbursed through interfund transfer to cover matching portionNo reserve requirement - Grant fund - spend down to zero266 MVH Restricted 1,122,521 1,527,000 (404,479) - (404,479) 100% No reserve requirement279 IT / Innovation / 311 Call Center 5,195,647 1,317,672 3,877,975 - 3,877,975 100% Reimbursed through interfund allocation No reserve requirement287 Fire Department Capital 184,103 47,216 136,887 - 136,887 100%No reserve requirement - Capital fund - spend down to zero295 COPS MORE Grant 20,876 - 20,876 - 20,876 100% No reserve requirement312 2017 Parks Bond Debt Service(351,214) - (351,214) - (351,214) 100% Property tax distribution received in June & Dec No reserve requirement324 TIF - River West Development Area 29,123,880 9,002,040 20,121,840 - 20,121,840 100% Property tax distribution received in June & Dec No reserve requirement350 2018 Fire Station #9 Bond Debt Service(342,856) - (342,856) - (342,856) 100% Receives transfers from Fund 287 for debt services pmts No reserve requirement401 Coveleski Stadium Capital 9,565 396 9,169 - 9,169 100% Revenue based on stadium attendence is received in the fallNo reserve requirement - Capital fund - spend down to zero406 Cumulative Capital Development 50,857 - 50,857 - 50,857 100% Property tax distribution received in June & DecNo reserve requirement - Capital fund - spend down to zero407 Cumulative Capital Improvement 234,599 - 234,599 - 234,599 100%No reserve requirement - Capital fund - spend down to zero410 Urban Development Action Grant 68,620 - 68,620 - 68,620 100%No reserve requirement - Grant fund - spend down to zero412 Major Moves Construction 1,667,057 374,258 1,292,799 - 1,292,799 100%No reserve requirement - Capital fund - spend down to zero City of South Bend* NOTE: Available Cash is a Fund's cash balance minus any outstanding encumbrancesCash Reserves Summary by Fund Status Cash ActualFund Fund Name Cash OutstandingAvailable Reserve % ofBalance Encumb. Cash * Requirement Variance Budget Notes Cash Reserve PolicyOctober 31, 2023413Professional Sports Convention Development Area481,802 982,805 (501,003) - (501,003) 100%No reserve requirement - Capital fund - spend down to zero416 Morris Performing Arts Center Capital(160,762) 279,788 (440,550) - (440,550) 100% No reserve requirement422 TIF - West Washington 1,660,682 1,101,348 559,334 - 559,334 100% Property tax distribution received in June & Dec No reserve requirement429TIF - River East Development Area (NE Dev)12,396,668 1,757,314 10,639,354 - 10,639,354 100% Property tax distribution received in June & Dec No reserve requirement430 TIF - Southside Development Area #1 11,992,691 4,644,997 7,347,694 - 7,347,694 100% Property tax distribution received in June & Dec No reserve requirement435 TIF - Douglas Road 486,819 - 486,819 - 486,819 100% Property tax distribution received in June & Dec No reserve requirement436 TIF - River East Residential Area (NE Res) 5,865,447 317,803 5,547,645 - 5,547,645 100% Property tax distribution received in June & Dec No reserve requirement439 Certified Technology Park 11,538 - 11,538 - 11,538 100% No reserve requirement450 Palais Royale Historic Preservation 124,833 - 124,833 - 124,833 100% No reserve requirement451 2018 Fire Station #9 Bond Capital 327,215 - 327,215 - 327,215 100%No reserve requirement - Bond capital fund - spend down to zero453 Zoo Bond Capital 54,783 - 54,783 - 54,783 100%No reserve requirement - Bond capital fund - spend down to zero452 2018 TIF Park Bond Capital 2,351,276 2,187,026 164,250 - 164,250 100%No reserve requirement - Bond capital fund - spend down to zero454 Airport Urban Enterprise Zone 424,838 - 424,838 - 424,838 100% No reserve requirement455 2021 Infrastructure Bond Capital 1,411,783 822,283 589,500 - 589,500 100%No reserve requirement - Bond capital fund - spend down to zero471 2017 Parks Bond Capital 1,361,900 365,306 996,593 - 996,593 100%No reserve requirement - Bond capital fund - spend down to zero611 Solid Waste Capital 1,582,302 1,335,994 246,308 - 246,308 100% Receives transfers from Fund 610 as neededNo reserve requirement - Capital fund - spend down to zero622 Water Works Capital 7,033,044 1,838,905 5,194,140 - 5,194,140 100% Receives transfers from Fund 620 as neededNo reserve requirement - Capital fund - spend down to zero625 Water Works Sinking (Debt Service) 3,639,683 - 3,639,683 - 3,639,683 100% Receives transfers from Fund 620 as needed No reserve requirement642 Sewage Works Capital 13,138,168 2,805,334 10,332,834 - 10,332,834 100% Receives transfers from Fund 641 as neededNo reserve requirement - Capital fund - spend down to zero649 Sewage Sinking (Debt Service) 2,697,913 - 2,697,913 - 2,697,913 100% Receives transfers from Fund 641 as needed No reserve requirement667 Storm Sewer 1,970,929 1,045,292 925,637 - 925,637 100%No reserve requirement - Capital fund - spend down to zero672Century Center Energy Conservation Debt Svc205,182 - 205,182 - 205,182 100% No reserve requirement754 Industrial Revolving Fund 2,672,898 38,517 2,634,381 - 2,634,381 100%No City reserve requirement; there are program requirements759 2017 Eddy Street Commons Bond Capital 25,765 - 25,765 - 25,765 100%No reserve requirement - Bond capital fund - spend down to zeroNo Reserve Requirement Total 135,241,603$ 49,092,926$ 86,148,677$ -$ 86,148,677$ Total Funds 352,553,860$ 76,695,356$ 275,858,504$ 147,099,775$ 128,758,725$ City of South Bend Monthly Fund Financials Revenue Summary October 31, 2023 Current Amended Budget Current Month Actual Current Year to Date Actual Prior Year to Date Actual Budget Balance Percent of Budget City Controlled Funds 101 General Fund 91,728,193 1,755,996 68,030,516 527,374 23,697,677 74% Special Revenue Funds 102 Rainy Day 220,188 30,386 240,126 20,402 (19,938) 109% 201 Parks & Recreation 26,929,101 648,249 15,918,269 190,412 11,010,832 59% 202 Motor Vehicle Highway 11,237,420 799,976 7,147,294 323,545 4,090,126 64% 209 Studebaker-Oliver Revitalizing Grants 7,715 1,745 13,950 1,217 (6,235) 181% 210 Economic Development State Grants - - - - - 0% 211 Dept of Community Investment Operating 4,677,425 317,707 3,605,938 395,991 1,071,487 77% 212 Dept of Community Investment Grants 2,952,342 1,391,618 4,175,111 26,017 (1,222,769) 141% 216 Police State Seizures 7,364 3,516 32,254 13,115 (24,890) 438% 217 Gift, Donation, Bequest 62,400 32,864 165,680 3,833 (103,280) 266% 218 Police Curfew Violations - - - - - 0% 219 Unsafe Building 79,955 4,525 75,134 31,416 4,821 94% 220 Law Enforcement Continuing Education 676,642 300,115 843,741 89,096 (167,099) 125% 221 Rental Units Regulation 100,200 5,318 129,645 6,031 (29,445) 129% 227 Loss Recovery 8,357 5,735 37,792 774 (29,435) 452% 230 Code Enforcement 6,230,019 180,393 2,855,204 76,968 3,374,815 46% 249 Local Income Tax - Public Safety 9,498,558 841,948 11,177,215 729,237 (1,678,657) 118% 251 Local Road & Street 4,275,573 371,400 1,851,324 200,272 2,424,249 43% 257 LOIT Special Distribution 6 180 2,906 459 (2,900) 48428% 258 Human Rights Federal Grants 141,000 512 24,527 473 116,473 17% 263 American Rescue Plan - 27,733 107,289 105,840 (107,289) 0% 264 COVID-19 Response - 139,139 343,547 26,232 (343,547) 0% 265 Local Road & Bridge Grant 1,220,077 3,825 1,044,383 4,583 175,694 86% 266 MVH Restricted 3,131,353 289,886 2,650,851 312,762 480,502 85% 273 Morris PAC / Palais Royale Marketing - - - - - 0% 274 Morris PAC Self-Promotion - - - - - 0% 280 Police Block Grants - - - - - 0% 289 Haz-Mat 10,567 2,461 3,055 58 7,512 29% 291 Indiana River Rescue 97,043 1,164 108,717 17,978 (11,674) 112% 294 Regional Police Academy - - - - - 0% 295 COPS MORE Grant - - 64 - (64) 0% 299 Police Federal Drug Enforcement 26,809 234 145,244 27,257 (118,435) 542% 404 Local Income Tax - Certified Shares - 322,854 (26,247) 772,441 26,247 0% 408 Local Income Tax - Economic Development 13,429,736 1,823,653 16,544,512 1,052,498 (3,114,776) 123% 410 Urban Development Action Grant - 1,041 8,352 736 (8,352) 0% 655 Project ReLeaf 458,300 39,140 388,416 38,620 69,884 85% 705 Police K-9 Unit - - - - - 0% 730 City Cemetery 610 84 665 57 (55) 109% 731 Bowman Cemetery 9,594 1,324 10,463 889 (869) 109% 754 Industrial Revolving Fund 174,000 - 1,096,947 102,679 (922,947) 630% Debt Service Fund 312 2017 Parks Bond Debt Service 1,171,618 - 631,379 - 540,239 54% 350 2018 Fire Station #9 Bond Debt Service 342,857 - - - 342,857 0% 672 Century Center Energy Conservation Debt Svc 407,934 552 226,689 234 181,245 56% 752 South Bend Redevelopment Authority 3,252,250 415 3,064,048 463 188,202 94% 755 South Bend Building Corporation 2,220,500 174 2,221,029 145 (529) 100% 756 2015 Smart Streets Bond Debt Service 1,714,000 7 1,714,077 7 (77) 100% 757 2015 Parks Bond Debt Service 372,981 30,709 281,200 31,622 91,781 75% 760 2017 Eddy Street Commons Bond Debt Service 1,931,625 15 1,930,032 16 1,593 100% Total Debt Service Funds 11,413,765 31,873 10,068,453 32,487 1,345,311 88% City of South Bend Monthly Fund Financials Revenue Summary October 31, 2023 Current Amended Budget Current Month Actual Current Year to Date Actual Prior Year to Date Actual Budget Balance Percent of Budget Capital Funds 287 Fire Department Capital 3,529,061 168,964 1,719,991 167,952 1,809,070 49% 401 Coveleski Stadium Capital 25,004 26 31,653 8 (6,649) 127% 406 Cumulative Capital Development 554,373 249 348,670 161 205,703 63% 407 Cumulative Capital Improvement 243,226 94,922 100,567 590 142,659 41% 412 Major Moves Construction 497,185 5,145 773,337 3,402 (276,152) 156% 413 Professional Sports Convention Development Area 2,000,000 261,473 1,414,871 2,153 585,129 71% 416 Morris Performing Arts Center Capital - 25 303 26 (303) 0% 450 Palais Royale Historic Preservation 15,426 764 15,773 6,577 (347) 102% 451 2018 Fire Station #9 Bond Capital - 880 6,957 591 (6,957) 0% 453 Zoo Bond Capital - 3 120 23 (120) 0% 455 2021 Infrastructure Bond Capital - 3,924 39,135 4,554 (39,135) 0% 471 2017 Parks Bond Capital - 3,664 33,582 5,162 (33,582) 0% 750 Equipment/Vehicle Leasing - - - - - 0% 759 2017 Eddy Street Commons Bond Capital - 0 1 0 (1) 0% Total Capital Funds 6,864,275 540,040 4,484,959 191,198 2,379,315 65% Enterprise Funds 600 Consolidated Building 1,598,311 163,347 1,835,010 242,201 (236,699) 115% 601 Parking Garages 1,101,381 55,259 874,977 70,641 226,404 79% 602 Morris Performing Arts Center Operations 1,577,206 9,739 161,671 38,069 1,415,535 10% 610 Solid Waste Operations 7,528,882 669,824 6,426,830 607,798 1,102,052 85% 611 Solid Waste Capital 2,331,005 477 901,158 7 1,429,847 39% 620 Water Works Operations 22,562,284 1,866,785 19,025,764 1,378,227 3,536,520 84% 622 Water Works Capital 1,067,228 15,261 69,553 22,029 997,675 7% 624 Water Works Customer Deposit - 3,608 28,592 2,425 (28,592) 0% 625 Water Works Sinking (Debt Service) 2,753,661 9,792 2,778,208 3,765 (24,547) 101% 626 Water Works Bond Reserve - 4,003 31,789 2,669 (31,789) 0% 629 Water Works Operations & Maintenance Reserve - 8,121 64,175 5,452 (64,175) 0% 640 Sewer Repair Insurance 695,827 63,218 625,208 63,185 70,619 90% 641 Sewage Works Operations 40,577,147 3,599,640 36,038,705 3,260,626 4,538,442 89% 642 Sewage Works Capital 362,988 26,775 618,799 30,270 (255,811) 170% 643 Sewage Works Operations & Maintenance Reserve - 15,395 121,662 10,337 (121,662) 0% 649 Sewage Sinking (Debt Service) 9,773,347 16,625 3,082,437 3,301 6,690,910 32% 653 Sewage Debt Service Reserve - 10,400 82,187 6,983 (82,187) 0% 654 Sewage Works Customer Deposit - 3,566 27,417 2,137 (27,417) 0% 667 Storm Sewer 1,152,575 92,387 1,198,047 89,134 (45,472) 104% 670 Century Center Operations 4,630,842 586,022 3,999,508 305,226 631,334 86% 671 Century Center Capital 500 3,027 25,055 1,824 (24,555) 5011% Total Enterprise Funds 97,713,184 7,223,270 78,016,753 6,146,305 19,696,432 80% Internal Service Funds 222 Central Services 10,509,740 835,182 7,765,663 674,734 2,744,077 74% 224 Central Services Capital - - - - - 0% 226 Liability Insurance 3,645,588 314,646 3,605,378 8,777 40,210 99% 278 Police Take Home Vehicle 18,328 7,070 66,533 5,122 (48,205) 363% 279 IT / Innovation / 311 Call Center 10,069,587 856,706 8,522,553 7,524 1,547,034 85% 711 Self-Funded Employee Benefits 16,970,731 1,404,507 15,205,991 1,424,865 1,764,740 90% 713 Unemployment Compensation 86,931 846 8,661 733 78,270 10% 714 Parental Leave 301,571 22,627 246,014 20,370 55,557 82% Total Internal Service Funds 41,602,476 3,441,584 35,420,792 2,142,126 6,181,683 85% Fiduciary Funds 701 Fire Pension 4,700,169 3,740 4,067,061 3,115 633,108 87% 702 Police Pension 5,909,254 5,349 5,990,150 2,046 (80,896) 101% Total Fiduciary Funds 10,609,423 9,089 10,057,211 5,161 552,212 95% Total City Controlled Funds 345,593,670 20,590,576 276,801,051 13,616,538 68,792,616 80% City of South Bend Monthly Fund Financials Revenue Summary October 31, 2023 Current Amended Budget Current Month Actual Current Year to Date Actual Prior Year to Date Actual Budget Balance Percent of Budget Redevelopment Commission Controlled Funds Tax Increment Financing Funds 324 TIF - River West Development Area 18,638,955 281,857 12,447,595 53,623 6,191,360 67% 422 TIF - West Washington 310,006 4,468 281,545 2,395 28,461 91% 429 TIF - River East Development Area (NE Dev) 3,974,908 38,249 3,816,785 20,178 158,123 96% 430 TIF - Southside Development Area #1 1,945,758 36,398 1,958,236 27,080 (12,478) 101% 435 TIF - Douglas Road 172,781 1,310 128,269 451 44,512 74% 436 TIF - River East Residential Area (NE Res) 6,130,170 15,923 4,129,210 7,614 2,000,960 67% Total Tax Increment Financing Funds 31,172,578 378,204 22,761,641 111,341 8,410,938 73% Redevelopment Funds 433 Redevelopment General 1,988,069 9,865 1,819,527 380,867 168,542 92% 439 Certified Technology Park 225 31 245 21 (20) 109% 452 2018 TIF Park Bond Capital - 6,326 50,090 4,507 (50,090) 0% 454 Airport Urban Enterprise Zone 30 1,143 9,033 767 (9,003) 30109% Total Redevelopment Funds 1,988,324 17,365 1,878,896 386,162 109,429 94% Debt Service Funds 315 Airport 2003 Debt Reserve - 2,886 22,805 1,938 (22,805) 0% 328 SBCDA 2003 Debt Reserve - 4,825 38,126 3,239 (38,126) 0% 351 2018 TIF Park Bond Debt Service 20,902 2,885 22,796 1,937 (1,894) 109% 352 2019 South Shore Double Tracking Debt Service 1,035,510 0 1,035,503 0 7 100% 353 2020 TIF Library Bond Debt Service Reserve 10 1 14 1 (4) 136% Total Debt Service Funds 1,056,422 10,596 1,119,244 7,115 (62,822) 106% Total Redevelopment Commission Funds 34,217,324 406,165 25,759,781 504,619 8,457,543 75% Grand Total 379,810,994 20,996,741 302,560,832 14,121,156 77,250,159 80% City of South Bend Monthly Fund Financials Expenditure Summary October 31, 2023 Current Amended Budget Current Month Actual Current Year to Date Actual Prior Year to Date Actual Current Encumbrances Budget Balance Percent of Budget* City Controlled Funds 101 General Fund 121,090,901 6,953,220 80,315,170 6,650,141 7,360,729 33,415,001 72% Special Revenue Funds 102 Rainy Day - - - - - - 0% 201 Parks & Recreation 29,583,872 1,302,408 15,967,396 1,041,941 8,232,939 5,383,537 82% 202 Motor Vehicle Highway 15,274,766 1,224,287 8,871,750 727,335 2,322,005 4,081,010 73% 209 Studebaker-Oliver Revitalizing Grants 74,550 - 25,408 33,487 48,581 562 99% 210 Economic Development State Grants 374,599 67,698 144,348 - 47,848 182,403 51% 211 Dept of Community Investment Operating 4,901,089 334,073 3,718,138 275,301 249,591 933,360 81% 212 Dept of Community Investment Grants 12,085,586 264,243 3,899,611 561,881 2,023,895 6,162,080 49% 216 Police State Seizures 22,000 - - - - 22,000 0% 217 Gift, Donation, Bequest 188,685 12,288 110,138 16,519 36,098 42,450 78% 218 Police Curfew Violations - - - - - - 0% 219 Unsafe Building 23,000 870 13,830 - 5,550 3,620 84% 220 Law Enforcement Continuing Education 841,148 65,557 656,734 22,904 46,746 137,668 84% 221 Rental Units Regulation 153,686 5,011 55,352 4,885 98,211 123 100% 227 Loss Recovery - - - - - - 0% 230 Code Enforcement 6,705,898 293,731 3,251,720 210,319 300,674 3,153,504 53% 249 Local Income Tax - Public Safety 9,498,558 730,658 6,210,596 - - 3,287,962 65% 251 Local Road & Street 6,456,693 449,889 1,744,170 86,037 3,673,806 1,038,717 84% 257 LOIT Special Distribution 246,173 - 184,782 - 1,501 59,891 76% 258 Human Rights Federal Grants 256,015 15,035 165,282 (1,812) 8,881 81,852 68% 263 American Rescue Plan 10,291,678 1,311 680,322 118,361 9,611,356 - 100% 264 COVID-19 Response 641,483 23,571 284,206 6,397 195,642 161,635 75% 265 Local Road & Bridge Grant 3,328,691 - 2,105,996 - 1,000,000 222,695 93% 266 MVH Restricted 5,299,995 156,456 3,474,952 93,075 1,527,000 298,043 94% 273 Morris PAC / Palais Royale Marketing - - - - - - 0% 274 Morris PAC Self-Promotion - - - - - - 0% 280 Police Block Grants - - - - - - 0% 288 Emergency Medical Services Operating - - - - - - 0% 289 Haz-Mat 10,000 - - - - 10,000 0% 291 Indiana River Rescue 91,800 2,786 88,497 - 10,226 (6,923) 108% 292 Police Grants - - - - - - 0% 294 Regional Police Academy - - - - - - 0% 295 COPS MORE Grant - - - - - - 0% 299 Police Federal Drug Enforcement 46,000 - 39,894 - - 6,106 87% 404 Local Income Tax - Certified Shares 13,466,448 - 14,380,532 937,370 603,054 (1,517,138) 111% 408 Local Income Tax - Economic Development 30,492,159 1,841,025 13,193,067 1,755,293 3,145,936 14,153,156 54% 410 Urban Development Action Grant - 318,253 338,253 - - (338,253) 0% 655 Project ReLeaf 439,485 33,811 264,112 17,806 - 175,373 60% 705 Police K-9 Unit - - - - - - 0% 730 City Cemetery - - - - - - 0% 754 Industrial Revolving Fund 823,320 1,556 69,654 1,979 38,517 715,149 13% Total Special Revenue Funds 151,617,375 7,144,518 79,938,738 5,909,079 33,228,057 38,450,582 75% Debt Service Fund 312 2017 Parks Bond Debt Service 1,179,167 - 1,179,165 - - 2 100% 350 2018 Fire Station #9 Bond Debt Service 342,856 - 342,856 - - - 100% 672 Century Center Energy Conservation Debt Svc 397,959 - 198,788 - - 199,171 50% 752 South Bend Redevelopment Authority 3,237,507 - 3,793,968 20,663 - (556,461) 117% 755 South Bend Building Corporation 1,423,143 - 2,200,768 1,350 - (777,625) 155% 756 2015 Smart Streets Bond Debt Service 1,709,669 - 1,709,319 - - 350 100% 757 2015 Parks Bond Debt Service 375,582 - 375,581 - - 1 100% 760 2017 Eddy Street Commons Bond Debt Service 1,929,875 - 1,929,875 - - - 100% Total Debt Service Funds 10,595,758 - 11,730,320 22,013 - (1,134,562) 111% * Percent of budget spent includes year to date expenditures and outstanding encumbrances City of South Bend Monthly Fund Financials Expenditure Summary October 31, 2023 Current Amended Budget Current Month Actual Current Year to Date Actual Prior Year to Date Actual Current Encumbrances Budget Balance Percent of Budget* Capital Funds 287 Fire Department Capital 7,783,132 191,921 5,442,037 167,231 47,216 2,293,879 71% 401 Coveleski Stadium Capital 25,474 - 26,325 - 396 (1,247) 105% 406 Cumulative Capital Development 761,015 41,667 587,007 107,261 - 174,008 77% 407 Cumulative Capital Improvement 450,996 25,000 225,996 230,612 - 225,000 50% 412 Major Moves Construction 1,713,761 317,250 758,256 545,148 374,258 581,247 66% 413 Professional Sports Convention Development Area 3,822,876 - 2,683,782 2,033 982,805 156,289 96% 416 Morris Performing Arts Center Capital 1,926,966 35,148 1,383,643 2,281,494 279,788 263,535 86% 450 Palais Royale Historic Preservation 35,000 - - - - 35,000 0% 451 2018 Fire Station #9 Bond Capital - - - - - - 0% 453 Zoo Bond Capital 4,467,628 533,139 4,413,169 153,408 - 54,458 99% 455 2021 Infrastructure Bond Capital 2,054,148 - 737,857 179,807 822,283 494,008 76% 471 2017 Parks Bond Capital 2,145,521 396 779,936 112,922 365,306 1,000,279 53% 750 Equipment/Vehicle Leasing - - - - - - 0% 759 2017 Eddy Street Commons Bond Capital - - - - - - 0% Total Capital Funds 25,186,517 1,144,520 17,038,008 3,779,915 2,872,052 5,276,456 79% Enterprise Funds 600 Consolidated Building 2,375,557 135,335 1,891,989 109,769 31,239 452,330 81% 601 Parking Garages 1,207,684 109,148 923,895 49,194 235,785 48,003 96% 602 Morris Performing Arts Center Operations 1,572,768 116,079 1,167,403 83,714 49,192 356,174 77% 610 Solid Waste Operations 7,485,964 485,149 6,454,947 397,841 288,994 742,023 90% 611 Solid Waste Capital 3,986,599 - 900,884 128,665 1,335,994 1,749,721 56% 620 Water Works Operations 23,132,772 1,311,315 16,329,672 945,925 1,390,582 5,412,519 77% 622 Water Works Capital 29,217,307 33,419 3,777,566 776,208 1,838,905 23,600,836 19% 624 Water Works Customer Deposit - - - - - - 0% 625 Water Works Sinking (Debt Service) 2,753,663 - 178,681 - - 2,574,982 6% 626 Water Works Bond Reserve - - - - - - 0% 629 Water Works Operations & Maintenance Reserve - - - - - - 0% 640 Sewer Repair Insurance 1,020,656 103,376 744,775 30,044 110,279 165,602 84% 641 Sewage Works Operations 42,261,434 1,620,123 26,745,379 1,082,694 1,917,863 13,598,192 68% 642 Sewage Works Capital 47,030,845 56,099 2,681,554 392,676 2,805,334 41,543,957 12% 643 Sewage Works Operations & Maintenance Reserve - - - - - - 0% 649 Sewage Sinking (Debt Service) 9,773,347 3,481,550 4,020,852 6,878,882 - 5,752,495 41% 653 Sewage Debt Service Reserve - - - - - - 0% 654 Sewage Works Customer Deposit - - - - - - 0% 667 Storm Sewer 2,604,084 183,352 501,944 11,098 1,045,292 1,056,848 59% 670 Century Center Operations 4,660,608 631,281 4,028,920 305,198 33,851 597,836 87% 671 Century Center Capital 595,000 149,582 298,991 - 243,676 52,333 91% Total Enterprise Funds 179,678,289 8,415,808 70,647,451 11,191,909 11,326,987 97,703,851 46% Internal Service Funds 222 Central Services 11,977,619 850,854 8,727,787 566,969 31,673 3,218,159 73% 224 Central Services Capital - - - - - - 0% 226 Liability Insurance 4,339,614 102,092 2,756,320 369,161 384,046 1,199,247 72% 278 Police Take Home Vehicle 50,000 1,040 1,040 - - 48,960 2% 279 IT / Innovation / 311 Call Center 10,845,300 497,315 7,912,184 564,235 1,317,672 1,615,444 85% 711 Self-Funded Employee Benefits 20,137,218 1,445,895 16,458,720 1,383,709 548,405 3,130,092 84% 713 Unemployment Compensation 80,000 68,439 68,439 - - 11,561 86% 714 Parental Leave 253,846 10,247 82,984 6,390 - 170,862 33% Total Internal Service Funds 47,683,596 2,975,882 36,007,474 2,890,464 2,281,796 9,394,325 80% Fiduciary Funds 701 Fire Pension 4,593,840 333,270 3,371,316 334,654 - 1,222,524 73% 702 Police Pension 6,063,884 506,309 5,126,229 500,668 - 937,655 85% Total Fiduciary Funds 10,657,724 839,578 8,497,545 835,321 - 2,160,179 80% Total City Controlled Funds 546,510,160 27,473,525 304,174,707 31,278,841 57,069,622 185,265,832 66% * Percent of budget spent includes year to date expenditures and outstanding encumbrances City of South Bend Monthly Fund Financials Expenditure Summary October 31, 2023 Current Amended Budget Current Month Actual Current Year to Date Actual Prior Year to Date Actual Current Encumbrances Budget Balance Percent of Budget* Redevelopment Commission Controlled Funds Tax Increment Financing Funds 324 TIF - River West Development Area 35,630,258 1,699,605 18,607,971 814,359 9,002,040 8,020,246 77% 422 TIF - West Washington 1,282,753 - 67,852 61,242 1,101,348 113,553 91% 429 TIF - River East Development Area (NE Dev) 9,431,585 148,460 3,306,951 65,236 1,757,314 4,367,320 54% 430 TIF - Southside Development Area #1 13,421,909 1,123,823 5,794,943 519,770 4,644,997 2,981,969 78% 435 TIF - Douglas Road 74,175 - - - - 74,175 0% 436 TIF - River East Residential Area (NE Res) 7,829,204 56,775 5,122,167 - 317,803 2,389,234 69% Total Tax Increment Financing Funds 67,669,884 3,028,663 32,899,885 1,460,607 16,823,502 17,946,497 73% Redevelopment Funds 433 Redevelopment General 2,842,366 16,622 2,134,333 - 615,208 92,826 97% 439 Certified Technology Park - - - - - - 0% 452 2018 TIF Park Bond Capital 2,323,378 - 7,480 - 2,187,026 128,872 94% 454 Airport Urban Enterprise Zone - - - - - - 0% Total Redevelopment Funds 5,165,744 16,622 2,141,813 - 2,802,233 221,698 96% Debt Service Funds 315 Airport 2003 Debt Reserve - - - - - - 0% 328 SBCDA 2003 Debt Reserve - - - - - - 0% 351 2018 TIF Park Bond Debt Service - - - - - - 0% 352 2019 South Shore Double Tracking Debt Service 1,030,125 - 1,030,125 - - - 100% 353 2020 TIF Library Bond Debt Service Reserve - - 8 - - (8) 0% Total Debt Service Funds 1,030,125 - 1,030,133 - - (8) 100% Total Redevelopment Commission Funds 73,865,752 3,045,285 36,071,831 1,460,607 19,625,735 18,168,187 75% Grand Total 620,375,912 30,518,810 340,246,537 32,739,448 76,695,356 203,434,019 67% * Percent of budget spent includes year to date expenditures and outstanding encumbrances City of South BendRevenue by Type Report//Year to Date %Revenue Type Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Budget of BudgetTaxesProperty Taxes Civil City - - - - - 34,279,241 - - - - - - 34,279,241 61,612,480 56% TIF Districts - - - - - 20,752,073 - - - - - - 20,752,073 29,771,076 70%Sub Total- - - - - 55,031,314 - - - - - - 55,031,314 91,383,556 60%Local Income Tax LIT Certified Shares - - - - - - - - - - - - - - NA LIT for Economic Development - 2,289,499 1,144,749 1,144,749 1,144,749 5,068,619 1,144,749 1,144,749 1,144,749 1,751,047 - - 15,977,661 13,151,291 121% LIT for Public Safety - 1,642,630 821,315 821,315 821,315 3,656,452 821,315 821,315 821,315 821,315 - - 11,048,285 9,488,558 116% LIT for Redevelopment - - 2 1 1 1 1 1 1 344 - - 351 100 351% LIT Additional - Supplemental Distrib - - - - - - - - - - - - - - NA Sub Total- 3,932,128 1,966,066 1,966,065 1,966,065 8,725,072 1,966,065 1,966,065 1,966,065 2,572,706 - - 27,026,297 22,639,949 119%Total Taxes - 3,932,128 1,966,066 1,966,065 1,966,065 63,756,386 1,966,065 1,966,065 1,966,065 2,572,706 - - 82,057,611 114,023,505 72%Intergovernmental RevenueState Shared Revenue Auto Excise Tax - - - - - 1,828,292 - - - - - - 1,828,292 3,912,501 47% Commercial Vehicle Tax - - - - - 496,430 - - - - - - 496,430 926,798 54% Liquor Excise Tax - - 41,126 - - 28,463 - - - - - - 69,589 90,000 77% Liquor Gallonage Tax 68,600 - - 56,323 - - 63,741 - - 62,717 - - 251,381 253,106 99% Cigarette Tax - - - - - - - - - 120,245 - - 120,245 269,374 45% Gasoline Tax 549,966 531,102 573,689 567,837 596,866 541,144 566,020 - 558,778 577,027 - - 5,062,429 6,026,170 84% Wheel Tax 138,303 108,237 298,623 73,828 194,978 - 181,541 393,076 181,479 189,410 - - 1,759,477 2,100,000 84% PSCDA Tax 245,396 249,227 125,515 281,854 181,681 58,172 - - - 260,879 - - 1,402,724 2,000,000 70% State Pension Subsidy - - - - - 5,027,561 - - 5,020,561 - - - 10,048,122 10,600,000 95% Sub Total1,002,266 888,566 1,038,954 979,842 973,525 7,980,062 811,302 393,076 5,760,818 1,210,277 - - 21,038,688 26,177,949 80% Local Government Shared Revenue Hotel Motel Tax 858,937 381,500 - - 192,500 - 637,500 - - - - - 2,070,437 2,655,937 78% Grants Federal Grants 945,518 147,536 151,090 297,515 79,988 68,218 1,076,042 277,682 1,983,008 2,180,280 - - 7,206,877 4,616,255 156% State Grants 93,000 - 200,000 8,636 - - - - 69,783 - - - 371,419 295,000 126% Sub Total1,038,518 147,536 351,090 306,151 79,988 68,218 1,076,042 277,682 2,052,791 2,180,280 - - 7,578,296 4,911,255 154% Other Intergovernmental Local Government Grants - - - - - - - - - - - - - 50,000 0% Federal Seized Drug 328 346 1,577 12,833 207 226 220 (2,020) 128,717 - - - 142,434 25,000 570% State Seized Drug 3,347 5,602 399 1,550 - 665 - 654 12,541 2,900 - - 27,658 5,000 553%Sub Total3,674 5,948 1,976 14,383 207 891 220 28,634 141,258 2,900 - - 200,092 110,000 182%Total Intergovernmental Revenue 2,903,395 1,423,550 1,392,020 1,300,377 1,246,220 8,049,171 2,525,065 699,392 7,954,867 3,393,456 - - 30,887,512 33,855,141 91%Licenses & PermitsBusiness Business Licenses 25,904 24,943 17,950 9,983 9,638 5,509 3,787 2,036 1,063 965 - - 101,775 104,025 98% Taxi Cab Licensing 110 - 55 520 380 330 55 162 315 429 - - 2,356 2,500 94% Sub Total26,014 24,943 18,005 10,503 10,018 5,839 3,842 2,198 1,378 1,394 - - 104,131 106,525 98% Nonbusiness Lawn Parking 170 225 180 123 90 385 928 5,695 1,706 846 - - 10,347 10,000 103% Engineering 18,135 2,335 4,305 9,090 8,600 8,160 3,735 7,415 6,270 4,525 - - 72,570 140,000 52% Right-of-Way Closures 100 100 150 200 475 300 600 450 200 - - - 2,575 1,500 172% Park Food Sales Permit - 53 26 - - - - 53 26 - - - 158 - NA Fire Dept-Building Plan Review 1,963 1,711 1,768 1,075 1,445 3,350 2,372 2,481 1,516 2,554 - - 20,235 24,000 84% Building Department 191,978 118,112 142,759 133,979 166,398 355,220 224,393 151,347 141,713 157,516 - - 1,783,417 1,562,200 114% SBARC - Pet Licenses 2,175 2,885 1,735 2,635 2,480 2,050 2,150 1,625 1,465 990 - - 20,190 37,000 55%Sub Total214,521 125,421 150,924 147,102 179,488 369,465 234,178 169,066 152,897 166,431 - - 1,909,492 1,774,700 108%Total Licenses & Permits 240,534 150,364 168,928 157,605 189,506 375,303 238,020 171,264 154,274 167,825 - - 2,013,623 1,881,225 107%Period Ending: October 31, 2023 City of South BendRevenue by Type Report//Year to Date %Revenue Type Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Budget of BudgetPeriod Ending: October 31, 2023Charges for ServicesGeneral Government Plan Commission Charges 100 150 350 250 250 200 - 150 150 100 - - 1,700 4,100 41% Copies of Public Records - - - - - - - - - - - - - 1,200 0% Historic Preserv Certificate of Approval 140 80 120 200 60 360 120 280 200 200 - - 1,760 2,000 88% IT Services - - - - - - 436 450 421 432 - - 1,738 - NA Sub Total240 230 470 450 310 560 556 880 771 732 - - 5,198 7,300 71%Public Safety Accident Report Copies 6,350 6,597 6,362 7,174 4,074 9,000 7,235 7,595 3,469 3,902 - - 61,758 81,000 76% Traffic Signal Maintenance 4,981 2,668 4,753 13,974 5,586 4,481 10,289 14,237 3,756 7,708 - - 72,434 150,000 48% EMS Special Event Coverage 698 957 - 49,734 8,872 16,776 2,124 - 28,681 13,492 - - 121,335 150,000 81% Regional Academy Tuition 3,350 6,700 1,700 100 550 - - - - - - - 12,400 20,000 62% River Rescue School Tuition 27,750 10,400 6,750 750 27,700 12,000 5,850 7,200 1,200 - - - 99,600 90,000 111% Fire Training Center Tuition 43,020 - - - - - - - 9,420 - - - 52,439 50,000 105% Emergency Medical Service 319,776 377,033 345,688 295,910 290,576 375,475 372,198 558,605 463,251 366,241 - - 3,764,752 3,000,000 125% Medicaid Reimbursements - - - - - 459,748 - - 5,341 - - - 465,090 443,000 105% EMS for County 168,446 168,446 168,446 168,446 168,446 168,446 168,446 168,446 168,446 168,446 - - 1,684,460 2,021,345 83% Hazmat Charges - - - - - - - - - 2,375 - - 2,375 10,000 24% Police Special Event Coverage - - - - - 1,408 8,168 - - - - - 9,576 15,000 64% Crime Lab Services 525 6,975 331 350 2,613 50 750 463 750 538 - - 13,344 10,000 133% EMS Late Payment Interest - 6,177 563 305 (151) - - - - - - - 6,894 15,000 46% Misc Revenue - - - - - - - - - - - - - 500 0% Sub Total574,896 585,954 534,593 536,743 508,266 1,047,384 575,061 756,545 684,314 562,702 - - 6,366,457 6,055,845 105% Culture & Recreation Morris Performing Arts Center 12,523 5,993 26,059 8,159 13,472 14,857 13,577 10,394 13,697 9,653 - - 128,383 1,517,795 8% Palais Royale Ballroom 15,558 13,434 21,743 6,805 8,945 12,592 9,360 9,527 8,717 10,867 - - 117,547 166,840 70% Parks & Recreation 325,520 140,280 170,183 182,683 384,368 426,133 425,281 407,197 288,572 139,339 - - 2,889,555 2,856,696 101% Lease of Coveleski Stadium - - - - - - - - 31,611 - - - 31,611 25,000 126% Century Center 177,285 166,851 117,156 118,745 193,131 215,608 64,234 573,957 347,139 564,426 - - 2,538,532 3,167,000 80% Sub Total530,886 326,559 335,142 316,392 599,915 669,191 512,451 1,001,074 689,735 724,284 - - 5,705,629 7,733,331 74% Highways & Streets Sale of Signs/Materials - 195 - - - - - - - - - - 195 3,300 6% Special Events - - - - - 3,112 6,223 - - - - - 9,336 1,500 622% Sub Total- 195 - - - 3,112 6,223 - - - - - 9,531 4,800 199% Sanitation Trash Collection/Residential 531,644 530,672 540,430 540,485 567,598 542,339 511,922 539,443 539,771 540,022 - - 5,384,326 6,342,000 85% Trash Collection/Commercial 11,479 11,094 11,345 11,450 12,052 11,287 10,550 11,297 11,380 11,376 - - 113,312 134,654 84% Trash Collection/Apt 2 Units 4,334 4,391 4,440 4,479 5,076 4,509 3,901 4,496 4,507 4,524 - - 44,657 56,106 80% Trash Collection/Apt 3 Units 2,047 2,087 2,121 2,105 2,349 2,147 1,900 2,169 2,169 2,137 - - 21,230 25,809 82% Trash Collection/Apt 4 Units 2,632 2,691 2,706 2,657 2,834 2,767 2,585 2,782 2,793 2,741 - - 27,188 31,419 87% Trash Collection/Seniors - - - - - - - - - - - - - 50,495 0% Trash Collection/Special Pickup 1,900 1,843 2,080 3,000 3,700 3,940 2,280 1,840 2,480 2,580 - - 25,643 32,000 80% Trash Collection/Yard Waste Pickup 40 20 - - 60 (30) 30 10 70 60 - - 260 600 43% Misc/Additional Trash Totes (532) (1,378) (166) (257) (676) (865) (848) (645) (402) (155) - - (5,924) - NA Misc/Return Trip Customer Error 810 760 830 1,290 1,160 800 820 670 810 700 - - 8,650 13,200 66% Misc/Contamination Fee - - - - 315 580 185 310 3,600 1,850 - - 6,840 1,300 526% Misc/Tote Replacement Fee 240 650 500 350 648 413 216 753 949 855 - - 5,574 5,000 111% Misc/Trash Start Fee 3,950 3,290 4,050 4,210 3,720 4,440 5,700 3,080 3,300 3,400 - - 39,140 40,800 96% Misc/Yard Waste Totes 125 117 128 95,863 100,378 97,220 93,413 97,875 98,078 98,362 - - 681,560 738,720 92% Sub Total558,669 556,236 568,464 665,633 699,213 669,547 632,655 664,081 669,506 668,454 - - 6,352,457 7,472,103 85% City of South BendRevenue by Type Report//Year to Date %Revenue Type Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Budget of BudgetPeriod Ending: October 31, 2023Charges for Services Utilities - Water Metered Sales/Residential 694,651 611,305 632,763 654,368 664,112 923,730 779,443 757,729 813,114 697,589 - - 7,228,803 8,875,582 81% Metered Sales/Commercial 196,288 182,749 195,827 201,245 214,628 230,983 205,883 222,394 224,786 212,775 - - 2,087,558 2,817,358 74% Metered Sales/Industrial 32,940 30,968 32,184 31,613 30,308 36,534 34,044 35,273 28,785 30,873 - - 323,521 539,299 60% Metered Sales/Multi Family 108,722 95,633 101,723 103,620 109,193 122,705 105,569 104,897 112,042 92,533 - - 1,056,638 1,345,941 79% Bulk Sales/Olive St - - - - - - - - - - - - - 7,775 0% Metered Sales/Institution 11,783 11,259 10,983 10,930 11,918 13,006 11,746 10,898 12,091 11,717 - - 116,331 145,898 80% Public Fire Protection 216,114 211,219 219,613 219,497 235,349 237,101 203,961 219,989 220,052 220,012 - - 2,202,907 2,835,874 78% Private Fire Protection 38,792 38,846 40,153 40,223 44,334 40,818 35,359 40,241 40,305 40,378 - - 399,450 533,279 75% Sales to Public Authorities 30,852 31,072 31,366 33,606 54,956 49,020 32,466 45,334 47,704 39,878 - - 396,254 314,117 126% Irrigation Sales (2,100) 203 494 457 176,273 354,714 336,100 322,630 334,333 217,739 - - 1,740,844 1,504,848 116% Other Water/Misc Service 34,181 28,480 29,304 23,763 29,860 26,039 56,763 36,471 32,111 29,879 - - 326,851 517,040 63% Backflow Prevention Insp. 10,150 15,600 18,425 18,500 12,600 9,225 13,575 11,250 7,375 12,550 - - 129,250 176,827 73% Water Main Extension - - - - - - - - - - - - - - NA Rents From Water Property - - - - - - - - - - - - - - NA Revenue From Cut Off Fees 150 - 525 - 150 150 225 150 150 525 - - 2,025 5,000 41% Penalties (Forfeit Disc.) 6,707 9,199 8,568 5,030 9,292 7,392 12,418 10,444 4,526 10,571 - - 84,147 44,000 191% Water Leak Insurance 90,788 86,435 88,736 88,714 99,400 95,359 90,190 94,830 94,977 94,980 - - 924,410 1,156,387 80% System Development Fee 436 436 2,146 436 (140,766) 18,467 9,413 3,428 863 (3,840) - - (108,983) 210,000 -52% Sub Total1,470,453 1,353,404 1,412,809 1,432,003 1,551,606 2,165,244 1,927,156 1,915,958 1,973,214 1,708,160 - - 16,910,007 21,029,225 80% Utilities - Sewage Metered Sales/Residential 1,851,371 1,757,666 1,791,030 1,802,336 1,882,995 1,856,898 1,748,132 1,812,520 1,834,946 1,810,342 - - 18,148,234 20,854,234 87% Metered Sales/Commercial 685,294 680,195 676,739 685,884 743,878 747,482 711,433 809,332 746,661 703,373 - - 7,190,271 7,879,559 91% Metered Sales/Industrial 428,166 479,201 471,918 540,790 466,372 499,302 468,137 476,616 524,551 472,746 - - 4,827,797 5,617,830 86% Metered Sales/Multi Family 269,061 251,003 261,460 282,616 314,308 280,674 223,326 263,532 265,198 261,397 - - 2,672,573 3,278,502 82% Metered Sales/Institution 30,121 28,177 27,816 28,171 29,901 30,682 28,626 27,490 30,073 29,303 - - 290,360 311,631 93% Sales to Public Authority 83,134 84,117 83,895 83,637 134,906 103,753 58,135 96,706 109,309 95,821 - - 933,412 1,169,653 80% Wholesale Meter/New Carlisle - - - - - - - - - - - - - 265,919 0% Penalties (Forfeit Disc.) 40,991 51,306 49,456 28,780 80,514 43,136 64,283 51,789 32,720 78,356 - - 521,331 353,894 147% Dumping Fees 4,340 2,205 1,435 2,345 4,638 3,850 5,338 3,798 4,148 4,664 - - 36,759 23,921 154% Laboratory Service Fees - 1,950 1,800 - 1,950 3,900 - 6,850 1,800 - - - 18,250 1,622 1125% Discharge Permit Fees 1,010 1,000 - 3,094 - - 750 - 250 - - - 6,104 5,949 103% System Development Fee 19 1,050 5,172 2,080 161,808 54,636 22,690 7,233 (1,012) (9,256) - - 244,419 339,000 72%rgesSewer System Finance Charge - - - - - - - - 2,061 2,061 - NA Sewer Repair Insurance 50,366 48,031 49,354 49,406 51,700 49,310 46,957 49,055 49,330 49,324 - - 492,833 579,500 85% Sewer Repair Deductible 9,061 9,352 9,697 8,999 10,058 10,072 7,836 8,645 8,770 8,836 - - 91,325 80,000 114% UAP Assistance Fee 78,831 78,093 78,387 78,277 82,106 78,395 74,426 78,438 78,546 78,553 - - 784,051 840,000 93% UAP Credit (Contra) (75,240) (78,049) (68,540) (20,565) (63,051) (61,289) (60,813) (66,388) (67,203) (67,226) - - (628,361) (840,000) 75% RINS Credits - - - - - - - 64,236 - - - - 64,236 - NA rgesDisconnect Program Fee - - - - - - - - - - - - - - NA Unmetered Sewer Fee 21,817 21,343 21,882 21,851 22,297 22,861 21,662 22,331 23,013 23,116 - - 222,172 - NA Sub Total3,478,341 3,416,640 3,461,500 3,597,699 3,924,377 3,723,662 3,420,917 3,712,181 3,643,162 3,539,349 - - 35,917,827 40,761,214 88% Utilities - Other Storm Water Fees 88,428 84,827 86,363 86,418 91,343 86,923 81,745 86,633 86,728 86,833 - - 866,241 1,147,200 76% Clean Air/ReLeaf (Leaf Pickup) 38,665 37,095 37,786 37,789 39,658 37,956 35,853 37,822 37,847 37,875 - - 378,347 451,610 84% Sub Total127,093 121,922 124,150 124,207 131,001 124,879 117,598 124,455 124,575 124,708 - - 1,244,588 1,598,810 78% Organic Resources Yard Waste Drop-Off 1,781 24,253 4,062 11,538 16,700 12,998 14,146 13,826 9,577 12,384 - - 121,265 94,528 128%Mulch/Compost Sales 720 456 570 8,447 13,738 9,817 3,331 3,347 3,195 1,756 - - 45,377 62,058 73% Sub Total2,501 24,709 4,632 19,985 30,438 22,815 17,476 17,173 12,772 14,140 - - 166,642 156,586 106% City of South BendRevenue by Type Report//Year to Date %Revenue Type Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Budget of BudgetPeriod Ending: October 31, 2023Charges for Services Animal Resource Center Pet Impound Reclaim Fee 200 75 460 210 140 240 225 105 310 190 - - 2,155 6,300 34% Pet Adoption Fees 1,852 1,955 1,105 1,850 1,332 1,234 885 1,595 912 945 - - 13,665 25,000 55% Pick Up Fees 80 - 120 160 - 160 40 40 160 - - - 760 500 152% Pet Micro Chipping 260 160 420 340 360 320 420 300 260 320 - - 3,160 3,600 88% Vet Expenses 55 68 90 72 160 65 415 83 125 150 - - 1,283 3,100 41% Pet Euthanasia - 80 - 20 - - 60 40 20 - - - 220 100 220% Animal Surrenders 1,046 680 780 600 600 720 600 1,010 620 1,400 - - 8,056 8,000 101% Cremation 371 746 153 164 864 1,056 390 495 495 585 - - 5,319 2,200 242% Rabies Specimen Prep 30 - 180 - 60 90 - 60 60 90 - - 570 500 114% Boarding 45 150 100 - - - - - 150 - - - 445 1,000 45% Sub Total3,939 3,914 3,408 3,416 3,516 3,885 3,035 3,728 3,112 3,680 - - 35,632 50,300 71% Other DCI Staff Contracts 12,500 - 58,250 - - 127,643 14,213 - 131,500 79,282 - - 423,388 1,428,543 30% Other Misc Charges for Services - - - - - - - - - - - - - - NA Parking-Garages 42,792 138,990 76,640 41,259 118,482 80,767 87,582 65,006 103,016 46,180 - - 800,714 1,039,750 77% Parking-Century Center 15,810 12,030 20,965 6,487 5,900 2,184 4,995 9,025 21,380 13,780 - - 112,556 110,000 102% Central Services-Internal Customers 670,184 685,730 840,235 678,029 731,156 683,324 818,105 784,583 644,633 799,121 - - 7,335,102 9,835,779 75% Central Services-External Customers 21,741 11,415 36,368 24,419 28,982 29,065 25,948 30,115 27,964 22,299 - - 258,317 426,128 61% Employee & Employer Assessments 1,807,274 1,453,301 1,442,203 1,434,863 1,444,928 1,434,578 1,429,661 1,433,733 1,428,050 1,405,535 - - 14,714,126 16,845,546 87% Sub Total2,570,301 2,301,466 2,474,661 2,185,058 2,329,448 2,357,562 2,380,504 2,322,463 2,356,543 2,366,197 - - 23,644,203 29,685,746 80%Total Charges for Services 9,317,319 8,691,228 8,919,828 8,881,584 9,778,090 10,787,840 9,593,633 10,518,537 10,157,705 9,712,405 - - 96,358,170 114,555,260 84%Fines, Forfeitures, & FeesGeneral Ordinance Violation - - - - - - - - - - - - - 5,500 0% Bad Checks Fines - - - - - - - - - - - - - - NA Court Fees 1,851 1,851 - 1,515 - - - - - 2,349 - - 7,567 10,000 76% Zoning Appeals Application Fee 400 1,550 3,725 2,025 3,250 700 3,625 1,325 1,450 1,925 - - 19,975 11,250 178% Zoning Admin Fees 1,350 910 1,800 1,050 2,360 1,920 1,150 2,200 1,460 1,800 - - 16,000 13,950 115% Zoning Admin Fines 270 680 900 440 - 1,050 - - - - - - 3,340 - NA Tax Abatement Admin Fees - 250 4,129 1,729 2,068 5,152 7,145 250 1,829 - - - 22,552 10,000 226% Test Filling Fees 1,250 400 1,550 1,200 400 1,850 850 850 200 300 - - 8,850 8,000 111% Econ Dev-CDBG Loan Late Fees - - - - - - - - - - - - - - NA Sub Total7,671 5,641 15,204 8,959 10,678 13,272 13,770 6,675 6,989 9,874 - - 98,734 81,950 120%Code Enforcement Rental Unit Safety Fees 24,364 10,111 50,888 8,000 7,590 2,250 11,000 1,750 4,500 4,750 - - 125,202 100,000 125% Demolition & Boarding 3,902 13,443 2,141 604 1,752 4,398 683 1,204 2,340 1,665 - - 32,132 45,000 71% Collections - - - - - - - - - - - - - 12,000 0% Environmental Violations 21,513 8,326 17,172 4,775 12,002 20,564 10,632 11,726 12,160 12,890 - - 131,760 165,000 80% Ordinance Violation 2,131 2,184 3,318 2,114 6,985 12,614 3,145 7,214 4,041 2,125 - - 45,872 27,500 167% Animal Ordinance Violation 15,700 19,287 2,333 1,832 2,025 4,771 113 158 1,184 1,537 - - 48,939 25,000 196% Forfeitures-Civil Penalties - - - - 500 1,000 - - - 500 - - 2,000 117,500 2%s/FoForfeitures-Chronic Problem - - - - - - - 250 250 - NA Sub Total67,929 53,455 77,309 17,425 30,899 45,647 25,903 22,682 24,295 23,516 - - 389,062 504,900 77%ParkingStreet Parking Fines 3,305 3,665 4,300 5,173 5,560 6,200 7,972 9,870 9,020 7,790 - - 62,854 55,500 113% City of South BendRevenue by Type Report//Year to Date %Revenue Type Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Budget of BudgetPeriod Ending: October 31, 2023Fines, Forfeitures, & FeesPublic Safety False Alarms Fine 8,452 10,639 4,825 4,199 10,800 3,749 5,884 7,865 11,473 8,489 - - 76,374 80,000 95% Noise Ordinance 75 640 2,675 289 466 150 50 5,211 - 50 - - 9,607 1,000 961% Curfew Violation - - 25 - - 50 25 25 - - - - 125 200 63% Impound Towing Fees 640 810 640 590 970 660 950 980 870 940 - - 8,050 10,000 81%Sub Total9,167 12,089 8,165 5,078 12,236 4,609 6,909 14,081 12,343 9,479 - - 94,156 91,200 103%Total Fines, Forfeitures, & Fees 88,073 74,850 104,979 36,635 59,373 69,728 54,554 53,308 52,648 50,659 - - 644,806 733,550 88%Other IncomeMiscellaneous Revenue Sale of Scrap Metal 40 2,511 5,752 2,238 130 1,910 39 3,912 176 1,186 - - 17,892 21,425 84% Bond Interest Rebate - - - - - - - - - - - - - 80,242 0% Origination Fees - - 12,426 3,264 10,000 6,000 7,000 - - - - - 38,690 7,000 553% Loan Servicing Fees 6,126 10,825 14,107 7,018 5,158 24,490 5,193 10,230 648 - - - 83,794 15,000 559% Sub Total8,393 13,870 42,789 14,317 49,263 33,888 14,028 556,835 1,395 3,704 - - 738,481 457,395 161% Bank Account Interest14,778 614,506 928,888 784,408 577,886 739,074 976,984 991,711 1,052,386 961,769 - - 7,642,389 3,443,910 222% Rental of Property12,056 216 38,482 6,433 100 12,306 90 28,153 6,028 8,675 - - 112,540 133,724 84% Donations1,483 1,084 1,546,317 3,031 1,512 358,826 9,823 11,084 2,744,653 31,110 - - 4,708,922 7,603,000 62% 3rd Party Revenue Cable TV Franchise Fees 26,616 - - 148,084 - - - 293,456 - - - - 468,156 680,000 69% Video Franchise Fees - - - - 25,625 - 24,446 - - 38,378 - - 88,450 135,000 66%Sub Total26,616 - - 148,084 25,625 - 24,446 293,456 - 38,378 - - 556,606 815,000 68%Total Other Income 63,326 629,675 2,556,475 956,272 654,386 1,144,094 1,025,372 1,881,239 3,804,462 1,043,637 - - 13,758,937 12,453,029 110%Reimbursements Miscellaneous Reimbursements 16,118 421,347 45,170 2,141 55,573 10,182 10,574 11 7,031 12,135 - - 580,284 70,500 823% Insurance Claim - 8,706 14,401 558 2,056 25,199 11,863 19,353 3,464 32,546 - - 118,148 20,000 591% IT Services 70,714 466 486 478 485 436 - - - - - - 73,064 73,764 99% Travel Reimbursement - - - - - - - - - - - - - 1,400 0% Energy Rebates - - - - - - - 42,203 - - - - 42,203 45,000 94% Repair Reimbursement 75 75 150 978 - 150 75 - 150 - - - 1,653 20,000 8% Salary/Overtime Reimb 3,881 2,198 6,005 5,154 3,979 8,940 2,381 6,051 296,046 29,367 - - 364,002 387,000 94% Diesel Tax Rebate 3,041 2,910 - - - - 8,621 - - - - - 14,572 50,000 29% Pharmacy Rebates - 200,670 35,378 173,375 - 36,081 35,712 42,329 35,512 - - - 559,057 375,000 149% Beck's Lake Reimbursement - - - - - - - - - - - - - - NA Morris Advertising Reimbursement - - - - - - - - - - - - - - NA Sub Total93,829 636,372 101,590 182,685 62,093 80,989 69,227 109,947 342,203 74,049 - - 1,752,983 1,042,664 168% Departmental Reimbursements- - - - - - - - - - - - - - NA Total Reimbursements 93,829 636,372 101,590 182,685 62,093 80,989 69,227 109,947 342,203 74,049 - - 1,752,983 1,042,664 168%Other Sources Interfund Transfers & Fixed Cost Allocations Interfund Transfers In 18,748,229 848,813 1,868,581 3,137,708 1,784,395 1,512,395 5,197,704 3,104,395 7,125,581 1,438,013 - - 44,765,814 62,287,807 72% PILOT 3,047,797 - - - - - 3,047,797 - - - - - 6,095,594 6,095,594 100% Administration Cost Allocation 752,500 752,500 752,500 752,500 752,500 752,500 752,500 752,500 752,500 752,500 - - 7,525,000 9,030,000 83% IT Cost Allocation 832,569 832,569 832,569 832,569 832,569 832,569 832,569 832,569 832,569 832,569 - - 8,325,686 9,990,823 83% Liability Insurance Allocation 298,583 298,583 298,583 298,583 298,583 298,583 298,583 298,583 298,583 298,583 - - 2,985,833 3,583,000 83% Payroll Cost Allocation 196,640 196,640 196,640 196,640 196,640 196,640 196,640 196,640 196,640 196,640 - - 1,966,399 2,359,679 83% Facilities Management Allocation 13,333 13,333 13,333 13,333 13,333 13,333 13,333 13,333 13,333 13,333 - - 133,333 160,000 83% Utility Customer Service Mgmt Allocation128,007 128,007 128,007 128,007 128,007 128,007 128,007 128,007 128,007 128,007 - - 1,280,074 1,536,089 83% Sub Total24,017,659 3,070,446 4,090,214 5,359,341 4,006,027 3,734,027 10,467,133 5,326,027 9,347,214 3,659,645 - - 73,077,734 95,042,992 77% City of South BendRevenue by Type Report//Year to Date %Revenue Type Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Budget of BudgetPeriod Ending: October 31, 2023Other SourcesSale of Assets Sale of Capital Assets - - - - - - - 75,532 - - - - 75,532 - NA Sale of Non-Capital Assets - - - - - - - 13,202 - - - - 13,202 - NA Sale of Property - - - - - - 1,000 - - 1,000 - - 2,000 - NA Other Damage Reimbursement - - - - - - - - - - - - - - NA Vehicle Damage Reimbursement - - - - - - - - - - - - - - NA Hydrant Damage Reimbursement - - - - - - - - - - - - - - NA Sub Total- - - - - - 1,000 88,734 - 1,000 - - 90,734 - NA Issuance of Debt Capital Lease Proceeds - - - - - - - - - - - - - 5,558,000 0% Bond Proceeds - - - - - - - - - - - - - - NA Premium on Bonds - - - - - - - - - - - - - - NA Sub Total- - - - - - - - - - - - - 5,558,000 0% Refunds Refunds 46,164 23,723 10,312 765 37,803 425 2,336 81,820 1,512 2,733 - - 207,594 - NA Specific Stop Loss - - - - 36,281 - (54,752) - - - - - (18,471) 10,000 -185% Utility Receipts Tax Refund - - - - - - - - - - - - - - NA Sub Total46,164 23,723 10,312 765 74,085 425 (52,416) 81,820 1,512 2,733 - - 189,123 10,000 1891% Other Sale of Property Held for Resale - - - - - - - - - - - - - - NA Interfund Loan - Principal Income - 229,965 - - - - - 234,917 - 318,253 - - 783,136 464,882 168% Interfund Loan - Interest Income - 16,699 - - - - - 11,747 - - - - 28,446 28,446 100% Other Loan - Principal Income 122 97,946 67,151 67,962 139,664 71,079 75,927 71,409 72,370 122 - - 663,752 10,000 6638% Other Loan - Interest Income 326,503 27,478 (314,769) 29,916 28,933 40,718 35,112 37,654 42,469 - - - 254,015 152,300 167% Sub Total326,625 372,088 (247,618) 97,878 168,597 111,798 111,038 355,727 114,839 318,375 - - 1,729,348 655,628 264%Total Other Sources 24,390,449 3,466,257 3,852,908 5,457,984 4,248,709 3,846,251 10,526,755 5,852,308 9,463,565 3,981,754 - - 75,086,940 101,266,620 74%Revenue Total 37,096,924 19,004,424 19,062,795 18,939,206 18,204,441 88,109,761 25,998,690 21,252,060 33,895,788 20,996,491 - - 302,560,582 379,810,994 80% City of South BendExpenditures by Activity//Year to DateAmended%DivisionFundJanFebMarAprMayJunJulAugSepOctNovDecTotalBudget of BudgetGeneral FundGeneral GovernmentMayor 101 84,201 86,843 110,748 46,066 71,261 77,014 72,369 77,235 101,827 77,913 - - 805,477 1,101,236 73%Community Initiatives 101 27,777 30,617 39,793 (32,509) (65,678) - - - - - - - (0) 191 0%Community Police Review Office 101 - - - - 1,425 6,314 8,256 7,520 10,670 7,524 - - 41,708 96,012 43%Clerk 101 48,714 41,280 54,349 47,076 46,597 42,423 42,077 44,617 51,456 41,784 - - 460,373 597,097 77%Common Council 101 49,464 44,285 54,628 44,433 51,845 44,528 47,167 95,253 50,190 43,123 - - 524,918 736,817 71%General City 101 2,760,676 456,180 1,853,261 467,773 462,041 72,914 1,129,169 938,035 347,272 383,496 - - 8,870,816 31,784,740 28%Controller' Office 101 181,811 173,740 247,313 204,101 180,587 267,806 174,514 210,244 298,456 198,517 - - 2,137,086 2,845,573 75%Human Resources 101 62,349 57,795 78,923 62,787 62,160 62,327 64,245 66,823 70,258 56,359 - - 644,026 889,893 72%Diversity & Inclusion 101 29,391 37,946 40,265 16,412 21,747 21,147 24,882 70,073 34,611 36,359 - - 332,834 781,569 43%Human Rights 101 18,649 26,530 20,804 22,204 29,155 25,807 27,799 30,901 34,906 23,766 - - 260,522 489,302 53%Legal 101 122,378 115,469 169,960 121,850 118,759 124,586 157,509 125,377 156,406 112,872 - - 1,325,165 1,823,123 73%Engineering 101 312,500 - 312,500 312,500 312,500 312,500 312,500 312,500 312,500 312,500 - - 2,812,500 3,750,000 75%Sub Total3,697,909 1,070,686 2,982,544 1,312,692 1,292,399 1,057,366 2,060,486 1,978,579 1,468,552 1,294,213 - - 18,215,426 44,895,553 41%Public WorksEngineering 101 232,971 243,298 395,363 253,259 290,580 238,343 286,489 251,248 308,324 236,171 - - 2,736,047 3,934,760 70%Sub Total232,971 243,298 395,363 253,259 290,580 238,343 286,489 251,248 308,324 236,171 - - 2,736,047 3,934,760 70%Public SafetyPolice 101 3,133,453 3,353,442 3,928,372 2,851,089 3,057,550 2,988,563 2,889,838 3,273,986 3,958,196 3,054,070 - - 32,488,558 39,690,281 82%Crime Lab 101 66,888 69,527 86,730 66,723 65,509 64,169 64,289 66,351 84,704 67,065 - - 701,953 891,942 79%Fire 101 2,903,020 2,517,078 3,219,315 2,262,617 2,235,358 2,273,271 2,431,518 2,473,798 2,873,223 2,227,726 - - 25,416,924 30,511,471 83%EMS 101 59,937 65,543 54,701 50,105 46,860 56,448 36,733 39,455 78,048 52,926 - - 540,756 857,768 63%Fire Training Center 101 4,010 7,894 8,262 15,153 3,460 4,134 4,363 4,522 4,623 2,570 - - 58,990 44,934 131%Sub Total6,167,307 6,013,484 7,297,380 5,245,688 5,408,737 5,386,584 5,426,740 5,858,112 6,998,793 5,404,357 - - 59,207,182 71,996,394 82%Community InvestmentSustainability 101 - - - - - - - - - - - - - 33,000 0%Sub Total- - - - - - - - - - - - - 33,000 0%Arts & CultureMorris Performing Arts Center 101 184 - - - - - - - - - - - 184 184 100%Palais Royale Ballroom 101 18,373 19,787 14,425 11,608 12,517 14,133 13,370 14,796 18,844 18,479 - - 156,332 231,009 68%Sub Total18,556 19,787 14,425 11,608 12,517 14,133 13,370 14,796 18,844 18,479 - - 156,516 231,193 68%Total General Fund 10,116,745 7,347,255 10,689,711 6,823,247 7,004,234 6,696,425 7,787,086 8,102,735 8,794,514 6,953,220 - - 80,315,170 121,090,901 66%Venues, Parks & ArtsParks & RecreationPark Administration 201 77,439 78,742 99,027 90,579 89,393 103,184 76,033 75,849 88,109 81,951 - - 860,307 1,073,903 80%Park Maintenance 201 668,268 626,984 831,839 677,432 926,012 787,967 892,070 996,573 890,287 611,081 - - 7,908,511 10,202,628 78%Golf Courses 201 87,687 109,759 162,107 152,956 325,479 229,779 191,876 281,218 206,573 243,876 - - 1,991,311 2,748,868 72%Recreational Experiences 201 219,341 157,963 200,834 126,543 220,724 253,968 264,097 237,338 207,386 153,368 - - 2,041,562 2,906,486 70%Community Programming 201 89,424 85,655 121,591 86,732 140,595 122,121 101,318 106,893 134,991 108,534 - - 1,097,853 1,780,802 62%Park Projects & Capital 201 - 16,514 82,003 163,574 14,980 18,314 2,001 46,359 284,288 9,940 - - 637,971 8,966,843 7%Potawatomi Zoo 201 300,181 181 181 181 300,181 181 181 181 181 181 - - 601,812 602,174 100%Park Debt 201 - 4,950 - - - - - - - - - - 4,950 5,500 90%Morris Palais Marketing 273 - - - - - - - - - - - - - - NA Morris PAC Self-Promotion 274 - - - - - - - - - - - - - - NA Coveleski Stadium Capital 401 - 1,025 2,745 12,075 - 6,200 - 4,280 - - - - 26,325 25,474 103%Professional Sports Convention Dev. Area 413 440,165 251,064 1,292,786 246,170 228,672 138,027 - 86,898 - - - - 2,683,782 3,822,876 70%Morris PAC Improvement 416 35,764 - 68,148 397,239 781,325 11,785 - 32,583 21,653 35,148 - - 1,383,643 1,926,966 72%Palais Historic Preservation 450 - - - - - - - - - - - - - 35,000 0%Morris Performing Arts Center Operations 602 122,395 112,770 127,958 97,120 100,499 110,358 116,522 137,976 125,725 116,079 - - 1,167,403 1,572,768 74%Sub Total2,123,096 1,493,676 3,065,083 2,115,448 3,158,743 1,795,852 1,692,701 2,130,554 2,199,761 1,453,635 - - 21,228,548 36,966,956 57%Period Ending: October 31, 2023 City of South BendExpenditures by Activity//Year to DateAmended%DivisionFundJanFebMarAprMayJunJulAugSepOctNovDecTotalBudget of BudgetPeriod Ending: October 31, 2023Parking GaragesParking Enforcement 601 - - - 60 - - 80 13,220 16,171 15,114 - - 44,646 44,991 99%Parking General Operations 601 26,829 32,067 42,784 34,568 90,145 3,395 4,924 157,957 6,804 7,816 - - 407,289 436,667 93%Main Street Garage 601 9,435 18,348 15,230 5,439 7,281 8,475 8,934 32,572 24,964 26,504 - - 157,183 256,370 61%Leighton Plaza Garage 601 21,336 12,997 12,372 6,983 27,006 8,657 8,206 39,116 25,742 34,987 - - 197,402 267,661 74%Wayne Street Garage 601 6,099 5,881 10,898 3,018 9,435 3,354 7,222 24,413 22,329 24,726 - - 117,376 201,995 58%Sub Total63,699 69,293 81,284 50,069 133,868 23,881 29,367 267,277 96,010 109,148 - - 923,895 1,207,684 77%Century CenterCentury Center Operations 670 288,816 342,557 400,058 328,845 327,865 334,144 292,891 645,493 436,969 631,281 - - 4,028,920 4,660,608 86%Century Center Capital 671 - - - 1,102 20,874 4,836 30,420 16,590 75,586 149,582 - - 298,991 595,000 50%Century Center Energy Saving 672 - - - 198,788 - - - - - - - - 198,788 397,959 50%Sub Total288,816 342,557 400,058 528,735 348,740 338,980 323,311 662,083 512,555 780,864 - - 4,526,700 5,653,567 80%Total Venues, Parks & Arts 2,475,611 1,905,526 3,546,425 2,694,252 3,641,350 2,158,712 2,045,379 3,059,914 2,808,327 2,343,647 - - 26,679,143 43,828,207 61%Public SafetyPolice DepartmentPolice Seizures 216 - - - - - - - - - - - - - 22,000 0%Curfew Violations 218 - - - - - - - - - - - - - - NA Law Enforcement Education 220 37,524 18,213 39,647 14,431 259,797 44,894 14,464 118,369 43,838 65,557 - - 656,734 841,148 78%Public Safety Local Income Tax - Police 249 - - 365,329 365,329 365,329 365,329 365,329 365,329 547,994 365,329 - - 3,105,298 4,749,279 65%Police Take Home Vehicle 278 - - - - - - - - - 1,040 - - 1,040 50,000 2%Police Block Grant 280 - - - - - - - - - - - - - - NA Police Grants 292 - - - - - - - - - - - - - - NA Police Academy 294 - - - - - - - - - - - - - - NA COPS MORE Grants 295 - - - - - - - - - - - - - - NA Drug Enforcement 299 - - 39,894 - - - - - - - - - 39,894 46,000 87%K-9 Unit 705 - - - - - - - - - - - - - - NA Sub Total37,524 18,213 444,870 379,760 625,126 410,223 379,794 483,699 591,832 431,926 - - 3,802,966 5,708,427 67%Fire DepartmentPublic Safety Local Income Tax - Fire 249 - - 365,329 365,329 365,329 365,329 365,329 365,329 547,994 365,329 - - 3,105,298 4,749,279 65%Fire Department Capital 287 1,816,589 - 49,019 100,400 1,036,065 6,200 1,941,253 252,938 47,654 191,921 - - 5,442,037 7,783,132 70%Haz-Mat 289 - - - - - - - - - - - - - 10,000 0%Indiana River Rescue 291 - 5,279 9,991 6,058 42,481 10,093 525 9,529 1,756 2,786 - - 88,497 91,800 96%Sub Total1,816,589 5,279 424,339 471,787 1,443,875 381,622 2,307,107 627,795 597,404 560,035 - - 8,635,832 12,634,211 68%Total Public Safety 1,854,112 23,491 869,209 851,547 2,069,001 791,845 2,686,901 1,111,494 1,189,236 991,962 - - 12,438,798 18,342,638 68%Public WorksStreetsMotor Vehicle Highway 202 1,325,979 829,052 835,492 616,894 604,921 537,550 1,308,626 894,807 694,140 1,224,287 - - 8,871,750 15,274,766 58%Local Road & Street 251 28,036 16,900 59,081 30,063 82,456 61,171 347,384 184,328 484,862 449,889 - - 1,744,170 6,456,693 27%LOIT 2016 Special Distribution 257 - - - - 184,782 - - - - - - - 184,782 246,173 75%Local Road & Bridge Grant 265 105,996 - - - - - 816,724 - 1,183,276 - - - 2,105,996 3,328,691 63%MVH Restricted Fund 266 141,999 24,541 207,405 50,934 331,515 1,003,154 690,646 639,209 229,093 156,456 - - 3,474,952 5,299,995 66%Major Moves 412 74 8,303 - 55,546 21,317 2,188 1,125 167,151 185,302 317,250 - - 758,256 1,713,761 44%Project ReLeaf 655 28,660 3,009 28,930 28,216 28,795 28,283 28,084 28,127 28,196 33,811 - - 264,112 439,485 60%Sub Total1,630,744 881,805 1,130,909 781,652 1,253,787 1,632,346 3,192,589 1,913,622 2,804,870 2,181,694 - - 17,404,017 32,759,564 53%Solid WasteSolid Waste Operations 610 782,119 544,465 593,729 637,884 720,297 602,033 948,533 623,840 516,897 485,149 - - 6,454,947 7,485,964 86%Solid Waste Capital 611 281,052 - - 76,259 128,665 - 281,052 133,855 - - - - 900,884 3,986,599 23%Sub Total1,063,171 544,465 593,729 714,143 848,962 602,033 1,229,585 757,695 516,897 485,149 - - 7,355,831 11,472,563 64%Water WorksWater Works Operations 620 2,057,552 1,156,173 1,288,970 976,250 1,147,749 1,135,087 1,978,889 1,164,160 4,113,528 1,311,315 - - 16,329,672 23,132,772 71%Water Works Capital 622 1,151,092 322,131 - 929,996 478,490 152,226 519,412 143,630 47,171 33,419 - - 3,777,566 29,217,307 13%Water Works Sinking (Debt Service) 625 - 600 - - - 177,481 - 600 - - - - 178,681 2,753,663 6%Sub Total3,208,644 1,478,903 1,288,970 1,906,245 1,626,239 1,464,794 2,498,301 1,308,390 4,160,699 1,344,733 - - 20,285,919 55,103,742 37% City of South BendExpenditures by Activity//Year to DateAmended%DivisionFundJanFebMarAprMayJunJulAugSepOctNovDecTotalBudget of BudgetPeriod Ending: October 31, 2023Wastewater/Sewer/Organic ResourcesSewer Repair Insurance 640 86,481 69,569 91,248 84,525 49,059 64,213 66,976 41,137 88,188 103,376 - - 744,775 1,020,656 73%Sewer Division 641 602,084 1,091,427 549,754 498,056 530,505 491,982 437,899 501,057 592,622 518,006 - - 5,813,391 8,374,436 69%Concrete Crew 641 48,977 48,621 52,649 51,622 41,280 39,700 38,932 56,588 53,370 35,541 - - 467,280 595,284 78%Wastewater Operations 641 3,533,251 1,125,186 1,401,077 1,298,910 1,086,855 1,340,615 3,189,615 1,336,023 4,212,735 994,584 - - 19,518,851 31,792,977 61%Organic Resources 641 74,879 101,942 105,717 80,949 138,199 88,983 81,850 103,500 97,845 71,993 - - 945,857 1,498,737 63%Sewage Works Capital 642 437,852 164,490 2,125 7,977 708,131 96,444 204,127 393,774 610,535 56,099 - - 2,681,554 47,030,845 6%Sewage Works Sinking (Debt Service) 649 - 1,300 - 750 537,252 - - - - 3,481,550 - - 4,020,852 9,773,347 41%Sub Total4,783,525 2,602,534 2,202,570 2,022,789 3,091,281 2,121,938 4,019,401 2,432,079 5,655,295 5,261,148 - - 34,192,559 100,086,282 34%Storm Water FeesStorm Sewer Fund 667 18,239 79,323 57,231 79,784 25,913 22,221 4,772 16,724 14,386 183,352 - - 501,944 2,604,084 19%Sub Total18,239 79,323 57,231 79,784 25,913 22,221 4,772 16,724 14,386 183,352 - - 501,944 2,604,084 19%Total Public Works 10,704,323 5,587,030 5,273,409 5,504,614 6,846,181 5,843,333 10,944,647 6,428,511 13,152,146 9,456,075 - - 79,740,270 202,026,235 39%Department of Community InvestmentStudebaker/Oliver Revitalizing Grant 209 7,838 1,104 - 10,553 1,375 - 750 3,289 500 - - - 25,408 74,550 34%Economic Development State Grants 210 - - - - - - - 76,650 - 67,698 - - 144,348 374,599 39%DCI Operating 211 361,753 325,220 443,690 406,267 357,553 331,203 334,343 364,175 459,861 334,073 - - 3,718,138 4,901,089 76%DCI Grants 212 273,574 7,197 261,262 344,792 653,521 324,434 88,711 900,643 781,233 264,243 - - 3,899,611 12,085,586 32%Unsafe Building 219 - 3,420 1,100 - 2,310 1,870 1,700 890 1,670 870 - - 13,830 23,000 60%Rental Units Regulation 221 4,956 5,011 6,922 5,011 6,486 5,011 5,011 5,011 6,922 5,011 - - 55,352 153,686 36%Neighborhood Services & Enforcement 230 277,183 180,417 285,890 176,237 192,509 173,218 378,314 218,360 208,681 202,638 - - 2,293,448 5,436,446 42%Animal Resource Center 230 92,737 95,820 102,898 77,840 88,997 89,013 84,839 133,359 101,675 91,093 - - 958,272 1,269,452 75%UDAG 410 - - - 20,000 - - - - - 318,253 - - 338,253 - NA Building Dept Operations 600 116,375 119,423 711,785 123,988 131,795 127,510 129,761 132,440 163,577 135,335 - - 1,891,989 2,375,557 80%Industrial Revolving Fund 754 17,135 1,857 15,588 8,509 3,236 9,351 5,876 4,113 2,433 1,556 - - 69,654 823,320 8%Total Dept of Community Investment 1,151,551 739,471 1,829,135 1,173,196 1,437,782 1,061,611 1,029,305 1,838,930 1,726,552 1,420,770 - - 13,408,303 27,517,286 49%Capital & Debt Service Funds2017 Park Bond Debt Service 312 580,233 - - - - - 598,933 - - - - - 1,179,165 1,179,167 100%2018 Fire Station #9 Debt Service 350 169,716 - - - - - 173,141 - - - - - 342,856 342,856 100%Local Income Tax - Certified Shares 404 13,763,313 22,634 4,178 - 19,369 1,930 569,109 - - - - - 14,380,532 13,466,448 107%Cumulative Capital Development 406 69,770 - 41,667 90,207 148,927 41,667 69,770 41,667 41,667 41,667 - - 587,007 761,015 77%Cumulative Capital Improvement 407 25,996 - 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 - - 225,996 450,996 50%Local Income Tax - Economic Develop. 408 2,054,590 1,014,390 1,042,616 782,261 933,436 763,762 1,605,190 1,985,353 1,170,444 1,841,025 - - 13,193,067 30,492,159 43%2018 Fire Station #9 Bond Capital 451 - - - - - - - - - - - - - - NA 2022 Zoo Bond Capital 453 168,483 372,399 520,989 419,247 617,955 199,585 226,049 765,169 590,154 533,139 - - 4,413,169 4,467,628 99%2021 Infrastructure Bond Capital 455 16,923 9,300 - 26,688 - 394,908 106,566 - 183,473 - - - 737,857 2,054,148 36%2017 Park Bond Capital 471 6,973 229,578 134,284 266,417 - 52,781 38,811 50,695 - 396 - - 779,936 2,145,521 36%Equipment / Vehicle Leasing 750 - - - - - - - - - - - - - - NA Redevelopment Authority Debt Service 752 24 1,421,678 - - 370,663 - 575,500 1,424,753 1,350 - - - 3,793,968 3,237,507 117%South Bend Building Corporation 755 - 1,622,684 - - - - - 578,084 - - - - 2,200,768 1,423,143 155%2015 Smart Streets Bond Debt Service 756 - 852,884 - 1,650 - - - 854,784 - - - - 1,709,319 1,709,669 100%2015 Park Bond Debt Service 757 - 188,691 - - - - - 186,891 - - - - 375,581 375,582 100%2017 Eddy St. Commons Bond Capital 759 - - - - - - - - - - - - - - NA 2017 Eddy St. Commons Bond Debt 760 - 964,625 - - - - - 965,250 - - - - 1,929,875 1,929,875 100%Total Capital & Debt Service 16,856,020 6,698,864 1,768,734 1,611,470 2,115,350 1,479,633 3,988,067 6,877,645 2,012,087 2,441,227 - - 45,849,097 64,035,713 72%Internal Service FundsCentral ServicesEquipment Services 222 878,514 833,515 814,408 771,253 814,271 670,569 901,255 827,688 782,326 795,834 - - 8,089,632 10,952,834 74%Radio Shop 222 16,325 16,796 21,790 16,558 16,546 16,546 16,546 16,804 21,735 16,567 - - 176,213 306,853 57%Building Maintenance 222 18,731 18,353 25,398 17,621 18,259 15,084 5,860 10,427 17,035 14,300 - - 161,068 230,883 70%Facilities Management 222 11,841 11,997 14,716 10,887 10,887 24,595 11,928 11,928 15,201 11,928 - - 135,907 156,087 87%Central Services Capital 222 14,617 18,816 - - 61,069 17,588 31,097 5,996 3,558 12,225 - - 164,966 330,962 50%Subtotal940,028 899,478 876,311 816,318 921,032 744,382 966,685 872,843 839,856 850,854 - - 8,727,787 11,977,619 73% City of South BendExpenditures by Activity//Year to DateAmended%DivisionFundJanFebMarAprMayJunJulAugSepOctNovDecTotalBudget of BudgetPeriod Ending: October 31, 2023Liability InsuranceBusiness Insurance 226 40,412 25,717 - - 25,717 - 838,553 122,342 - - - - 1,052,741 1,318,484 80%Liability Insurance 226 54,429 51,031 88,474 57,066 71,444 250,035 19,325 30,121 73,936 43,814 - - 739,676 1,650,285 45%Workers Compensation 226 224,153 24,421 158,260 45,675 174,095 95,611 61,917 36,571 84,424 58,278 - - 963,404 1,268,000 76%Catastrophic Events 226 - - - 1,076 (576) - - - - - - - 500 102,845 0%Subtotal318,994 101,169 246,734 103,817 270,680 345,646 919,795 189,034 158,360 102,092 - - 2,756,320 4,339,614 64%IT / Innovation /311 Call Center 279 937,354 869,860 966,583 605,557 920,083 446,970 672,297 1,406,543 589,622 497,315 - - 7,912,184 10,845,300 73%Self-Funded Employee Benefits 711 1,238,262 2,269,337 2,368,338 1,331,195 1,517,453 1,584,509 1,689,305 1,873,337 1,141,090 1,445,895 - - 16,458,720 20,137,218 82%Unemployment Compensation 713 - - - - - - - - - 68,439 - - 68,439 80,000 86%Parental Leave 714 4,787 10,048 20,745 6,985 293 2,048 - 6,243 21,587 10,247 - - 82,984 253,846 33%Total Internal Service Funds 3,439,425 4,149,893 4,478,712 2,863,872 3,629,540 3,123,555 4,248,082 4,348,000 2,750,514 2,974,841 - - 36,006,434 47,633,596 76%OtherMiscellaneousGift, Donation, Bequest 217 10,164 28,996 19,259 - 20,810 6,200 7,651 1,500 3,270 12,288 - - 110,138 188,685 58%Loss Recovery 227 - - - - - - - - - - - - - - NA Human Rights Federal Grants 258 4,000 2,438 35,017 22,638 14,350 14,350 19,833 16,350 21,270 15,035 - - 165,282 256,015 65%American Rescue Plan 263 17,092 118,567 249,390 157,906 6,242 - 62,180 67,635 - 1,311 - - 680,322 10,291,678 7%COVID-19 Response 264 4,720 (17,792) 62,396 2,210 14,070 53,190 11,536 105,362 24,943 23,571 - - 284,206 641,483 44%Sub Total35,976 132,209 366,062 182,754 55,471 73,739 101,200 190,847 49,483 52,205 - - 1,239,947 11,377,860 11%Fiduciary FundsFire Pension 701 339,129 348,854 351,411 334,441 334,904 328,669 333,269 333,253 334,116 333,270 - - 3,371,316 4,593,840 73%Police Pension 702 514,916 512,587 521,989 517,609 509,095 513,602 505,087 515,564 509,473 506,309 - - 5,126,229 6,063,884 85%Sub Total854,046 861,440 873,400 852,050 843,998 842,270 838,356 848,817 843,589 839,578 - - 8,497,545 10,657,724 80%Total Other 890,022 993,650 1,239,461 1,034,804 899,469 916,010 939,556 1,039,664 893,072 891,783 - - 9,737,492 22,035,584 44%Total Civil City 47,487,810 27,445,179 29,694,797 22,557,003 27,642,907 22,071,123 33,669,023 32,806,893 33,326,448 27,473,525 - - 304,174,707 546,510,160 56%Redevelopment Commission Controlled FundsTax Increment Financing FundsTIF River West Development Area 324 5,101,662 398,768 712,652 1,597,834 272,722 860,007 3,541,025 3,338,747 1,084,950 1,699,605 - - 18,607,971 35,630,258 52%TIF West Washington 422 - - - - - - - 17,852 50,000 - - - 67,852 1,282,753 5%TIF River East Development Area 429 21,800 41,983 23,056 26,742 1,184,530 65,170 - 119,282 1,675,928 148,460 - - 3,306,951 9,431,585 35%TIF Southside Development #1 430 234,868 23,396 11,169 166,314 156,745 1,571,842 89,493 472,055 1,945,239 1,123,823 - - 5,794,943 13,421,909 43%TIF Douglas Road 435 - - - - - - - - - - - - - 74,175 0%TIF River East Residential Area 436 2,201,625 246,664 - 39,024 20,916 30,726 2,207,663 313,323 5,452 56,775 - - 5,122,167 7,829,204 65%Sub Total7,559,955 710,812 746,876 1,829,913 1,634,914 2,527,744 5,838,180 4,261,259 4,761,568 3,028,663 - - 32,899,885 67,669,884 49%Redevelopment FundsRedevelopment General 433 423,167 11,153 6,789 238,707 18,036 70,515 404,095 862,462 82,788 16,622 - - 2,134,333 2,842,366 75%Certified Technology Park 439 - - - - - - - - - - - - - - NA 2018 TIF Park Bond Capital 452 - - - - - 7,480 - - - - - - 7,480 2,323,378 0%Airport Urban Enterprise Zone 454 - - - - - - - - - - - - - - NA Sub Total423,167 11,153 6,789 238,707 18,036 77,995 404,095 862,462 82,788 16,622 - - 2,141,813 5,165,744 41%Debt Service Funds2019 South Shore Double Tracking Res. 352 - 514,500 - - - - - 515,625 - - - - 1,030,125 1,030,125 100%2020 TIF Library Bond Debt Reserve 353 8 - - - - - - - - - - - 8 - NA Sub Total8 514,500 - - - - - 515,625 - - - - 1,030,133 1,030,125 100%Total Redevelopment Funds 7,983,130 1,236,464 753,665 2,068,620 1,652,950 2,605,738 6,242,275 5,639,346 4,844,357 3,045,285 - - 36,071,831 73,865,752 49%Total Expenditures 55,470,940 28,681,643 30,448,462 24,625,623 29,295,857 24,676,862 39,911,298 38,446,238 38,170,805 30,518,810 - - 340,246,537 620,375,912 55% 10/31/2023Civil City DebtCapital Leases171 2018 Vehicle/Equip Lease #1 (PNC) Sched 1 2018 N/A 2023 Various Biannual 5,898,310 629,597 - 629,597 6,559 636,156 - 173 2018 Canon Copier Leases 1 & 2 2018 N/A 2023 279 Monthly 297,967 39,358 - 39,358 671 40,029 - 177 2018 Vehicle/Equip Lease #2 2018 N/A 2023 Various Biannual 522,878 110,221 - 110,221 2,649 112,870 - 178 2018 Fitness Equipment Lease 2018 N/A 2023 201 Annual 205,473 43,761 - 43,761 2,761 46,522 - 182 2019 Vehicle/Equip Lease #1 2019 N/A 2024 Various Biannual 1,472,985 458,520 - 303,944 8,732 312,676 154,576 184 2019 Dell Computer Equipment Lease 2 2019 N/A 2023 279 Annual 51,468 11,041 - 11,041 401 11,442 - 186 2019 Golf Cart Lease 2019 N/A 2023 201 Annual 168,970 37,169 - 37,169 1,858 39,028 - 187 2018 HP Computer Lease 21 2019 N/A 2023 279 Monthly 237,388 68,633 - 68,633 1,969 70,602 - 190 2019 Canon Copier Lease 3 2019 N/A 2023 279 Monthly 5,584 1,095 - 1,095 25 1,120 - 191 2019 Canon Copier Lease 4 2019 N/A 2023 279 Monthly 3,514 537 - 537 9 546 - 192 2019 Canon Copier Lease 5 2019 N/A 2023 279 Monthly 9,249 1,260 - 1,260 18 1,278 - 193 2019 Canon Copier Lease 6 2019 N/A 2023 279 Monthly 11,464 2,073 - 2,073 39 2,112 - 194 2019 Dell Equipment Lease 3 (Fire) 2019 N/A 2023 279 Annual 3,800 834 - 834 41 874 - 196 2019 HP Computer Lease 20 2019 N/A 2023 279 Monthly 24,205 7,426 - 7,426 242 7,668 - 201 2020 Dell Computer Equipment Lease 4 2020 N/A 2024 279 Annual 33,000 13,608 - 6,569 975 7,543 7,039 202 2020 HP Computer Lease 22 2020 N/A 2024 279 Monthly 39,800 13,923 - 9,403 450 9,853 4,520 203 2020 VLocker Equipment Lease Purchase 2020 N/A 2025 201 Annual 86,961 49,312 - 13,085 1,041 14,126 36,228 204 2020 AT&T Lease 10 2020 N/A 2023 279 Monthly 18,103 1,614 - 1,614 13 1,627 - 205 2020 Dell Computer Equipment Lease 5 2020 N/A 2024 279 Annual 11,455 4,723 - 2,280 338 2,618 2,443 206 2020 HP Computer Lease 23 2020 N/A 2024 279 Monthly 29,652 12,019 - 6,860 323 7,184 5,159 207 2020 Dell Computer Equipment Lease 6 2020 N/A 2023 279 Annual 217,111 55,405 - 55,405 2,461 57,865 - 208 2020 Canon Copier Lease 7 2020 N/A 2023 279 Monthly 3,575 623 - 623 7 630 - 209 2020 Vehicle/Equip Lease #1 2020 N/A 2025 Various Biannual 6,156,108 3,730,694 - 1,229,825 38,007 1,267,832 2,500,869 211 2020 Canon Copier Lease 8 2020 N/A 2023 279 Monthly 5,625 1,244 - 1,244 16 1,260 - 213 2021 Canon Copier Lease 9 2021 N/A 2023 279 Monthly 2,566 820 - 820 26 846 - 214 2021 Network Solutions Cisco Infrastructure Lease 2021 N/A 2025 279 Annual 900,000 517,245 - 168,615 11,570 180,186 348,630 216 2021 Dell Computer Equipment Lease 7 2021 N/A 2025 279 Annual 529,046 317,125 - 101,738 12,219 113,957 215,387 217 2021 Dell Computer Equipment Lease 8 2021 N/A 2024 279 Annual 214,222 107,032 - 52,491 4,181 56,672 54,542 218 2021 Vehicle/Equip Lease #1 2021 N/A 2026 Various Biannual 3,691,270 2,962,838 - 730,015 26,918 756,933 2,232,823 220 2022 IT Networking Equipment Lease 2022 N/A 2026 279 Annual 166,343 126,773 - 29,887 4,977 34,863 96,886 223 2022 Canon Copier Lease 10 2022 N/A 2023 279 Monthly 8,251 4,520 - 4,520 160 4,680 - 224 2022 Dell Computer Equipment Lease 9 2022 N/A 2025 279 Annual 202,985 145,331 - 44,233 13,422 57,654 101,098 225 2022 Vehicle/Equip Lease 2022 N/A 2027 Various Biannual 8,042,233 7,212,470 - 1,537,917 160,442 1,698,359 5,674,553 Total Civil City Capital Lease Debt29,271,558 16,688,844 - 5,254,092 303,521 5,557,613 11,434,752 2023Additions2023Principal2023InterestCity of South BendFiscal Year 2023Outstanding DebtDebtSched.Debt InstrumentYear ofIssueYear ofRefinanceYear ofMaturityFundNo.2023 TotalDebt PaymentsDebt at12/31/23PmtsAmountIssuedDebt at1/1/23 10/31/20232023Additions2023Principal2023InterestCity of South BendFiscal Year 2023Outstanding DebtDebtSched.Debt InstrumentYear ofIssueYear ofRefinanceYear ofMaturityFundNo.2023 TotalDebt PaymentsDebt at12/31/23PmtsAmountIssuedDebt at1/1/23Bonds39 2012 Bldg Corp Mortgage Refunding Bonds (Fire/Police Bldgs) 2003 2012 2023 755 Biannual 21,335,000 770,000 - 770,000 9,625 779,625 - 69 2009 Water Works Revenue Bonds, Series B 2009 2019 2030 625 Biannual 2,814,257 2,690,000 - 325,000 154,395 479,395 2,365,000 80 2020 Sewage Works Revenue Bonds Refunding 2010 2010 2020 2030 649 Biannual 4,830,000 3,885,000 - 420,000 155,400 575,400 3,465,000 99 2012 Water Works Revenue Bonds 2012 N/A 2033 625 Biannual 8,300,000 4,685,000 - 405,000 157,361 562,361 4,280,000 101 2012 Sewage Works Revenue Bonds 2012 N/A 2032 649 Biannual 25,000,000 14,205,000 - 1,220,000 352,980 1,572,980 12,985,000 105 2013A Sewage Works Refunding Revenue Bonds 2013 N/A 2024 649 Biannual 14,765,000 1,420,000 - 705,000 27,548 732,548 715,000 116 2013 Bldg Corp Mortgage Bonds (Fire St #5 & Training Tower) 2013 N/A 2033 755 Biannual 5,580,000 3,715,000 - 265,000 133,980 398,980 3,450,000 133 2014 St. Joseph County PSAP Revenue Bonds 2014 N/A 2034 408 Monthly 2,657,697 1,595,199 - 148,053 51,370 199,423 1,447,146 141 2015 Redev Authority Lease Rental Revenue Bonds (Parks) 2015 N/A 2035 757 Biannual 5,605,000 4,080,000 - 120,000 68,691 188,691 3,960,000 156 2016 Waterworks Refunding Bonds 2016 N/A 2027 625 Biannual 3,300,000 1,220,000 - 290,000 36,600 326,600 930,000 163 2017 Taxable Econ. Develop. Revenue Bonds (Eddy St Phase II) 2017 N/A 2037 760 Biannual 25,000,000 23,585,000 - 760,000 1,169,875 1,929,875 22,825,000 165 2017 Park District Bonds, Series 2017A-K 2017 N/A 2033 312 Biannual 14,075,000 10,515,000 - 865,000 314,165 1,179,165 9,650,000 168 2018 General Obligation Bonds (Fire St #9 & Training Classroom) 2018 N/A 2038 287 Biannual 5,045,000 4,190,000 - 215,000 127,856 342,856 3,975,000 175 2018 Econ. Develop. Revenue Bonds (Potawatomi Zoo) 2018 N/A 2034 408 Biannual 3,440,000 2,810,000 - 200,000 134,500 334,500 2,610,000 215 2021 Bldg Corp LIT Lease Rental Revenue Bonds (Infrastructure) 2021 N/A 2036 755 Biannual 7,610,000 7,120,000 - 395,000 251,200 646,200 6,725,000 219 2021 Sewage Works Refunding Revenue Bonds (Ref 2009 & 2011) 2021 N/A 2031 649 Biannual 12,450,000 11,175,000 - 1,180,000 360,950 1,540,950 9,995,000 221 2022 Morris Performing Arts Center Revenue Bonds 2022 N/A 2046 752 Biannual 6,395,000 6,290,000 - 190,000 188,825 378,825 6,100,000 222 2022 Economic Develop Revenue Bonds (Zoo Project) 2022 N/A 2042 755 Biannual 5,715,000 5,595,000 - 215,000 160,963 375,963 5,380,000 Total Civil City Bond Debt201,356,953 118,430,199 - 11,583,053 4,033,984 15,617,037 106,847,146 Interfund Loan- 82 2010 Interfund Loan from Fund 404 to UDAG Fund 410 2010 N/A 2026 410 Biannual 2,700,000 332,253 - 28,000 - 28,000 304,253 84 2013 Major Moves-Triangle Development Interfund Loan 2011 2013 2029 436 Biannual 1,558,050 731,674 - 106,790 14,102 120,892 624,884 85 2013 Major Moves-Eddy Street Commons Interfund Loan 2011 2013 2026 436 Biannual 3,942,529 375,285 - 358,093 14,343 372,436 17,193 Total Civil City Interfund Loan Debt8,200,579 1,439,212 - 492,882 28,446 521,328 946,330 Loan Payable- 68 2009 Water Works Improvements - State Revolving Fund 2009 N/A 2030 625 Biannual 427,400 196,030 - 25,513 6,606 32,119 170,517 139 2015 Century Center Energy QECB Conservation Bond 2015 N/A 2031 672 Biannual 4,167,897 2,781,851 - 303,221 94,738 397,959 2,478,630 Total Civil City Loan Payable Debt4,595,297 2,977,881 - 328,734 101,344 430,078 2,649,147 Total Civil City Debt243,424,388 139,536,136 - 17,658,762 4,467,294 22,126,056 121,877,374 Redevelopment Commission DebtCapital Leases13 2006 Main/Colfax Garage - Transpo Lease (Parking Garage Purch) 2006 N/A 2025 324 Biannual 2,510,278 550,812 - 174,615 25,385 200,000 376,197 Total Redevelopment Capital Lease Debt2,510,278 550,812 - 174,615 25,385 200,000 376,197 Revenue Bonds- 5 2011A Indiana Bond Bank Special Program Bonds (TIF A) 2003 2011 2024 324 Biannual 19,795,000 3,595,000 - 1,750,000 162,869 1,912,869 1,845,000 6 2011A Indiana Bond Bank Special Program Bonds (TIF B) 2003 2011 2024 324 Biannual 14,420,000 2,050,000 - 1,000,000 92,827 1,092,827 1,050,000 54 2015 Redev Authority Lease Rental Revenue Refunding Bonds 2008 2015 2027 436 Biannual 36,000,000 21,430,000 - 1,665,000 802,606 2,467,606 19,765,000 62 2013 Redev Authority Lease Rental Revenue Refunding Bonds 2008 2013 2026 324 Biannual 4,655,000 1,245,000 - 350,000 36,075 386,075 895,000 135 2015 Redev Authority Lease Rental Revenue Bonds (Smart Streets) 2015 N/A 2037 324 Biannual 25,000,000 19,540,000 - 1,090,000 617,669 1,707,669 18,450,000 169 2018 Redev District Revenue Bonds (Parks Improvements) 2018 N/A 2033 324 Biannual 11,995,000 8,865,000 - 725,000 260,550 985,550 8,140,000 200 2019 South Shore Double Tracking Bonds 2019 N/A 2030 324 Biannual 7,985,000 6,380,000 - 720,000 310,125 1,030,125 5,660,000 210 2020 TIF Library Bonds 2020 N/A 2037 324 Biannual 4,225,000 3,930,000 - 225,000 99,415 324,415 3,705,000 Total Redevelopment Revenue Bond Debt124,075,000 67,035,000 - 7,525,000 2,382,136 9,907,136 59,510,000 Total Redevelopment Commission Debt126,585,278 67,585,812 - 7,699,615 2,407,521 10,107,136 59,886,197 Total Debt370,009,666 207,121,948 - 25,358,377 6,874,815 32,233,192 181,763,571 City of South BendStaffing Headcount#####Full-Time Staffing Summary by FundBudget Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec101 - General FundMayor's Office 8 9 4 4 4 5 6 6 6 7 7 - - Community Initiatives - - - - - - 1 - - Community Police Review Board 1 - - - - 1 1 1 1 1 1 - - City Clerk 4 4 3 3 4 4 4 4 4 3 4 - - Common Council 9 9 9 9 9 9 9 9 9 9 9 - - Controller's Office 22 17 21 20 20 20 19 19 19 21 21 - - Human Resources 7 6 6 7 7 7 7 7 7 6 7 - - Diversity & Inclusion 3 2 1 1 1 1 2 1 1 3 3 - - Human Rights 4 2 1 3 3 3 3 3 3 3 3 - - Legal Department 13 12 10 9 11 11 11 11 11 11 11 - - Engineering 27 25 27 25 24 23 22 22 22 23 23 - - Police Department 279 286 280 281 283 284 284 285 285 285 283 - - Police Crime Lab 7 7 7 7 8 8 8 8 8 8 8 - - Fire Department 259 242 235 245 244 241 244 243 243 241 239 - - EMS 4 4 4 4 4 4 4 4 4 4 4 - - 647 625 608 618 622 621 624 623 623 625 624 - - 201 - Parks & RecreationCommunity Inititatives 6 4 6 6 6 5 5 4 4 10 4 Administration 5 5 6 5 6 6 5 5 5 4 5 - - Maintenance 44 43 44 44 46 46 45 46 46 46 45 - - Golf Courses 9 6 6 6 6 6 6 6 6 6 6 - - Recreational Experiences 13 11 12 12 13 13 13 12 12 11 12 - - Community Programming 14 10 11 12 11 12 7 7 7 5 8 - - Development & Promotions 6 8 7 8 7 7 12 12 12 12 12 - - 97 87 92 93 95 95 93 92 92 94 92 - - 202 - Motor Vehicle HighwayStreets/Traffic & Lighting 55 51 53 55 54 55 56 56 56 56 56 - - Curb & Sidewalk 8 7 7 7 7 7 7 7 7 8 8 - - 63 58 60 62 61 62 63 63 63 64 64 - - 211 - Dept of Community Investment OperatingCommunity Investment 26 33 34 34 33 33 32 33 33 31 31 - - Historic Preservation 2 2 2 2 2 2 2 2 2 2 2 - - Office of Sustainability 2 1 1 1 - - - - - 1 1 - - 30 36 37 37 35 35 34 35 35 34 34 - - October 31, 2023 City of South BendStaffing Headcount#####October 31, 2023Full-Time Staffing Summary by FundBudget Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec221 - Rental Units RegulationRental Unit Inspection- 1 1 1 1 1 1 1 1 1 1 - - 222 - Central ServicesEquipment Services 31 25 24 23 23 23 21 22 22 22 25 - - Radio Shop 3 2 2 2 2 2 2 2 2 2 2 - - Building Maintenance 3 3 3 3 3 3 1 2 2 3 3 - - Facilities Management 1 1 - - - - 1 1 1 1 1 - - 230 - Code Enforcement FundNeighborhood Services 36 18 18 17 17 16 18 15 15 13 15 Animal Resource Center 9 9 9 9 9 9 9 8 8 9 9 45 27 27 26 26 25 27 23 23 22 24 - - 258 - Human Rights Federal GrantsEEOC 1 1 1 1 1 1 1 1 1 1 1 - - HUD 1 - 1 1 1 1 1 1 1 1 1 - - 2 1 2 2 2 2 2 2 2 2 2 - - 279 - IT / Innovation / 311 Call Center311 Call Center 8 8 8 8 8 8 8 8 8 8 8 - - Innovation & Technology 26 23 22 23 24 23 23 22 22 27 25 - - 34 31 30 31 32 31 31 30 30 35 33 - - 600 - Consolidated Building FundBuilding Department16 14 15 15 15 16 16 16 16 16 16 - - 602 - Morris Performing Arts Center OperationsMorris Performing Arts Center8 6 6 6 6 7 7 7 7 7 7 - - 610 - Solid WasteSolid Waste25 24 23 24 23 23 22 23 23 25 25 - - 620 - Water WorksWater Works69 63 64 64 64 65 63 65 65 64 67 - - 640 - Sewer InsuranceSewer Repair2 2 2 2 2 2 2 2 2 4 2 - - City of South BendStaffing Headcount#####October 31, 2023Full-Time Staffing Summary by FundBudget Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec641 - Sewage Works Sewers 35 34 29 30 29 30 29 30 30 30 31 - - Concrete Crew 4 5 5 6 5 5 5 5 5 2 4 - - Wastewater 44 43 47 43 43 43 43 46 46 40 40 - - Organic Resources 7 6 6 6 6 6 6 6 6 6 8 - - 90 88 87 85 83 84 83 87 87 78 83 - - 670 - Century CenterCentury Center7 5 4 4 4 4 4 4 4 4 4 - - Total Full-Time Employees by Fund 1,173 1,099 1,087 1,098 1,099 1,101 1,097 1,073 1,100 1,103 1,109 - - Full-Time Staffing Summary by ActivityBudget Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov DecGeneral GovernmentMayor's Office 8 9 4 4 4 5 6 6 6 7 7 - - City Clerk 4 4 3 3 4 4 4 4 4 3 4 - - Community Police Review Board 1 - - - - 1 1 1 1 1 1 - - Common Council 9 9 9 9 9 9 9 9 9 9 9 - - Controller's Office 22 17 21 20 20 20 19 19 19 21 21 - - Human Resources 7 6 6 7 7 7 7 7 7 6 7 - - Diversity & Inclusion 3 2 1 1 1 1 2 1 1 3 3 - - Human Rights 6 3 3 5 5 5 5 3 5 5 5 - - Legal Department 13 12 10 9 11 11 11 11 11 11 11 - - Central Services 38 31 29 28 28 28 25 27 27 28 31 - - 111 93 86 86 89 91 89 88 90 94 100 - - Public WorksEngineering 27 25 27 25 24 23 22 22 22 23 23 - - Streets & Sewers 104 99 96 100 97 99 99 100 100 100 101 - - Solid Waste 25 24 23 24 23 23 22 23 23 25 25 - - Wastewater 44 43 47 43 43 43 43 43 46 40 40 - - Organic Resources 7 6 6 6 6 6 6 6 6 6 8 - - Water Works 69 63 64 64 64 65 63 65 65 64 67 - - 276 260 263 262 257 259 255 259 262 258 264 - - City of South BendStaffing Headcount#####October 31, 2023Full-Time Staffing Summary by ActivityBudget Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov DecPublic SafetyPolice - Sworn Officers 232 231 226 239 240 239 239 239 239 244 244 - - Police - Civilians 43 46 45 47 46 48 48 48 48 48 46 - - Police - Police Recruit 8 16 16 2 5 5 5 6 6 1 1 - - Fire/EMS - Sworn Firefighters 256 239 232 230 229 226 229 227 227 239 237 - - Fire/EMS - Civilians 7 7 7 7 7 7 7 12 12 6 6 - - Fire/EMS - Fire Recruits 3 - - 12 12 12 12 1 1 - - - - 549 539 526 537 539 537 540 533 533 538 534 - - Venues, Parks & ArtsParks & Recreation 97 87 92 93 95 95 93 92 92 94 92 - - Morris Performing Arts Center 8 6 6 6 6 7 7 7 7 7 7 - - Century Center 7 5 4 4 4 4 4 4 4 4 4 - - 112 98 102 103 105 106 104 103 103 105 103 - - Department of Community InvestmentCommunity Investment 28 35 36 36 35 35 34 35 35 33 33 - - Office of Sustainability 2 1 1 1 - - - - - 1 1 - - Neighborhood Services 36 19 19 18 18 17 19 16 16 14 16 - - Animal Resource Center 9 9 9 9 9 9 9 8 8 9 9 - - Building Department 16 14 15 15 15 16 16 16 16 16 16 - - 91 78 80 79 77 77 78 75 75 73 75 - - Department of Innovation & Technology 34 31 30 31 32 31 31 30 30 35 33 - - Total Full-Time Employees by Activity 1,173 1,099 1,087 1,098 1,099 1,101 1,097 1,088 1,093 1,103 1,109 - - City of South BendStaffing Headcount#####October 31, 2023Part-Time Staffing Summary by FundJan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec101 - General FundMayor's Office3 Human Rights - - - - - 1 - - - 1 - - Engineering 1 1 1 1 1 1 1 1 1 1 - - Police Department 18 19 17 18 36 41 41 41 25 25 - - Police Crime Lab 1 1 - 1 - - - - 1 1 - - Fire Department 1 1 1 - 1 1 1 1 1 1 - - 22 23 20 21 39 45 48 44 29 32 - - 201 - Parks & RecreationCommmunity Initiatives 6 - - 2 12 14 14 14 13 10 - - Maintenance 22 19 21 23 26 27 28 28 23 21 - - Golf Courses 51 52 61 65 67 69 69 69 71 71 - - Recreational Experiences 24 18 17 17 19 31 29 29 27 27 - - Community Programming 11 11 11 11 11 9 9 9 9 9 - - Development & Promotions 1 1 1 1 1 1 - 1 1 - - 115 101 111 119 136 151 145 149 144 139 - - 202 - Motor Vehicle HighwayStreets/Traffic & Lighting 5 6 7 7 8 6 8 8 6 8 - - Curb & Sidewalk 1 - - - - - - - 1 1 - - 6 6 7 7 8 6 8 8 7 9 - - 222 - Central ServicesEquipment Services- 1 1 1 1 - 1 1 - - - - 230 - Code Enforcement FundNeighborhood Services - 1 - - - - - - - - - - Animal Resource Center 3 2 2 2 3 3 3 3 3 3 - - 3 3 2 2 3 3 - 3 3 3 - - 279 - IT / Innovation / 311 Call Center311 Call Center1 1 1 1 1 1 1 1 1 - - - 602 - Morris Performing Arts Center OperationsMorris Performing Arts Center4 3 3 3 23 23 23 20 23 23 - - 641 - Sewage Works Sewers5 2 2 2 2 3 3 2 1 3 - - Organic Resources - - - 1 1 1 1 1 5 2 2 3 3 4 4 3 1 3 - - 670 - Century CenterCentury Center2 2 2 2 2 2 2 2 2 2 - - Total Part-Time Employees by Fund 159 142 149 159 216 235 - 231 210 211 - - City of South BendStaffing Headcount#####October 31, 2023Paid Temporary, Seasonal, and Intern StaffingJan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec101 - General FundMayor's Office 3 3 4 4 7 6 6 6 5 5 - - City Clerk 2 1 1 1 1 1 1 1 2 1 - - Common Council 7 1 1 1 1 1 1 1 1 1 - - Engineering 1 1 1 1 1 6 6 6 - 1 - - 15 8 9 9 13 19 19 19 9 8 - - 201 - Parks & RecreationMaintenance 14 10 11 19 24 28 27 27 25 23 - - Golf Courses 7 5 5 5 5 5 8 8 5 5 - - Recreational Experiences 147 110 98 102 124 142 134 134 135 141 - - Development & Promotions - - - - - 3 - - - 1 - - 168 125 114 126 153 178 169 169 165 170 - - 202 - Motor Vehicle HighwayStreets/Traffic & Lighting - - - 2 8 7 8 8 7 5 - - 230 - Code Enforcement FundAnimal Resource Center - - - - - - - - - 1 - - 1 - - - - - - - - 1 - - 279 - IT / Innovation / 311 Call Center311 Call Center 1 1 1 1 1 2 2 2 2 1 - - 641 - Sewage Works Sewers - - - 1 4 7 7 7 5 3 - - Wastewater - - - - 1 1 1 4 - - - - - - - 1 5 8 8 11 5 3 - - 655 - Project ReLeaf Leaf Pickup5 2 2 2 2 2 2 2 2 9 - - Total Paid Temporary, Seasonal, and Intern Staff 190 136 126 141 184 222 214 213 190 197 - - Staffing SummaryBudgetFull-Time Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov DecFull Time Staff 1,173 1,099 1,087 1,098 1,099 1,101 1,097 1,097 1,100 1,103 1,109 - - Part Time Staff 159 142 149 159 216 235 235 231 210 211 - - Temporary / Seasonal 190 136 126 141 184 222 214 213 190 197 - - City Total 1,173 1,448 1,365 1,373 1,399 1,501 1,554 1,546 1,544 1,503 1,517 - - City of South Bend, Indiana Monthly Financial Report October 31, 2023 Fund Name General Fund Fund Number 101 Fund Type General Fund Control City Funds 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Property Taxes 40,660,123 43,659,873 45,635,698 48,573,110 48,573,110 27,003,888 27,003,888 21,569,222 56% Local Income Taxes - - - 9,737,608 - - - - - Intergov./ Shared Revenues 4,837,992 4,251,806 2,186,019 4,227,918 4,227,918 2,186,069 2,186,069 2,041,849 52% Intergov./ Grants 191,097 1,482,045 - - - - - - - Licenses & Permits 281,230 258,054 319,288 278,025 278,025 204,928 204,928 73,098 74% Charges for Services 4,468,596 5,286,199 4,838,529 4,123,028 4,123,028 4,668,264 4,668,264 (545,236) 113% Fines, Forfeitures, and Fees 5,298 6,235 4,911 8,000 8,000 6,845 6,845 1,155 86% Interest Earnings 309,268 290,597 576,610 1,214,737 1,214,737 2,388,644 2,388,644 (1,173,907) 197% Donations 1,357,432 1,769,377 1,358,100 1,365,000 1,365,000 1,721,912 1,721,912 (356,912) 126% Other Income 1,706,245 1,238,059 1,352,986 1,321,520 1,313,520 1,191,353 1,191,353 122,167 91% Interfund Allocation Reimb 8,563,135 9,896,054 10,544,420 10,597,451 10,597,451 8,831,209 8,831,209 1,766,242 83% Interfund Transfers In 6,283,500 2,727,079 - 13,931,810 13,931,810 13,731,810 13,731,810 200,000 99% PILOT 6,221,791 6,154,321 6,079,325 6,095,594 6,095,594 6,095,594 6,095,594 - 100% Debt Proceedings - - - 1,827,500 - - - - - Total Revenue 74,885,707 77,019,698 72,895,886 103,301,301 91,728,193 68,030,516 68,030,516 23,697,678 74% Expenditures by Subdivisions Mayor 1,037,853 990,182 993,329 1,098,666 1,101,236 805,477 5,665 811,142 290,094 74% Community Initiatives 300,312 857,425 1,310,361 - 191 - - - 191 0% Community Police Review Office - 27,206 - 96,012 96,012 41,708 - 41,708 54,304 43% City Clerk 512,958 633,713 588,712 579,739 597,097 460,373 3,268 463,641 133,456 78% Common Council 483,761 593,820 552,768 658,033 736,817 524,918 11,362 536,280 200,537 73% General City 44,841 4,991,093 8,842,733 1,429,121 31,784,740 8,870,816 6,270,378 15,141,194 16,643,546 48% Finance 2,217,244 2,111,012 2,116,079 2,721,298 2,845,573 2,137,086 81,396 2,218,482 627,091 78% Human Resources 597,913 651,325 623,506 886,963 889,893 644,026 421 644,447 245,446 72% Diversity & Inclusion 254,986 546,687 431,572 633,822 781,569 332,834 94,722 427,556 354,013 55% Human Rights General 267,591 295,679 392,895 469,918 489,302 260,522 22,362 282,884 206,418 58% Legal Dept 1,299,029 1,399,494 1,474,439 1,740,630 1,823,123 1,325,165 6,902 1,332,067 491,055 73% Police General 27,639,992 30,031,479 9,084,025 40,053,449 39,690,281 32,488,558 309,279 32,797,837 6,892,444 83% Crime Lab 552,838 628,676 206,430 888,747 891,942 701,953 1,481 703,434 188,507 79% Fire General 26,056,166 26,373,821 5,925,780 29,721,298 30,511,471 25,416,924 366,022 25,782,946 4,728,525 85% EMS 592,302 710,778 399,302 926,409 857,768 540,756 28,408 569,164 288,604 66% Fire Training Center 30,175 32,253 54,797 148,000 44,934 58,990 10,750 69,740 (24,806) 155% Park Administration - - - 5,860,977 - - - - - - Park Maintenance - - - 1,839,028 - - - - - - Morris PAC 1,003,966 1,106,303 643,333 - 184 184 - 184 - 100% Palais Royale 221,414 149,547 177,972 229,319 231,009 156,332 2,775 159,107 71,902 69% Sustainability 234,165 90,441 67,037 - 33,000 - 33,000 33,000 - 100% AmeriCorps 307,799 222,663 - - - - - - - - Streets & Sewers - - - 3,750,000 3,750,000 2,812,500 - 2,812,500 937,500 75% Curb & Sidewalk - - - 1,500,000 - - - - - - Street Signals and Lighting - - - 1,467,536 - - - - - - Total Expenditures 66,534,960 75,567,091 36,836,965 100,759,924 121,090,901 80,315,170 7,360,729 87,675,900 33,415,002 72% Expenditures by Type Personnel Salaries & Wages 38,858,879 39,390,302 6,550,037 43,843,707 44,604,861 37,995,569 - 37,995,569 6,609,293 85% Fringe Benefits 13,303,099 13,920,158 2,089,817 18,541,664 18,566,179 14,194,727 525 14,195,252 4,370,927 76% Total Personnel 52,161,978 53,310,460 8,639,854 62,385,371 63,171,040 52,190,296 525 52,190,821 10,980,220 83% Supplies 1,720,163 2,033,958 2,675,311 2,954,880 3,230,874 2,279,810 332,002 2,611,811 619,063 81% Services & Charges Professional Services 1,755,294 1,811,607 1,907,475 1,669,630 2,783,464 2,360,210 356,912 2,717,121 66,342 98% Printing & Advertising 83,792 188,451 342,749 297,170 359,140 179,439 13,773 193,212 165,928 54% Utilities 663,087 654,363 591,906 2,095,744 630,208 492,236 - 492,236 137,972 78% Repairs & Maintenance 2,191,066 1,951,940 3,151,159 3,051,649 3,086,702 2,463,455 294,048 2,757,503 329,200 89% Education & Training 152,685 186,351 236,499 278,000 397,868 186,725 81,070 267,794 130,074 67% Travel 17,787 25,843 53,075 89,500 145,649 76,327 31,167 107,494 38,155 74% Grants & Subsidies 48,635 390,075 5,450,680 746,451 21,220,817 7,002,314 3,709,718 10,712,032 10,508,785 50% Other Services & Charges 491,973 597,714 2,172,804 2,929,326 5,714,294 1,806,342 645,665 2,452,007 3,262,287 43% Debt Service Principal 149,934 145,798 - 1,427,608 1,427,607 193,179 - 193,179 1,234,428 14% Debt Service Interest & Fees 3,937 1,667 - 101,707 101,709 6,512 - 6,512 95,197 6% Total Services & Charges 5,558,190 5,953,810 13,906,347 12,686,785 35,867,458 14,766,739 5,132,352 19,899,090 15,968,368 55% Operating Expenditures 59,440,332 61,298,229 25,221,512 78,027,036 102,269,372 69,236,844 5,464,878 74,701,722 27,567,651 73% Capital - - 181,068 2,012,500 4,606,562 267,803 1,895,851 2,163,655 2,442,907 47% Bad Debt 8,070 649 930 300 300 972 - 972 (672) 324% Interfund Interfund Allocations 6,910,980 9,320,120 9,701,661 9,609,111 9,596,461 7,997,051 - 7,997,051 1,599,410 83% Interfund Transfers Out 175,579 4,948,093 1,731,794 11,110,977 4,618,206 2,812,500 - 2,812,500 1,805,706 61% Total Interfund 7,086,559 14,268,213 11,433,455 20,720,088 14,214,667 10,809,551 - 10,809,551 3,405,116 76% Total Expenditures 66,534,960 75,567,091 36,836,965 100,759,924 121,090,901 80,315,170 7,360,729 87,675,900 33,415,002 72% Net Surplus / (Deficit) 8,350,746 1,452,607 36,058,921 2,541,377 (29,362,708) (12,284,654) (19,645,383) Beginning Cash Balance 44,871,229 53,544,921 54,208,073 54,208,073 Cash Adjustments 322,946 (789,455) 1,144,457 - Ending Cash Balance 53,544,921 54,208,073 91,411,452 24,845,365 78,969,813 Cash Reserves Target 33,267,480 37,783,545 18,418,483 60,545,450 Fund Purpose: The General Fund is the primary operating fund for City operations including general government, public safety, certain culture & recreation expenses, and certain debt service obligations. The main source of revenue is property taxes. Secondary sources of revenue include auto and commercial vehicle excise tax, business licensing revenue, EMS billing revenue, and payment in lieu of taxes (PILOT) from the Water and Wastewater Utility. Cash Reserves Target 50% of Annual expenditures City of South Bend, Indiana Monthly Financial Report October 31, 2023 Fund Name General Fund Fund Number 101 Fund Type General Fund Control City Funds 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Expenditures by Dept/Division Mayor 1,037,853 990,182 993,329 1,098,666 1,101,236 805,477 5,665 811,142 290,094 74% Community Initiatives 300,312 857,425 1,310,361 - 191 - - - 191 0% Community Police Review Office - 27,206 - 96,012 96,012 41,708 - 41,708 54,304 43% City Clerk 512,958 633,713 588,712 579,739 597,097 460,373 3,268 463,641 133,456 78% Common Council 483,761 593,820 552,768 658,033 736,817 524,918 11,362 536,280 200,537 73% General City 44,841 43,000 30,322 1,429,121 803,447 (254,926) 35,822 (219,104) 1,022,551 -27% American Rescue Plan - 4,948,093 8,812,411 - 30,981,294 9,125,743 6,234,556 15,360,298 15,620,995 50% Finance 2,217,244 2,111,012 2,116,079 2,721,298 2,845,573 2,137,086 81,396 2,218,482 627,091 78% Human Resources 597,913 651,325 623,506 886,963 889,893 644,026 421 644,447 245,446 72% Diversity & Inclusion 254,986 546,687 431,572 633,822 781,569 332,834 94,722 427,556 354,013 55% Human Rights General 267,591 295,679 392,895 469,918 489,302 260,522 22,362 282,884 206,418 58% Legal Dept 1,299,029 1,399,494 1,474,439 1,740,630 1,823,123 1,325,165 6,902 1,332,067 491,055 73% Police General 27,639,992 30,031,479 9,084,025 40,053,449 39,690,281 32,488,558 309,279 32,797,837 6,892,444 83% Crime Lab 552,838 628,676 206,430 888,747 891,942 701,953 1,481 703,434 188,507 79% Fire General 26,056,166 26,373,821 5,925,780 29,721,298 30,511,471 25,416,924 366,022 25,782,946 4,728,525 85% EMS 592,302 710,778 399,302 926,409 857,768 540,756 28,408 569,164 288,604 66% Fire Training Center 30,175 32,253 54,797 148,000 44,934 58,990 10,750 69,740 (24,806) 155% Park Administration - - - 5,860,977 - - - - - - Park Maintenance - - - 1,839,028 - - - - - - Morris PAC 1,003,966 1,106,303 643,333 - 184 184 - 184 - 100% Palais Royale 221,414 149,547 177,972 229,319 231,009 156,332 2,775 159,107 71,902 69% Engineering 2,879,656 3,123,492 2,951,893 4,060,959 3,934,760 2,736,047 112,539 2,848,585 1,086,175 72% Sustainability 234,165 90,441 67,037 - 33,000 - 33,000 33,000 - 100% AmeriCorps 307,799 222,663 - - - - - - - - Streets & Sewers - - - 3,750,000 3,750,000 2,812,500 - 2,812,500 937,500 75% Curb & Sidewalk - - - 1,500,000 - - - - - - Street Signals and Lighting - - - 1,467,536 - - - - - - - - - - - - - - - - Total Expenditures 66,534,960 75,567,091 36,836,965 100,759,924 121,090,901 80,315,170 7,360,729 87,675,900 33,415,002 72% NOTE: For more detail, see department and division summary pages that follow. City of South Bend, Indiana Monthly Financial Report October 31, 2023 Department Name Mayor's Office Fund Number 101 Fund Type General Fund Control City Funds 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Expenditures by Type Personnel Salaries & Wages 568,439 577,992 605,133 640,493 640,493 472,557 - 472,557 167,936 74% Fringe Benefits 199,062 205,069 203,482 238,847 238,847 156,010 - 156,010 82,837 65% Total Personnel 767,501 783,061 808,615 879,340 879,340 628,567 - 628,567 250,773 71% Supplies 6,028 3,888 2,706 5,500 5,500 1,955 122 2,078 3,422 38% Services & Charges Professional Services 143,724 - - 7,000 7,000 6,946 - 6,946 54 99% Printing & Advertising 25,634 43,385 36,431 41,500 46,370 32,233 5,391 37,624 8,746 81% Repairs & Maintenance 800 650 33 300 300 - - - 300 0% Education & Training - 171 25 1,000 1,000 817 152 970 30 97% Travel - - 474 5,000 1,800 1,706 - 1,706 94 95% Other Services & Charges 740 1,110 9,304 800 1,700 1,398 - 1,398 303 82% Total Services & Charges 170,898 45,316 46,268 55,600 58,170 43,100 5,543 48,643 9,527 84% Operating Expenditures 944,428 832,264 857,588 940,440 943,010 673,622 5,665 679,287 263,722 72% Interfund Allocations 93,425 157,918 135,741 158,226 158,226 131,855 - 131,855 26,371 83% Total Expenditures 1,037,853 990,182 993,329 1,098,666 1,101,236 805,477 5,665 811,142 290,093 74% Department Purpose: Explanation of Revenue Sources: Leading the community to become a model city through formulating policy, directing operations, and responding to customer concerns. The Mayor is the elected chief executive officer of the city. This department is funded by the Admin Cost Allocation - an interfund allocation where the budgeted costs of the administrative departments in the General Fund (#101) are charged to other City funds. The purpose of the allocation is to recover management oversight costs supported by General Fund expenditures. Personnel - The personnel budget for the Mayor's Office includes wages and benefits for the Mayor and seven (7) full-time staff members, along with a small budget for interns. | Supplies - The supplies budget includes office supplies and promotional supplies. | Services - Professional services include outside legal services. The Professional Services budget was much higher in 2020 due to a one-time services contract ($180k) with a law enforcement consulting firm. 21CP Solutions was brought in to evaluate the South Bend Police Department and provide suggestions for policy improvements. City of South Bend, Indiana Monthly Financial Report October 31, 2023 Division Name Community Initiatives Fund Number 101 Fund Type General Fund Control City Funds 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Expenditures by Type Personnel Salaries & Wages 119,402 218,129 289,438 - - - - - - - Fringe Benefits 46,102 91,386 123,535 - - - - - - - Total Personnel 165,504 309,515 412,973 - - - - - - - Supplies - - - - - - - - - - Services & Charges Professional Services 134,808 210,500 351,000 - - - - - - - Printing & Advertising - 1,410 9,331 - 191 - - - 191 0% Education & Training - - 38,737 - - - - - - - Travel - - 1,775 - - - - - - - Grant & Subsidies - 336,000 461,250 - - - - - - - Other Services & Charges - - 143 - - - - - - - Total Services & Charges 134,808 547,910 862,236 - 191 - - - 191 0% Operating Expenditures 300,312 857,425 1,275,209 - 191 - - - 191 0% Interfund Allocations - - 35,152 - - - - - - - Total Expenditures 300,312 857,425 1,310,361 - 191 - - - 191 0% Division Purpose: Explanation of Revenue Sources: Personnel - The personnel budget includes the wages and benefits for six (6) full-time employees. In 2020, two new positions were added: GVI (Group Violence Intervention) Program Manager and Director of Community Initiatives. In 2021, two full-time positions will be transferred from the Recreation Division of the Department of Venues, Parks & Arts (Parks & Recreation Fund #201) to this division and the positions will be retitled Violence Prevention Coordinator II. In 2022, two full-time positions are being added: one Administrative Assistant II and an additional Violence Prevention Coordinator. Also, GVI is being renamed Office of Violence Prevention (OVP). | Services - Professional Services include $250,000 for S.A.V.E. (Stand Against Violence Everyday) through Goodwill, and $23,000 for the National Network for Safe Communities at John Jay College of Criminal Justice provides strategic guidance, technical assistance, and other support for the City’s efforts to reduce gun violence. Grants & Subsidies includes $350,000 for community programs and partnerships to be determined. In 2022, $25,000 will be added to Printing & Advertising for promotional activities such as community outreach and grantee events, and $12,500 will be added for training Community Initiatives staff. This Community Initiatives Division was established within the Mayor's Office in 2020 to centralize the Administration's efforts to respond to the most pressing issues facing the community. This division will focus on administering grants for violence-reduction activities as well as other areas of public safety and wellness. This division is funded by the Admin Cost Allocation - an interfund allocation where the budgeted costs of the administrative departments in the General Fund (#101) are charged to other City funds. The purpose of the allocation is to recover management oversight costs supported by General Fund expenditures. City of South Bend, Indiana Monthly Financial Report October 31, 2023 Division Name Community Police Review Office Fund Number 101 Fund Type General Fund Control City Funds 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Expenditures by Type Personnel Salaries & Wages - 21,250 - 68,624 68,624 30,353 - 30,353 38,271 44% Fringe Benefits - 5,956 - 27,388 27,388 11,355 - 11,355 16,033 41% Total Personnel - 27,206 96,012 96,012 41,708 - 41,708 54,304 43% Supplies - - - - - - - - - - Services & Charges Professional Services - - - - - - - - - - Repairs & Maintenance - - - - - - - - - - Total Services & Charges - - - - - - - - - - Total Expenditures - 27,206 - 96,012 96,012 41,708 - 41,708 54,304 43% Division Purpose: Explanation of Revenue Sources: Explanation of Expenditures, Staffing, and Significant Changes/Variances: The Community Police Review Board was established in 2020 (ordinance 10721-20) to provide additional perspectives to alleged police misconduct. The Community Police Review Board is composed of nine (9) members appointed by the Common Council. No sworn law enforcement officer is eligible to serve as a member of the Review Board. The purposes of the Community Police Review Board are to encourage aggrieved persons to take part in the process, to provide an additional just and efficient means to safely, fairly, impartially and timely conduct investigations of alleged police misconduct, to reach an independent determination of whether the allegations are well founded applying a preponderance of the evidence standard; to identify and address patterns of alleged police misconduct; and, based on information obtained through such investigations, to make police recommendations to improve the South Bend Police Department and reduce incidents of alleged police misconduct This division is funded by property tax revenue collected in the General Fund. This divisions budget supports the salary and benefits for the Director of the Community Police Review Office. The duties of the Director shall include: managing the Review Office, including its staff; enhancing communications and good will between the police and residents; maintaining records, confidential or otherwise, of all complaints, proceedings thereon, and dispostions thereof. The Director shall make quarterly reports to the Common Council and Mayor concerning matters of conduct and recurring issues that are processed by the Review Office. The Director shall also provide periodic reports and an annual report. City of South Bend, Indiana Monthly Financial Report October 31, 2023 Department Name City Clerk Fund Number 101 Fund Type General Fund Control City Funds 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Expenditures by Type Personnel Salaries & Wages 270,954 288,911 283,741 270,762 274,262 227,609 - 227,609 46,653 83% Fringe Benefits 103,502 113,731 89,875 110,639 111,239 66,586 - 66,586 44,653 60% Total Personnel 374,456 402,642 373,617 381,401 385,501 294,195 - 294,195 91,306 76% Supplies 6,389 8,089 4,316 8,000 8,381 5,944 3,157 9,101 (720) 109% Services & Charges Professional Services 25,275 15,066 18,448 21,000 20,263 3,763 - 3,763 16,500 19% Printing & Advertising 18,528 23,705 20,366 24,500 35,888 35,256 - 35,256 632 98% Repairs & Maintenance 32,656 6,400 8,778 500 1,707 1,620 - 1,620 87 95% Education & Training 1,393 14,250 2,296 6,000 5,270 3,547 - 3,547 1,723 67% Travel 342 - - 5,000 5,000 4,565 - 4,565 435 91% Other Services & Charges 4,963 7,635 5,916 7,500 9,250 6,618 112 6,730 2,520 73% Bad Debt Expense - - 100 - - - - - - - Total Services & Charges 83,157 67,056 55,903 64,500 77,377 55,369 112 55,480 21,897 72% Operating Expenditures 464,002 477,787 433,836 453,901 471,259 355,508 3,268 358,776 112,483 76% Interfund Allocations 48,956 155,926 154,876 125,838 125,838 104,865 - 104,865 20,973 83% Total Expenditures 512,958 633,713 588,712 579,739 597,097 460,373 3,268 463,641 133,456 78% Purpose: Explanation of Revenue Sources: Explanation of Expenditures, Staffing, and Significant Changes/Variances: We ensure the integrity and accuracy of City records, and liaise between the Common Council, City Administration and South Bend residents fostering relationships and common ground. We accomplish our mission by: - Serving as a responsible steward of information and historical artifacts - Empowering the community to engage - Supporting open and transparent government - Striving for the highest degree of excellence in customer service Personnel - The personnel budget for the Clerk's Office includes wages and benefits for the City Clerk and four (4) full-time staff members, along with a small budget for interns. | Supplies - The supplies budget includes office supplies and law books. | Services - Professional services include outside legal services. Printing and advertising includes $20,000 for required legal notices in the newspaper to advertise public meetings and $6,500 to renew brochures, letterhead, resident information. The Clerk's Office is funded by the Admin Cost Allocation - an interfund allocation where the budgeted costs of the administrative departments in the General Fund (#101) are charged to other City funds. The purpose of the allocation is to recover management oversight costs supported by General Fund expenditures. City of South Bend, Indiana Monthly Financial Report October 31, 2023 Department Name Common Council Fund Number 101 Fund Type General Fund Control City Funds 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Expenditures by Type Personnel Salaries & Wages 187,249 182,138 203,103 265,880 236,956 162,145 - 162,145 74,811 68% Fringe Benefits 84,521 95,359 106,163 169,907 184,255 94,141 - 94,141 90,114 51% Total Personnel 271,770 277,497 309,265 435,787 421,211 256,285 - 256,285 164,925 61% Supplies 2,716 1,894 2,496 2,500 2,500 775 - 775 1,725 31% Services & Charges Professional Services 117,174 193,211 166,913 131,000 221,465 192,953 7,260 200,213 21,252 90% Printing & Advertising 7,973 35,048 9,466 6,000 13,753 13,609 - 13,609 144 99% Repairs & Maintenance 34,153 24,584 7,340 4,500 7,240 7,190 - 7,190 51 99% Education & Training 2,069 599 1,557 5,000 5,000 2,961 1,100 4,061 939 81% Travel 1,479 1,334 4,618 10,000 7,514 4,136 3,002 7,138 376 95% Other Services & Charges 4,091 4,714 7,583 12,800 7,688 4,970 - 4,970 2,718 65% Total Services & Charges 166,939 259,491 197,477 169,300 262,660 225,819 11,362 237,181 25,480 90% Operating Expenditures 441,425 538,882 509,239 607,587 686,371 482,879 11,362 494,241 192,130 72% Interfund Allocations 42,336 54,938 43,529 50,446 50,446 42,038 - 42,038 8,408 83% Total Expenditures 483,761 593,820 552,768 658,033 736,817 524,918 11,362 536,280 200,538 73% Purpose: Explanation of Revenue Sources: The Common Council is the fiscal body of the City, which exists to make certain that our City Government is always responsive to the needs of our residents and that the betterment of South Bend is always our highest priority. Personnel - The Common Council's budget includes the wages and benefits for the nine (9) Council Members along with some costs associated with public meetings. In 2022, the annual council member's salary will be $20,762. There is also a budget of $44,000 for interns. In 2022, $30,000 will be added to the personnel budget for a part-time Legislative Assistant. | Supplies - There is a small budget for office supplies. | Services - Professional services include $200k for legal services for the Council. The Common Council is funded by the Admin Cost Allocation - an interfund allocation where the budgeted costs of the administrative departments in the General Fund (#101) are charged to other City funds. The purpose of the allocation is to recover management oversight costs supported by General Fund expenditures. City of South Bend, Indiana Monthly Financial Report October 31, 2023 Division Name Controller's Office Fund Number 101 Fund Type General Fund Control City Funds 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Expenditures by Type Personnel Salaries & Wages 1,353,939 1,321,367 1,215,705 1,605,571 1,638,394 1,190,333 - 1,190,333 448,061 73% Fringe Benefits 480,160 464,963 430,563 625,914 639,321 409,094 - 409,094 230,227 64% Total Personnel 1,834,099 1,786,330 1,646,268 2,231,485 2,277,715 1,599,427 - 1,599,427 678,288 70% Supplies 14,013 8,804 8,278 17,020 17,241 7,199 2,034 9,232 8,009 54% Services & Charges Professional Services 43,980 92,490 257,437 180,500 255,914 299,693 78,451 378,144 (122,230) 148% Printing & Advertising 1,203 4,914 2,184 2,000 3,232 2,860 - 2,860 372 88% Repairs & Maintenance 2,254 225 202 500 8,377 4,859 420 5,279 3,098 63% Education & Training 1,994 4,235 1,504 15,000 6,483 1,368 213 1,582 4,901 24% Travel 2,045 1,300 1,784 9,000 8,148 - - - 8,148 0% Other Services & Charges 14,429 19,228 18,030 11,585 14,255 9,841 278 10,119 4,136 71% Total Services & Charges 65,905 122,391 281,141 218,585 296,409 318,621 79,362 397,983 (101,575) 134% Operating Expenditures 1,914,017 1,917,524 1,935,687 2,467,090 2,591,365 1,925,246 81,396 2,006,642 584,722 77% Bad Debt - 55 - - - - - - - - Interfund Allocations 303,227 193,433 180,392 254,208 254,208 211,840 - 211,840 42,368 83% Total Expenditures 2,217,244 2,111,012 2,116,079 2,721,298 2,845,573 2,137,086 81,396 2,218,482 627,090 78% Department Purpose: Explanation of Revenue Sources: Explanation of Expenditures, Staffing, and Significant Changes/Variances: The Department of Administration & Finance provides financial management and administrative services to City operations including finance and accounting services and risk management. This budget accounts for the expenditures of the Controller's Office. Personnel - Includes the wages and benefits for twenty-one (21) full-time employees which include accounts payable, payroll, purchasing, and accounting staff. | Supplies - Includes office supplies. | Services - Professional services budgeted include bond continuing disclosure, arbitrage compliance, actuarial evaluation for GASB 74 (done every other year), and the annual financial audit. Education and training budgeted includes funding for travel to conferences and membership dues for professional organizations. Printing and advertising is for the cost of printing the budget book, annual comprehensive financial report (ACFR), and legal notices in the newspaper. This department is funded by the Admin Cost Allocation - an interfund allocation where the budgeted costs of the administrative departments in the General Fund (#101) are charged to other City City of South Bend, Indiana Monthly Financial Report October 31, 2023 Division Name Human Resources Fund Number 101 Fund Type General Fund Control City Funds 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Expenditures by Type Personnel Salaries & Wages 374,910 400,053 348,620 505,159 505,159 380,388 - 380,388 124,771 75% Fringe Benefits 139,389 148,223 120,229 199,223 199,223 137,483 - 137,483 61,740 69% Total Personnel 514,299 548,276 468,849 704,382 704,382 517,870 - 517,870 186,511 74% Supplies 642 2,165 7,263 11,500 11,569 7,238 - 7,238 4,332 63% Services & Charges Professional Services - - 315 - 2,501 1,837 1 1,838 663 74% Printing & Advertising 999 287 1,668 7,000 5,600 2,490 - 2,490 3,110 44% Repairs & Maintenance 100 150 450 - 1,400 980 420 1,400 - 100% Education & Training 795 1,361 14,363 35,000 36,360 9,943 - 9,943 26,417 27% Travel - - 2,507 6,000 5,942 3,460 - 3,460 2,482 58% Other Services & Charges 1,760 1,609 3,681 6,000 5,058 2,640 - 2,640 2,418 52% Total Services & Charges 3,655 3,407 22,984 54,000 56,861 21,350 421 21,771 35,090 38% Operating Expenditures 518,596 553,847 499,096 769,882 772,812 546,459 421 546,880 225,933 71% Interfund Allocations 79,317 97,478 124,410 117,081 117,081 97,568 - 97,568 19,514 83% Total Expenditures 597,913 651,325 623,506 886,963 889,893 644,026 421 644,447 245,447 72% Division Purpose: Explanation of Revenue Sources: Human Resources oversees the interviewing and hiring of City employees, manages employee benefits and training, and ensures the City adheres to employment laws, making the City a great place to work. Human Resources continues to develop/implement innovative programs to build a positive workplace culture. Personnel - The personnel budget includes the wages and benefits for eight (8) full-time employees. | Supplies - The supplies budget includes general office supplies and employee ID badges. | Services - Printing services include the printing of employee handbooks. Other charges & services includes dues & memberships with professional associations, background checks, and City sponsored events/job fairs. This division is funded by the Admin Cost Allocation - an interfund allocation where the budgeted costs of the administrative departments in the General Fund (#101) are charged to other City funds. The purpose of the allocation is to recover management oversight costs supported by General Fund expenditures. City of South Bend, Indiana Monthly Financial Report October 31, 2023 Division Name Diversity & Inclusion Fund Number 101 Fund Type General Fund Control City Funds 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Expenditures by Type Personnel Salaries & Wages 165,515 206,014 150,127 244,992 254,407 129,659 - 129,659 124,748 51% Fringe Benefits 50,278 64,933 36,526 86,105 86,105 35,265 - 35,265 50,840 41% Total Personnel 215,793 270,948 186,653 331,097 340,512 164,924 - 164,924 175,588 48% Supplies 74 1,486 389 1,000 1,854 1,092 - 1,092 762 59% Services & Charges Professional Services 14,260 194,734 156,689 80,000 158,858 50,000 37,858 87,858 71,000 55% Printing & Advertising 2,025 1,581 1,960 6,000 19,402 13,334 1,500 14,834 4,568 76% Repairs & Maintenance 50 - - - - - - - - - Education & Training 1,000 10,780 595 100,000 145,120 13,637 51,498 65,135 79,985 45% Travel - - 1,862 10,000 10,000 5,910 3,769 9,679 322 97% Other Services & Charges 2,843 3,755 1,155 5,000 5,098 - 97 97 5,001 2% Total Services & Charges 20,177 210,850 162,261 201,000 338,478 82,880 94,722 177,603 160,876 52% Operating Expenditures 236,044 483,283 349,303 533,097 680,844 248,896 94,722 343,619 337,226 50% Interfund Allocations 18,942 63,404 82,269 100,725 100,725 83,938 - 83,938 16,788 83% Total Expenditures 254,986 546,687 431,572 633,822 781,569 332,834 94,722 427,556 354,014 55% Revenue Charges for Services - - - - - - - - - Other Income 400 500 - - - - - - - Donations 50,000 - - - - - - - - Total Revenue 50,400 500 - - - - - - Division Purpose: Explanation of Revenue Sources: Explanation of Expenditures, Staffing, and Significant Changes/Variances: The Office of Diversity, Equity, Inclusion provides educational opportunities for internal and external stakeholders, direction for equitable policy, process and procedure development for City services, funding disbursement, and underrepresented population entrepreneurship that empowers every employee and resident to thrive. This office is primarily funded by the Admin Cost Allocation - an interfund allocation where the budgeted costs of the administrative departments in the General Fund (#101) are charged to other City funds. The purpose of the allocation is to recover management oversight costs supported by General Fund expenditures. 2020: Living Cities Inclusive Procurement grant $50,000 2021 W k h d i i f ($3 000 f ll d i i k h ) li f ( i bl l ) hi ($50 $175) Personnel - The personnel budget includes the wages and benefits for three (3) full-time employees, along with a budget for interns. | Supplies - There is a small budget for office supplies. | Services - The travel budget is for staff to attend various conferences. Possible conferences include: American Contract Compliance Association (ACCA), Just Economy, Government Alliance on Race and Equity (GARE), Mid-States Minority Supplier Development Council (MSDC), Living Cities. Other services & charges covers memberships to the following organizations: ACCA, GARE, Women's Business Enterprise National Council (WBENC), MidStates MSCS. City of South Bend, Indiana Monthly Financial Report October 31, 2023 Division Name Human Rights Fund Number 101 Fund Type General Fund Control City Funds 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Expenditures by Type Personnel Salaries & Wages 134,381 135,895 196,677 242,045 217,045 112,293 - 112,293 104,752 52% Fringe Benefits 49,745 55,005 68,742 100,835 100,835 37,233 - 37,233 63,602 37% Total Personnel 184,125 190,901 265,418 342,880 317,880 149,527 - 149,527 168,354 47% Supplies 765 969 1,980 2,500 2,500 2,457 - 2,457 43 98% Services & Charges Professional Services 819 3,538 - 3,070 3,282 855 212 1,068 2,215 33% Printing & Advertising 347 407 23,554 1,500 4,454 2,580 - 2,580 1,874 58% Repairs & Maintenance 9,716 8,151 7,982 9,200 10,025 6,553 - 6,553 3,472 65% Education & Training 600 - 1,681 3,000 4,000 2,836 399 3,235 765 81% Travel - - - - 33,650 12,885 3,540 16,424 17,226 49% Other Services & Charges 44,073 45,538 44,960 51,665 57,408 36,077 18,211 54,288 3,120 95% Total Services & Charges 55,555 57,634 78,178 68,435 112,819 61,786 22,362 84,148 28,672 75% Operating Expenditures 240,446 249,504 345,576 413,815 433,199 213,770 22,362 236,132 197,069 55% Interfund Allocations 27,145 46,175 47,319 56,103 56,103 46,753 - 46,753 9,351 83% Total Expenditures 267,591 295,679 392,895 469,918 489,302 260,522 22,362 282,884 206,420 58% Revenue Other Income 30,069 30,049 30,659 30,000 30,000 30,000 30,000 - 100% Total Revenue 30,069 30,049 30,659 30,000 30,000 30,000 30,000 - 100% Division Purpose: Explanation of Revenue Sources: Explanation of Expenditures, Staffing, and Significant Changes/Variances: The purpose of the South Bend Human Rights Commission (HRC) is to study and act upon problems which involve relationships between members of different ethnic groups, sexes, sexual orientation or gender identity, nationalities, the disabled, and families with children. The HRC's duties lie in enforcing employment, fair housing, public accommodations, and education. Their goal is to ensure equal employment opportunity for all individuals, and to provide legal recourse in the areas of discrimination. The HRC provides the keys to unlock the doors of discrimination. This division is funded by property tax revenue collected in the General Fund. This division also receives a small amount of revenue from an agreement with St. Joseph County: In 2017, the South Bend Human Rights Commission (HRC) entered into an interlocal agreement with St. Joseph County. The continued partnership with St. Joseph County, to investigate discrimination complaints, has resulted in an increase in caseload. The agreement calls for the County to reimburse HRC to support the costs associated with the increased caseload. Starting in 2019, as part of the interlocal agreement, St. Joseph County reimburses the City $30,000 a year to support the HRC. Note: Federal grants from the Department of Housing & Urban Development (HUD) and the Equal Employment Opportunity Commission (EEOC) are received in the Human Rights Federal Grants Fund (#258) Personnel - The personnel budget includes the wages and benefits for four (4) full-time employees, along with a budget for one part-time position. Human Rights also has two (2) grant-funded positions budgeted in the Human Rights Federal Grants Fund (#258) that are not represented in this budget. | Supplies - There is a small budget for office supplies. | Services - Includes office space rental and maintenance, education & training for staff members, and printing and mailing expenses. In 2022, the Director of Human Rights position was added back. The Director of Human Rights serves on the senior leadership team of the Office of Diversity and Inclusion and provide strategic leadership for the administration, operation, and functions of the HRC in accordance with the City of South Bend Human Rights Ordinance and St. Joseph County Human Rights Ordinance. The director manages staff in the identification, investigation, mediation, and adjudication of human rights discrimination claims in housing, employment, public accommodations, and education. City of South Bend, Indiana Monthly Financial Report October 31, 2023 Department Name Legal Department Fund Number 101 Fund Type General Fund Control City Funds 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Expenditures by Type Personnel Salaries & Wages 907,628 895,492 952,878 1,149,835 1,219,175 884,052 - 884,052 335,123 73% Fringe Benefits 298,375 291,446 307,331 400,241 400,901 286,973 - 286,973 113,928 72% Total Personnel 1,206,003 1,186,938 1,260,209 1,550,076 1,620,076 1,171,025 - 1,171,025 449,051 72% Supplies 3,568 1,515 4,919 3,500 4,214 2,590 18 2,608 1,607 62% Services & Charges Professional Services 1,440 9,384 3,780 - 9,085 880 - 880 8,205 10% Printing & Advertising 106 252 170 1,000 770 - - - 770 0% Repairs & Maintenance 100 1,000 - 700 338 - - - 338 0% Education & Training 8,063 7,108 9,450 15,000 15,200 14,879 1,154 16,033 (833) 105% Travel - - 2,583 8,500 8,500 1,833 1,590 3,423 5,077 40% Other Services & Charges 16,829 18,408 21,798 25,800 28,885 20,581 4,140 24,721 4,164 86% Total Services & Charges 26,538 36,152 37,781 51,000 62,778 38,172 6,884 45,057 17,721 72% Operating Expenditures 1,236,109 1,224,605 1,302,909 1,604,576 1,687,069 1,211,787 6,902 1,218,689 468,379 72% Bad Debt 100 - - - - - - - - - Interfund Allocations 62,820 174,889 171,530 136,054 136,054 113,378 - 113,378 22,676 83% Total Expenditures 1,299,029 1,399,494 1,474,439 1,740,630 1,823,123 1,325,165 6,902 1,332,067 491,055 73% Revenue Charges for Services 135,710 91,343 93,627 95,968 95,968 - - 95,968 0% Other Income - - 794 - - 153 153 (153) - Interfund Allocation Reimb 56,529 - - - - - - - - Total Revenue 192,239 91,343 94,421 95,968 95,968 153 153 95,815 0% Department Purpose: Explanation of Revenue Sources: Explanation of Expenditures, Staffing, and Significant Changes/Variances: The Legal Department provides quality legal representation to the City of South Bend’s Mayor, departments, commissions and agencies with a dedicated and professionally-skilled staff, efficiently and cost effectively, in furtherance of the City’s strategic goals, and preserving the legal and ethical integrity of the City. This department is funded by the Admin Cost Allocation - an interfund allocation where the budgeted costs of the administrative departments in the General Fund (#101) are charged to other City funds. The purpose of the allocation is to recover management oversight costs supported by General Fund expenditures. This department also collects revenue for legal services provided to the South Bend Redevelopment Commission. The Interfund Allocation Reimbursement was a transfer from the Liability Insurance Fund (#226) to reimburse the Legal Dept for 50% of personnel costs for A i Ci A I 2021 h ll i di i d h i i l d d b h d i i i ll i Personnel - The personnel budget includes the wages and benefits for twelve (12) full-time employees, one part-time employee, and $25k for interns. From 2020 to 2021, the personnel budget increased as one (1) full-time Paralegal position was transferred from the Liability Insurance Fund (#226) to the Legal Department's budget in the General Fund (#101). This position is under the Legal Department but was historically budgeted in Fund #226 because the position focuses on liability and workers' comp related matters. | Supplies - The supplies budget includes general office supplies. | Services - Education & training includes funding for professional development and continuing education for the attorneys. Other charges & services includes dues & memberships with professional associations, postage, and subscriptions to legal research sources. City of South Bend, Indiana Monthly Financial Report October 31, 2023 Division Name Engineering Fund Number 101 Fund Type General Fund Control City Funds 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Expenditures by Type Personnel Salaries & Wages 1,680,220 1,731,698 1,734,557 2,208,936 2,208,936 1,609,414 - 1,609,414 599,522 73% Fringe Benefits 588,063 592,477 603,160 831,137 826,637 529,507 525 530,032 296,605 64% Total Personnel 2,268,284 2,324,174 2,337,717 3,040,073 3,035,573 2,138,921 525 2,139,446 896,127 70% Supplies 5,144 7,128 11,798 225,407 25,882 9,075 1,156 10,231 15,651 40% Services & Charges Professional Services 151,673 192,618 81,144 187,450 263,302 129,237 100,338 229,575 33,727 87% Printing & Advertising 1,872 5,897 6,215 8,535 16,113 4,147 1,944 6,091 10,022 38% Repairs & Maintenance 5,718 5,931 5,623 27,700 27,700 3,208 - 3,208 24,492 12% Education & Training 1,500 1,157 33,980 21,000 26,347 18,571 6,949 25,520 827 97% Travel 3,762 3,986 7,452 15,250 15,250 5,080 1,441 6,521 8,729 43% Other Services & Charges 12,230 11,024 8,069 95,000 84,050 60,689 185 60,874 23,176 72% Debt Service Principal 10,755 4,493 - - - - - - - - Debt Service Interest & Fees 194 51 - - - - - - - - Total Services & Charges 187,704 225,158 142,483 354,935 432,761 220,931 110,857 331,788 100,973 77% Operating Expenditures 2,461,132 2,556,460 2,491,997 3,620,415 3,494,216 2,368,927 112,539 2,481,465 1,012,751 71% Bad Debt 84 - - - - - - - - - Interfund Allocations 418,440 567,032 459,896 440,544 440,544 367,120 - 367,120 73,424 83% Total Expenditures 2,879,656 3,123,492 2,951,893 4,060,959 3,934,760 2,736,047 112,539 2,848,585 1,086,175 72% Revenue Licenses & Permits 161,952 122,575 177,070 140,000 140,000 72,570 72,570 67,430 52% Charges for Services 415,210 192,000 196,000 199,920 199,920 148,500 148,500 51,420 74% Fines - - 24 - - - - - - Other Income 21,032 6,401 12,317 8,000 - 20,018 20,018 (20,018) - Interfund Allocation Reimb 1,436,881 1,449,233 1,514,420 1,567,451 1,567,451 1,306,209 1,306,209 261,242 83% Total Revenue 2,035,075 1,770,209 1,899,831 1,915,371 1,907,371 1,547,297 1,547,297 360,074 81% Division Purpose: Explanation of Revenue Sources: Explanation of Expenditures, Staffing, and Significant Changes/Variances: Engineering manages the development and expansion of the City’s infrastructure. It oversees Public Works projects from setting the standards to issuing the permits, administering the contracts, and This division is funded by property tax revenue collected in the General Fund. It also receives revenue from permits issued and charges for engineering services. Engineering has an Engineering Service Agreement (ESA) agreement with the Department of Community Investment (DCI). Interfund Allocation Reimbursement is the Payroll Cost Allocation, which allocates a portion of wages and benefits for positions that serve other divisions within the Department of Public Works, especially Engineers. These positions are allocated out to the following Public Works divisions: Streets (Fund #202), Water Works (Fund #620), Sewer Insurance (Fund #640), Sewage Works Operations Fund (#641). Personnel - The personnel budget includes the wages and benefits for twenty-five (25) full-time employees, one (1) part-time position, and seasonal interns. Personnel changes in 2021 include the addition of one (1) full-time Engineer II and the elimination of the budget for part-time engineers, leaving budget for one part-time clerical position. | Supplies - The supplies budget includes office supplies and supplies for engineers to perform field work. | Services - Professional Services include consulting and design services for various Public Works projects. City of South Bend, Indiana Monthly Financial Report October 31, 2023 Division Name Office of Sustainability Fund Number 101 Fund Type General Fund Control City Funds 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Expenditures by Type Personnel Salaries & Wages 85,683 45,231 - - - - - - - - Fringe Benefits 27,950 14,506 - - - - - - - - Total Personnel 113,634 59,737 - - - - - - - - Supplies 23,361 534 - - - - - - - Services & Charges Professional Services 74,584 5,890 - - 33,000 - 33,000 33,000 - 100% Repairs & Maintenance - 285 - - - - - - - - Education & Training 86 150 - - - - - - - - Other Services & Charges 12,760 3,700 - - - - - - - - Total Services & Charges 87,431 10,025 - - 33,000 - 33,000 33,000 - 100% Operating Expenditures 224,425 70,295 - - 33,000 - 33,000 33,000 - 100% Capital - - - - - - - - - - Interfund Allocations 9,740 20,146 - - - - - - - - Total Expenditures 234,165 90,441 - - 33,000 - 33,000 33,000 - 100% Revenue Other Income 9,299 - - - - - - - - Total Revenue 9,299 - - - - - - - - Division Purpose: Explanation of Revenue Sources: Explanation of Expenditures, Staffing, and Significant Changes/Variances: The Office of Sustainability designs and implements projects and programs that bring environmental, social, and economic value to city government and the public. This division was funded by property tax revenue collected in the General Fund. The Office of Sustainability was a division of the Department of Public Works prior to 2021. In 2021, Sustainability was moved under the Department of Community Investment (DCI) and will be accounted for in the DCI Fund (#211) beginning in 2022. City of South Bend, Indiana Monthly Financial Report October 31, 2023 Division Name AmeriCorps Grant Program Fund Number 101 Fund Type General Fund Control City Funds 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Expenditures by Type Personnel Salaries & Wages 225,247 166,836 - - - - - - - - Fringe Benefits 37,207 28,717 - - - - - - - - Total Personnel 262,454 195,554 - - - - - - - - Supplies 10,067 2,903 - - - - - - - - Services & Charges Professional Services 31,982 22,862 - - - - - - - - Printing & Advertising 139 - - - - - - - - - Education & Training 676 - - - - - - - - - Travel 726 - - - - - - - - - Other Services & Charges 1,755 1,345 - - - - - - - - Total Services & Charges 35,278 24,207 - - - - - - - - Total Expenditures 307,799 222,663 - - - - - - - - Revenue Intergov./ Grants 176,231 184,811 - - - - - - - Other Income - 379 - - - - - - - Interfund Transfers In 105,000 120,000 - - - - - - - Total Revenue 281,231 305,190 - - - - - - - Division Purpose: Explanation of Revenue Sources: Explanation of Expenditures, Staffing, and Significant Changes/Variances: In 2018, the City of South Bend won a $150,000 grant to fund South Bend Home Corps, a new residential efficiency, health, and safety program staffed by ten AmeriCorps members. The AmeriCorps program was overseen by the Office of Sustainability. AmeriCorps is a network of national service programs, made up of three primary programs that each take a different approach to improving lives and fostering civic engagement. Members commit their time to address critical community needs like increasing academic achievement, mentoring youth, fighting poverty, and preparing for disasters. This program was funded by property tax revenue collected in the General Fund, the AmeriCorps grant, and transfers in from City departments that benefited from the AmeriCorps program. In 2021, the decision was made to discontinue participation in the AmeriCorps Grant Program as the program is duplicative of other initiatives throughout the City, specifically in the Department of Community Investment (DCI). In 2022, the work the AmeriCorps Program was engaged in will be continued within DCI, primarily within the Engagement & Economic Empowerment, Neighborhoods, and Sustainability teams accounted for in the DCI Fund (#211). City of South Bend, Indiana Monthly Financial Report October 31, 2023 Department Name Police Department Fund Number 101 Fund Type General Fund Control City Funds 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Expenditures by Type Personnel Salaries & Wages 15,563,454 16,370,447 504,324 19,237,169 19,937,169 17,640,407 - 17,640,407 2,296,762 88% Fringe Benefits 5,423,162 5,728,486 - 8,118,075 8,118,075 6,559,929 - 6,559,929 1,558,146 81% Total Personnel 20,986,615 22,098,933 504,324 27,355,244 28,055,244 24,200,336 - 24,200,336 3,854,908 86% Supplies 767,165 955,573 1,390,275 1,393,070 1,498,644 1,245,704 90,981 1,336,684 161,960 89% Services & Charges Professional Services 765,305 495,799 360,416 720,000 1,286,812 1,120,158 72,842 1,193,000 93,811 93% Printing & Advertising 3,288 55,375 204,973 164,721 178,116 69,618 4,500 74,118 103,998 42% Utilities 170,952 182,655 197,178 174,408 174,408 184,275 - 184,275 (9,867) 106% Repairs & Maintenance 871,987 822,096 899,760 1,013,949 1,124,169 975,972 25,647 1,001,619 122,550 89% Education & Training 426 56,136 - - - 2,076 - 2,076 (2,076) - Travel 1,648 2,618 573 250 250 7,697 - 7,697 (7,447) 3079% Grants & Subsidies 5,635 11,075 21,165 357,000 357,000 9,105 500 9,605 347,395 3% Other Services & Charges 272,222 344,841 293,980 389,608 357,938 299,173 17,306 316,479 41,459 88% Debt Service Principal 139,178 141,305 - 1,427,608 1,427,607 193,179 - 193,179 1,234,428 14% Debt Service Interest & Fees 3,742 1,615 - 101,707 101,709 6,512 - 6,512 95,197 6% Total Services & Charges 2,234,384 2,113,516 1,978,044 4,349,251 5,008,008 2,867,765 120,794 2,988,560 2,019,448 60% Operating Expenditures 23,988,164 25,168,022 3,872,642 33,097,565 34,561,897 28,313,805 211,775 28,525,580 6,036,316 83% Capital - - 52,630 2,012,500 185,000 55,516 97,504 153,020 31,980 83% Bad Debt 397 - - 300 300 - - - 300 0% Interfund Allocations 3,651,431 4,863,457 5,158,753 4,943,084 4,943,084 4,119,237 - 4,119,237 823,847 83% Total Expenditures 27,639,992 30,031,479 9,084,025 40,053,449 39,690,281 32,488,558 309,279 32,797,837 6,892,443 83% Revenue Intergov./ Grants - 210,402 - - - - - - - Charges for Services 8,316 - - - - - - - - Other Income 655,931 338,317 386,767 456,500 456,500 458,396 458,396 (1,896) 100% Donations - - - 7,500 7,500 - - 7,500 0% Capital Lease Proceeds - - - 1,827,500 - - - - - Total Revenue 2,211,518 548,719 386,767 2,291,500 464,000 458,396 458,396 5,604 99% Department Purpose: Explanation of Revenue Sources: Explanation of Expenditures, Staffing, and Significant Changes/Variances: MISSION: The South Bend Police Department works to safeguard the lives and property of the people we serve, to reduce the incidence and fear of crime, and to resolve problems among residents. The Department, in partnership with our community, strives to protect the life, property, and the personal liberties of all individuals. We believe that the overall quality of life for all residents will improve through the deterrence of criminal activity and an understanding of the diversity of cultures within this community. We also work to build and sustain community-police relationships to advance a culture of trust and inclusion. VISION: To constantly strive for excellence in the quality of police service to help ensure a safe community for everyone. This department is funded by property tax revenue collected in the General Fund. The department also receives reimbursement for officers working at various events and other units. Other income includes $320,000 from the School Resource Officer (SRO) program, $60,000 from the ATF, $7,000 from the DEA, $7,500 for firearms training of the University of Notre Dame police officers, and $29,000 from the rental of property. In 2020, the Police Department received funds from the Coronavirus Aid, Relief, and Economic Security Act (CARES Act) to help offset public safety personnel overtime costs related to the COVID-19 pandemic. This revenue is represented as an interfund transfer in from the COVID-19 Response Fund (#264). Additionally, in 2021, grant revenue was received from the Department of Justice to help offset public safety personnel overtime costs related to the COVID-19 pandemic. Personnel - The personnel budget includes the wages and benefits for 36 full-time civilians and 232 sworn officers, along with a budget for part-time employees and seasonal school crossing guards. A portion of sworn police officer wages are supported by the Local Income Tax Public Safety Fund (#249). For 2022, budgeted support is a little over $6 million. The Department has not been at full staffing levels for sworn officers for some time due to a shortage of applicants, something many law enforcement agencies are experiencing. | Supplies - The majority of the supplies budget is for fuel for patrol cars, budgeted at $635k for 2022. Taser purchases are budgeted at $110k per year until 2023. Other supplies budgeted include uniforms, medical & safety supplies, small tools & equipment, building maintenance supplies, and general office supplies.| Services & Charges - Professional services includes funding to support the St. Joseph County Special Victims Unit, an interlocal partnership between the St. Joseph County Police Department, Mishawaka Police Department, South Bend Police Department, and St. Joseph County Prosecutor’s Office. Professional services also includes legal services. Utilities includes the water, electric, and natural gas for the police station. Repairs & maintenance includes $880k for police vehicles, radios, and other equipment, and $85k for building R&M. Other services & charges includes $210k for telecommunications and data expenses for cell phones, pagers, and body cameras. | Grants & Subsidies - funding for the Police Athletic League (PAL) Program. | Debt Service - Several police car leases funded by the General Fund will be fully paid off in 2021. In recent years, the purchase of new patrol cars through capital leases has been funded by the Local Income Tax Certified Shares Fund (#404). City of South Bend, Indiana Monthly Financial Report October 31, 2023 Division Name Police Crime Lab Fund Number 101 Fund Type General Fund Control City Funds 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Expenditures by Type Personnel Salaries & Wages 395,207 346,190 - 488,017 488,017 389,574 - 389,574 98,443 80% Fringe Benefits 142,250 118,776 - 189,858 189,858 132,737 - 132,737 57,121 70% Total Personnel 537,456 464,966 - 677,875 677,875 522,310 - 522,310 155,564 77% Supplies 15,373 15,138 14,951 17,000 20,195 18,083 1,481 19,564 630 97% Services & Charges Professional Services 8 - - - - - - - - - Printing & Advertising - - - - - - - - - - Education & Training - - - - - - - - - - Travel - - - - - - - - - - Other Services & Charges - - - - - - - - - - Total Services & Charges 8 - - - - - - - - - Operating Expenditures 552,838 480,105 14,951 694,875 698,070 540,393 1,481 541,874 156,194 78% Interfund Allocations - 148,571 191,479 193,872 193,872 161,560 - 161,560 32,312 83% Total Expenditures 552,838 628,676 206,430 888,747 891,942 701,953 1,481 703,434 188,506 79% Revenue Charges for Services 7,756 26,169 10,844 10,000 10,000 13,344 13,344 (3,344) 133% Total Revenue 7,756 26,169 10,844 10,000 10,000 13,344 13,344 (3,344) 133% Division Purpose: Explanation of Revenue Sources: Explanation of Expenditures, Staffing, and Significant Changes/Variances: This division was created to track expenditures related to South Bend Police Department Crime Lab. Crime Lab services offered include: serial number restoration, tool matching, fracture matching, tires and footwear, video analysis, trace evidence examination, distance proximity determination, expert testimony, facial recognition. This division is funded by property tax revenue collected in the General Fund. The Crime Lab offers services to other agencies for a charge. Revenue for services continues to grow but is budgeted Personnel - The personnel budget includes the wages and benefits for seven (7) full-time civilians. | Supplies - The supplies budget includes operating supplies for the Crime Lab such as gloves, special cartridges, ballistic powder, and other specialized supplies. | Interfund Allocations - Starting in 2021, the Crime Lab will be charged for the Information Technology (IT) Allocation and the Administrative Cost Allocation. City of South Bend, Indiana Monthly Financial Report October 31, 2023 Department Name Fire Department Fund Number 101 Fund Type General Fund Control City Funds 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Expenditures by Type Personnel Salaries & Wages 16,374,216 15,905,583 62,956 16,751,895 16,751,895 14,637,521 - 14,637,521 2,114,374 87% Fringe Benefits 5,397,609 5,621,419 - 7,355,225 7,355,225 5,671,463 - 5,671,463 1,683,762 77% Total Personnel 21,771,825 21,527,001 62,956 24,107,120 24,107,120 20,308,984 - 20,308,984 3,798,136 84% Supplies 591,801 592,256 900,416 807,983 1,143,050 701,947 199,957 901,904 241,146 79% Services & Charges Professional Services 233,686 351,832 444,791 259,000 432,524 530,121 20,888 551,009 (118,485) 127% Printing & Advertising 2,063 2,040 4,120 22,214 22,868 3,129 438 3,567 19,302 16% Utilities 293,257 271,750 277,460 315,000 317,000 218,431 - 218,431 98,569 69% Repairs & Maintenance 1,159,796 992,999 1,140,770 1,093,500 1,244,385 984,456 105,466 1,089,923 154,463 88% Education & Training 67,844 79,268 132,088 73,000 149,088 112,053 19,603 131,656 17,432 88% Travel 6,318 12,979 28,512 20,500 49,595 29,055 17,825 46,881 2,714 95% Other Services & Charges 39,047 50,324 54,361 38,500 61,359 41,682 1,844 43,526 17,834 71% Total Services & Charges 1,802,010 1,761,191 2,082,102 1,821,714 2,276,820 1,918,927 166,065 2,084,992 191,829 92% Operating Expenditures 24,165,636 23,880,448 3,045,474 26,736,817 27,526,990 22,929,857 366,022 23,295,879 4,231,111 85% Interfund Allocations 1,890,530 2,493,373 2,880,306 2,984,481 2,984,481 2,487,068 - 2,487,068 497,414 83% Total Expenditures 26,056,166 26,373,821 5,925,780 29,721,298 30,511,471 25,416,924 366,022 25,782,946 4,728,525 85% Revenue Charges for Services 337 340 516 1,500 1,500 375 375 1,125 25% Intergov./ Grants 14,866 94,668 - - - - - - - Licenses & Permits 19,227 23,137 29,308 24,000 24,000 20,235 20,235 3,765 84% Donations 420 - 100 - - - - - - Other Income 6,033 20,678 24,510 1,000 1,000 18,823 18,823 (17,823) 1882% Interfund Transfers In 3,474,135 607,079 - - - - - - - Total Revenue 3,515,018 745,902 54,434 26,500 26,500 39,433 39,433 (12,933) 149% Explanation of Revenue Sources: Explanation of Expenditures, Staffing, and Significant Changes/Variances: The South Bend Fire Department exists to provide our community with the highest quality emergency services protecting life and property through education, response, and dynamic outreach. The objective of the South Bend Fire Department is to provide rapid and efficient response to emergency medical incidents, fires, hazardous materials incidents, and complex rescue situations in order to safeguard the life and property of our citizens. This requires planning and development of response capabilities to ensure that future needs and the efficiency of operations are addressed. Public education and prevention services are provided to ensure citizen safety before an incident occurs. This is the safest and most cost-effective method for providing public safety. The South Bend Fire Department endeavors to give the best emergency medical care available backed by evidence-based medical practices which give citizens the best chance for positive outcomes and continued quality of life. Providing the members of the South Bend Fire Department with the latest and best available equipment and training to perform their duties gives them the tools to effect the best possible outcomes when emergencies occur. The South Bend Fire Department is dedicated to providing expert-level service with an all-hazards approach to public safety. This department is funded by property tax revenue collected in the General Fund. This department also collects fire building plan review fees. | In 2020, the Fire Department received funds from the Coronavirus Aid, Relief, and Economic Security Act (CARES Act) to help offset public safety personnel overtime costs related to the COVID-19 pandemic. This revenue is represented as an interfund transfer in from the COVID-19 Response Fund (#264). Personnel - The personnel budget includes the wages and benefits for seven (7) full-time civilians and 256 sworn firefighters, along with a small budget of $6k for interns. A portion of sworn firefighter wages are supported by the Local Income Tax Public Safety Fund (#249). For 2022, budgeted support is a little over $6 million. The South Bend Fire Department conducts recruit academies when its staffing becomes insufficient, generally after the 6th opening. The academy is approximately 21 weeks long - therefore, the department budgets 6 civilian recruit positions for 21 weeks. | Supplies - $390k is budgeted for operating supplies including personal protective equipment (PPE), training materials and equipment, and more. $181k is budgeted for fuel for vehicles. | Services & Charges - Professional services includes elevator and boiler inspections; various testing including physicals for firefighters, divers, and hazmat; and legal services. Utilities includes the water, electric, and natural gas for the eleven fire stations. Repairs & maintenance includes $770k for vehicles, $125k for radios, $22k for other equipment, and $115k for buildings. | Capital - Fire Department capital needs are budgeted in the Fire Department Capital Fund (#287). | Accounting Changes - In 2020, the Fire Department moved all firefighters assigned to Emergency Medical Services to the General Fund. This includes wages & benefits, supplies, and services previously accounted for in the EMS Operating Fund (#288). Keeping firefighter EMS personnel in a separate budget was impractical due to frequently changing assignments. EMS expenditures related to billing are accounted for in separate division in the General Fund. City of South Bend, Indiana Monthly Financial Report October 31, 2023 Division Name Emergency Medical Services Fund Number 101 Fund Type General Fund Control City Funds 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Expenditures by Type Personnel Salaries & Wages 138,124 146,217 - 164,329 164,329 129,263 - 129,263 35,066 79% Fringe Benefits 75,881 79,326 - 88,270 88,270 66,953 - 66,953 21,317 76% Total Personnel 214,005 225,543 - 252,599 252,599 196,216 - 196,216 56,383 78% Supplies 232,073 387,434 295,674 449,400 471,910 241,072 28,371 269,443 202,467 57% Services & Charges Professional Services 14,058 22,033 43,132 80,610 89,459 23,584 37 23,620 65,839 26% Printing & Advertising 220 - - 12,200 12,200 - - - 12,200 0% Repairs & Maintenance 2,640 3,704 2,464 107,600 7,600 7,638 - 7,638 (38) 100% Education & Training 66,239 7,912 199 4,000 4,000 4,037 - 4,037 (37) 101% Other Services & Charges 47,260 63,559 57,003 20,000 20,000 67,238 - 67,238 (47,238) 336% Total Services & Charges 130,417 97,208 102,798 224,410 133,259 102,497 37 102,533 30,726 77% Operating Expenditures 576,495 710,184 398,472 926,409 857,768 539,784 28,408 568,192 289,576 66% Bad Debt 5,648 594 830 - - 972 - 972 (972) - Interfund Allocations 10,159 - - - - - - - - - Total Expenditures 592,302 710,778 399,302 926,409 857,768 540,756 28,408 569,164 288,604 66% Revenue Charges for Services 3,491,328 4,195,362 4,395,365 3,608,000 3,608,000 4,347,584 4,347,584 (739,584) 120% Fines, Forfeitures, and Fees - 11 12 - - - - - - Other Income 186 588 1,418 - - 7,162 7,162 (7,162) - Total Revenue 3,491,515 4,195,961 4,396,795 3,608,000 3,608,000 4,354,746 4,354,746 (746,746) 121% Division Purpose: Explanation of Revenue Sources: Explanation of Expenditures, Staffing, and Significant Changes/Variances: The Fire Department recovers significant portion of the cost of EMS services through insurance and patient payments. Personnel - The personnel budget includes the wages and benefits for four (4) full-time EMS billing personnel. | Supplies - $323k is budgeted for operating supplies for ambulances, $7.4k for small tools & equipment, and $2k for office supplies. | Services & Charges - Professional services includes collection costs and cleaning services. Utilities includes the water, electric, and natural gas for the eleven (11) fire stations. Repairs & maintenance includes funding for repairs & maintenance for ambulances and repairs to small equipment. Other charges & services includes credit card processing fees and postage. | Accounting Changes - Prior to 2020, the EMS operations were tracked in the EMS Operating Fund (#288). Revenue received from EMS services was not sufficient to cover expenses. Keeping EMS in its own fund would require interfund transfers. Starting in 2020, EMS activities were moved to the General Fund. Moving EMS revenue and expenditures into the General Fund simplified accounting. Ideally, the cost of firefighters assigned to EMS activities would be tracked here as well; but due to frequent changes in assignments, it has proven impractical. Instead, the Fire Department will estimate EMS personnel costs by number of positions assigned, rather than specific firefighters. City of South Bend, Indiana Monthly Financial Report October 31, 2023 Division Name Fire Training Center Fund Number 101 Fund Type General Fund Control City Funds 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Expenditures by Type Supplies 13,842 13,287 16,958 5,000 11,934 30,495 4,725 35,221 (23,287) 295% Services & Charges Professional Services - - 1,929 - - 183 6,025 6,208 (6,208) - Utilities 5,729 18,331 31,665 33,000 33,000 28,311 - 28,311 4,689 86% Repairs & Maintenance 10,605 635 4,246 110,000 - - - - - - Total Services & Charges 16,334 18,966 37,840 143,000 33,000 28,494 6,025 34,519 (1,519) 105% Operating Expenditures 30,175 32,253 54,797 148,000 44,934 58,990 10,750 69,740 (24,806) 155% Total Expenditures 30,175 32,253 54,797 148,000 44,934 58,990 10,750 69,740 (24,806) 155% Revenue Charges for Services 1,050 - 5,935 50,000 50,000 52,439 52,439 (2,439) 105% Other Income - - 1,137 - - - - - - Total Revenue 1,050 - 7,072 50,000 50,000 52,439 - 52,439 (2,439) 105% Division Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This division was established in 2020 to account for a portion of the costs of the Luther J Taylor Sr. Fire Training Center and associated revenue. Construction of the Training Center was completed in 2014. Prior to that, the South Bend Fire Department would have to find locations for training opportunities, such as using vacant or abandoned houses. The Training Center provided a much needed resource for the South Bend Fire Department as well as other agencies in the area. Firefighters can practice fighting fires in a controlled environment under different scenarios such as apartment buildings, businesses, commercial kitchens, and cars. The Training Center also hosts the recruit academy, as well as classes for the South Bend Fire Department and other agencies. This division is funded by property tax revenue collected in the General Fund and by charges to outside fire departments for their use of the Luther J Taylor Sr. Fire Training Center. Recruit Academy and other classes are offered to other agencies for a fee. Expenditures are directly related to running the Training Center and include utilities and maintenance of the facility. Supplies and services needed for classes and equipment for recruits is also accounted for in the Fire Training Center budget. From 2019 through 2021, capital improvements were made to the training center through the use of bond proceeds. Capital expenditures related to the fire training center upgrade can be seen in the Fire Station #9 Bond Capital Fund (#451). City of South Bend, Indiana Monthly Financial Report October 31, 2023 Division Name Morris Performing Arts Center Fund Number 101 Fund Type General Fund Control City Funds 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Expenditures by Type Personnel Salaries & Wages 285,767 430,859 - - - - - - - - Fringe Benefits 131,601 200,379 - - - - - - - - Total Personnel 417,368 631,239 - - - - - - - - Supplies 22,110 29,271 8,435 - - - - - - - Services & Charges Professional Services 2,518 1,650 4,444 - - - - - - - Printing & Advertising 15,702 14,150 22,310 - 184 184 - 184 - 100% Utilities 112,645 110,532 - - - - - - - - Repairs & Maintenance 34,268 61,776 5,816 - - - - - - - Education & Training - 3,224 25 - - - - - - - Travel 1,469 3,626 936 - - - - - - - Other Services & Charges 11,433 12,862 1,367 - - - - - - - Total Services & Charges 178,034 207,820 34,898 - 184 184 - 184 - 100% Operating Expenditures 617,512 868,330 43,333 - 184 184 - 184 - 100% Interfund Interfund Allocations 210,875 237,973 - - - - - - - - Interfund Transfers Out 175,579 - 600,000 - - - - - - - Interfund Total 386,454 237,973 600,000 - - - - - - - Total Expenditures 1,003,966 1,106,303 643,333 - 184 184 - 184 - 100% Revenue Charges for Services 317,745 654,679 - - - - - - - Intergov./ Grants - 992,163 - - - - - - - Other Income 5,930 2,864 54,878 - - - - - - Interfund Allocation Reimb 40,118 86,746 - - - - - - - Interfund Transfers In 55,367 - - - - - - - - Total Revenue 419,160 1,736,453 54,878 - - - - - - Division Purpose: Explanation of Revenue Sources: Explanation of Expenditures, Staffing, and Significant Changes/Variances: This division accounts for the operating costs of the Morris Performing Arts Center, the premier performing arts center in this region of the country. It provides improved quality of life to the City's residents, serves as an economic catalyst in the City, and fosters historic preservation of landmark City venues. The Morris Performing Arts Center (Morris PAC) is a division under the Department of In 2022, the Morris Performing Arts Center's operations will be moved into an enterprise fund due to the nature of the Morris' activities. The Morris' revenues previously accounted for in the General Fund #101) will be moved to the newly created Morris Performing Arts Center Operations Fund (#602). In 2021, the Morris received the Shuttered Venue Operators Grant (SVOG) from the US Small Business Association to help offset the costs from the COVID-19 closure during 2020. In 2022, the Morris Performing Arts Center's operations will be moved into an enterprise fund due to the nature of the Morris' activities. The Morris' expenditures previously accounted for in the General Fund #101) will be moved to the newly created Morris Performing Arts Center Operations Fund (#602). $600,000 is budgeted to be transferred to the new fund to establish the fund's beginning cash balance. The interfund transfer represents the net profit generated by the Morris in recent years, which reverted to the General Fund (#101). City of South Bend, Indiana Monthly Financial Report October 31, 2023 Division Name Palais Royale Ballroom Fund Number 101 Fund Type General Fund Control City Funds 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Expenditures by Type Personnel Salaries & Wages 28,543 - - - - - - - - - Fringe Benefits 28,243 - - - - - - - - - Total Personnel 56,786 - - - - - - - - - Supplies 5,031 1,626 4,457 5,500 5,500 4,185 - 4,185 1,315 76% Services & Charges Printing & Advertising 3,693 - - - - - - - - - Utilities 80,505 71,095 85,604 105,800 105,800 61,219 - 61,219 44,581 58% Repairs & Maintenance 26,223 23,356 36,062 61,000 62,690 46,106 2,775 48,881 13,809 78% Other Services & Charges 5,539 8,062 15,839 21,220 21,220 14,989 - 14,989 6,231 71% Total Services & Charges 115,959 102,514 137,506 188,020 189,710 122,315 2,775 125,090 64,621 66% Operating Expenditures 177,777 104,140 141,963 193,520 195,210 126,500 2,775 129,275 65,936 66% Interfund Interfund Allocations 43,637 45,407 36,009 35,799 35,799 29,833 - 29,833 5,967 83% Interfund Total 43,637 45,407 36,009 35,799 35,799 29,833 - 29,833 5,967 83% Total Expenditures 221,414 149,547 177,972 229,319 231,009 156,332 2,775 159,107 71,903 69% Revenue Charges for Services 88,843 122,575 133,138 152,340 152,340 104,322 104,322 48,018 68% Other Income 4,966 - 4,299 - - 634 634 (634) - Total Revenue 93,809 122,575 137,437 152,340 152,340 104,956 104,956 47,384 69% Division Purpose: Explanation of Revenue Sources: Explanation of Expenditures, Staffing, and Significant Changes/Variances: This division accounts for the operating expenses of the Palais Royale, a premier banquet/meeting facility. It provides exquisite food and beverage catering service, for both social events and business events, and supports South Bend's downtown economy. The Palais Royale is distinguished by its history and ambiance. The Palais Royale is a division under the Department of Venues, Parks & Arts. This division is funded by property tax revenue collected in the General Fund. Charges for Services is for the rental of the retail space and reimbursement from the caterer for utilities and LaSalle Grill for refuse and recycle service. As a result of a new catering contract, in 2021, the Palais Royale personnel budget was eliminated. One position (Manager-Assistant Facility Operations) was transferred to the Morris Performing Arts Center budget and one position was eliminated (Administrative Assistant I). The remaining expenses budgeted are for utilities and minor repairs and maintenance of the facility. All utilities are paid for by the City and will be reimbursed by the caterer. City of South Bend, Indiana Monthly Financial Report October 31, 2023 Fund Name Motor Vehicle Highway Fund Number 202 Fund Type Special Revenue Funds Control City Funds 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Intergov./ Shared Revenues 2,985,157 3,204,129 3,134,543 3,118,991 3,118,991 2,618,909 2,618,909 500,082 84% Intergov./ Grants - 123,272 - - - - - - - Licenses & Permits 300 1,975 2,175 1,500 1,500 2,575 2,575 (1,075) 172% Charges for Services 290,475 224,847 112,415 154,800 154,800 81,965 81,965 72,835 53% Interest Earnings 39,751 23,518 52,037 8,479 8,479 61,026 61,026 (52,547) 720% Debt Proceeds 1,778,948 890,000 817,500 2,235,000 2,235,000 - - 2,235,000 0% Other Income 56,716 41,861 44,405 6,000 6,000 84,777 84,777 (78,777) 1413% Interfund Allocation Reimb 149,020 150,163 187,963 162,650 162,650 135,542 135,542 27,108 83% Interfund Transfers In 4,937,750 3,500,000 5,550,000 5,550,000 5,550,000 4,162,500 4,162,500 1,387,500 75% Total Revenue 10,238,117 8,159,765 9,901,038 11,237,420 11,237,420 7,147,294 7,147,294 4,090,126 64% Expenditures by Activity Streets / Traffic & Lighting 7,154,221 8,652,023 7,313,705 11,675,386 12,656,484 7,514,736 1,472,283 8,987,019 3,669,465 71% Curb & Sidewalk Program 1,202,773 1,320,264 1,507,024 1,967,933 2,618,282 1,357,014 849,723 2,206,737 411,545 84% Total Expenditures 8,356,994 9,972,287 8,820,729 13,643,319 15,274,766 8,871,750 2,322,005 11,193,755 4,081,010 73% Expenditures by Type Personnel Salaries & Wages 2,715,345 2,826,835 2,924,195 3,697,090 3,697,090 2,670,112 - 2,670,112 1,026,978 72% Fringe Benefits 1,138,382 1,168,166 1,203,828 1,618,104 1,577,499 1,077,608 - 1,077,608 499,891 68% Total Personnel 3,853,726 3,995,001 4,128,023 5,315,194 5,274,589 3,747,720 - 3,747,720 1,526,869 71% Supplies 1,065,253 898,714 854,478 1,406,773 1,487,420 992,524 74,418 1,066,942 420,478 72% Services & Charges Professional Services 255,097 389,410 636,199 700,000 1,397,093 525,255 821,836 1,347,091 50,002 96% Printing & Advertising 194 771 2,422 2,950 2,884 1,680 - 1,680 1,204 58% Utilities 44,364 41,299 44,781 61,445 61,445 39,085 - 39,085 22,360 64% Repairs & Maintenance 699,746 637,358 701,876 939,725 369,507 207,400 1,412 208,812 160,694 57% Education & Training 13,900 2,845 8,291 20,000 20,000 11,555 916 12,471 7,529 62% Travel 2,210 - 5,135 17,500 17,500 803 - 803 16,697 5% Other Services & Charges 161,862 102,368 27,988 149,210 149,265 69,812 6,894 76,706 72,558 51% Debt Service Principal 590,097 874,648 891,039 1,304,781 1,304,782 1,094,732 - 1,094,732 210,050 84% Debt Service Interest & Fees 28,674 39,036 34,928 91,195 91,194 44,717 - 44,717 46,477 49% Total Services & Charges 1,796,145 2,087,736 2,352,660 3,286,806 3,413,669 1,995,040 831,058 2,826,098 587,571 83% Operating Expenditures 6,715,125 6,981,451 7,335,161 10,008,773 10,175,678 6,735,284 905,476 7,640,760 2,534,918 75% Capital 102,840 1,571,080 155,986 2,235,000 3,699,542 970,178 1,416,530 2,386,708 1,312,834 65% Bad Debt 4,042 - - - - - - - - - Interfund Allocations 1,534,987 1,419,756 1,329,582 1,399,546 1,399,546 1,166,288 - 1,166,288 233,258 83% Total Expenditures 8,356,994 9,972,287 8,820,729 13,643,319 15,274,766 8,871,750 2,322,005 11,193,755 4,081,010 73% Net Surplus / (Deficit) 1,881,123 (1,812,522) 1,080,308 (2,405,899) (4,037,346) (1,724,456) (4,046,462) Beginning Cash Balance 4,743,203 6,607,820 4,772,416 4,772,416 Cash Adjustments (16,506) (22,883) (5,852,724) - Ending Cash Balance 6,607,820 4,772,416 - 735,070 4,236,093 Cash Reserves Target 2,089,248 2,493,072 2,205,182 3,818,691 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures, Staffing, and Significant Changes/Variances: Cash Reserves Target 25% of Annual expenditures This fund accounts for a portion of the Streets & Sewers Division's, see operations listed below. Streets & Sewers is a division of the Department of Public Works. Streets - Repairs and maintains 2,200 lane miles of road surface in the city limits. Maintenance on streets ranges from paving and patching in the summer to plowing snow in the winter. In 2019, the crack-sealing program was revived in an effort to mitigate water infiltration through cracks in the street surface. Additionally, Streets maintains around 398 miles of alley surface. Also operating under Streets is Unit 211, a 24/7 response vehicle that works with the South Bend Police and Fire Departments for emergencies. | Traffic & Lighting - Maintains traffic signs, signals, and city-owned streetlights. Not only does this office provide traffic control in construction areas for Streets & Sewers, but Traffic & Lighting also works with the South Bend Police Dept to provide traffic control for special events in the city, setting up traffic control for events. Additionally, it is responsible for street painting, i.e., line striping, crosswalks, stop bars, etc. | Curb & Sidewalk - An annual program to replace sidewalks, curbs, and curb ramps in poor condition at residential properties throughout the City. City Council members select the locations to be reviewed by Engineering for bidding as a public works project. This fund receives 50% of the City's gas tax and wheel tax distribution from the State of Indiana. Gas tax revenue is distributed monthly by the State and is based on a complex formula, developed by the State, which takes into account population, road and street mileage and other factors. Wheel tax is collected by the Indiana Bureau of Motor Vehicles, remitted to the County, and distributed monthly to the local units based on population and road miles. Tax revenues are not keeping pace with expenses. The City continues to use income tax revenue to support the current level of street maintenance and repair, transferring funds from Local Income Tax Certified Shares Fund (#404). Personnel - The personnel budget in this fund includes the wages and benefits of 59 full-time employees and part-time & seasonal workers as well. | Supplies - The supplies budget is for the procurement of street paving materials and other materials needed to repair and replace street and traffic lights and signs. It also includes operational supplies for the Streets and Traffic & Lighting operations such as fuel for vehicles, small tools & equipment, uniforms, and office supplies. Road salt is also budgeted in this fund at $350,000 for 2022. | Services - The repair & maintenance budget includes R&M for vehicles, equipment, and buildings. The professional services budget includes funding for contracted paving of curbs & sidewalks. The utilities budget includes 50% of the costs of electric, natural gas, and water for the Public Works Service Center. The other 50% is paid for by the Sewers subdivision which is budgeted in the Sewage Works Operations Fund (#641). | Curb & Sidewalk Program - Seven (7) full-time personnel are budgeted along with a budget for part-time & seasonal workers. As the Common Council wanted to expand the program, three (3) Concrete Finishers were added to the 2019 budget. City of South Bend, Indiana Monthly Financial Report October 31, 2023 Fund Name MVH Restricted Fund Number 266 Fund Type Special Revenue Funds Control City Funds 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Intergov./ Shared Revenues 2,985,157 3,204,129 3,134,543 3,118,991 3,118,991 2,618,909 2,618,909 500,082 84% Interest Earnings 12,589 9,704 23,921 12,362 12,362 31,942 31,942 (19,580) 258% Debt Proceeds - - 888,007 - - - - - - Total Revenue 2,997,747 3,213,833 4,046,471 3,131,353 3,131,353 2,650,851 2,650,851 480,502 85% Expenditures by Type Personnel Salaries & Wages 221,144 247,754 255,141 498,216 498,216 304,120 - 304,120 194,096 61% Fringe Benefits 103,529 110,873 124,031 132,057 164,162 148,333 - 148,333 15,829 90% Total Personnel 324,673 358,626 379,172 630,273 662,378 452,453 - 452,453 209,925 68% Supplies 1,165,290 1,099,093 2,107,582 1,220,590 1,415,924 1,383,570 5,000 1,388,570 27,354 98% Services & Charges Professional Services - 249,700 - - - - - - - - Repairs & Maintenance 1,042,462 568,445 1,376,423 1,381,300 2,330,272 788,609 1,522,000 2,310,609 19,663 99% Debt Service Principal - - 91,621 169,814 169,814 169,814 - 169,814 - 100% Debt Service Interest & Fees - - 2,144 17,716 17,716 17,716 - 17,716 - 100% Total Services & Charges 1,042,462 818,145 1,470,187 1,568,830 2,517,802 976,138 1,522,000 2,498,138 19,663 99% Capital - 15,800 184,116 - 703,891 662,791 - 662,791 41,100 94% Total Expenditures 2,532,426 2,291,664 4,141,058 3,419,693 5,299,995 3,474,952 1,527,000 5,001,952 298,042 94% Net Surplus / (Deficit) 465,321 922,169 (94,586) (288,340) (2,168,642) (824,101) (2,351,101) Beginning Cash Balance 650,402 1,126,297 2,042,332 2,042,332 Cash Adjustments 10,574 (6,134) 23,323 - Ending Cash Balance 1,126,297 2,042,332 1,971,069 (126,310) 1,122,521 Cash Reserves Target - - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures, Staffing, and Significant Changes/Variances: The MVH Restricted Fund was established in 2019 due to a directive from the Indiana State Board of Accounts: Starting on January 1, 2019, the political subdivision must post at the time of receipt of the distribution from the State Motor Vehicle Highway Account fifty percent (50%) of the distribution to MVH Restricted. The political subdivision, by ordinance or resolution, may elect to allocate more than fifty percent (50%) of the distributions to MVH Restricted. During the same fiscal year, the political subdivision may transfer, by ordinance or resolution, the amount allocated in excess of the 50% requirement from MVH Restricted to MVH. In no event can any transfers from MVH Restricted to MVH reduce the fiscal year distributions from the State Motor Vehicle Highway Account below the 50% requirement for MVH Restricted. Any amounts allocated in excess of the required 50% of distributions which remain in MVH Restricted at the end of the fiscal year must remain in MVH Restricted until expended for construction, reconstruction, or preservation. This fund receives 50% of the City's gas tax and wheel tax distribution from the State of Indiana. Gas tax revenue is distributed monthly by the State and is based on a complex formula, developed by the State, which takes into account population, road and street mileage and other factors. Wheel tax is collected by the Indiana Bureau of Motor Vehicles, remitted to the County, and distributed monthly to the local units based on population and road miles. This fund also receives revenue from interest earned on the fund's cash balance. Qualified Expenditures: Effective July 1, 2018, Indiana Code 8-14-1-4(b) and Indiana Code 8-14-1-5(c) requires at least 50% of the MVH distributions to be used for construction, reconstruction and preservation of the unit’s highways. Maintenance expenditures do not count toward the 50% requirement. Cash Reserves Target No reserve requirement City of South Bend, Indiana Monthly Financial Report October 31, 2023 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Intergov./ Shared Revenues 5,970,315 6,408,258 6,269,085 6,237,982 6,237,982 5,237,819 5,237,819 1,000,163 84% Intergov./ Grants - 123,272 - - - - - - - Licenses & Permits 300 1,975 2,175 1,500 1,500 2,575 2,575 (1,075) 172% Charges for Services 290,475 224,847 112,415 154,800 154,800 81,965 81,965 72,835 53% Interest Earnings 52,340 33,222 75,958 20,841 20,841 92,968 92,968 (72,127) 446% Debt Proceeds 1,778,948 890,000 1,705,507 2,235,000 2,235,000 - - 2,235,000 0% Other Income 56,716 41,861 44,405 6,000 6,000 84,777 84,777 (78,777) 1413% Interfund Allocation Reimb 149,020 150,163 187,963 162,650 162,650 135,542 135,542 27,108 83% Interfund Transfers In 4,937,750 3,500,000 5,550,000 5,550,000 5,550,000 4,162,500 4,162,500 1,387,500 75% Total Revenue 13,235,863 11,373,598 13,947,509 14,368,773 14,368,773 9,798,145 9,798,145 4,570,627 68% Expenditures by Fund Motor Vehicle Highway (#202) 8,356,994 9,972,287 8,820,729 13,643,319 15,274,766 8,871,750 2,322,005 11,193,755 4,081,010 73% MVH Restricted (#266) 2,532,426 2,291,664 4,141,058 3,419,693 5,299,995 3,474,952 1,527,000 5,001,952 298,043 94% Total Expenditures 10,889,419 12,263,951 12,961,787 17,063,012 20,574,760 12,346,702 3,849,005 16,195,707 4,379,053 79% Expenditures by Activity Streets / Traffic & Lighting 9,686,646 10,943,687 11,454,763 15,095,079 17,956,479 10,989,688 2,999,283 13,988,970 3,967,509 78% Curb & Sidewalk Program 1,202,773 1,320,264 1,507,024 1,967,933 2,618,282 1,357,014 849,723 2,206,737 411,545 84% Total Expenditures 10,889,419 12,263,951 12,961,787 17,063,012 20,574,760 12,346,702 3,849,005 16,195,707 4,379,054 79% Expenditures by Type Personnel Salaries & Wages 2,936,488 3,074,589 3,179,336 4,195,306 4,195,306 2,974,232 - 2,974,232 1,221,074 71% Fringe Benefits 1,241,911 1,279,038 1,327,859 1,750,161 1,741,661 1,225,941 - 1,225,941 515,720 70% Total Personnel 4,178,400 4,353,627 4,507,195 5,945,467 5,936,967 4,200,173 - 4,200,173 1,736,794 71% Supplies 2,230,544 1,997,807 2,962,061 2,627,363 2,903,344 2,376,094 79,418 2,455,512 447,832 85% Services & Charges Professional Services 255,097 639,109 636,199 700,000 1,397,093 525,255 821,836 1,347,091 50,002 96% Printing & Advertising 194 771 2,422 2,950 2,884 1,680 - 1,680 1,204 58% Utilities 44,364 41,299 44,781 61,445 61,445 39,085 - 39,085 22,360 64% Repairs & Maintenance 1,742,208 1,205,803 2,078,298 2,321,025 2,699,778 996,009 1,523,412 2,519,421 180,358 93% Education & Training 13,900 2,845 8,291 20,000 20,000 11,555 916 12,471 7,529 62% Travel 2,210 - 5,135 17,500 17,500 803 - 803 16,697 5% Other Services & Charges 161,862 102,368 27,988 149,210 149,265 69,812 6,894 76,706 72,558 51% Debt Service Principal 590,097 874,648 982,660 1,474,595 1,474,596 1,264,546 - 1,264,546 210,050 86% Debt Service Interest & Fees 28,674 39,036 37,072 108,911 108,910 62,433 - 62,433 46,477 57% Total Services & Charges 2,838,607 2,905,881 3,822,847 4,855,636 5,931,470 2,971,178 2,353,058 5,324,236 607,235 90% Operating Expenditures 9,247,550 9,257,315 11,292,103 13,428,466 14,771,781 9,547,445 2,432,476 11,979,920 2,791,861 81% Capital 102,840 1,586,880 340,102 2,235,000 4,403,433 1,632,969 1,416,530 3,049,499 1,353,934 69% Bad Debt 4,042 - - - - - - - - - Interfund Allocations 1,534,987 1,419,756 1,329,582 1,399,546 1,399,546 1,166,288 - 1,166,288 233,258 83% Total Expenditures 10,889,419 12,263,951 12,961,787 17,063,012 20,574,760 12,346,702 3,849,005 16,195,707 4,379,053 79% Net Surplus / (Deficit) 2,346,444 (890,352) 985,722 (2,694,239) (6,205,987) (2,548,557) (6,397,562) Beginning Cash Balance 5,393,605 7,734,117 6,814,748 6,814,748 Cash Adjustments (5,932) (29,017) 48,951 - Ending Cash Balance 7,734,117 6,814,748 7,849,421 608,760 5,358,614 Motor Vehicle Highway Budget Summary - Fund 202 & 266 This summary shows the combined Motor Vehicle Highway (MVH) Fund and MVH Restricted Fund. These funds account for a portion of the Streets & Sewers Division's operations including: Streets, Traffic & Lighting, and Curb & Sidewalk. Streets & Sewers is a division of the Department of Public Works. For the purposes of reporting to the State of Indiana, these funds are combined; however, their accounting must be kept separate based on the directive put forth by the Indiana State Board of Accounts: Starting on January 1, 2019, the political subdivision must post at the time of receipt of the distribution from the State Motor Vehicle Highway Account fifty percent (50%) of the distribution to MVH Restricted. The political subdivision, by ordinance or resolution, may elect to allocate more than fifty percent (50%) of the distributions to MVH Restricted. During the same fiscal year, the political subdivision may transfer, by ordinance or resolution, the amount allocated in excess of the 50% requirement from MVH Restricted to MVH. In no event can any transfers from MVH Restricted to MVH reduce the fiscal year distributions from the State Motor Vehicle Highway Account below the 50% requirement for MVH Restricted. Any amounts allocated in excess of the required 50% of distributions which remain in MVH Restricted at the end of the fiscal year must remain in MVH Restricted until expended for construction, reconstruction, or preservation. City of South Bend, Indiana Monthly Financial Report October 31, 2023 Fund Name Local Road & Street Fund Number 251 Fund Type Special Revenue Funds Control City Funds 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Intergov./ Shared Revenues 1,781,618 1,939,498 2,003,475 1,888,188 1,888,188 1,584,086 1,584,086 304,102 84% Intergov./ Grants 101,082 670,528 145,348 375,000 375,000 205,355 205,355 169,645 55% Interest Earnings 43,781 18,850 34,259 12,385 12,385 61,883 61,883 (49,498) 500% Other Income 18,968 - 10,510 - - - - - - Interfund Transfers In - - - 2,000,000 2,000,000 - - 2,000,000 0% Total Revenue 1,945,448 2,628,875 2,193,593 4,275,573 4,275,573 1,851,324 1,851,324 2,424,249 43% Expenditures by Type Supplies 4,468 367,364 57,542 350,000 367,220 334,479 28,925 363,404 3,816 99% Services & Charges Professional Services 200,078 459,207 690,622 250,000 1,229,736 418,237 653,099 1,071,336 158,400 87% Repairs & Maintenance 795,967 534,977 125,774 3,500,000 3,540,865 245,628 2,864,422 3,110,050 430,815 88% Other Services & Charges 2,094 8,202 - - - - - - - - Total Services & Charges 998,139 1,002,386 816,396 3,750,000 4,770,601 663,866 3,517,520 4,181,386 589,215 88% Capital 1,552,078 543,198 303,138 800,000 1,098,872 745,826 127,361 873,186 225,686 79% Interfund Transfers Out 1,000,000 2,000,000 1,000,000 220,000 220,000 - - - 220,000 0% Total Expenditures 3,554,685 3,912,948 2,177,076 5,120,000 6,456,693 1,744,170 3,673,806 5,417,976 1,038,717 84% Net Surplus / (Deficit) (1,609,236) (1,284,072) 16,517 (844,427) (2,181,120) 107,154 (3,566,652) Beginning Cash Balance 5,233,148 3,632,884 2,349,376 2,349,376 Cash Adjustments 8,971 565 14,192 - Ending Cash Balance 3,632,884 2,349,376 2,380,085 168,257 2,512,229 Cash Reserves Target - - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund is used to track expenditures for road projects managed by the Engineering division of the Department of Public Works. Per Indiana Code Section 8-14-2-5, this fund "shall be used exclusively by the cities, towns, and counties for: engineering, land acquisition, construction, resurfacing, maintenance, restoration, or rehabilitation of both local and arterial road and street systems; the payment of principal and interest on bonds sold primarily to finance road, street, or thoroughfare projects; any local costs required to d t k ti l i d j t d IC 8 23 5 th h t l i f hi h i t " This fund receives gas taxes from the State of Indiana as its primary revenue source. Gas tax revenue is distributed monthly by the State and is based on a complex formula, developed by the State, which takes into account population, road and street mileage and other factors. Gas tax is forecasted conservatively given the changes in the State's distribution formula. This fund also receives revenue from interest earned on the fund's cash balance. Grants/Intergovernmental revenue is provided by the Indiana Department of Transportation (INDOT) and reimbursed through progress billing for state approved projects. In 2019, $2.5 million was transferred from the Local Income Tax Economic Development Fund (#408) to cover the cost of 20% local match for the Bendix Drive Pavement Replacement Project. Expenditures in this fund are for general street maintenance, traffic calming, outsourced paving, and traffic signal maintenance. Expenditures are based on the revenues received. There is no cash reserve requirement as this is a capital fund so it is spent down on capital projects. In 2021, the City issued an infrastructure bond to fund city-wide street improvements. As a result, some of the outsourced paving expenses typically budgeted for in this fund were moved to the 2021 Infrastructure Bond Capital Fund (#455). This fund supports a 50/50 matching grant (Community Crossings), funding $1,000,000 as the matching portion as an Interfund transfer to the Local Road & Bridge Grant Fund (#265). The transfer from this fund was suspended in 2021 and the matching portion was covered by the 2021 Infrastructure Bond Capital Fund (#455) and this fund transferred $2 million to the Motor Vehicle Highway Fund (#202). In 2022, this fund will resume the $1 million matching transfer to Fund #265. Cash Reserves Target No reserve requirement City of South Bend, Indiana Monthly Financial Report October 31, 2023 Fund Name LOIT Special Distribution Fund Number 257 Fund Type Special Revenue Funds Control City Funds 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Intergov./ Grants 144,097 - - - - - - - - Interest Earnings 1,257 1,469 3,417 6 6 2,906 2,906 (2,900) 48428% Other Income - 1,500 - - - - - - - Total Revenue 145,354 2,969 3,417 6 6 2,906 2,906 (2,900) 48428% Expenditures by Type Services & Charges Professional Services 17,856 3,762 - 189,223 189,223 184,782 1,501 186,283 2,941 98% Total Services & Charges 17,856 3,762 - 189,223 189,223 184,782 1,501 186,283 2,941 98% Capital 31,938 20,166 - - 56,950 - - - 56,950 0% Total Expenditures 49,793 23,927 - 189,223 246,173 184,782 1,501 186,283 59,891 76% Net Surplus / (Deficit) 95,560 (20,958) 3,417 (189,217) (246,167) (181,876) (183,377) Beginning Cash Balance 170,735 266,588 245,630 245,630 Cash Adjustments 293 - (804) - Ending Cash Balance 266,588 245,630 248,243 (537) 66,993 Cash Reserves Target - - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established in 2016, per the Indiana State Board of Accounts (SBOA), to receive a one-time payment of local income taxes from the State for the purpose of infrastructure expenditures. Per the state statute (Senate Enrolled Act 67), a minimum of 75% must be spent on infrastructure projects. A total of $4,217,549, representing 75% of the total distribution, was deposited in May 2016, comprised of $4,160,901 distributed to the City and $56,648 distributed to the Redevelopment Authority. The remainder was deposited into the Rainy Day Fund (#102). Based on the fund purpose listed above, the one-time payment of local income tax received for infrastructure improvements has been expended and therefore this fund is slated to be inactivated once all funds are spent. The City continues to use this cash to help fund infrastructure projects. The fund should be spent down in the next year or so. Projects are managed by the Engineering division of the Department of Public Works. Cash Reserves Target No reserve requirement - one-time distribution - spend down to zero City of South Bend, Indiana Monthly Financial Report October 31, 2023 Fund Name Local Road & Bridge Grant Fund Number 265 Fund Type Special Revenue Funds Control City Funds 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Intergov./ Grants 1,102,365 791,072 1,350,100 1,000,000 1,000,000 1,000,000 1,000,000 - 100% Interest Earnings 7,642 4,832 23,684 77 77 44,383 44,383 (44,306) 57640% Other Income - - - - - - - - - Interfund Transfers In 1,522,365 1,000,000 1,000,000 220,000 220,000 - - 220,000 0% Total Revenue 2,632,372 1,795,904 2,373,784 1,220,077 1,220,077 1,044,383 1,044,383 175,694 86% Expenditures by Type Services & Charges Repairs & Maintenance 1,691,081 2,482,521 594,751 1,000,000 3,328,691 2,105,996 1,000,000 3,105,996 222,695 93% Other Services & Charges - - - - - - - - - - Total Services & Charges 1,691,081 2,482,521 594,751 1,000,000 3,328,691 2,105,996 1,000,000 3,105,996 222,695 93% Capital - - - - - - - - - - Total Expenditures 1,691,081 2,482,521 594,751 1,000,000 3,328,691 2,105,996 1,000,000 3,105,996 222,695 93% Net Surplus / (Deficit) 941,291 (686,618) 1,779,033 220,077 (2,108,614) (1,061,613) (2,061,613) Beginning Cash Balance 449,431 1,391,493 704,875 704,875 Cash Adjustments 770 - (6,854) - Ending Cash Balance 1,391,493 704,875 2,477,054 (1,403,739) 1,421,696 Cash Reserves Target - - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established (ordinance 10486-16) to account for the receipt of the Community Crossings state grant and matching revenue (50/50) and for the payment of expenditures on eligible projects, per the Indiana State Board of Accounts (SBOA). Community Crossings is a partnership between the Indiana Department of Transportation (INDOT) and Hoosier communities, both urban and rural, to invest in infrastructure projects that catalyze i d l t t j b d t th l l t t ti t k Th Cit i ki $1 illi i t f di h In February 2017, the City received its first Community Crossings matching grant from INDOT for $1 million. The City's matching portion is covered by interfund transfers from other City funds. The transfers have come from the following funds: 2017 - $1 million - LOIT 2016 Special Distribution Fund (#257) | 2018 - $670,000 - LOIT 2016 Special Distribution Fund (#257) | 2019 - $553,253 - Local Road & Street Fund (#251) | 2020 - $1 million - Local Road & Street Fund (#251), $522,365 - Major Moves Construction Fund (#412) | 2021 - $1 million - 2021 Infrastructure Bonds Fund (#455) | 2022 - $1 million - Local Road & Street Fund (#251) This fund also receives revenue from interest earned on the fund's cash balance Expenditures are calculated on anticipated grant proceeds, plus the City's matching portion funded by Local Road & Street Fund (#251). The Community Crossings Matching Grant project includes pavement reconstruction - asphalt milling and resurfacing and curb ramps. Projects are managed by the Engineering division of the Department of Public Works. Cash Reserves Target No reserve requirement - Grant fund - spend down to zero City of South Bend, Indiana Monthly Financial Report October 31, 2023 Fund Name Major Moves Construction Fund Number 412 Fund Type Capital Funds Control City Funds 2022 2022 2022 2022 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Intergov./ Grants 668 84,756 32,517 - - 238,248 238,248 (238,248) - Interest Earnings 17,411 9,556 26,999 3,857 3,857 41,762 41,762 (37,905) 1083% Other Income 493,328 493,328 493,328 493,328 493,328 493,328 493,328 - 100% Total Revenue 511,407 587,639 552,844 497,185 497,185 773,337 773,337 (276,153) 156% Expenditures by Type Supplies - - - 350,000 700,000 628,041 5,722 633,764 66,236 91% Services & Charges Professional Services 108,890 57,027 217,156 250,000 519,497 96,721 367,736 464,458 55,040 89% Repairs & Maintenance 44,201 - 450,000 - - - - - - - Total Services & Charges 153,090 57,027 667,156 250,000 519,497 96,721 367,736 464,458 55,040 89% Capital 649,253 27,855 196,985 300,000 494,264 33,493 799 34,293 459,971 7% Interfund Transfers Out 522,365 - - - - - - - - - Total Expenditures 1,324,708 84,882 864,141 900,000 1,713,761 758,256 374,258 1,132,514 581,247 66% Net Surplus / (Deficit) (813,301) 502,758 (311,297) (402,815) (1,216,576) 15,082 (359,177) Beginning Cash Balance 2,195,972 1,386,436 1,889,193 1,889,193 Cash Adjustments 3,765 - (5,596) - Ending Cash Balance 1,386,436 1,889,193 1,572,300 672,617 1,667,057 Cash Reserves Target - - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established in 2006 with the City's share of the proceeds for the lease of the Indiana Toll Road (I-80/90). The fund is used to finance capital improvements projects managed by the Engineering division of the Department of Public Works. Per Indiana Code Section 8-14-16-5, “money in the fund may be expended only for the following purposes: (1) Construction of highways, roads, and bridges; (2) In a county that is a member of the northwest Indiana regional development authority, or in a city or town located in such a county, any purpose for which the regional development authority may make expenditures under IC 36-7.5; (3) Providing funding for economic development projects (as defined in IC 6-3.5-7-13.1(c)(1) or IC 6-3.5-7-13.1(c)(2)(A) through IC 6-3.5-7-13.1(c)(2)(K)); (4) Matching federal grants for a purpose described in this section; (5) Providing funding for interlocal agreements under IC 36-1-7 for a purpose described in this section; (6) Providing the county's, city's, or town's contribution to a regional development authority established under IC 36-76-2-3” This fund receives principal and interest income from interfund loans (debt schedules #84 & #85) being repaid by the River East Residential TIF Fund (#436). The loans will be paid off in 2024 and 2029. This fund also receives revenue from interest earned on the fund's cash balance. Since the original funding for Major Moves was realized in 2006 from the lease proceeds of the Indiana Toll Road and the interfund loans will eventually be paid off, there will be no funding source remaining by 2029. At that time, this fund will be spent down to zero. For 2021, $450,000 was budgeted for the Streets Division to use for street paving materials. In 2022, internal street paving materials decreased to $350,000. Budgeted for 2022 is $450,000 for Contracted Paving - as part of the City's Rebuilding our Streets Initiative. Also funded in 2022 is $200,000 Flashing Beacon and $300,000 Guardrail Installation. Cash Reserves Target No reserve requirement - Capital fund - spend down to zero City of South Bend, Indiana Monthly Financial Report October 31, 2023 Fund Name 2021 Infrastructure Bond Capital Fund Number 455 Fund Type Capital Funds Control City Funds 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings - 21,221 37,031 - - 39,135 39,135 (39,135) - Interfund Transfers In - 8,601,026 - - - - - - - Total Revenue - 8,622,248 37,031 - - 39,135 39,135 (39,135) - Expenditures by Type Capital - 3,785,766 1,761,110 - 2,054,148 737,857 822,283 1,560,141 494,008 76% Interfund Transfers Out - 1,000,000 - - - - - - - - Total Expenditures - 4,785,766 1,761,110 - 2,054,148 737,857 822,283 1,560,141 494,008 76% Net Surplus / (Deficit) - 3,836,482 (1,724,079) - (2,054,148) (698,722) (1,521,005) Beginning Cash Balance - - 3,836,482 3,836,482 Cash Adjustments - - 189,608 - Ending Cash Balance - 3,836,482 2,302,010 1,782,333 1,411,783 Cash Reserves Target - - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Cash Reserves Target No reserve requirement - Bond capital fund - spend down to zero This fund was established to track the expenditures of the proceeds from the LIT Lease Rental Revenue Bonds, Series 2021. The bonds were issued to fund street and neighborhood infrastructure projects. The bonds were secured with local income tax funding and are being repaid by the Local Income Tax Economic Development Fund (#408). Payment of debt service principal and interest to the bondholders is recorded in the Building Corporation Fund (#755). The bonds were closed on May 12, 2021 with a par amount of $7,610,000 and a premium of $1,250,022, a total of $8,860,022. The bonds have a net interest rate of 3.4%. The bond proceeds and cost of issuance were accounted for in the Building Corporation Fund (#755). The net amount of $8,601,026 was transferred from Fund #755 to this bond capital fund to be used towards the approved The bonds proceeds will be spent towards improving the City's neighborhoods through street and infrastructure improvements. In 2021, $1,000,000 was transferred to the Local Road & Bridge Grant Fund (#265) as the City's match portion for the Community Crossings state matching grant from the Indiana Department of Transportation (INDOT). In 2022, the Local Road & Street Fund (#251) will resume the matching transfer. City of South Bend, Indiana Monthly Financial Report October 31, 2023 Fund Name Solid Waste Operations Fund Number 610 Fund Type Enterprise Funds Control City Funds 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Charges for Services 5,656,106 6,092,214 6,909,550 7,472,103 7,472,103 6,352,457 6,352,457 1,119,646 85% Intergov./ Grants - - 7,410 - - 8,636 8,636 (8,636) - Interest Earnings 2,362 781 3,406 11,779 11,779 5,332 5,332 6,447 45% Other Income 98,540 49,951 63,306 45,000 45,000 60,405 60,405 (15,405) 134% Interfund Transfers In 250,000 1,796,371 263,687 - - - - - - Total Revenue 6,007,008 7,939,316 7,247,359 7,528,882 7,528,882 6,426,830 6,426,830 1,102,052 85% Expenditures by Type Personnel Salaries & Wages 1,151,775 1,116,262 1,223,746 1,360,314 1,360,314 1,024,120 - 1,024,120 336,194 75% Fringe Benefits 491,924 450,803 478,575 646,901 642,901 430,838 - 430,838 212,063 67% Total Personnel 1,643,699 1,567,066 1,702,321 2,007,215 2,003,215 1,454,958 - 1,454,958 548,257 73% Supplies 328,387 314,035 434,548 541,233 542,163 277,366 330 277,696 264,467 51% Services & Charges Printing & Advertising 504 4,106 13,059 5,603 29,489 12,003 690 12,693 16,796 43% Repairs & Maintenance 1,156,210 1,249,530 1,844,161 1,113,830 1,113,830 1,655,689 - 1,655,689 (541,859) 149% Education & Training - 17,160 180 20,000 14,000 4,068 167 4,234 9,766 30% Travel - - - 9,900 9,900 - - - 9,900 0% Other Services & Charges 1,163,619 1,126,780 1,085,570 1,231,197 1,246,754 938,848 287,807 1,226,655 20,099 98% Debt Service Principal - 250,000 - - - - - - - - Total Services & Charges 2,320,333 2,647,575 2,942,970 2,380,530 2,413,972 2,610,607 288,664 2,899,271 (485,298) 120% Operating Expenditures 4,292,419 4,528,676 5,079,840 4,928,978 4,959,350 4,342,931 288,994 4,631,925 327,426 93% Bad Debt 35,467 24,584 670,719 62,273 62,273 80,380 - 80,380 (18,107) 129% Interfund Interfund Allocations 958,978 1,185,129 1,187,501 1,358,336 1,358,336 1,131,947 - 1,131,947 226,389 83% Interfund Transfers Out 979,213 867,967 981,664 1,106,005 1,106,005 899,690 - 899,690 206,315 81% Total Interfund 1,938,191 2,053,096 2,169,165 2,464,341 2,464,341 2,031,637 - 2,031,637 432,704 82% Total Expenditures 6,266,076 6,606,356 7,919,724 7,455,592 7,485,964 6,454,947 288,994 6,743,941 742,023 90% Beginning Cash Balance 449,145 87,032 906,471 906,471 Cash Adjustments (103,044) (513,522) 60,726 - Ending Cash Balance 87,032 906,471 294,832 949,388 34,643 Cash Reserves Target 626,608 660,636 791,972 748,596 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures, Staffing, and Significant Changes/Variances: This fund was established to account for the operations of the Solid Waste Division of the Department of Public Works. Solid Waste provides weekly trash collection service. Additional services available to residents include trash extra bulky collection, weekly yard waste collection, yard waste extra bulky collection, and Christmas tree collection. This fund is funded by charging City residents a monthly fee for pick-up and disposal of trash at an area landfill/transfer station and recycling centers. The most recent rate increases were in 2008 (ordinance no. 9861-08), 2017 (ordinance no. 10400-15), and 2021 (ordinance no. 10797-21). At the end of 2020, the Common Council approved an interfund loan from the Sewage Works Operations Fund (#641) to this fund in order to ensure the cash balance was not negative at year-end. The loan was repaid June 30, 2021. Personnel - The personnel budget includes the wages and benefits for twenty-five (25) full-time employees and a small budget for one (1) part-time employee. Rates for drivers have gone up significantly. | Supplies - The supplies budget includes fuel for the trash trucks, trash and yard waste totes, uniforms, and other small operating supplies. | Services - The repair & maintenance budget includes R&M for the trash trucks. The majority of the budget for other charges & services is for landfill costs (approx. $1.2 million budgeted for 2022). Landfill costs have continued to increase as the volume of trash collected rises year after year. However, the City does not charge residents based on the volume of trash picked up so there is no additional revenue to help offset the increased costs. The City will continue to look for ways to be more efficient and/or raise more revenue. | Capital - Solid Waste's capital needs are tracked in a separate capital fund (#611). Funds are transferred to capital fund as needed for the payment of debt service payments for capital leases. The City purchases new trash trucks through 5-year capital leases. Cash Reserves Target 10% of Annual expenditures City of South Bend, Indiana Monthly Financial Report October 31, 2023 Fund Name Solid Waste Capital Fund Number 611 Fund Type Enterprise Funds Control City Funds 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings 946 34 1,516 - - 1,468 1,468 (1,468) - Debt Proceeds 375,000 758,270 1,559,726 1,225,000 1,225,000 - - 1,225,000 0% Interfund Transfers In 979,213 867,967 981,664 1,106,005 1,106,005 899,690 899,690 206,315 81% Total Revenue 1,355,159 1,626,271 2,542,907 2,331,005 2,331,005 901,158 901,158 1,429,847 39% Expenditures by Type Services & Charges Debt Service Principal 927,626 843,122 950,448 1,031,721 1,031,722 853,681 - 853,681 178,041 83% Debt Service Interest & Fees 51,027 37,977 31,216 74,284 74,286 47,202 - 47,202 27,084 64% Total Services & Charges 978,653 881,100 981,664 1,106,005 1,106,008 900,884 - 900,884 205,125 81% Capital 53,416 354,135 758,270 1,225,000 2,880,591 - 1,335,994 1,335,994 1,544,597 46% Total Expenditures 1,032,069 1,235,235 1,739,934 2,331,005 3,986,599 900,884 1,335,994 2,236,878 1,749,722 56% Net Surplus / (Deficit) 323,090 391,036 802,972 - (1,655,594) 275 (1,335,719) Beginning Cash Balance 64,925 388,126 779,163 779,163 Cash Adjustments 111 - (108) - Ending Cash Balance 388,126 779,163 1,582,027 (876,431) 1,582,302 Cash Reserves Target - - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established to account for capital expenditures and debt service related to the Solid Waste Division of the Department of Public Works. Some equipment is purchased through capital leases which are paid off over 5 years. This fund receives interfund transfers from the Solid Waste Operations Fund (#610) to cover expenditures as needed. Debt proceeds are from capital leases. The funds are held by an escrow agent and Over the next five years, Solid Waste plans to replace older trucks with side-load dedicated units, replacing about two trucks a year. These trucks will be purchased with capital lease proceeds. The principal and interest expense budgeted is for capital lease payments for the trucks. Cash Reserves Target No reserve requirement - Capital fund - spend down to zero City of South Bend, Indiana Monthly Financial Report October 31, 2023 Fund Name Water Works Operations Fund Number 620 Fund Type Enterprise Funds Control City Funds 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Charges for Services 19,530,007 19,423,624 19,141,578 20,819,225 20,819,225 17,018,990 17,018,990 3,800,235 82% Interest Earnings 29,477 28,409 95,051 91,160 91,160 136,004 136,004 (44,844) 149% Other Income 30,256 23,582 41,395 18,825 18,825 509,875 509,875 (491,050) 2708% Interfund Allocation Reimb 1,788,327 1,856,424 1,414,701 1,633,074 1,633,074 1,360,895 1,360,895 272,179 83% Interfund Transfers In 83,727 656,984 294,627 - - - - - - Total Revenue 21,461,793 21,989,022 20,987,352 22,562,284 22,562,284 19,025,764 19,025,764 3,536,520 84% Total Expenditures 20,600,437 19,681,182 23,078,188 22,120,410 23,132,772 16,329,672 1,390,582 17,720,253 5,412,519 77% Expenditures by Type Personnel Salaries & Wages 3,387,258 3,192,897 3,497,540 4,191,488 4,191,488 3,124,599 - 3,124,599 1,066,889 75% Fringe Benefits 1,442,985 1,353,254 1,503,528 1,862,665 1,852,665 1,252,930 - 1,252,930 599,735 68% Total Personnel 4,830,243 4,546,151 5,001,068 6,054,153 6,044,153 4,377,529 - 4,377,529 1,666,624 72% Supplies 1,266,625 1,039,704 1,604,334 2,023,759 2,471,850 1,362,272 241,866 1,604,138 867,712 65% Services & Charges Professional Services 850,848 749,968 760,096 1,003,555 1,293,944 491,800 572,130 1,063,931 230,014 82% Printing & Advertising 2,209 2,029 7,168 7,033 8,436 2,341 - 2,341 6,095 28% Utilities 752,924 774,893 828,854 894,234 894,234 764,805 - 764,805 129,429 86% Repairs & Maintenance 388,841 465,164 411,658 483,486 621,006 350,565 115,577 466,142 154,864 75% Education & Training 10,322 20,142 15,517 35,675 39,456 21,588 4,577 26,165 13,291 66% Travel 2,754 - - 23,250 23,250 1,246 3,462 4,708 18,542 20% Other Services & Charges 2,998,135 2,896,198 2,536,459 3,437,075 3,578,252 2,104,451 452,969 2,557,420 1,020,832 71% Debt Service Principal 401,882 296,671 201,048 - - - - - - - Debt Service Interest & Fees 15,525 8,064 3,131 - - - - - - - Total Services & Charges 5,423,441 5,213,129 4,763,931 5,884,308 6,458,579 3,736,797 1,148,715 4,885,512 1,573,067 76% Operating Expenditures 11,520,310 10,798,983 11,369,334 13,962,220 14,974,582 9,476,598 1,390,582 10,867,179 4,107,403 73% Bad Debt 99,420 51,503 1,103,072 100,000 100,000 123,222 - 123,222 (23,222) 123% Interfund Interfund Allocations 2,184,334 2,267,793 2,342,714 2,848,061 2,848,061 2,373,384 - 2,373,384 474,677 83% PILOT 1,629,442 1,611,201 1,613,639 1,606,468 1,606,468 1,606,468 - 1,606,468 - 100% Interfund Transfers Out 5,166,931 4,951,702 6,649,430 3,603,661 3,603,661 2,750,000 - 2,750,000 853,661 76% Total Interfund 8,980,707 8,830,696 10,605,783 8,058,190 8,058,190 6,729,852 - 6,729,852 1,328,338 84% Total Expenditures 20,600,437 19,681,182 23,078,188 22,120,410 23,132,772 16,329,672 1,390,582 17,720,253 5,412,519 77% Net Surplus / (Deficit) 861,356 2,307,840 (2,090,837) 441,874 (570,488) 2,696,092 1,305,510 Beginning Cash Balance 4,204,418 4,840,727 6,550,457 6,550,457 Cash Adjustments (225,047) (598,110) 299,163 - Ending Cash Balance 4,840,727 6,550,457 4,758,783 5,979,969 6,522,632 Cash Reserves Target 1,030,022 984,059 1,153,909 1,156,639 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures, Staffing, and Significant Changes/Variances: Cash Reserves Target 5% of Annual expenditures This fund was established to account for the revenues and operational expenses of the City-owned water utility. This fund also provides the monies for debt service obligations and capital improvements through transfer of monies to other water utility funds. The water utility is run by the Water Works Division of the Department of Public Works. Water Works solely utilizes groundwater to serve more than 112,000 customers. There are nine well fields which can produce water to be treated before making its way to homes and businesses via 550+ miles of water main. Water Works staff regularly conducts thorough testing on the groundwater before, during and after treatment, as well as throughout the distribution system. Water being distributed meets or exceeds all drinking water regulations. The general source of the water utility's revenue comes from the water service that is provided to its customers. The last rate increase was approved in 2021 (ordinance no. 10797-21). The purpose of the comprehensive rate adjustment is to provide a multi-year plan that meets the operational and capital needs of the utilities, gradually adjusting rates to generate sufficient cash flow. The increases are based on recommendations of a comprehensive utility long-term rate plan commissioned by the City. Changes to water rates are subject to approval of the Indiana Utility Regulatory Commission (IURC). Charges for services revenue forecast assumptions remain conservative. Other Income consists of reimbursements and other miscellaneous type sales. Interfund Allocation Reimbursement consists of the Utility Customer Service Allocation, which allocates the operational costs of the customer service department to benefiting operations including Sewage Works (Fund #641), Solid Waste (Fund #610), and Project ReLeaf (Fund #655); and the Payroll Cost Allocation, which allocates a portion of wages and benefits for positions that serve other divisions within the Department of Public Works. This fund also receives interest earnings from the other water utility funds (#624, 625, 626 and 629) for interest earned on cash balances in those funds that is subsequently transferred to this fund. Operational expenditures include those incurred in operating source of supply and pumping facilities, treatment facilities and distribution facilities. In addition, customer service costs are related to utility billing and collections. | Personnel - The personnel budget includes the wages and benefits for 68 full-time employees, and $86k for part-time and seasonal wages. | Supplies - The supplies budget includes inventory such as replacement parts for water mains and hydrants, repair & maintenance materials, concrete supplies, water treatment chemicals, laboratory supplies, fuel for vehicles and equipment, hardware supplies such as small tools & equipment, office supplies, and other small operating supplies. | Services - The repair & maintenance budget includes R&M for vehicles, equipment, buildings, and minor water infrastructure repairs. The utilities budget includes the costs of electric, natural gas, and water for the Water Works Division's facilities and distribution sites. Professional services include well cleaning, electrical services, large meter testing, evaluation studies, and more. Other charges & services includes $1.1 million for various services associated with the utility's customer service billing and collections activities such as credit card processing fees, bill production and mailing, and utility billing software charges. Other charges and services also includes $1.1 million for plumbing contractors for the Water Insurance Service Line Leak Program. | Debt service principal and interest payments are for capital leases used to purchase water meters. The leases will be paid off in 2021 and 2022 (debt schedules #149 & #158). | Interfund Transfers Out include transfers to the Water Works Sinking Fund (#625) to fund debt service principal and interest payments on bonds, transfers to the Water Works Capital Fund (#622) to fund capital expenditures, and transfers to the Water Works Operations & Maintenance (O&M) Reserve (Fund #629). | Payment in lieu of taxes (PILOT) is transferred to the General Fund (#101). PILOT is calculated as 3% of the net book value of the Water Utility's capital assets. | Capital - Water Work's capital needs are tracked in a separate capital fund (#622). Funds are transferred as needed to cover capital expenditures. City of South Bend, Indiana Monthly Financial Report October 31, 2023 Fund Name Water Works Capital Fund Number 622 Fund Type Enterprise Funds Control City Funds 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Charges for Services 236,907 171,959 251,905 210,000 210,000 (108,983) (108,983) 318,983 -52% Interest Earnings 51,626 50,372 153,064 7,228 7,228 177,063 177,063 (169,835) 2450% Other Income 9,568 11,040 7,084 - - 1,472 1,472 (1,472) - Interfund Transfers In 3,862,000 3,373,000 3,971,704 850,000 850,000 - - 850,000 0% Bond Proceeds - - - 18,488,000 - - - - - Total Revenue 4,160,101 3,606,371 4,383,757 19,555,228 1,067,228 69,553 69,553 997,676 7% Expenditures by Type Services & Charges Professional Services 31,704 22,740 42,253 1,000,000 1,267,093 79,193 521,330 600,523 666,570 47% Total Services & Charges 31,704 22,740 42,253 1,000,000 1,267,093 79,193 521,330 600,523 666,570 47% Capital 726,784 1,511,591 3,271,169 19,338,000 27,950,214 3,698,373 1,317,575 5,015,948 22,934,266 18% Bad Debt - (428) - - - - - - - - Total Expenditures 758,488 1,533,903 3,313,423 20,338,000 29,217,307 3,777,566 1,838,905 5,616,471 23,600,836 19% Net Surplus / (Deficit) 3,401,613 2,072,468 1,070,334 (782,772) (28,150,079) (3,708,014) (5,546,918) Beginning Cash Balance 4,187,432 7,652,044 9,672,979 9,672,979 Cash Adjustments 62,999 (51,533) 316,541 - Ending Cash Balance 7,652,044 9,672,979 11,059,854 (18,477,101) 7,033,044 Cash Reserves Target - - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: 2023 Adopted Budget includes: Equipment: $25,000 • (1) Trailer 20 ' Long for Dump Truck Vehicles: $462,000 • (1) Tandem Axle Dump Truck - $275,000 • (2) Mini Cargo Vans - $66,000 • (1) Pickup Valve Truck - $65,000 • (2) Hybrid Vehicles - $56,000 Water Mains: $1,900,000 • New Main on Lathrop Street-Bendix Drive to Portage Avenue - $888,000 • Water main, hydrant, and valve replacement - $715,000 • New on Trail ROW-Dublin Street to Cripe Street - $297,000 Water Meter Replacement - $4,000,000 System Renewal Projects- TBD - $2,500,000 Services for Capital Planning - $100,000 Cash Reserves Target No reserve requirement - Capital fund - spend down to zero This fund was established to account for acquiring, constructing, and improving water utility capital assets. Water utility capital assets include wells, reservoirs, transmission and distribution mains, water This fund receives interfund transfers from the Water Works Operations Fund (#620) as needed to cover capital expenditures. This fund also receives revenue from a system development fee: a one- time capital contribution charged to customers making a new connection to the water system. City of South Bend, Indiana Monthly Financial Report October 31, 2023 Fund Name Water Works Customer Deposit Fund Number 624 Fund Type Enterprise Funds Control City Funds 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings 11,222 7,493 12,668 - - 28,592 28,592 (28,592) - Total Revenue 11,222 7,493 12,668 - - 28,592 28,592 (28,592) - Expenditures Interfund Transfers Out 16,448 7,493 - - - - - - - - Total Expenditures 16,448 7,493 - - - - - - - - Net Surplus / (Deficit) (5,227) - 12,668 - - 28,592 28,592 Beginning Cash Balance 1,287,448 1,263,319 1,279,314 1,279,314 Cash Adjustments (18,903) 15,996 23,530 - Ending Cash Balance 1,263,319 1,279,314 1,315,511 1,279,314 1,339,333 Cash Reserves Target 1,263,319 1,279,314 1,315,511 1,279,314 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established to retain the security deposits collected from utility customers. Upon termination of service, the security deposited is refunded in the form of a credit to the customer's final bill. Historically, this fund received revenue from interest earned on the fund's cash balance. In 2022, the City will change its interest earnings allocation methodology to deposit interest earned by this fund directly into Fund 620 rather than transferring it. Historically, interest earned on this fund's cash balance was transferred to the Water Works Operations Fund (#620). In 2022, the City will change its interest earnings allocation methodology to deposit interest earned by this fund directly into Fund 620 rather than transferring it. Cash Reserves Target 100% cash reserves for customer deposits City of South Bend, Indiana Monthly Financial Report October 31, 2023 Fund Name Water Works Sinking (Debt Service) Fund Number 625 Fund Type Enterprise Funds Control City Funds 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings 8,907 2,818 18,171 - - 28,208 28,208 (28,208) - Interfund Transfers In 1,218,000 1,508,702 2,662,430 2,753,661 2,753,661 2,750,000 2,750,000 3,661 100% Total Revenue 1,226,907 1,511,520 2,680,601 2,753,661 2,753,661 2,778,208 2,778,208 (24,547) 101% Expenditures by Type Services & Charges Debt Service Principal 1,058,099 1,093,877 1,248,939 1,663,800 1,663,800 - - - 1,663,800 0% Debt Service Interest & Fees 443,037 417,148 390,368 1,089,861 1,089,863 178,681 - 178,681 911,182 16% Total Services & Charges 1,501,136 1,511,025 1,639,307 2,753,661 2,753,663 178,681 - 178,681 2,574,982 6% Interfund Transfers Out 10,069 2,818 - - - - - - - - Total Expenditures 1,511,205 1,513,843 1,639,307 2,753,661 2,753,663 178,681 - 178,681 2,574,982 6% Net Surplus / (Deficit) (284,298) (2,323) 1,041,294 - (2) 2,599,527 2,599,527 Beginning Cash Balance 286,131 2,323 - - Cash Adjustments 491 - 1,232,493 - Ending Cash Balance 2,323 - 2,273,787 (2) 3,639,683 Cash Reserves Target 2,323 - 2,273,787 (2) Fund Purpose: Explanation of Revenue Sources: This fund was established to account for the payment of debt service obligations for Water Works, including bond principal and interest payments and paying agent fees. This fund receives interfund transfers from the Water Works Operations Fund (#620) as needed to cover debt service obligations. Historically, this fund received revenue from interest earned on the fund's cash balance. In 2022, the City will change its interest earnings allocation methodology to deposit interest earned by this fund directly into Fund 620 rather than transferring it. Current debt includes: • 2012 Water Works Refunding Bonds, Refund 2002 - scheduled to retire on 1/1/23 with final payment being made in December 2022, (debt schedule #25) • 2009 Water Works Improvements, State Revolving Fund - scheduled to retire on 1/1/30 with final payment being made in December 2029, (debt schedule #68) • 2012 Water Works Revenue Bond - scheduled to retire on 1/1/33 with final payment being made in December 2032, (debt schedule #99) • 2016 Water Works Refunding Bonds, Refund 2000 & 2006 - scheduled to retire on 1/1/27 with final payment being made in December 2026, (debt schedule #156) • 2019 Amended Water Works Revenue Bonds of 2009, Series B - scheduled to retire on 1/1/30 with final payment being made in December 2029, (debt schedule #69) Historically, interest earned on this fund's cash balance was transferred to the Water Works Operations Fund (#620). In 2022, the City will change its interest earnings allocation methodology to deposit interest earned by this fund directly into Fund 620 rather than transferring it. Cash Reserves Target No reserve requirement City of South Bend, Indiana Monthly Financial Report October 31, 2023 Fund Name Water Works Bond Reserve Fund Number 626 Fund Type Enterprise Funds Control City Funds 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings 12,438 8,191 13,836 - - 31,789 31,789 (31,789) - Total Revenue 12,438 8,191 13,836 - - 31,789 31,789 (31,789) - Expenditures Interfund Transfers Out 20,000 8,188 - - - - - - - - Total Expenditures 20,000 8,188 - - - - - - - - Net Surplus / (Deficit) (7,562) 4 13,836 - - 31,789 31,789 Beginning Cash Balance 1,427,971 1,422,800 1,422,804 1,422,804 Cash Adjustments 2,390 - (4,531) - Ending Cash Balance 1,422,800 1,422,804 1,432,109 1,422,804 1,467,429 Cash Reserves Target 1,422,800 1,422,804 1,432,109 1,422,804 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established to ensure compliance with certain debt service bond covenants. The required cash balance is determined by the debt service financing arrangements at the time of issuance. The debt service reserve amount is used towards the last debt service payment. Historically, this fund received revenue from interest earned on the fund's cash balance. In 2022, the City will change its interest earnings allocation methodology to deposit interest earned by this fund directly into Fund 620 rather than transferring it. Historically, excess interest earned on this fund's cash balance is transferred to the Water Works Operation Fund (#620). In 2022, the City will change its interest earnings allocation methodology to deposit interest earned by this fund directly into Fund 620 rather than transferring it. Cash Reserves Target 100% cash reserves per bond covenants City of South Bend, Indiana Monthly Financial Report October 31, 2023 Fund Name Water Works Operations & Maintenance Reserve Fund Number 629 Fund Type Enterprise Funds Control City Funds 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings 25,426 17,168 28,377 - - 64,175 64,175 (64,175) - Interfund Transfers In 16,931 - 15,296 - - - - - - Total Revenue 42,357 17,168 43,673 - - 64,175 64,175 (64,175) - Expenditures Interfund Transfers Out 37,210 17,168 - - - - - - - - Total Expenditures 37,210 17,168 - - - - - - - - Net Surplus / (Deficit) 5,147 - 43,673 - - 64,175 64,175 Beginning Cash Balance 2,902,529 2,912,652 2,912,652 2,912,652 Cash Adjustments 4,976 - (9,550) - Ending Cash Balance 2,912,652 2,912,652 2,946,775 2,912,652 3,018,391 Cash Reserves Target 2,572,765 2,455,404 3,255,503 3,255,503 Fund Purpose: Explanation of Revenue Sources: This fund was established to hold cash reserves equivalent to two months of budgeted operating expenses in the Water Works Operations Fund (#620). This serves as fiscal protection against the risk of revenue shortfalls, emergencies, and other economic risks that may impact the water utility's ability to meet financial commitments. If this fund's cash falls below the reserve requirement, the Water Works Operations Fund (#620) will transfer funds to increase the cash reserves. Historically, this fund received revenue from interest earned on the fund's cash balance. In 2022, the City will change its interest earnings allocation methodology to deposit interest earned by this fund directly into Fund 620 rather than transferring it. Once this fund's cash balance met the reserve requirement, any excess interest earned was transferred to the Water Works Operations Fund (#620). In 2022, the City will change its interest earnings allocation methodology to deposit interest earned by this fund directly into Fund 620 rather than transferring it. Cash Reserves Target 16.67% of annual operating expenses in Fund 620, net of transfers City of South Bend, Indiana Monthly Financial Report October 31, 2023 Fund Name Sewer Repair Insurance Fund Number 640 Fund Type Enterprise Funds Control City Funds 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Charges for Services 672,463 697,338 701,488 659,500 659,500 584,158 584,158 75,342 89% Interest Earnings 18,620 12,053 27,093 36,327 36,327 41,050 41,050 (4,723) 113% Other Income - - - - - - - - - Interfund Transfers In - - 48,167 - - - - - - Total Revenue 691,083 709,391 776,748 695,827 695,827 625,208 625,208 70,619 90% Expenditures by Type Personnel Salaries & Wages 116,128 119,441 119,081 135,402 135,402 107,457 - 107,457 27,945 79% Fringe Benefits 51,106 52,566 55,024 57,501 57,101 46,362 - 46,362 10,739 81% Total Personnel 167,234 172,007 174,105 192,903 192,503 153,819 - 153,819 38,684 80% Supplies 26,545 34,659 42,321 66,447 66,447 34,384 4,770 39,154 27,293 59% Services & Charges Printing & Advertising - - - 200 200 - - - 200 0% Repairs & Maintenance 507,227 422,857 474,934 451,050 654,500 465,549 105,509 571,058 83,442 87% Other Services & Charges 6,875 - - - - - - - - - Total Services & Charges 514,102 422,857 474,934 451,250 654,700 465,549 105,509 571,058 83,642 87% Operating Expenditures 707,880 629,522 691,360 710,600 913,650 653,752 110,279 764,031 149,619 84% Bad Debt 3,705 1,891 57,952 6,500 6,500 7,268 - 7,268 (768) 112% Interfund Allocations 84,511 91,901 96,195 100,506 100,506 83,755 - 83,755 16,751 83% Total Expenditures 796,097 723,314 845,507 817,606 1,020,656 744,775 110,279 855,054 165,602 84% Net Surplus / (Deficit) (105,014) (13,923) (68,759) (121,779) (324,829) (119,566) (229,845) Beginning Cash Balance 2,173,605 2,052,857 2,003,861 2,003,861 Cash Adjustments (15,735) (35,074) 16,862 - Cash Reserves Target 199,024 180,829 211,377 255,164 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures, Staffing, and Significant Changes/Variances: This fund was established in 1980 (ordinance 6811-80) to account for the repair and/or replacement of private sewer connections. The Sewer Insurance program is funded by a monthly charge on City residents' sewer bills. The City is responsible for the main sewer line; from the main line to the house is the homeowner's responsibility. This program helps residents who have an issue with their lateral that cannot be resolved by a simple clean-out by a plumber, i.e., collapsed line, complete root infiltration, etc. that requires excavation work - a "dig". The program is set up so that the homeowner pays a maximum $500 deductible toward the cost of the repair and the City pays the rest. This fund collects a monthly charge on City residents' sewer bills. This fund also receives revenue from interest earned on the fund's cash balance. Personnel - The personnel budget includes the wages and benefits for two (2) full-time employees. | Supplies - The supplies budget includes materials, uniforms, and other small operating supplies. | Services - The repair & maintenance budget includes $400k for outside contracted work and $1,000 for R&M for equipment. Cash Reserves Target 25% of Annual expenditures City of South Bend, Indiana Monthly Financial Report October 31, 2023 Fund Name Sewage Works Operations Fund Number 641 Fund Type Enterprise Funds Control City Funds 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Charges for Services 36,969,565 38,772,010 40,062,043 39,919,300 39,919,300 35,189,595 35,189,595 4,729,705 88% Interest Earnings 80,803 69,545 247,071 191,496 191,496 421,818 421,818 (230,322) 220% Other Income 36,100 276,595 106,610 4,600 4,600 42,500 42,500 (37,900) 924% Interfund Allocation Reimb 446,759 449,895 463,761 461,751 461,751 384,793 384,793 76,959 83% Interfund Transfers In 77,322 1,697,758 415,513 - - - - - - Total Revenue 37,610,549 41,265,804 41,294,998 40,577,147 40,577,147 36,038,705 36,038,705 4,538,442 89% Expenditures by Division Sewers 5,816,750 6,803,434 7,807,448 7,310,842 8,374,436 5,813,391 222,462 6,035,852 2,338,583 72% Concrete Crew 416,511 466,063 521,609 590,284 595,284 467,280 - 467,280 128,004 78% Wastewater 33,360,472 29,353,258 32,097,845 28,973,471 31,792,977 19,518,851 1,582,941 21,101,792 10,691,185 66% Organic Resources 1,587,652 1,326,459 1,506,046 1,481,692 1,498,737 945,857 112,461 1,058,318 440,419 71% Total Expenditures 41,181,385 37,949,214 41,932,947 38,356,289 42,261,434 26,745,379 1,917,863 28,663,242 13,598,191 68% Expenditures by Type Personnel Salaries & Wages 4,716,820 4,777,198 4,946,254 5,835,891 5,843,391 4,390,864 - 4,390,864 1,452,527 75% Fringe Benefits 1,973,822 1,956,552 2,018,844 2,488,025 2,466,025 1,691,204 - 1,691,204 774,821 69% Total Personnel 6,690,642 6,733,749 6,965,098 8,323,916 8,309,416 6,082,068 - 6,082,068 2,227,348 73% Supplies 1,666,866 1,569,805 2,230,631 2,774,710 3,249,405 2,141,354 311,856 2,453,209 796,195 75% Services & Charges Professional Services 849,692 399,309 590,275 214,980 1,397,105 1,039,033 119,788 1,158,822 238,283 83% Printing & Advertising 849 1,623 1,182 6,857 6,857 2,669 1,090 3,759 3,098 55% Utilities 1,101,420 1,160,652 1,267,312 1,437,613 1,437,613 1,134,753 - 1,134,753 302,860 79% Repairs & Maintenance 1,455,801 1,677,510 1,677,658 2,191,867 2,922,118 1,387,840 491,983 1,879,823 1,042,295 64% Education & Training 12,122 15,176 20,869 41,500 42,407 32,628 3,958 36,586 5,821 86% Travel 6,202 356 10,417 45,500 45,500 11,947 4,761 16,708 28,792 37% Other Services & Charges 2,439,052 3,157,093 1,889,515 2,702,709 4,234,375 2,146,552 984,427 3,130,980 1,103,396 74% Debt Service Principal 514,260 294,414 188,482 - - - - - - - Debt Service Interest & Fees 16,278 7,815 2,935 - - - - - - - Total Services & Charges 6,395,675 6,713,948 5,648,646 6,641,026 10,085,976 5,755,423 1,606,008 7,361,431 2,724,545 73% Operating Expenditures 14,753,183 15,017,502 14,844,375 17,739,652 21,644,797 13,978,844 1,917,863 15,896,708 5,748,088 73% Capital - - 20,610 - - - - - - - Bad Debt 158,420 83,831 1,749,145 225,000 225,000 169,772 - 169,772 55,228 75% Interfund Interfund Allocations 5,645,332 6,312,945 6,081,041 6,129,164 6,129,164 5,107,637 - 5,107,637 1,021,527 83% PILOT 4,592,349 4,543,120 4,465,686 4,489,126 4,489,126 4,489,126 - 4,489,126 - 100% Interfund Transfers Out 16,032,102 11,991,816 14,772,089 9,773,347 9,773,347 3,000,000 - 3,000,000 6,773,347 31% Total Interfund 26,269,783 22,847,881 25,318,816 20,391,637 20,391,637 12,596,763 - 12,596,763 7,794,874 62% Total Expenditures 41,181,385 37,949,214 41,932,947 38,356,289 42,261,434 26,745,379 1,917,863 28,663,242 13,598,190 68% Net Surplus / (Deficit) (3,570,836) 3,316,590 (637,948) 2,220,858 (1,684,287) 9,293,327 7,375,463 Beginning Cash Balance 15,409,455 11,466,153 13,825,371 13,825,371 Cash Adjustments (372,465) (957,372) 633,640 - Ending Cash Balance 11,466,153 13,825,371 13,821,063 12,141,084 22,937,825 Cash Reserves Target 2,059,069 1,897,461 2,096,647 2,113,072 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures, Staffing, and Significant Changes/Variances: Cash Reserves Target 5% of Annual expenditures This fund was established to account for the operations of the following divisions of the Department of Public Works: Wastewater - Facilitates the collection, treatment, and disposal of wastewater. Responsible for the operation of the treatment facility, which is a conventional activated sludge plant, the interceptor sewer system, the combined sewer overflow (CSO) system and the remote sewage lift stations. | Sewers - Oversees the repair and maintenance of approximately 700 miles of sanitary sewer and storm drains. Along with the sanitary and storm lines, Sewers also maintains around 10,000 catch basins, inlets, and drains. Maintenance of the sewer system is assisted by a vactor truck outfitted with a specialized camera system that enables real-time viewing of the inside of the sewer lines. This allows for the identification of issues to be addressed before they become problems that can affect the public. Sewers also mows and upkeeps the City’s retention ponds. | Organic Resources - Recycles collected yard waste, leaves, and brush for compost and mulch products. This fund receives revenue from charges for utility services for the City's residents. The last rate increase was approved in 2021 (ordinance no. 10797-21). The purpose of the comprehensive rate adjustment is to provide a multi-year plan that meets the operational and capital needs of the utilities, gradually adjusting rates to generate sufficient cash flow. The increases are based on recommendations of a comprehensive utility long-term rate plan commissioned by the City. The ordinance also established the Utility Assistance Program (UAP), to provide discounts to qualifying low-income customers. The program is funded by a monthly fee charged to all customers, starting out at $1.75 per month with the option to increase it gradually over the years to support the program as needed. Interfund Allocation Reimbursement is the Payroll Cost Allocation, which allocates a portion of wages and benefits for positions that serve other divisions within the Department of Public Works. These positions are allocated out to the following Public Works divisions: Streets (Fund #202), Water Works (Fund #620), Sewer Insurance (Fund #640), and Concrete Crew. This fund also receives interest earnings from the other sewage works funds (#643 & 654) for interest earned on cash balances in those funds that is subsequently transferred to this fund. Operational expenditures include those incurred in operating the wastewater treatment plant, maintaining the City's sewer system, and operating the Organic Resources facility which processes leaves, brush, wood and other yard waste. | Personnel - The personnel budget includes the wages and benefits for 89 full-time employees, and $243k for part-time and seasonal wages. | Supplies - Includes supplies needed to operate the wastewater treatment plant, such as water treatment chemicals, laboratory supplies, repair & maintenance materials, fuel for vehicles and equipment, hardware supplies such as small tools & equipment, office supplies, and other small operating supplies. Also includes supplies for sewer repair & maintenance and the operations of Organic Resources. | Services - The repair & maintenance budget includes R&M for vehicles, equipment, buildings, and minor sewer infrastructure repairs. The utilities budget includes the costs of electric, natural gas, and water for the wastewater treatment plant facilities, organic resources, and 50% of the utilities costs for the Public Works Service Center (utilized by Sewers). The other 50% is paid for by the Streets division which is budgeted in the Motor Vehicle Highway Fund (#202). Professional services include contract lab analysis and biomonitoring that cannot be completed in-house. Other charges & services includes contractual services for main line repairs and engineering projects for storm/sanitary sewer system repair/rehab/stabilization. | Debt service principal and interest payments are for capital leases used to purchase vehicles and equipment. The leases will be paid off in 2021 and 2022 (debt schedules #149, 152, 158, & 164). | Interfund Transfers Out include transfers to the Sewage Works Sinking Fund (#649) to fund debt service payments on bonds and transfers to the Sewage Works Capital Fund (#642) to fund capital expenditures.| Payment in lieu of taxes (PILOT) is transferred to the General Fund (#101). PILOT is calculated as 3% of the net book value of Sewage Works' capital assets. | Capital - Sewage Works' capital needs are tracked in a separate capital fund (#642). Funds are transferred as needed to cover capital expenditures. City of South Bend, Indiana Monthly Financial Report October 31, 2023 Fund Name Sewage Works Capital Fund Number 642 Fund Type Enterprise Funds Control City Funds 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Charges for Services 547,367 539,730 106,734 339,000 339,000 310,716 310,716 28,284 92% Interest Earnings 137,764 87,851 201,511 23,988 23,988 308,083 308,083 (284,095) 1284% Other Income 17,342 24,656 19,550 - - - - - - Interfund Transfers In 7,911,000 5,946,370 3,874,147 - - - - - - Bond Proceeds - - - 31,100,000 - - - - - Total Revenue 8,613,472 6,598,607 4,201,942 31,462,988 362,988 618,799 618,799 (255,811) 170% Expenditures by Type Services & Charges Professional Services - - 18,900 1,500,000 2,479,898 897,861 523,062 1,420,923 1,058,975 43% Total Services & Charges - - 18,900 1,500,000 2,479,898 897,861 523,062 1,420,923 1,058,975 57% Capital 4,248,134 6,048,729 3,300,931 32,710,000 44,550,947 1,783,693 2,282,272 4,065,965 40,484,982 9% Bad Debt - (1,031) - - - - - - - - Total Expenditures 4,248,134 6,047,698 3,319,831 34,210,000 47,030,845 2,681,554 2,805,334 5,486,888 41,543,957 12% Net Surplus / (Deficit) 4,365,338 550,908 882,111 (2,747,012) (46,667,857) (2,062,755) (4,868,089) Beginning Cash Balance 9,417,064 13,821,218 14,359,708 14,359,708 Cash Adjustments 38,815 (12,418) (15,241,819) - Ending Cash Balance 13,821,218 14,359,708 - (32,308,149) 13,138,168 Cash Reserves Target - - - Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established to account for the purchase of capital equipment and to fund major renovations/restorations for the following divisions of the Department of Public Works: Wastewater, Sewers, Organic Resources, and Concrete Crew. This fund receives interfund transfers from the Sewage Works Operations Fund (#641) as needed to cover capital expenditures. This fund also receives revenue from a system development fee: a one- time capital contribution charged to customers making a new connection to the water system. Additionally, this fund receives revenue from the selling of RINs (renewable identification numbers) credits that are part of the EPA Renewable Fuel Standards program. Fuel refiners and importers of nonrenewable fuels are obligated to produce a certain volume of renewable fuel or to buy an equivalent amount of credits on the RIN market. The City is using the biogas from its wastewater treatment plant digester to fuel its Solid Waste division's trash trucks. Each gallon equivalent that the City uses in a vehicle gets sold as a credit. The type of fuel produced by the City is rated D3 to be used for transportation. 2023 Adopted Budget includes: Capital Equipment Wastewater: • (1) Connect Van - $30,000 • (1) Utility Cart - $18,000 • (2) Portable Generators & Trailers - $120,000 Organic Resources: • (3) Front End Loaders - $310,000 Sewers Division: • (1) Excavator - $300,000 • (1) Sewer Camera Truck - $425,000 • (1) Truck-4WD/crew cab - $60,000 • (2) Compressors - $30,000 Capital Projects Wastewater Treatment Plant (WWTP) Upgrades: • WWTP Plant/Secondary Projects - $5.0 million • WWTP Secondary Plant Improvements - $1.4 million • LTCP/CSO Tank Design WWTP - $1.0 million Sewers: • Sewer Lining Projects - $2.0 million Cash Reserves Target No reserve requirement - Capital fund - spend down to zero City of South Bend, Indiana Monthly Financial Report October 31, 2023 Fund Name Sewage Works Operations & Maintenance Reserve Fund Number 643 Fund Type Enterprise Funds Control City Funds 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings 48,416 32,719 53,797 - - 121,662 121,662 (121,662) - Interfund Transfers In - - - - - - - - - Total Revenue 48,416 32,719 53,797 - - 121,662 121,662 (121,662) - Expenditures Interfund Transfers Out 71,004 32,719 - - - - - - - - Total Expenditures 71,004 32,719 - - - - - - - - Net Surplus / (Deficit) (22,588) - 53,797 - - 121,662 121,662 Beginning Cash Balance 5,563,851 5,550,801 5,550,801 5,550,801 Cash Adjustments 9,538 - (18,104) - Ending Cash Balance 5,550,801 5,550,801 5,586,493 5,550,801 5,722,263 Cash Reserves Target 4,192,386 4,327,098 5,415,764 5,415,764 Fund Purpose: Explanation of Revenue Sources: This fund was established to hold cash reserves equivalent to two months of budgeted operating expenses in the Sewage Works Operations Fund (#641). This serves as fiscal protection against the risk of revenue shortfalls, emergencies, and other economic risks that may impact the sewage works' ability to meet financial commitments. If this fund's cash falls below the reserve requirement, the Sewage Works Operations Fund (#641) will transfer funds to increase the cash reserves. Historically, this fund received revenue from interest earned on the fund's cash balance. In 2022, the City will change its interest earnings allocation methodology to deposit interest earned by this fund directly into Fund 641 rather than transferring it. Once this fund's cash balance meets the reserve requirement, any excess interest earned is transferred to the Sewage Works Operations Fund (#641). In 2022, the City will change its interest earnings allocation methodology to deposit interest earned by this fund directly into Fund 641 rather than transferring it. Cash Reserves Target 16.67% of annual operating expenses in Fund 641, net of transfers City of South Bend, Indiana Monthly Financial Report October 31, 2023 Fund Name Sewage Sinking (Debt Service) Fund Number 649 Fund Type Enterprise Funds Control City Funds 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings 41,998 19,986 47,494 - - 82,437 82,437 (82,437) - Debt Proceeds 5,743,815 14,339,893 - - - - - - - Interfund Transfers In 8,110,581 7,845,090 11,107,089 9,773,347 9,773,347 3,000,000 3,000,000 6,773,347 31% Total Revenue 13,896,394 22,204,969 11,154,583 9,773,347 9,773,347 3,082,437 3,082,437 6,690,910 32% Expenditures by Type Services & Charges Debt Service Principal 11,716,557 20,236,844 6,275,000 7,460,066 7,460,066 3,315,000 - 3,315,000 4,145,066 44% Debt Service Interest & Fees 1,948,613 1,779,749 1,238,373 2,313,281 2,313,281 705,852 - 705,852 1,607,429 31% Total Services & Charges 13,665,170 22,016,593 7,513,373 9,773,347 9,773,347 4,020,852 - 4,020,852 5,752,495 41% Interfund Transfers Out - 1,509,210 - - - - - - - - Total Expenditures 13,665,170 23,525,803 7,513,373 9,773,347 9,773,347 4,020,852 - 4,020,852 5,752,495 41% Net Surplus / (Deficit) 231,224 (1,320,833) 3,641,210 - - (938,414) (938,414) Beginning Cash Balance 1,087,745 1,320,833 - - Cash Adjustments 1,865 - (9,391) - Ending Cash Balance 1,320,833 - 3,631,819 - 2,697,913 Cash Reserves Target 1,320,833 - 3,631,819 - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established to account for the payment of debt service obligations for Sewage Works, including bond principal and interest payments and paying agent fees. This fund receives interfund transfers from the Sewage Works Operations Fund (#641) as needed to cover debt service obligations. This fund also receives revenue from interest earned on the fund's cash balance. Starting in 2022, interest earned on the cash balance in this fund will be subsequently transferred to the Sewage Works Operations Fund (#641). In 2021, the City issued the 2021 Sewage Works Refunding Revenue Bonds to refund the 2009 Sewage Works State Revolving Loan Fund (SRF) Loan (debt schedule #70) and the 2011 Sewage Works Revenue Bonds (debt schedule #93). The par amount of the bonds were $12,450,000 with a premium of $1,889,893 a total of $14,339,893. The funds were deposited into this fund to be used to pay off the 2009 and 2011 debt in December 2021. Starting in 2022, interest earned on the cash balance in this fund will be subsequently transferred to the Sewage Works Operations Fund (#641). Current debt includes: • 2012 Sewage Works Revenue Bonds - final payment December 1, 2032, (debt schedule #101) • 2013A Sewage Works Revenue Bonds - final payment December 1, 2024 , (debt schedule #105) • 2015 Sewage Works Revenue Bonds, Refunding 2006 & 2007 - final payment December 1, 2025, (debt schedule #145) • 2020 Sewage Works Revenue Bonds, Refunding 2010 - final payment December 1, 2030, (debt schedule #80) • 2021 Sewage Works Revenue Bonds, Refunding 2009 & 2011 - final payment December 1, 2031 (debt schedule #219) The 2020 Debt Service Principal and Interest expense was higher than usual due to the refunding of the 2010 Sewage Works Revenue Bonds. The proceeds from the issuance of the refunding were used to pay off of the original 2010 bonds. The payoff was $5.49 million in principal and $125k in interest. The refunding saved the City approximately $1.4 million in principal and interest over the remaining life of the bonds. The 2021 Debt Service Principal and Interest expense was higher than usual due to the refunding of the 2009 and 2011 debt. The proceeds from the issuance of the refunding were used to pay off of the original debt. The payoff was $15.1 million in principal and $323k in interest. The refunding saved the City approximately $3.5 million in principal and interest over the remaining life of the bonds. Cash Reserves Target No reserve requirement City of South Bend, Indiana Monthly Financial Report October 31, 2023 Fund Name Sewage Debt Service Reserve Fund Number 653 Fund Type Enterprise Funds Control City Funds 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings 20,901 271 36,341 - - 82,187 82,187 (82,187) - Interfund Transfers In - 1,509,210 - - - - - - - Total Revenue 20,901 1,509,481 36,341 - - 82,187 82,187 (82,187) - Expenditures by Type Interfund Transfers Out 322,566 1,749,971 - - - - - - - - Total Expenditures 322,566 1,749,971 - - - - - - - - Net Surplus / (Deficit) (301,665) (240,490) 36,341 - - 82,187 82,187 Beginning Cash Balance 4,291,915 3,990,250 3,749,760 3,749,760 Cash Adjustments - - (12,230) - Ending Cash Balance 3,990,250 3,749,760 3,773,871 3,749,760 3,865,588 Cash Reserves Target 3,990,250 3,749,760 3,773,871 3,749,760 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established in 2009 (ordinance 9966-09) to be the repository for the City's Sewage Works bond debt service reserves as required by bond documents. The required cash balance is determined by the debt service financing arrangements at the time of issuance. The debt service reserve amount is used towards the last debt service payment. This fund receives revenue from interest earned on the fund's cash balance. Starting in 2022, interest earned on the cash balance in this fund will be subsequently transferred to the Sewage Works Operations Fund (#641). A new debt service reserve requirement was established for the 2021 Sewage Works Refunding Revenue Bonds (debt schedule #219) in the amount of $1,509,210. This amount was transferred from the S W k Si ki F d (#649) i 2021 The debt service reserve amount is used towards the last debt service payment. Bond principal and interest payments are accounted for in the Sewage Works Sinking Fund (#649). In 2020, the 2010 Sewage Works Revenue Bonds were refunded. The 2010 bonds debt service reserve amount ($322,566) was transferred to the Sewage Works Sinking Fund (#649) to be used towards the refunding. In 2021, the City issued the 2021 Sewage Works Refunding Revenue Bonds to refund the 2009 Sewage Works State Revolving Loan Fund (SRF) Loan (debt schedule #70) and the 2011 Sewage Works Revenue Bonds (debt schedule #93). The remaining debt service reserve ($1,749,971) for the 2009 and 2011 debt was transferred to the Sewage Works Debt Service Fund #649 to be used towards the pay off of the debt in December 2021. Cash Reserves Target 100% cash reserves per bond covenants City of South Bend, Indiana Monthly Financial Report October 31, 2023 Fund Name Sewage Works Customer Deposit Fund Number 654 Fund Type Enterprise Funds Control City Funds 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings 4,641 4,446 10,905 - - 27,417 27,417 (27,417) - Total Revenue 4,641 4,446 10,905 - - 27,417 27,417 (27,417) - Expenditures Interfund Transfers Out 6,318 4,446 - - - - - - - - Total Expenditures 6,318 4,446 - - - - - - - - Net Surplus / (Deficit) (1,677) - 10,905 - - 27,417 27,417 Beginning Cash Balance 413,157 649,073 903,840 903,840 Cash Adjustments 237,593 254,768 270,696 - Ending Cash Balance 649,073 903,840 1,185,442 903,840 1,329,683 Cash Reserves Target 649,073 903,840 1,185,442 903,840 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established to retain the security deposits collected from utility customers. Upon termination of service, the security deposited is refunded in the form of a credit to the customer's final bill. Historically, this fund received revenue from interest earned on the fund's cash balance. In 2022, the City will change its interest earnings allocation methodology to deposit interest earned by this fund directly into Fund 641 rather than transferring it. Historically, interest earned on this fund's cash balance was transferred to the Sewage Works Operations Fund (#641). In 2022, the City will change its interest earnings allocation methodology to deposit interest earned by this fund directly into Fund 641 rather than transferring it. Cash Reserves Target 100% cash reserves for customer deposits City of South Bend, Indiana Monthly Financial Report October 31, 2023 Fund Name Project ReLeaf Fund Number 655 Fund Type Special Revenue Funds Control City Funds 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Charges for Services 446,136 466,321 455,212 451,610 451,610 378,347 378,347 73,263 84% Interest Earnings 4,176 2,322 4,980 6,690 6,690 10,069 10,069 (3,379) 151% Interfund Transfers In - - 36,158 - - - - - - Total Revenue 450,312 468,643 496,350 458,300 458,300 388,416 388,416 69,884 85% Expenditures by Type Personnel Salaries & Wages 56,338 40,726 35,920 83,136 83,136 - - - 83,136 0% Fringe Benefits 4,376 3,115 2,810 6,360 6,360 - - - 6,360 0% Total Personnel 60,714 43,841 38,730 89,496 89,496 - - - 89,496 0% Supplies 4,764 3,980 6,928 7,250 7,250 4,002 - 4,002 3,248 55% Services & Charges Other Services & Charges - - - - - - - - - - Total Services & Charges - - - - - - - - - - Operating Expenditures 65,478 47,821 45,658 96,746 96,746 4,002 - 4,002 92,744 4% Bad Debt 2,634 1,793 43,213 6,500 6,500 4,910 - 4,910 1,590 76% Interfund Interfund Allocations 42,385 37,736 46,462 36,239 36,239 30,199 - 30,199 6,040 83% Interfund Transfers Out 300,000 500,000 300,000 300,000 300,000 225,000 - 225,000 75,000 75% Total Interfund 342,385 537,736 346,462 336,239 336,239 255,199 - 255,199 81,040 76% Total Expenditures 410,497 587,350 435,333 439,485 439,485 264,112 - 264,112 175,374 60% Net Surplus / (Deficit) 39,815 (118,707) 61,017 18,815 18,815 124,304 124,304 Beginning Cash Balance 398,183 425,913 282,057 282,057 Cash Adjustments (12,085) (25,149) 9,992 - Ending Cash Balance 425,913 282,057 353,065 300,872 476,494 Cash Reserves Target 102,624 146,838 108,833 109,871 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures, Staffing, and Significant Changes/Variances: This was established to account for the fall and spring leaf collection program. This program is managed by the Department of Public Works through the Streets division. This fund was established in 1989 (ordinance 8007-89) in response to the problems brought about by the layers of dead leaves that collect in the fall. The City instituted a leaf pick-up program, called "Operation Re-Leaf," which encompassed using leaf vacuums as the primary collection tool. The City collects and disposes of leaves for residents to mitigate the practice of burning leaves. Burning leaves impacts air quality and can cause house/wildfires. (Ord. No. 7895-88, § 1; Ord. No. 8023-89, § 1; Ord. No. 9641-05, § I, 11-18-05) Beginning in the fall 1989, the service charge per customer for this program was eighteen cents ($0.18) per month per household. Starting January 1, 2006, the charge was increased to ninety-nine cents ($0.99) per month per household. The charge is included on residents' utility bills. There are currently 37,638 customers who pay for this service. This fund also receives revenue from interest earned on the fund's cash balance. The personnel budget includes the wages and benefits for the seasonal employees who perform the leaf pick-up work during the fall and spring. Interfund Transfers Out are for supervisory wages, supplies, fuel, vactor repairs, and other expenses paid for by other funds. Currently, the leaf pickup program does not fund itself and the City has been spending down this fund's cash balance. Prior to 2021, Interfund Transfers Out were made to the Motor Vehicle Highway Fund (#202) for supervisory wages, supplies, fuel, vactor repairs, and other expenses paid for by the Streets division. In 2021, the Interfund Transfers Out was budgeted for a transfer to the Sewage Works Operations Fund (#641) for supervisory wages, supplies, fuel, vactor repairs, and other expenses paid for by Fund 641. In 2022, the transfer will be made to Fund #202 going forward. Cash Reserves Target 25% of Annual expenditures City of South Bend, Indiana Monthly Financial Report October 31, 2023 Fund Name Storm Sewer Fund Number 667 Fund Type Enterprise Funds Control City Funds 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Charges for Services 1,037,898 1,064,337 1,036,932 1,147,200 1,147,200 866,241 866,241 280,959 76% Intergov./ Grants - 68,000 - - - 293,000 293,000 (293,000) - Interest Earnings 4,831 7,492 22,740 5,375 5,375 38,806 38,806 (33,431) 722% Other Income - - 12,000 - - - - - - Interfund Transfers In - - 73,642 - - - - - - Total Revenue 1,042,729 1,139,829 1,145,315 1,152,575 1,152,575 1,198,047 1,198,047 (45,472) 104% Expenditures by Type Services & Charges Professional Services 11,085 74,572 189,476 300,000 567,139 238,717 158,241 396,958 170,181 70% Other Services & Charges - - - - - - - - - - Total Services & Charges 11,085 74,572 189,476 300,000 567,139 238,717 158,241 396,958 170,181 70% Capital 90,050 436,855 1,217,100 1,150,000 2,036,945 253,239 887,051 1,140,291 896,654 56% Bad Debt 3,186 175 84,577 - - 9,987 - 9,987 (9,987) - Total Expenditures 104,322 511,602 1,491,154 1,450,000 2,604,084 501,944 1,045,292 1,547,236 1,056,848 59% Net Surplus / (Deficit) 938,407 628,227 (345,839) (297,425) (1,451,509) 696,103 (349,190) Beginning Cash Balance 124,406 1,032,916 1,604,154 1,604,154 Cash Adjustments (29,898) (56,988) 27,377 - Ending Cash Balance 1,032,916 1,604,154 1,285,693 152,645 1,970,929 Cash Reserves Target - - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: On January 14, 2019, the Common Council passed an ordinance to establish a storm water user fee (ordinance 10633-19). This fund was established to track receipt of the storm water fee revenue and expense of that revenue on storm water projects. - The storm sewer system consists of sewers, storm inlets, catch basins, manholes, curbs, gutters, ditches, swales, retention and/or detention ponds or basins, dams, and flood control facilities designed for the collection, control, transport or discharge of stormwater. A storm water utility fee is a fee that produces revenue dedicated to improving drainage, controlling flooding, improving water quality di l ti lti The original storm water fee structure was a flat rate of $2 per month for residential customers and $5 per month for non-residential customers. The fee took effect on June 1, 2019. In August 2021, the Common Council passed ordinance no. 10797-21 to change the rates. Effective January 1, 2022, the residential flat rate remains $2 per month however the non-residential rate will change as follows: Tier 1-$5, Tier-2 $8, Tier 3-$10, Tier 4-$16, and Tier 5-$20. The ordinance allows for the storm water rates to increase incrementally from 2022 through 2025. In 2021, the City received a $68,000 grant from the Indiana Department of Natural Resources - Lake and River Enhancement Program Division of Wildlife to be used towards the Northshore Bank Stabilization Project. The 2022 budget for stormwater projects include $200,000 for professional services and $824,000 identified for storm sewer projects, drainage projects, downspout disconnection plan and misc. repairs. In 2021, projects included work on the South Bend Dam, Flood Mitigation, Western Avenue Phase III Storm Sewer, and the Michigan Street Separation. Cash Reserves Target No reserve requirement - Capital fund - spend down to zero City of South Bend, Indiana Monthly Financial Report October 31, 2023 Fund Name Police State Seizures Fund Number 216 Fund Type Special Revenue Funds Control City Funds 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Intergov./ Shared Revenues 4,678 22,670 23,345 5,000 5,000 27,658 27,658 (22,658) 553% Interest Earnings 1,895 993 2,551 2,364 2,364 4,595 4,595 (2,231) 194% Other Income 18 - - - - - - - - Interfund Transfers In - 7,636 - - - - - - - Total Revenue 6,591 31,299 25,897 7,364 7,364 32,254 32,254 (24,889) 438% Expenditures by Type Services & Charges Education & Training - - - 10,000 10,000 - - - 10,000 0% Other Services & Charges - - - 12,000 12,000 - - - 12,000 0% Total Services & Charges - - - 22,000 22,000 - - - 22,000 0% Capital 31,753 71,043 - - - - - - - - Total Expenditures 31,753 71,043 - 22,000 22,000 - - - 22,000 0% Net Surplus / (Deficit) (25,162) (39,744) 25,897 (14,636) (14,636) 32,254 32,254 Beginning Cash Balance 238,323 213,569 173,825 173,825 Cash Adjustments 409 - (632) - Ending Cash Balance 213,569 173,825 199,090 159,189 231,846 Cash Reserves Target 7,938 17,761 - 5,500 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for law enforcement expenditures financed by the state or local agencies' authorized sale of confiscated property. This fund receives revenue from the state or local agencies' authorized sale of confiscated property. This fund's revenue stream is not a steady flow. It is dependent upon the processing and release of funds from the State for seized assets in drug activities. This fund also receives revenue from interest earned on the fund's cash balance. Expenditures are typically budgeted for law enforcement training and various Police Department expenses. In recent years, the Police Department has used this fund to purchase one to two vehicles each year. The Police Department has continued to spend down the cash balance in this fund in order to alleviate some of the burden on its operating budget in the General Fund (#101). Cash Reserves Target 25% of Annual expenditures City of South Bend, Indiana Monthly Financial Report October 31, 2023 Fund Name Police Curfew Violations Fund Number 218 Fund Type Special Revenue Funds Control City Funds 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Fines, Forfeitures, and Fees 768 - 171 - - - - - - Interest Earnings 115 82 8 - - - - - - Total Revenue 883 82 178 - - - - - - Expenditures by Type Interfund Transfers Out - - 14,059 - - - - - - - Total Expenditures - - 14,059 - - - - - - - Net Surplus / (Deficit) 883 82 (13,880) - - - - Beginning Cash Balance 12,894 13,799 13,880 13,880 Cash Adjustments 22 - - (13,880) Ending Cash Balance 13,799 13,880 - - - Cash Reserves Target - - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund receives monies from Juvenile Positive Assistance and from the curfew ordinance violation fines. This fund also receives revenue from interest earned on the fund's cash balance. In recent years, this fund has received very little revenue. In 2022, the cash balance in this fund will be transferred into the Law Enforcement Continuing Education Fund (#220) and this fund will be discontinued. Revenues and expenses previously accounted for in this fund will be accounted for in Fund #220. Cash Reserves Target No reserve requirement City of South Bend, Indiana Monthly Financial Report October 31, 2023 Fund Name Law Enforcement Continuing Education Fund Number 220 Fund Type Special Revenue Funds Control City Funds 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Intergov./ Grants - 41,980 390,016 - 449,000 636,173 636,173 (187,173) 142% Charges for Services 148,550 115,024 136,492 115,000 115,000 83,360 83,360 31,640 72% Fines, Forfeitures, and Fees 92,751 89,648 111,666 101,200 101,200 102,196 102,196 (996) 101% Interest Earnings 3,849 2,229 8,766 10,442 10,442 13,611 13,611 (3,169) 130% Donations 2,000 500 785 1,000 1,000 8,400 8,400 (7,400) 840% Other Income 11,555 2,970 1,884 - - - - - - Interfund Transfers In - 73,512 218,353 - - - - - - Total Revenue 258,705 325,862 867,961 227,642 676,642 843,741 843,741 (167,098) 125% Expenditures by Type Supplies 62,084 193,652 198,761 137,000 285,373 191,930 43,736 235,666 49,707 83% Services & Charges Professional Services 1,136 188 1,929 - - - - - - - Education & Training 81,558 131,259 174,565 90,000 125,650 111,378 900 112,278 13,372 89% Travel 20,646 28,840 49,137 51,500 52,031 38,697 1,635 40,332 11,699 78% Other Services & Charges 31,421 69,045 52,751 59,250 24,901 13,628 475 14,103 10,797 57% Total Services & Charges 134,762 229,333 278,383 200,750 202,582 163,704 3,010 166,714 35,868 82% Capital - - 26,338 40,000 353,193 301,100 - 301,100 52,093 85% Bad Debt 54 - - - - - - - - - Interfund Transfers Out - - 19,000 - - - - - - - Total Expenditures 196,900 422,985 522,482 377,750 841,148 656,734 46,746 703,480 137,668 84% Net Surplus / (Deficit) 61,806 (97,123) 345,479 (150,108) (164,506) 187,007 140,261 Beginning Cash Balance 421,276 483,549 378,981 378,981 Cash Adjustments 467 (7,445) (6,718) - Ending Cash Balance 483,549 378,981 717,743 214,476 907,621 Cash Reserves Target 49,225 105,746 130,620 210,287 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established (ordinance 6974-81) to fund the continuing education for the officers of the South Bend Police Department. This fund is funded by fees from accident reports and fines for false alarm and loud noise ordinance violations. Starting in 2022, this fund will receive the following revenue sources previously accounted for in other police special revenue funds: state and federal grant revenue, charges for services from the enforcement courses offered to other police departments who pay a fee to attend the training (formerly in Fund #294), impound towing fees (formerly Fund #295), and donations for the Police K-9 unit (formerly in Fund #705). This fund also receives revenue from interest earned on the fund's cash balance. Previously, this fund received revenue from gun permit application fees; however, a change in State legislation eliminated this revenue source. Effective July 1, 2021, the City of South Bend and other municipalities can no longer charge a fee for processing gun permit applications. This change negatively impacts the South Bend Police Department as gun permit fees accounted for $45k-$60k in revenue in this fund annually. Expenditures include educational materials and equipment, conference and training registration, and travel costs for conferences/trainings. Starting in 2022, this fund will also account for grant related activities or grant funded purchases previously accounted for in other police special revenue funds. Cash Reserves Target 25% of Annual expenditures City of South Bend, Indiana Monthly Financial Report October 31, 2023 Fund Name Local Income Tax - Public Safety Fund Number 249 Fund Type Special Revenue Funds Control City Funds 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Local Income Taxes 9,703,297 9,391,746 9,168,579 9,488,558 9,488,558 11,048,285 11,048,285 (1,559,727) 116% Interest Earnings 33,595 25,015 30,151 10,000 10,000 128,930 128,930 (118,930) 1289% Total Revenue 9,736,892 9,416,761 9,198,730 9,498,558 9,498,558 11,177,215 11,177,215 (1,678,657) 118% Expenditures by Department Police Department 4,619,654 4,737,560 5,124,420 4,749,279 4,749,279 3,105,298 - 3,105,298 1,643,981 65% Fire Department 4,330,886 4,880,453 5,124,420 4,749,279 4,749,279 3,105,298 - 3,105,298 1,643,981 65% Total Expenditures 8,950,540 9,618,013 10,248,840 9,498,558 9,498,558 6,210,596 - 6,210,596 3,287,962 65% Expenditures by Type Personnel Salaries & Wages 6,703,431 7,651,358 10,248,840 9,498,558 9,498,558 6,210,596 - 6,210,596 3,287,962 65% Fringe Benefits 2,247,109 1,966,655 - - - - - - - - Total Personnel 8,950,540 9,618,013 10,248,840 9,498,558 9,498,558 6,210,596 - 6,210,596 3,287,962 65% Total Expenditures 8,950,540 9,618,013 10,248,840 9,498,558 9,498,558 6,210,596 - 6,210,596 3,287,962 65% Net Surplus / (Deficit) 786,352 (201,253) (1,050,110) - - 4,966,619 4,966,619 Beginning Cash Balance 3,253,787 4,045,717 3,844,465 3,844,465 Cash Adjustments 5,578 - (8,354) - Ending Cash Balance 4,045,717 3,844,465 2,786,001 3,844,465 7,759,659 Cash Reserves Target - - - - Fund Purpose: Explanation of Expenditures, Staffing, and Significant Changes/Variances: This fund was established in 2010 due to Indiana's property tax "circuit breaker" system that effectively limited property tax receipts. This fund can only be used to pay for Public Safety personnel wages and benefits. (Resolution 3980-09, Indiana Code IC 6-3.6-6-8) This fund receives the Public Safety portion of the City's Local Income Tax (LIT) revenue distribution. The City adopted a special income tax of one quarter of one percent (0.25%) to be used solely for the salaries of public safety positions that were formerly paid by property taxes. Local income tax revenue distributions are determined annually by the Indiana Dept of Local Government Finance (DLGF). Local income tax revenue is distributed by St. Joseph County monthly. Because this fund can only be used to pay for public safety personnel, the City budgets for the salaries and benefits for as many sworn police officers and firefighters as this fund’s revenue can support. This reduces the public safety personnel expenses in the General Fund (#101). This fund's cash balance has grown in recent years due to unanticipated supplemental income tax distributions; therefore, the City plans to spend down the excess cash during 2022. Cash Reserves Target No reserve requirement City of South Bend, Indiana Monthly Financial Report October 31, 2023 Fund Name Police Take Home Vehicle Fund Number 278 Fund Type Internal Service Funds Control City Funds 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Charges for Services 5,480 14,640 44,220 5,720 5,720 49,640 49,640 (43,920) 868% Interest Earnings 5,998 4,038 10,132 12,608 12,608 16,893 16,893 (4,285) 134% Total Revenue 11,478 18,678 54,352 18,328 18,328 66,533 66,533 (48,205) 363% Expenditures by Type Services & Charges Other Services & Charges 8,690 270 - 50,000 50,000 1,040 - 1,040 48,960 2% Total Services & Charges 8,690 270 - 50,000 50,000 1,040 - 1,040 48,960 2% Interfund Transfers Out 49,087 - - - - - - - - - Total Expenditures 57,777 270 - 50,000 50,000 1,040 - 1,040 48,960 2% Net Surplus / (Deficit) (46,299) 18,408 54,352 (31,672) (31,672) 65,492 65,492 Beginning Cash Balance 725,194 681,823 698,546 698,546 Cash Adjustments 2,928 (1,685) (2,420) - Ending Cash Balance 681,823 698,546 750,477 666,874 817,865 Cash Reserves Target 750,000 750,000 750,000 750,000 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund charges police officers for liability insurance for take home police vehicles. Deductions from officers are made in accordance with an agreement with the Fraternal Order of Police (FOP). The agreement calls for the suspension of the deduction based on the price of gas and the balance of cash in this fund. The decrease in revenue is the result of suspending the payroll deduction for sworn officers as outlined in the agreement between the Police Department and the FOP. This fund receives revenue from interest earned on the fund's cash balance. As the fund's cash balance dips below the reserve requirement set by the FOP, the City anticipate the deduction will be increased. Expenditures are driven by the number of off duty accident claims. Claims have been minimal in this fund since it was created. Cash Reserves Target Set dollar amount of $750,000 This fund was established (ordinance 9919-09) to receive monies collected from South Bend Police Department Officers participating in the City's Take Home Vehicle Program. The City shall use all monies deposited into this fund to pay the costs and expenses associated with claims arising from use of program vehicles occurring while officers are not on duty. City of South Bend, Indiana Monthly Financial Report October 31, 2023 Fund Name Police Block Grants Fund Number 280 Fund Type Special Revenue Funds Control City Funds 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings 36 24 2 - - - - - - Total Revenue 36 24 2 - - - - - - Expenditures by Type Interfund Transfers Out - - 4,165 - - - - - - - Total Expenditures - - 4,165 - - - - - - - Net Surplus / (Deficit) 36 24 (4,162) - - - - Beginning Cash Balance 4,095 4,138 4,162 4,162 Cash Adjustments 7 - - (4,162) Ending Cash Balance 4,138 4,162 - - - Cash Reserves Target - - - - Fund Purpose: Explanation of Revenue Sources: This fund was established to track the revenue and expenditures related to specific federal grants for the Police Department. Historically, this fund received grant revenue. In 2022, the cash balance in this fund will be transferred into the Law Enforcement Continuing Education Fund (#220) and this fund will be discontinued. Revenues and expenses previously accounted for in this fund will be accounted for in Fund #220. Federal grant revenue and expenditures for the Police Department will be tracked in Fund #220 going forward. Cash Reserves Target No reserve requirement City of South Bend, Indiana Monthly Financial Report October 31, 2023 Fund Name Fire Department Capital Fund Number 287 Fund Type Capital Funds Control City Funds 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Intergov./ Grants - - - 75,000 75,000 - - 75,000 0% Charges for Services 2,514,908 1,905,360 1,972,044 2,021,345 2,021,345 1,694,946 1,694,946 326,399 84% Fines, Forfeitures, and Fees - 300 47 - - 26 26 (26) - Interest Earnings 9,151 8,474 25,176 2,716 2,716 25,018 25,018 (22,302) 921% Debt Proceeds 1,660,000 210,000 1,355,000 1,430,000 1,430,000 - - 1,430,000 0% Other Income 8,244 1,334 35,574 - - - - - - Interfund Transfers In - - - - - - - - - Total Revenue 4,192,303 2,125,468 3,387,841 3,529,061 3,529,061 1,719,991 1,719,991 1,809,071 49% Expenditures by Type Supplies - - - - - - - - - - Services & Charges Debt Service Principal 343,971 662,651 833,022 1,069,747 1,069,746 948,939 - 948,939 120,807 89% Debt Service Interest & Fees 31,114 36,120 29,449 75,324 75,323 45,632 - 45,632 29,691 61% Total Services & Charges 375,085 698,771 862,471 1,145,071 1,145,069 994,570 - 994,570 150,498 87% Capital 1,925,268 1,029,049 671,760 1,730,000 5,885,706 4,037,967 47,216 4,085,182 1,800,524 69% Interfund Transfers Out 746,231 750,306 748,656 752,357 752,357 409,500 - 409,500 342,857 54% Total Expenditures 3,046,584 2,478,126 2,282,888 3,627,428 7,783,132 5,442,037 47,216 5,489,253 2,293,879 71% Net Surplus / (Deficit) 1,145,719 (352,658) 1,104,953 (98,367) (4,254,071) (3,722,046) (3,769,262) Beginning Cash Balance 1,962,214 3,111,296 2,758,339 2,758,339 Cash Adjustments 3,364 (300) (6,512) - Ending Cash Balance 3,111,296 2,758,339 3,856,779 (1,495,732) 184,103 Cash Reserves Target - - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established (ordinance 10339-14) to track capital expenditures of the South Bend Fire Department. Capital purchases include fire apparatuses, ambulances, and major construction projects. This fund is also used to repay debt issued for capital purchases and capital improvements, such as vehicle/equipment capital leases and bonds. In 2020, the interfund transfer from the EMS Operating Fund (#288) was replaced by payments from St Joseph County for the City providing EMS services. Revenue received from various grants for equipment or other capital is deposited here. This fund also receives revenue from interest earned on the fund's cash balance. Capital spending includes Fire Department fleet needs as well as updates and repair & maintenance to Fire Department facilities. To keep the fleet within a serviceable life span, generally the City aims to purchase 2 pumper trucks every 3 years and an aerial apparatus every 5 years. The City also purchases or refurbishes an ambulance each year. The Fire Department also uses this fund to replace necessary equipment such as self contained briefing apparatus (SCBA), cardiac monitors, and turnout gear. | Debt Service - The principal and interest expense budgeted is for capital lease payments for vehicles and equipment purchased through 5-year capital leases.| Interfund Transfers Out includes transfers to debt service funds for principal and interest payments on two different bonds: 2013 EMS/Fire Station/Tower Bonds (final payment February 1, 2033, debt schedule #116) and 2018 General Obligation Bonds-Fire Station #9 (final payment January 15, 2038, debt schedule #168). Cash Reserves Target No reserve requirement - Capital fund - spend down to zero City of South Bend, Indiana Monthly Financial Report October 31, 2023 Fund Name Emergency Medical Services Operating Fund Number 288 Fund Type Enterprise Funds Control City Funds 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings 10,316 - - - - - - - - Other Income 797 - - - - - - - - Total Revenue 11,113 - - - - - - - - Expenditures by Type Supplies 1,468 - - - - - - - - - Services & Charges Professional Services 1,292 - - - - - - - - - Repairs & Maintenance 42,719 - - - - - - - - - Education & Training 4,778 - - - - - - - - - Other Services & Charges 50,224 - - - - - - - - - Total Services & Charges 99,013 - - - - - - - - - Bad Debt 4,722 - - - - - - - - - Interfund Transfers Out 1,716,684 607,079 - - - - - - - - Total Expenditures 1,821,886 607,079 - - - - - - - - Net Surplus / (Deficit) (1,810,773) (607,079) - - - - - Beginning Cash Balance 2,520,160 607,079 - - Cash Adjustments (102,309) - - - Ending Cash Balance 607,079 - - - - Cash Reserves Target - - - - Fund Purpose: This fund accounted for the expenditures of the Emergency Medical Services (EMS) program. This Fund captured personnel and operating expenses primarily for Emergency Medical Services division and reflected a portion of the cost associated with operating ambulances. Revenue received from EMS services was not sufficient to cover expenses. Keeping EMS in its own fund would require interfund transfers. Starting in 2020, EMS activities were moved to the General Fund (#101). Moving EMS revenue and expenditures into the General Fund simplified accounting. The transfer included the wages and benefits for 47 firefighters and 4 EMS billing personnel. Keeping firefighter EMS personnel in a separate budget proved impractical due to frequently changing assignments. EMS expenditures related to billing are accounted for in separate division in the General Fund The remaining cash balance in Fund 288 was transferred to the General Fund (#101) during 2021 Cash Reserves Target No reserve requirement City of South Bend, Indiana Monthly Financial Report October 31, 2023 Fund Name Haz-Mat Fund Number 289 Fund Type Special Revenue Funds Control City Funds 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Charges for Services - - 3,000 10,000 10,000 2,375 2,375 7,625 24% Interest Earnings 243 165 403 567 567 680 680 (113) 120% Other Income - - - - - - - - - Total Revenue 243 165 3,403 10,567 10,567 3,055 3,055 7,512 29% Expenditures by Type Supplies - - 200 10,000 10,000 - - - 10,000 0% Services & Charges Professional Services - - - - - - - - - - Other Services & Charges - - - - - - - - - - Total Services & Charges - - - - - - - - - - Capital - - - - - - - - - - Total Expenditures - - 200 10,000 10,000 - - - 10,000 0% Net Surplus / (Deficit) 243 165 3,203 567 567 3,055 3,055 Beginning Cash Balance 27,647 27,937 28,102 28,102 Cash Adjustments 47 - (99) - Ending Cash Balance 27,937 28,102 31,206 28,669 31,964 Cash Reserves Target - - 50 2,500 Fund Purpose: Explanation of Expenditures and Significant Changes/Variances: This fund was established (ordinance 7748-87) to account for the monies generated by the South Bend Fire Department's response to hazardous materials incidents. The monies accumulated in this fund may be expended for the replacement, repair, or purchase of Haz-Mat equipment, for training and supplies and to defray the expense of Haz-Mat related activities. There are no budgeted positions in this fund, responses are made by firefighters of the South Bend Fire Department. By ordinance, the South Bend Fire Department charges businesses for hazardous materials response. Funding is entirely dependent on the number of billable hazardous material responses in any given calendar year. This fund also receives revenue from interest earned on the fund's cash balance. In recent years, this fund has been used to purchase supplies for the Haz-Mat response team. No major expenditures are planned. Cash Reserves Target 25% of Annual expenditures City of South Bend, Indiana Monthly Financial Report October 31, 2023 Fund Name Indiana River Rescue Fund Number 291 Fund Type Special Revenue Funds Control City Funds 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Charges for Services 54,600 94,550 125,805 90,000 90,000 99,600 99,600 (9,600) 111% Interest Earnings 2,955 1,993 5,011 7,043 7,043 9,117 9,117 (2,074) 129% Other Income - 1,300 - - - - - - - Total Revenue 57,555 97,843 130,816 97,043 97,043 108,717 108,717 (11,674) 112% Expenditures by Type Supplies 16,731 32,702 59,778 53,500 38,500 28,828 10,226 39,054 (554) 101% Services & Charges Professional Services - - - Printing & Advertising - - - 1,300 1,300 2,101 - 2,101 (801) 162% Education & Training 425 13,608 22,179 9,000 9,000 21,269 - 21,269 (12,269) 236% Travel 2,524 1,483 - 15,000 5,400 - - - 5,400 0% Repairs & Maintenance - 4,210 7,796 13,000 3,000 1,770 - 1,770 1,230 59% Other Services & Charges - 1,133 575 - - - - - - - Total Services & Charges 2,949 20,433 30,550 38,300 18,700 25,139 - 25,139 (6,440) 134% Capital - - - - 34,600 34,530 - 34,530 70 100% Total Expenditures 19,679 53,135 90,328 91,800 91,800 88,497 10,226 98,723 (6,924) 108% Net Surplus / (Deficit) 37,876 44,708 40,488 5,243 5,243 20,219 9,993 Beginning Cash Balance 293,325 330,404 360,311 360,311 Cash Adjustments (797) (14,800) (11,227) - Ending Cash Balance 330,404 360,311 389,572 365,554 429,675 Cash Reserves Target 4,920 13,284 22,582 22,950 Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund is used to account for the revenue from tuition fees for students attending the Indiana River Rescue School (IRRS) and the expenditures of that revenue. There are typically 2-4 schools a year, each a week in duration. The IRRS is administered by the South Bend Fire Department under the direction of the Special Operations Bureau. The majority of instructors are comprised of South Bend Firefighters and Conservation Officers from the IDNR. The 5 day school includes extensive field training on the St. Joseph River and its unique "L" shaped dam, and the East Race Waterway. The East Race Waterway is a 2000' run which winds through the heart of the city. It allows for realistic but controlled training in river rescue, what is now formally known as the premier training ground for "Swiftwater rescue." Class lectures will provide a background in theory and concepts that enables students to go directly to the water. Students become familiar with such equipment as inflatable boats, outboards, rescue ropes, rope rescue systems & necessary personal gear. Many of the teaching sites have actual accident histories. This fund collects tuition fees for students attending the Indiana River Rescue School. This fund also receives revenue from interest earned on the fund's cash balance. Expenditures are for the maintenance and repair of rescue equipment and supplies for river rescue training. No major expenditures are planned. Cash Reserves Target 25% of Annual expenditures City of South Bend, Indiana Monthly Financial Report October 31, 2023 Fund Name Police Grants Fund Number 292 Fund Type Special Revenue Funds Control City Funds 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Intergov./ Grants - - - - - - - - - Total Revenue - - - - - - - - - Expenditures by Type Interfund Transfers Out - - 26,716 - - - - - - - Total Expenditures - - 26,716 - - - - - - - Net Surplus / (Deficit) - - (26,716) - - - - Beginning Cash Balance 26,716 26,716 26,716 26,716 Cash Adjustments - - - - Ending Cash Balance 26,716 26,716 - - - Cash Reserves Target - - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established to track the revenue and expenditures related to specific federal grants for the Police Department. Historically, this fund received grant revenue. In 2022, the cash balance in this fund will be transferred into the Law Enforcement Continuing Education Fund (#220) and this fund will be discontinued. Revenues and expenses previously accounted for in this fund will be accounted for in Fund #220. Federal grant revenue and expenditures for the Police Department will be tracked in Fund #220 going forward. Cash Reserves Target No reserve requirement City of South Bend, Indiana Monthly Financial Report October 31, 2023 Fund Name Regional Police Academy Fund Number 294 Fund Type Special Revenue Funds Control City Funds 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Charges for Services 9,350 19,625 - - - - - - - Interest Earnings 1,106 819 83 - - - - - - Total Revenue 10,456 20,444 83 - - - - - - Expenditures by Type Supplies 214 - - - - - - - - - Services & Charges Other Services & Charges 2,943 100 - - - - - - - - Total Services & Charges 2,943 100 - - - - - - - - Interfund Transfers Out - - 146,411 - - - - - - - Total Expenditures 3,157 100 146,411 - - - - - - - Net Surplus / (Deficit) 7,299 20,344 (146,328) - - - - Beginning Cash Balance 118,481 125,984 146,328 146,328 Cash Adjustments 203 - - (146,328) Ending Cash Balance 125,984 146,328 - - - Cash Reserves Target - - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established (ordinance 7104-82) to account for revenues and expenditures related to the advancement of present and future police officers and funds the cost of course material and instructors at the South Bend Police Academy. This fund received revenue from the enforcement courses offered to other police departments who pay a fee to attend the training. Expenditures were for seminars, travel, lectures, and career days. In 2022, the cash balance in this fund will be transferred into the Law Enforcement Continuing Education Fund (#220) and this fund will be discontinued. Revenues and expenses previously accounted for in this fund will be accounted for in Fund #220. Cash Reserves Target No reserve requirement City of South Bend, Indiana Monthly Financial Report October 31, 2023 Fund Name COPS MORE Grant Fund Number 295 Fund Type Special Revenue Funds Control City Funds 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Intergov./ Grants 180,998 103,213 - - - - - - - Fines, Forfeitures, and Fees 6,919 7,312 - - - - - - - Interest Earnings 594 432 30 - - 64 64 (64) - Other Income 260 120 - - - - - - - Total Revenue 188,771 111,077 30 - - 64 64 (64) - Expenditures by Type Supplies 86,905 16,331 - - - - - - - - Services & Charges Other Services & Charges 12,317 6,214 - - - - - - - - Total Services & Charges 12,317 6,214 - - - - - - - - Capital 185,805 116,658 - - - - - - - - Interfund Transfers Out - - 24,566 - - - - - - - Total Expenditures 285,026 139,203 24,566 - - - - - - - Net Surplus / (Deficit) (96,255) (28,126) (24,536) - - 64 64 Beginning Cash Balance 169,439 73,474 45,349 45,349 Cash Adjustments 290 - - (45,349) Ending Cash Balance 73,474 45,349 20,813 - 20,876 Cash Reserves Target - - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was originally established (7015-82) to track the Community Oriented Police Program but has been expanded to track other federal grants related to the Police Department. In recent years, this fund has also been used to track donations and their associated expenditures. This fund received revenue from various Federal and State Grants. The Community-Oriented Policing Services (COPS) Office of the Department of Justice offers grants through the Making Officer Redeployment Effective (MORE) program. This fund also received revenue from impound towing fees. Expenditures included grant related activities and grant funded purchases. In 2022, the cash balance in this fund will be transferred into the Law Enforcement Continuing Education Fund (#220) and this fund will be discontinued. Revenues and expenses previously accounted for in this fund will be accounted for in Fund #220. Cash Reserves Target No reserve requirement City of South Bend, Indiana Monthly Financial Report October 31, 2023 Fund Name Police Federal Drug Enforcement Fund Number 299 Fund Type Special Revenue Funds Control City Funds 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Intergov./ Shared Revenues - 57,919 98,333 25,000 25,000 142,434 142,434 (117,434) 570% Interest Earnings 723 192 1,002 1,809 1,809 2,810 2,810 (1,001) 155% Interfund Transfers In - - 19,000 - - - - - - Total Revenue 723 58,110 118,335 26,809 26,809 145,244 145,244 (118,435) 542% Expenditures by Type Supplies - - 34,145 6,000 6,000 - - - 6,000 0% Services & Charges Professional Services - - 9,999 - - - - - - - Other Services & Charges - - - - - - - - - - Total Services & Charges - - 9,999 - - - - - - - Capital 31,000 - 15,835 - 40,000 39,894 - 39,894 106 100% Interfund Transfers Out - 81,148 - - - - - - - - Total Expenditures 31,000 81,148 59,979 6,000 46,000 39,894 - 39,894 6,106 87% Net Surplus / (Deficit) (30,277) (23,037) 58,356 20,809 (19,191) 105,350 105,350 Beginning Cash Balance 113,552 83,275 60,237 60,237 Cash Adjustments - - - - Ending Cash Balance 83,275 60,237 118,593 41,046 223,943 Cash Reserves Target 7,750 20,287 14,995 11,500 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established to receive the Police Department's share of money acquired in Federal drug enforcement activity. Expenditures are to be used to fund drug enforcement and training. This fund's revenue stream is not a steady flow. It is dependent upon the processing and release of funds from the Fed for seized assets in drug activities. This fund also receives revenue from interest Expenditures are for replacement of police cars and for supplies related to drug enforcement and training. Cash Reserves Target 25% of Annual expenditures City of South Bend, Indiana Monthly Financial Report October 31, 2023 Fund Name 2018 Fire Station #9 Bond Debt Service Fund Number 350 Fund Type Debt Service Funds Control City Funds 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interfund Transfers In 341,231 345,306 344,156 342,857 342,857 - - 342,857 0% Total Revenue 341,231 345,306 344,156 342,857 342,857 - - 342,857 0% Expenditures by Type Services & Charges Debt Service Principal 195,000 205,000 210,000 215,000 215,000 215,000 - 215,000 - 100% Debt Service Interest & Fees 146,231 140,306 134,156 127,857 127,856 127,856 - 127,856 - 100% Total Services & Charges 341,231 345,306 344,156 342,857 342,856 342,856 - 342,856 - 100% Total Expenditures 341,231 345,306 344,156 342,857 342,856 342,856 - 342,856 - 100% Net Surplus / (Deficit) - - - - 1 (342,856) (342,856) Beginning Cash Balance - - - - Cash Adjustments - - - - Ending Cash Balance - - - 1 (342,856) Cash Reserves Target - - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established (ordinance 10590-18) to pay for the semi-annual payment of debt service principal and interest to the bondholders for the General Obligation Bonds, Series 2018 (debt schedule #168). The bonds were issued to fund the replacement of Fire Station #9 and addition of a classroom building on the grounds of the Luther J Taylor Sr. Fire Training Center. The par amount of the General Obligation Bonds, Series 2018 was $5,045,000 with a premium of $37,316. The bonds were closed on March 29, 2018 with a net interest rate of 3.065%. The capital expenditures of this bond are tracked in the 2018 Fire Station #9 Bond Capital Fund (#451). This fund receives interfund transfers from the Fire Department Capital Fund (#287) in the amount of the debt service payments. Cash Reserves Target No reserve requirement City of South Bend, Indiana Monthly Financial Report October 31, 2023 Fund Name 2018 Fire Station #9 Bond Capital Fund Number 451 Fund Type Capital Funds Control City Funds 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings 2,981 1,857 4,397 - - 6,957 6,957 (6,957) - Total Revenue 2,981 1,857 4,397 - - 6,957 6,957 (6,957) - Expenditures by Type Capital 89,311 - - - - - - - - - Total Expenditures 89,311 - - - - - - - - - Net Surplus / (Deficit) (86,330) 1,857 4,397 - - 6,957 6,957 Beginning Cash Balance 399,877 314,233 316,090 316,090 Cash Adjustments 686 - (1,035) - Ending Cash Balance 314,233 316,090 319,452 316,090 327,215 Cash Reserves Target - - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established to track the expenditures of the proceeds from the General Obligation Bonds, Series 2018. The bonds were issued to fund the replacement of Fire Station #9 and addition of a classroom building on the grounds of the Luther J Taylor Sr. Fire Training Center. Payment of debt service principal and interest to the bondholders is recorded in the 2018 Fire Station #9 Bond Debt Service Fund (#350). Bond issuance costs were recorded in this fund per Ordinance 10576-18 section VII-(a). The par amount of the General Obligation Bonds, Series 2018 was $5,045,000 with a premium of $37,316. The bonds were closed on March 29, 2018 with a net interest rate of 3.065%. The net Construction of Fire Station 9 was completed in 2019. The new station was constructed at the corner of Mishawaka Avenue and 21st Street and will house Engine 9, Medic 9, Boat 2, and accommodate up to seven assigned firefighters per day. The remaining bond capital proceeds will be used to construct an additional classroom building on the grounds of the Luther J Taylor Sr. Fire Training Center. It will be an approximately 3,000 square foot building and will house a rugged, divisible classroom with the capacity for 100 personnel and additional training props and storage areas. Cash Reserves Target No reserve requirement - Bond capital fund - spend down to zero City of South Bend, Indiana Monthly Financial Report October 31, 2023 Fund Name Fire Pension Fund Number 701 Fund Type Pension Trust Funds Control City Funds 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Intergov./ Shared Revenues 4,323,533 4,101,279 4,061,778 4,700,000 4,700,000 4,063,376 4,063,376 636,624 86% Interest Earnings 2,205 1,809 6,207 169 169 3,685 3,685 (3,516) 2180% Other Income - - 5,728 - - - - - - Total Revenue 4,325,739 4,103,087 4,073,713 4,700,169 4,700,169 4,067,061 4,067,061 633,108 87% Expenditures by Type Personnel Salaries & Wages 4,205,078 4,131,672 4,122,958 4,585,990 4,585,990 3,366,390 - 3,366,390 1,219,600 73% Total Personnel 4,205,078 4,131,672 4,122,958 4,585,990 4,585,990 3,366,390 - 3,366,390 1,219,600 73% Supplies - - - 100 100 93 - 93 7 93% Services & Charges Professional Services 3,500 3,500 8,767 6,000 6,000 3,825 - 3,825 2,175 64% Travel - - - 350 350 - - - 350 0% Other Services & Charges 679 1,296 1,182 1,400 1,400 1,008 - 1,008 392 72% Total Services & Charges 4,179 4,796 9,949 7,750 7,750 4,833 - 4,833 2,917 62% Total Expenditures 4,209,256 4,136,468 4,132,907 4,593,840 4,593,840 3,371,316 - 3,371,316 1,222,524 73% Net Surplus / (Deficit) 116,482 (33,381) (59,194) 106,329 106,329 695,745 695,745 Beginning Cash Balance 336,501 453,561 420,180 420,180 Cash Adjustments 577 - (908) - Ending Cash Balance 453,561 420,180 360,078 526,509 1,056,731 Cash Reserves Target 420,926 413,647 413,291 459,384 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for the 1925 & 1937 pension plans for retired South Bend firefighters and receives reimbursement from the State of Indiana. "Pension relief" payments from the Indiana Public Retirement System (INPRS) are an actuarial estimate of the current budget year's payments and an adjustment of the prior budget year's estimate to the actual payments made during the prior year, including certain administrative costs. Payments are typically received in June and September. This fund can have a negative cash balance when it is waiting to be reimbursed by the State. This fund also receives revenue from interest earned on the fund's cash balance. Expenditures are for the pension payments to retired firefighters or surviving spouses and for death benefits paid out. Retiree health insurance payments are not paid through this fund; this cost is not reimbursed by the state. Retiree health payments are paid through the regular Fire Department budget in the General Fund (#101). Cash Reserves Target 10% of Annual expenditures City of South Bend, Indiana Monthly Financial Report October 31, 2023 Fund Name Police Pension Fund Number 702 Fund Type Pension Trust Funds Control City Funds 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Intergov./ Shared Revenues 6,048,813 5,950,693 6,010,721 5,900,000 5,900,000 5,984,746 5,984,746 (84,746) 101% Interest Earnings 3,126 2,305 9,558 7,254 7,254 5,404 5,404 1,850 74% Other Income 6,284 4,119 1,527 2,000 2,000 - - 2,000 0% Total Revenue 6,058,223 5,957,118 6,021,806 5,909,254 5,909,254 5,990,150 5,990,150 (80,896) 101% Expenditures by Type Personnel Salaries & Wages 6,186,554 5,958,435 5,960,160 6,055,484 6,055,484 5,121,804 - 5,121,804 933,680 85% Total Personnel 6,186,554 5,958,435 5,960,160 6,055,484 6,055,484 5,121,804 - 5,121,804 933,680 85% Supplies - - - - - - - - - - Services & Charges Professional Services 3,500 3,500 3,500 6,500 6,500 3,500 - 3,500 3,000 54% Travel - - - 500 500 - - - 500 0% Other Services & Charges 945 829 999 1,400 1,400 925 - 925 475 66% Total Services & Charges 4,445 4,329 4,499 8,400 8,400 4,425 - 4,425 3,975 53% Total Expenditures 6,190,998 5,962,764 5,964,659 6,063,884 6,063,884 5,126,229 - 5,126,229 937,655 85% Net Surplus / (Deficit) (132,776) (5,646) 57,147 (154,630) (154,630) 863,920 863,920 Beginning Cash Balance 698,148 566,569 560,923 560,923 Cash Adjustments 1,197 - (1,555) - Ending Cash Balance 566,569 560,923 616,515 406,293 1,481,990 Cash Reserves Target 619,100 596,276 596,466 606,388 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for the 1925 & 1937 pension plans for retired South Bend police officers and receives reimbursement from the State of Indiana. "Pension relief" payments from the Indiana Public Retirement System (INPRS) are an actuarial estimate of the current budget year's payments and an adjustment of the prior budget year's estimate to the actual payments made during the prior year, including certain administrative costs. Payments are typically received in June and September. This fund can have a negative cash balance when it is waiting to be reimbursed by the State. This fund also receives revenue from interest earned on the fund's cash balance. Expenditures are for the pension payments to retired police officers or surviving spouses and for death benefits paid out. Retiree health insurance payments are not paid through this fund; this cost is not reimbursed by the state. Retiree health payments are paid through the regular Police Department budget in the General Fund (#101). Cash Reserves Target 10% of Annual expenditures City of South Bend, Indiana Monthly Financial Report October 31, 2023 Fund Name Police K-9 Unit Fund Number 705 Fund Type Special Revenue Funds Control City Funds 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings 21 14 1 - - - - - - Donations - - - - - - - - - Total Revenue 21 14 1 - - - - - - Expenditures by Type Interfund Transfers Out - - 2,436 - - - - - - - Total Expenditures - - 2,436 - - - - - - - Net Surplus / (Deficit) 21 14 (2,435) - - - - Beginning Cash Balance 2,395 2,420 2,435 2,435 Cash Adjustments 4 - - (2,435) Ending Cash Balance 2,420 2,435 - - - Cash Reserves Target - - - - Fund Purpose: Explanation of Revenue Sources: This fund was established (ordinance 7945-88) to account for donations for the Police K-9 unit and track expenditures of those funds. This fund received donations for the Police K-9 unit. In recent years, there have been no donations. The donations are to be spent on supplies or services directly related to the Police K-9 unit. In 2022, the cash balance in this fund will be transferred into the Law Enforcement Continuing Education Fund (#220) and this fund will be discontinued. Revenues and expenses previously accounted for in this fund will be accounted for in Fund #220. Cash Reserves Target No reserve requirement City of South Bend, Indiana Monthly Financial Report October 31, 2023 Fund Name Parks & Recreation Fund Number 201 Fund Type Special Revenue Funds Control City Funds 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Property Taxes 9,566,845 10,271,000 10,742,492 11,426,846 11,426,846 6,352,361 6,352,361 5,074,485 56% Intergov./ Shared Revenues 904,581 911,437 427,491 900,762 900,762 432,702 432,702 468,060 48% Intergov./ Grants 648,098 200,000 - - 125,000 125,000 125,000 - 100% Licenses & Permits - 253 348 - - 158 158 (158) - Charges for Services 2,760,462 2,922,965 3,503,012 2,856,696 2,856,696 2,889,555 2,889,555 (32,859) 101% Fines, Forfeitures, and Fees - 12 24 - - - - - - Interest Earnings 7,167 20,758 37,004 15,000 15,000 98,809 98,809 (83,809) 659% Debt Proceeds - - 1,290,000 436,000 436,000 - - 436,000 0% Donations 1,061,421 912,899 640,929 5,184,000 5,184,000 1,445,800 1,445,800 3,738,200 28% Other Income 127,858 132,135 336,986 78,820 123,820 178,153 178,153 (54,333) 144% Interfund Transfers In 800,000 1,232,541 119,221 5,860,977 5,860,977 4,395,733 4,395,733 1,465,244 75% Total Revenue 15,876,432 16,604,000 17,097,508 26,759,101 26,929,101 15,918,269 15,918,269 11,010,830 59% Expenditures by Division Community Initiatives - - - 1,440,820 - - - - - - Park Administration 1,499,024 1,528,718 1,068,419 1,022,219 1,079,403 865,257 50,575 915,832 163,571 85% Park Maintenance 6,962,316 6,987,490 7,955,421 8,578,065 10,202,628 7,908,511 785,647 8,694,158 1,508,470 85% Golf Courses 1,501,398 1,700,799 1,975,148 2,657,014 2,748,868 1,991,311 495,034 2,486,345 262,523 90% Recreational Experiences 2,773,309 2,683,314 2,294,300 2,870,338 2,906,486 2,041,562 73,885 2,115,447 791,038 73% Community Programming - - 1,219,796 1,742,800 1,780,802 1,097,853 5,706 1,103,559 677,243 62% Development & Promotions 882,516 911,174 1,068,863 1,245,671 1,296,668 823,118 116,613 939,731 356,937 72% Park Projects & Capital 1,041,871 460,817 485,729 6,600,000 8,966,843 637,971 6,705,480 7,343,451 1,623,392 82% Potawatomi Zoo 700,000 701,965 701,803 602,174 602,174 601,812 - 601,812 362 100% Total Expenditures 15,360,434 14,974,277 16,769,479 26,759,101 29,583,872 15,967,396 8,232,939 24,200,335 5,383,536 82% Expenditures by Type Personnel Salaries & Wages 6,015,996 5,799,795 6,158,855 7,549,698 7,050,872 5,705,200 - 5,705,200 1,345,672 81% Fringe Benefits 2,133,462 2,037,827 2,100,307 2,655,871 2,496,769 1,819,451 - 1,819,451 677,318 73% Total Personnel 8,149,458 7,837,623 8,259,162 10,205,569 9,547,641 7,524,651 - 7,524,651 2,022,990 79% Supplies 1,173,909 1,372,042 1,591,115 1,926,075 1,839,411 1,447,693 95,696 1,543,389 296,021 84% Services & Charges Professional Services 192,616 114,458 195,731 418,217 470,489 309,376 141,921 451,298 19,191 96% Printing & Advertising 102,375 155,635 409,687 704,813 717,252 464,568 111,871 576,440 140,812 80% Utilities 790,831 930,114 942,839 1,148,290 1,148,290 804,181 - 804,181 344,109 70% Education & Training 11,167 15,827 22,292 42,407 56,669 35,940 16,273 52,212 4,457 92% Travel 3,355 5,123 19,192 32,638 43,375 11,240 15,517 26,757 16,618 62% Grants & Subsidies 715,000 715,000 715,000 1,040,000 615,000 615,000 - 615,000 - 100% Other Services & Charges 685,769 565,456 881,498 673,551 836,596 583,492 65,170 648,661 187,934 78% Debt Service Principal 504,636 452,898 379,954 548,925 924,133 462,762 394,616 857,378 66,755 93% Debt Service Interest & Fees 47,338 31,020 23,547 51,969 112,758 56,745 71,861 128,606 (15,848) 114% Total Services & Charges 3,568,171 3,621,808 4,190,681 5,654,132 5,961,136 4,129,548 943,803 5,073,352 887,783 85% Operating Expenditures 12,891,538 12,831,473 14,040,958 17,785,776 17,348,187 13,101,893 1,039,499 14,141,392 3,206,794 82% Capital 1,030,272 474,790 896,973 7,036,000 10,344,252 1,289,309 7,193,440 8,482,749 1,861,502 82% Bad Debt 5,606 - 1,100 - - - - - - - Interfund Interfund Allocations 1,421,220 1,668,015 1,830,448 1,937,325 1,891,433 1,576,194 - 1,576,194 315,239 83% Interfund Transfers Out 11,799 - - - - - - - - - Total Interfund 1,433,019 1,668,015 1,830,448 1,937,325 1,891,433 1,576,194 - 1,576,194 315,239 83% Total Expenditures 15,360,434 14,974,277 16,769,479 26,759,101 29,583,872 15,967,396 8,232,939 24,200,335 5,383,535 82% Net Surplus / (Deficit) 515,998 1,629,723 328,028 - (2,654,771) (49,127) (8,282,066) Beginning Cash Balance 3,649,543 4,156,004 5,865,858 5,865,858 Cash Adjustments (9,538) 80,130 30,022 - Ending Cash Balance 4,156,004 5,865,858 6,223,909 3,211,087 5,402,329 Cash Reserves Target 3,840,108 3,743,569 4,192,370 7,395,968 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures, Staffing, and Significant Changes/Variances: This fund accounts for the operation of the Parks & Recreation side of the Department of Venues, Parks & Arts (VPA). Its purpose is to provide quality spaces, places, and experiences within the City. There are several operational divisions within the department: Administration, Maintenance, Golf Courses, Recreational Experiences, Community Programming, and Development & Promotions. This fund's main source of revenue is property taxes. This fund also receives auto excise and commercial vehicle excise tax (intergovernmental shared revenues). Additional revenue is derived from charges for services such as pavilion rental, golf course fees, concessions, and fees for camps, leagues, fitness centers, and special events. In 2019, this fund received a donation of $450,000 from the Pokagon Band of the Potawatomi. It will be received annually through 2023. The Regional Cities Grant of $5 million dollars was completed in 2020. Interfund transfers from the Local Income Tax Certified Shares Fund (#404) help subsidize operations. Personnel - From 2021 to 2022, several personnel accounting changes will be made to better assign personnel costs to the divisions for which the employees serve (see the Personnel Summary for more details). | Accounting Changes - Prior to 2022, the Recreation Division's budget accounted for the activities of recreational experiences and community programming. In 2022, the activities of community programming will be split out into a separate division budget. Community programming includes the costs for running the City-owned community centers managed by VPA. The Recreation Division will be renamed Recreational Experiences and its budget will include the costs for operating the O'Brien Fitness Center, Howard Park, along with VPA's athletics and aquatics activities. | Capital - In 2019 and 2020, capital expenditures reflect the use of the Regional Cities, Leighton Foundation, and Pokagon Band funds for the Howard Park renovation project. The decrease in capital expenditures reflects the substantial completion of the Howard Park renovation project and the use of the noted grants and donations. Cash Reserves Target 25% of Annual expenditures City of South Bend, Indiana Monthly Financial Report October 31, 2023 Fund Name Morris PAC / Palais Royale Marketing Fund Number 273 Fund Type Special Revenue Funds Control City Funds 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Charges for Services 3,535 4,983 - - - - - - - Interest Earnings 648 453 43 - - - - - - Donations - 500 - - - - - - - Total Revenue 4,183 5,936 43 - - - - - - Expenditures by Type Services & Charges Printing & Advertising 832 7,648 - - - - - - - - Total Services & Charges 832 7,648 - - - - - - - - Interfund Transfers Out - - 74,852 - - - - - - - Total Expenditures 832 7,648 74,852 - - - - - - - Net Surplus / (Deficit) 3,351 (1,712) (74,809) - - - - Beginning Cash Balance 73,045 76,521 74,809 74,809 Cash Adjustments 125 - - (74,809) Ending Cash Balance 76,521 74,809 - - - Cash Reserves Target - - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established (ordinance 9768-07) as a separate, non-reverting fund to receive monies from solicitation of funds for commercial promotion sponsorships such as commercial ads on ticket envelopes and Morris Marquee sponsorships; and to accept donations to the Morris Performing Arts Center and Palais Royale. All sums so collected and deposited in this fund are to be used for the sole purpose of assisting with continued promotions of and within both the Morris Performing Arts Center and Palais Royale. In 2022, the Morris Performing Arts Center's operations will be moved into an enterprise fund due to the nature of the Morris' activities. The revenue and expenditures previously accounted for in this fund will be moved to the newly created Morris Performing Arts Center Operations Fund (#602) and the remaining cash balance in this fund will be transferred to the new fund. Revenue for this fund was collected through donations and sponsorships. This fund also received revenue from interest earned on the fund's cash balance. Expenditures were for advertisements and promotional services. The City advertised on the local area digital billboards, but also secured sponsorships to help fund the advertising displayed on them. Cash Reserves Target No reserve requirement City of South Bend, Indiana Monthly Financial Report October 31, 2023 Fund Name Morris PAC Self-Promotion Fund Number 274 Fund Type Special Revenue Funds Control City Funds 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Charges for Services 37,554 37,223 - - - - - - - Interest Earnings 1,818 1,355 150 - - - - - - Total Revenue 39,372 38,578 150 - - - - - - Expenditures by Type Services & Charges Printing & Advertising 1,100 - - - - - - - - - Total Services & Charges 1,100 - - - - - - - - - Interfund Transfers Out - - 264,160 - - - - - - - Total Expenditures 1,100 - 264,160 - - - - - - - Net Surplus / (Deficit) 38,272 38,578 (264,010) - - - - Beginning Cash Balance 186,839 225,432 264,010 264,010 Cash Adjustments 320 - - (264,010) Ending Cash Balance 225,432 264,010 - - - Cash Reserves Target - - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established (ordinance 10569-17) to account for the revenue and expenditures related to events and activities that the Morris Performing Arts Center self-promotes or self-sponsors. In 2022, the Morris Performing Arts Center's operations will be moved into an enterprise fund due to the nature of the Morris' activities. The revenue and expenditures previously accounted for in this fund will be moved to the newly created Morris Performing Arts Center Operations Fund (#602) and the remaining cash balance in this fund will be transferred to the new fund. This fund received revenue from a ticket surcharge. The ticket surcharge fee is $3.50 per ticket sold: $1.50 deposited into the General Fund (#101), $1.00 deposited into Morris PAC Self-Promotion Fund (#274), and $1.00 deposited into Morris PAC Capital Fund (#416). This fund also received revenue from interest earned on the fund's cash balance. Expenditures were for marketing and advertising for the Morris Performing Arts Center. Cash Reserves Target No reserve requirement City of South Bend, Indiana Monthly Financial Report October 31, 2023 Fund Name 2017 Parks Bond Debt Service Fund Number 312 Fund Type Debt Service Funds Control City Funds 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Property Taxes 1,087,915 1,116,956 1,149,510 1,100,842 1,100,842 600,239 600,239 500,603 55% Intergov./ Shared Revenues 63,774 68,319 32,012 67,677 67,677 30,702 30,702 36,975 45% Interest Earnings (244) 500 253 3,099 3,099 438 438 2,661 14% Total Revenue 1,151,444 1,185,775 1,181,774 1,171,618 1,171,618 631,379 631,379 540,239 54% Expenditures by Type Services & Charges Debt Service Principal 785,000 825,000 830,000 865,000 865,000 865,000 - 865,000 - 100% Debt Service Interest & Fees 387,965 364,190 339,365 314,167 314,167 314,165 - 314,165 2 100% Total Services & Charges 1,172,965 1,189,190 1,169,365 1,179,167 1,179,167 1,179,165 - 1,179,165 2 100% Total Expenditures 1,172,965 1,189,190 1,169,365 1,179,167 1,179,167 1,179,165 - 1,179,165 2 100% Net Surplus / (Deficit) (21,521) (3,415) 12,409 (7,549) (7,549) (547,786) (547,786) Beginning Cash Balance 208,740 187,578 184,163 184,163 Cash Adjustments 358 - - - Ending Cash Balance 187,578 184,163 196,572 176,614 (351,214) Cash Reserves Target - - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established (ordinance 10580-18) to collect a separate property tax levy that is used to pay for the semi-annual payment of debt service principal and interest to the bondholders of the 2017 Park District Bonds, Series A-K (debt schedule #165). The par amount of the 2017 Park District Bonds, Series A-K was $14,075,000. The bonds were closed on December 20, 2017 and have a net interest rate of 3.056%. The net proceeds after bond i t $13 715 350 Thi t d it d i t th 2017 P k B d C it l F d (#471) t b d t d th d it l j t This fund receives property tax revenue (distributions received in June and December) from a levy that was previously collected in Fund #313 for the College Football Hall of Fame debt service (final payment February 1, 2018). This fund also receives a small portion of auto excise and commercial vehicle excise tax. The bonds are to be repaid over 15 with with debt service payments due on January 15 and July 15 and the final payment due January 15, 2033. Property taxes are assumed to come in to cover the debt service payments through the life of the bond. Capital expenditures related to this bond are tracked in the 2017 Parks Bond Capital Fund (#471). Cash Reserves Target No reserve requirement City of South Bend, Indiana Monthly Financial Report October 31, 2023 Fund Name Coveleski Stadium Capital Fund Number 401 Fund Type Capital Funds Control City Funds 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Charges for Services - - 21,182 25,000 25,000 31,611 31,611 (6,611) 126% Interest Earnings 144 58 25 4 4 42 42 (38) 1048% Total Revenue 144 58 21,207 25,004 25,004 31,653 31,653 (6,649) 127% Expenditures by Type Services & Charges Repairs & Maintenance 15,099 10,183 17,784 25,000 25,474 26,325 396 26,721 (1,247) 105% Total Services & Charges 15,099 10,183 17,784 25,000 25,474 26,325 396 26,721 (1,247) 105% Capital - - - - - - - - - - Total Expenditures 15,099 10,183 17,784 25,000 25,474 26,325 396 26,721 (1,247) 105% Net Surplus / (Deficit) (14,955) (10,125) 3,422 4 (470) 5,328 4,932 Beginning Cash Balance 25,850 11,685 814 814 Cash Adjustments 790 (746) (11) - Ending Cash Balance 11,685 814 4,226 345 9,565 Cash Reserves Target - - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established (ordinance 7492-85) to account for minor capital improvements for Four Winds Field at Coveleski Stadium, located in downtown South Bend. The fund is administered by the Department of Venues, Parks & Arts. Revenues are in the form of compensation received by the City based on stadium attendance. Planned expenditures are for painting, landscaping, and mechanical upgrades. Cash Reserves Target No reserve requirement - Capital fund - spend down to zero City of South Bend, Indiana Monthly Financial Report October 31, 2023 Fund Name Professional Sports Convention Development Area Fund Number 413 Fund Type Capital Funds Control City Funds 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Intergov./ Shared Revenues - 775,414 2,082,741 2,000,000 2,000,000 1,402,724 1,402,724 597,276 70% Interest Earnings - 218 14,387 - - 12,147 12,147 (12,147) - Total Revenue - 775,632 2,097,128 2,000,000 2,000,000 1,414,871 1,414,871 585,129 71% Expenditures by Type Capital - - 1,121,352 - 3,822,876 2,683,782 982,805 3,666,587 156,289 96% Total Expenditures - - 1,121,352 - 3,822,876 2,683,782 982,805 3,666,587 156,289 96% Net Surplus / (Deficit) - 775,632 975,776 2,000,000 (1,822,876) (1,268,911) (2,251,716) Beginning Cash Balance - - 775,632 775,632 Cash Adjustments - - (285,106) - Ending Cash Balance - 775,632 1,466,302 (1,047,244) 481,802 Cash Reserves Target - - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Cash Reserves Target No reserve requirement - Capital fund - spend down to zero This fund was established in 2021 (Resolution 4917-21) to account for the reinstatement of the Professional Sports Convention Development Area (PSCDA) in downtown South Bend. The PSCDA was originally established in 1997 (Resolution 2519-97) to fund debt service and improvements at the College Football Hall of Fame. The City received PSCDA tax revenue for the original area from January 1998 through December 2017. The original PSCDA included the College Football Hall of Fame, Century Center, Four Winds Field at Stanley Coveleski Stadium, Morris Performing Arts Center, Palais Royale Ballroom, and the Studebaker National Museum. The revised PSCDA expanded the tax area, adding the Aloft Hotel, the Courtyard by Marriott South Bend, Downtown, the Doubletree Hotel, Howard Park including its Community Center and the Howard Park Public House, and the campus of Indiana University South Bend. The Indiana Department of Revenue collects a portion of state sales tax and income taxes (covered taxes) generated in the professional sports convention development area (PSCDA). The taxes are remitted on a monthly basis to St. Joseph County which remits it to the City of South Bend. The maximum amount of covered taxes that may be captured in the PSCDA is $2 million per year per IC 36- 7-31.8-10(e). The allocation provisions shall expire July 1, 2041. Because this is a new source of tax revenue, the City is budgeting conservatively at $1.5 million per year. The PSCDA tax revenue shall be used for capital improvements or financing of capital improvements for any facility that is owned by the City and is used as one of the following: a professional sports franchise for practice or competitive sporting events, a facility used principally for convention or tourism related events, a museum, a facility used for public attractions of national significance, a performing arts venue (IC 36-7-31.38-8 (a)(2)). Initially, the City plans to use the PSCDA to fund capital improvements at Four Winds Field at Coveleski Stadium in downtown South Bend, a baseball stadium for the South Bend Cubs minor league baseball team. City of South Bend, Indiana Monthly Financial Report October 31, 2023 Fund Name Morris Performing Arts Center Capital Fund Number 416 Fund Type Capital Funds Control City Funds 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Intergov./ Shared Revenues - - - - - - - - - Charges for Services 37,554 37,223 - - - - - - - Interest Earnings 3,981 1,057 8,138 - - 256 256 (256) - Reimbursements - - - - - 47 47 (47) - Debt Proceeds - - 6,501,890 - - - - - - Interfund Transfers In 175,579 1,800,000 - - - - - - - Total Revenue 217,114 1,838,280 6,510,028 - - 303 303 (303) - Expenditures by Type Supplies - 14,811 - - - - - - - - Services & Charges Professional Services - - 30,000 - - - - - - - Printing & Advertising - 90 - - - - - - - - Repairs & Maintenance 90,471 - - - - - - - - - Debt Service Interest & Fees - - 359,274 - - - - - - - Total Services & Charges 90,471 90 389,274 - - - - - - - Capital 346,394 113,550 6,810,900 - 1,926,966 1,383,643 279,788 1,663,431 263,535 86% Total Expenditures 436,865 128,451 7,200,174 - 1,926,966 1,383,643 279,788 1,663,431 263,535 86% Net Surplus / (Deficit) (219,751) 1,709,829 (690,145) - (1,926,966) (1,383,340) (1,663,128) Beginning Cash Balance 422,125 203,098 1,912,926 1,912,926 Cash Adjustments 724 - 145,329 - Ending Cash Balance 203,098 1,912,926 1,368,110 (14,040) (160,762) Cash Reserves Target - - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established (ordinance 7292-84) to receive monies to be used solely for the purpose of renovating, remodeling, or otherwise improving the facilities of the Morris Performing Arts Center (MPAC). The Morris Performing Arts Center was re-opened in 2000 - Many of the assets throughout the building are coming to an end of their useful life and need replacement. The theatrical equipment is outdated and needs to be upgraded to meet the requirements of the performances / acts renting the facility. In 2022, the City issued bonds to fund capital improvement projects at the Morris. The South Bend Redevelopment Authority Lease Rental Revenue Bonds of 2022 were closed on March 2, 2022 with a par amount of $6,395,000 and a premium of $106,890. The net proceeds after bond issuance costs were $6.1 million. The bonds have a net interest rate of 3.064%. The bonds are backed by hotel/motel tax revenue. The Hotel/Motel Tax Board pledged 0.50% of hotel/motel tax revenue towards the repayment of the bonds. The bonds will be repaid over a period of 25 years with the first debt service payment due on August 1, 2022 and the final payment due on February 1, 2046. Debt service payments are tracked in the South Bend Redevelopment Authority Debt Service Fund (#752). Prior to 2022, this fund received revenue from a ticket surcharge fee of $1.00 per ticket sold at the Morris Performing Arts Center for qualified events (ordinance 9094-00). In 2022, the Morris Performing Arts Center's operations will be moved into an enterprise fund due to the nature of the Morris' activities. The ticket surcharge revenue previously deposited into this fund will be moved to the newly created Morris Performing Arts Center Operations Fund (#602). This fund also receives revenue from interest earned on the fund's cash balance. In 2020, $175,579 was transferred from the General Fund (#101) to help fund the Morris ceiling repair. The Morris is celebrating its 100 year anniversary in 2022 and is planning for major renovations consisting of certain energy savings improvements, renovations to the floor and seating, and other improvements. Funding will be provided by donations to be raised by the Venues, Parks & Arts Foundation. Additionally, the City issued revenue bonds to help fund the capital improvements. Cash Reserves Target No reserve requirement City of South Bend, Indiana Monthly Financial Report October 31, 2023 Fund Name Palais Royale Historic Preservation Fund Number 450 Fund Type Capital Funds Control City Funds 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Charges for Services 6,477 12,078 14,235 14,500 14,500 13,225 13,225 1,275 91% Interest Earnings 617 493 1,417 926 926 2,547 2,547 (1,621) 275% Total Revenue 7,094 12,571 15,653 15,426 15,426 15,773 15,773 (346) 102% Expenditures by Type Services & Charges Repairs & Maintenance 34,160 - - 35,000 35,000 - - - 35,000 0% Total Services & Charges 34,160 - - 35,000 35,000 - - - 35,000 0% Capital - - - - - - - - - - Total Expenditures 34,160 - - 35,000 35,000 - - - 35,000 0% Net Surplus / (Deficit) (27,066) 12,571 15,653 (19,574) (19,574) 15,773 15,773 Beginning Cash Balance 107,792 80,911 93,481 93,481 Cash Adjustments 185 - (348) - Ending Cash Balance 80,911 93,481 108,786 73,907 124,833 Cash Reserves Target - - - - Fund Purpose: Explanation of Expenditures and Significant Changes/Variances: This fund was established (ordinance 9706-06) for the sole purpose of assisting with the continued historic preservation, maintenance and repair of the Palais Royale building and related facilities. This fund receives a 2% percent historic preservation charge assessed on all services provided in connection with the use and rental of Palais Royale facilities from functions held at the Palais (excluding fund raising events presented by not-for-profits). This fund also receives revenue from interest earned on the fund's cash balance. Repairs/improvements needed include wall repairs (interior and exterior), including painting, light fixtures, etc. Cash Reserves Target No reserve requirement City of South Bend, Indiana Monthly Financial Report October 31, 2023 Fund Name Zoo Bond Capital Fund Number 453 Fund Type Capital Funds Control City Funds 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings 293 - 205 - - 120 120 (120) - Debt Proceeds - - 5,891,800 - - - - - - Total Revenue 293 - 5,892,006 - - 120 120 (120) - Expenditures by Type Services & Charges Debt Service Interest & Fees - - 318,188 - - - - - - - Total Services & Charges - - 318,188 - - - - - - - Capital 121,222 - 1,105,985 - 4,467,628 4,413,169 - 4,413,169 54,458 99% Total Expenditures 121,222 - 1,424,173 - 4,467,628 4,413,169 - 4,413,169 54,458 99% Net Surplus / (Deficit) (120,929) - 4,467,833 - (4,467,628) (4,413,050) (4,413,050) Beginning Cash Balance 120,929 - - - Cash Adjustments - - - - Ending Cash Balance - - 4,467,833 (4,467,628) 54,783 Cash Reserves Target - - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Cash Reserves Target No reserve requirement - Bond capital fund - spend down to zero This fund accounts for the expenditures of the bond proceeds from the Economic Development Lease Rental Revenue Bonds, Series 2022. The bonds were issued to fund a variety of projects in furtherance of the Potawatomi Zoo's 30-year master plan. The Hotel/Motel Tax Board pledged 0.50% of hotel/motel tax revenue towards the repayment of the bonds. The bonds will be repaid over a period of 20 years with the first debt service payment due on August 1, 2022 and the final payment due on February 1, 2042. Debt service payments are tracked in the South Bend Building Corporation Debt Service Fund (#755). Previously this fund was used to track the expenditures of the proceeds from the Economic Development Revenue Bonds, Series 2018. The bonds were issued to fund capital improvements at the Zoo, including a modernized visitor center and various deferred maintenance improvements throughout the Zoo. The 2018 bond capital proceeds were fully spent in 2020. The 2022 Zoo bonds were closed on March 2, 2022 with a par amount of $5,715,000 and a premium of $176,800. The net proceeds after bond issuance costs were $5,550,000. The bonds have a net interest rate of 2.718%. The 2018 Zoo bonds were closed on November 1, 2018 with a par amount of $3,440,000 and a premium of $346,189. The net proceeds after bond issuance costs were $3,702,814. The bonds have a net interest rate of 3.78%. The 2022 bonds were issued to finance the costs of the construction, expansion, renovation, equipping, furnishing and improving the Potawatomi Zoo, located at 500 Greenlawn Avenue, including the following: (i) the renovation, construction and equipping of a new lion habitat to include new rock facade, new fencing and a new visitor viewing area; (ii) the construction, equipping and furnishing of a new concession and dining facility in the North American portion of the Zoo, permitting visitors to view a newly constructed black bear habitat which will permit the introduction of a new species for the Zoo; (iii) replacement of the existing corporate and family picnic area with a new covered pavilion along with a new kitchen area and new fencing, pathways and storage areas; (iv) renovation of the North American animal habitats to meet modern Zoo standards including without limitation the construction and equipping of a new holding barn in the center and the installation of new fencing and habitat esthetics; and (v) the construction and equipping of a new tiger habitat to meet current accreditation standards for zoos which will include the construction of a new, modern habitat within a portion of Potawatomi Park land not currently being utilized by the Zoo. City of South Bend, Indiana Monthly Financial Report October 31, 2023 Fund Name 2017 Parks Bond Capital Fund Number 471 Fund Type Capital Funds Control City Funds 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings 72,162 31,461 45,200 - - 33,582 33,582 (33,582) - Total Revenue 72,162 31,461 45,200 - - 33,582 33,582 (33,582) - Expenditures by Series Supported by Interest Earned - - - - 529,544 - 29,544 29,544 500,000 6% Series A - Howard Park 73,054 - - - - - - - - - Series B - St. Louis Street 6,643 - 21,539 - 4,281 3,881 400 4,281 - 100% Series C - Colfax-Seitz - 821,301 189,497 - 795 672 - 672 123 85% Series D - Howard-Farmers 1,071,889 104,566 - - 2,819 2,816 3 2,819 - 100% Series E - Miami-Twyckenham 685,828 97,564 8,218 - 25,000 15,000 - 15,000 10,000 60% Series F - Seitz Park - - 1,085,400 - 2,765 2,565 - 2,565 200 93% Series G - East Race 22,320 2,230 543,907 - 733,447 465,962 267,485 733,447 - 100% Series H - Pinhook Park 454,571 471,842 26,051 - 99,623 57,168 1,955 59,123 40,500 59% Series I - Other Park Improv. 109,488 66,543 13,778 - 111,974 44,749 59,627 104,376 7,598 93% Series J - Pinhook Connect 755,805 127,248 1,263 - 40,548 4,403 1,001 5,404 35,144 13% Series K - Future Projects 47,423 3,917 304,899 - 594,726 182,721 5,291 188,012 406,714 32% Total Expenditures 3,227,021 1,695,211 2,194,553 - 2,145,521 779,936 365,306 1,145,242 1,000,279 53% Expenditures by Type Services & Charges Professional Services - - 6,414 - - - - - - - Total Services & Charges - - 6,414 - - - - - - - Capital 3,227,021 1,695,211 2,188,139 - 2,145,521 779,936 365,306 1,145,242 1,000,279 53% Total Expenditures 3,227,021 1,695,211 2,194,553 - 2,145,521 779,936 365,306 1,145,242 1,000,279 53% Net Surplus / (Deficit) (3,154,859) (1,663,750) (2,149,352) - (2,145,521) (746,354) (1,111,660) Beginning Cash Balance 9,062,798 5,926,118 4,259,726 4,259,726 Cash Adjustments 18,179 (2,642) 477,538 - Ending Cash Balance 5,926,118 4,259,726 2,587,911 2,114,204 1,361,900 Cash Reserves Target - - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Cash Reserves Target No reserve requirement - Bond capital fund - spend down to zero This fund was established per the bond agreement in order to track the capital expenditures of the 2017 Park District Bonds, Series A-K. The bonds were issued to fund certain improvements in connection with the MY SB Parks & Trails initiative. The bonds will be repaid over a period of 15 years with the first debt service payment due on July 15, 2018 and the final payment due on January 15, 2033. Debt service payments are tracked in the 2017 Parks Bond Debt Service Fund (#312). The par amount of the bonds was $14,075,000. The bond closing date was December 20, 2017. Net proceeds after bond issuance costs were deposited into this fund in the amount of $13,856,100. This fund also receives revenue from interest earned on the fund's cash balance. These are the various projects: Series A - Howard Park riverfront promenade, storm water habitat area | Series B - St. Louis Street parking and street upgrades (Howard Park) | Series C - Riverfront trail upgrades - Colfax to Seitz Park | Series D - Riverfront trail upgrades - Howard Park to Farmer's Market | Series E - Riverfront trail upgrades - Miami to Twyckenham | Series F - Riverfront trail upgrades - Seitz Park to Howard Park, Seitz Park parking | Series G - Seitz Park - AM General parking and plaza area, East Race promenade and bridge | Series H - Pinhook Park pavilion upgrade, reconnect river flow to lagoon, playground and site improvements | Series I - Other Park Improvements - Park security, lighting, and storage - Restrooms modernization & ADA compliance | Series J - Pinhook Park neighborhood connectivity | Series K - Future Projects - park acquisitions, partnerships, and build-outs City of South Bend, Indiana Monthly Financial Report October 31, 2023 Fund Name Parking Garages Fund Number 601 Fund Type Enterprise Funds Control City Funds 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Charges for Services 844,835 905,346 778,176 1,039,750 1,039,750 800,714 800,714 239,036 77% Fines, Forfeitures, and Fees 38,862 45,810 47,241 53,000 53,000 56,009 56,009 (3,009) 106% Interest Earnings 8,089 4,803 11,309 8,631 8,631 18,254 18,254 (9,623) 211% Other Income 2,468 71 3,404 - - - - - - Total Revenue 894,253 956,029 840,130 1,101,381 1,101,381 874,977 874,977 226,404 79% Expenditures by Subdivisions Parking Enforcement 71,212 3,992 607 300 44,991 44,646 14,279 58,924 (13,933) 131% Parking General Operations 40,118 435,881 404,653 553,979 436,667 407,289 4,045 411,334 25,333 94% Main Street Garage 638,343 109,357 180,396 207,181 256,370 157,183 78,856 236,039 20,330 92% Leighton Plaza Garage 478,042 108,032 164,397 202,774 267,661 197,402 64,768 262,170 5,491 98% Wayne Street Garage 307,837 67,306 140,760 156,625 201,995 117,376 73,838 191,213 10,782 95% Eddy St Commons Garage 10,511 - - - - - - - - - Total Expenditures 1,546,063 724,568 890,814 1,120,859 1,207,684 923,895 235,785 1,159,681 48,003 96% Expenditures by Type Personnel Other Personnel Costs - 172,990 286,156 396,000 196,000 191,751 - 191,751 4,249 2% Total Personnel - 172,990 286,156 396,000 196,000 191,751 - 191,751 4,249 2% Supplies - 21,389 22,310 25,700 27,103 23,052 836 23,888 3,215 88% Services & Charges Professional Services 490,335 164,606 18,974 50,750 408,141 400,786 68,020 468,806 (60,665) 115% Utilities 100,720 101,784 101,206 127,000 127,000 97,728 - 97,728 29,272 77% Repairs & Maintenance 237,452 63,496 69,498 136,000 192,917 134,903 9,244 144,148 48,769 75% Other Services & Charges 16,358 24,276 14,262 32,800 24,925 14,021 - 14,021 10,904 56% Total Services & Charges 844,864 354,162 203,940 346,550 752,983 647,438 77,264 724,703 28,280 96% Operating Expenditures 844,864 548,541 512,407 768,250 976,086 862,241 78,100 940,341 35,744 96% Capital 576,152 14,248 275,068 253,000 157,685 - 157,685 157,685 - 100% Interfund Allocations 124,317 161,738 103,285 99,609 73,913 61,594 - 61,594 12,319 83% Total Expenditures 1,546,063 724,568 890,814 1,120,859 1,207,684 923,895 235,785 1,159,681 48,003 96% Net Surplus / (Deficit) (651,810) 231,462 (50,684) (19,478) (106,303) (48,918) (284,703) Beginning Cash Balance 1,326,253 674,268 907,380 907,380 Cash Adjustments (175) 1,650 8,265 - Ending Cash Balance 674,268 907,380 864,961 801,077 679,947 Cash Reserves Target 386,516 181,142 222,703 301,921 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Cash Reserves Target 25% of Annual expenditures This fund was established (ordinance 5089-69) to account for the maintenance and operation of off-street parking facilities. This fund accounts for the revenues and expenditures from the various parking garages owned by the City of South Bend. There are currently 1,484 stalls. This fund receives revenue from the collection of daily and monthly parking fees at several downtown parking garages. Revenue dropped in 2020 due to the COVID-19 pandemic and less monthly parkers as people worked from home. This fund also receives revenue from street parking fines. Effective January 2017, the Common Council approved an increase in parking garage rates and parking enforcement fines. It was the first increase in 13 years. Starting in 2021, parking garage operations are under outside contract with ASM Global. Wages and benefits for parking garage employees and supplies for the garages will be paid for by the City directly rather than through a management fee. | Personnel - Includes the wages and benefits for parking garage employees who are hired and managed by ASM Global. | Supplies - Includes building R&M supplies, uniforms, small tools & equipment, cleaning supplies, and office supplies. | Services - The professional services budget is for the management contract with ASM. The utilities budget includes the cost of electric and water for the parking garages. Other services & charges includes elevator permits and credit card processing fees. | Capital - There are many capital improvement needs. The forecast shows a smaller capital budget than in prior years due to revenue remaining fairly flat. | Interfund Allocation - This fund reimburses the Morris Performing Arts Center Division (Fund #602) for 100% of costs of wages and benefits for the Manager-Facility Operations position. City of South Bend, Indiana Monthly Financial Report October 31, 2023 Fund Name Morris Performing Arts Center Operations Fund Number 602 Fund Type Enterprise Funds Control City Funds 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Charges for Services - - 1,028,252 1,517,795 1,517,795 128,383 128,383 1,389,412 8% Donations - - 8,750 - - - - - - Interest Earnings - - 9,447 11,186 11,186 1,998 1,998 9,188 18% Other Income - - 58,561 48,225 48,225 31,290 31,290 16,935 65% Interfund Allocation Reimb - - 29,817 - - - - - - Interfund Transfers In - - 939,012 - - - - - - Total Revenue - - 2,073,839 1,577,206 1,577,206 161,671 161,671 1,415,535 10% Expenditures by Subdivisions Morris Performing Arts Center - - 1,168,404 1,441,735 1,572,768 1,167,403 49,192 1,216,595 356,174 77% Events Promotion - - - 85,000 - - - - - - Total Expenditures - - 1,168,404 1,526,735 1,572,768 1,167,403 49,192 1,216,595 356,174 77% Expenditures by Type Personnel Salaries & Wages - - 401,782 506,150 506,150 370,172 - 370,172 135,978 73% Fringe Benefits - - 165,552 218,885 218,885 144,494 - 144,494 74,391 66% Total Personnel - - 567,334 725,035 725,035 514,666 - 514,666 210,369 71% Supplies - - 25,631 23,500 30,438 30,251 301 30,552 (114) 100% Services & Charges Professional Services - - 63,163 40,000 59,876 50,197 8,407 58,604 1,271 98% Printing & Advertising - - 52,191 165,000 91,755 61,600 5,843 67,444 24,312 74% Utilities - - 133,765 159,965 159,965 118,592 - 118,592 41,373 74% Repairs & Maintenance - - 56,533 103,000 103,774 60,690 30,613 91,302 12,472 88% Education & Training - - 2,413 4,500 4,500 2,398 128 2,526 1,974 56% Travel - - 5,775 6,000 6,000 4,341 - 4,341 1,659 72% Other Services & Charges - - 39,255 21,100 112,790 92,473 3,900 96,372 16,418 85% Total Services & Charges - - 353,095 499,565 538,660 390,290 48,891 439,181 99,479 82% Operating Expenditures - - 946,060 1,248,100 1,294,133 935,207 49,192 984,399 309,734 76% Interfund Interfund Allocations - - 222,344 278,635 278,635 232,196 - 232,196 46,439 83% Total Interfund - - 222,344 278,635 278,635 232,196 - 232,196 46,439 83% Total Expenditures - - 1,168,404 1,526,735 1,572,768 1,167,403 49,192 1,216,595 356,173 77% Net Surplus / (Deficit) - - 905,436 50,471 4,438 (1,005,731) (1,054,923) Beginning Cash Balance - - - - Cash Adjustments - - (905,436) - Ending Cash Balance - - - 4,438 (83,453) Cash Reserves Target - - 116,840 157,277 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures, Staffing, and Significant Changes/Variances: Cash Reserves Target 10% of Annual expenditures In 2022, the operations of the Morris Performing Arts Center will be moved from the General Fund (#101) into this newly created enterprise fund. This fund will account for the operating costs of the Morris Performing Arts Center in downtown South Bend, the premier performing arts center in this region of the country. It provides improved quality of life to the City's residents, serves as an economic catalyst in the City, and fosters historic preservation of landmark City venues. The Morris Performing Arts Center (Morris PAC) is a division under the Department of Venues, Parks & Arts. This Morris receives revenue from charges for services including facility rental, concessions, ticket handling fees, and more. This fund also receives revenue from a ticket surcharge fee of $3.50 per ticket sold. Prior to 2022, the ticket surcharge fee was split across three funds: $1.50 was deposited into the General Fund (#101), $1.00 was deposited into the Morris Self-Promotion Fund (#274), and $1.00 was deposited into the Morris Capital Fund (#416). The Morris receives an Interfund Allocation Reimbursement from the Parking Garage Fund (#601) for 100% of costs of wages and benefits for the M F ili O i Personnel - The personnel budget includes the wages and benefits for nine (9) full-time employees, and $24k for part-time wages. | Supplies - The supplies budget includes uniforms, cleaning supplies, repair & maintenance materials, small tools & equipment, and office supplies. | Services - The repair & maintenance budget includes HVAC and elevator maintenance, along with other general building maintenance expenses. The utilities budget includes the costs of electric, natural gas, and water for the Morris. The printing & advertising budget is for the promotion of events at the Morris. Professional services and printing & advertising are budgeted higher in 2022 than usual as the Morris is getting ready to celebrate its 100 year anniversary in 2022. | Capital - The Morris Performing Arts Center's capital needs are accounted for in the Morris Capital Fund (#416). City of South Bend, Indiana Monthly Financial Report October 31, 2023 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Historical Revenue by Fund General Fund (#101) 419,160 1,736,453 54,878 - - - - - - Morris Marketing (#273) 4,183 5,936 43 - - - - - - Morris Self-Promotion (#274) 39,372 38,578 150 - - - - - - Morris Operations Fund (#602) - - 2,073,839 1,577,206 1,577,206 161,671 161,671 1,415,535 10% Total Revenue 462,715 1,780,967 2,128,910 1,577,206 1,577,206 161,671 161,671 1,415,535 10% Revenue Intergov./ Grants - 992,163 - - - - - - - Charges for Services 358,834 696,886 1,028,252 1,517,795 1,517,795 128,383 128,383 1,389,412 8% Interest Earnings 2,466 1,808 9,640 11,186 11,186 1,998 1,998 9,188 18% Donations - 500 8,750 - - - - - - Other Income 5,930 2,864 113,439 48,225 48,225 31,290 31,290 16,935 65% Interfund Allocation Reimb 40,118 86,746 29,817 - - - - - - Interfund Transfers In 55,367 - 939,012 - - - - - - Total Revenue 462,715 1,780,967 2,128,910 1,577,206 1,577,206 161,671 161,671 1,415,535 10% Expenditures by Fund General Fund (#101) 1,003,966 1,106,303 643,333 - 184 184 - 184 - 100% Morris Marketing (#273) 832 7,648 74,852 - - - - - - - Morris Self-Promotion (#274) 1,100 - 264,160 - - - - - - - Morris Operations Fund (#602) - - 1,168,404 1,526,735 1,572,768 1,167,403 49,192 1,216,595 356,174 77% Total Expenditures 1,005,898 1,113,951 2,150,749 1,526,735 1,572,952 1,167,586 49,192 1,216,778 356,174 77% Expenditures by Type Personnel Salaries & Wages 285,767 430,859 401,782 506,150 506,150 370,172 - 370,172 135,978 73% Fringe Benefits 131,601 200,379 165,552 218,885 218,885 144,494 - 144,494 74,391 66% Total Personnel 417,368 631,239 567,334 725,035 725,035 514,666 - 514,666 210,369 71% Supplies 22,110 29,271 34,066 23,500 30,438 30,251 301 30,552 (114) 100% Services & Charges Professional Services 2,518 1,650 67,607 40,000 59,876 50,197 8,407 58,604 1,271 98% Printing & Advertising 17,634 21,798 74,502 165,000 91,939 61,784 5,843 67,627 24,312 74% Utilities 112,645 110,532 133,765 159,965 159,965 118,592 - 118,592 41,373 74% Repairs & Maintenance 34,268 61,776 62,349 103,000 103,774 60,690 30,613 91,302 12,472 88% Education & Training - 3,224 2,438 4,500 4,500 2,398 128 2,526 1,974 56% Travel 1,469 3,626 6,711 6,000 6,000 4,341 - 4,341 1,659 72% Other Services & Charges 11,433 12,862 40,622 21,100 112,790 92,473 3,900 96,372 16,418 85% Total Services & Charges 179,966 215,468 387,992 499,565 538,844 390,474 48,891 439,364 99,479 82% Interfund Interfund Allocations 210,875 237,973 222,344 278,635 278,635 232,196 - 232,196 46,439 83% Interfund Transfers Out 175,579 - 939,012 - - - - - - - Total Interfund 386,454 237,973 1,161,356 278,635 278,635 232,196 - 232,196 46,439 83% Total Expenditures 1,005,898 1,113,951 2,150,749 1,526,735 1,572,952 1,167,586 49,192 1,216,778 356,173 77% Net Surplus / (Deficit) (543,183) 667,016 (21,838) 50,471 4,254 (1,005,915) (1,055,107) Morris Performing Arts Center Historical Budget Summary - Fund 101, 273, 274, & 602 In 2022, the operations of the Morris Performing Arts Center will be moved from the General Fund (#101) into the newly created Morris Operations enterprise fund (#602). Also, the revenue and expenditures formerly accounted for in the Morris Marketing Fund (#273) and the Morris Self-Promotion Fund (#274) will be moved into the new fund. City of South Bend, Indiana Monthly Financial Report October 31, 2023 Fund Name Century Center Operations Fund Number 670 Fund Type Enterprise Funds Control City Funds 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Intergov./ Shared Revenues 956,250 637,500 1,675,000 1,275,000 1,275,000 1,275,000 1,275,000 - 100% Charges for Services 924,923 1,401,480 3,186,633 3,277,000 3,277,000 2,651,088 2,651,088 625,912 81% Interest Earnings 7 54 677 - - 6,313 6,313 (6,313) - Other Income 5,936 5,177 125,315 8,000 8,000 8,072 8,072 (72) 101% Interfund Allocation Reimb 68,478 67,477 28,827 70,842 70,842 59,035 59,035 11,807 83% Total Revenue 1,955,594 2,111,688 5,016,452 4,630,842 4,630,842 3,999,508 3,999,508 631,334 86% Expenditures by Subdivisions City Operations 1,149,345 1,246,312 1,229,534 1,597,175 1,625,428 1,006,702 33,851 1,040,554 584,874 64% Food & Beverage Operations 1,444,541 1,702,069 2,874,119 3,035,180 3,035,180 3,022,218 - 3,022,218 12,962 100% Total Expenditures 2,593,886 2,948,380 4,103,653 4,632,355 4,660,608 4,028,920 33,851 4,062,772 597,836 87% Expenditures by Type Personnel Salaries & Wages 368,842 350,615 334,824 486,322 486,322 284,277 - 284,277 202,045 58% Fringe Benefits 138,803 124,970 114,116 191,690 191,690 94,461 - 94,461 97,229 49% Other Personnel Costs 757,895 730,187 1,113,680 1,203,840 1,203,840 1,007,784 - 1,007,784 196,056 84% Total Personnel 1,265,540 1,205,772 1,562,621 1,881,852 1,881,852 1,386,522 - 1,386,522 495,330 74% Supplies 317,548 551,277 1,064,660 1,168,033 1,168,677 987,582 7,900 995,482 173,195 85% Services & Charges Professional Services 35,698 107,162 179,143 100,000 99,947 313,184 153 313,337 (213,390) 314% Printing & Advertising 277 543 - - - - - - - - Utilities 276,273 348,609 356,068 431,350 431,350 298,300 - 298,300 133,050 69% Repairs & Maintenance 74,654 71,901 72,081 110,300 136,445 119,856 23,931 143,787 (7,342) 105% Education & Training 1,724 428 - 1,000 1,000 409 466 875 125 88% Travel - 574 - - - - - - - - Insurance 47,272 48,906 50,834 52,000 52,000 94,456 - 94,456 (42,456) 182% Other Services & Charges 311,417 268,797 476,332 531,750 533,266 618,764 1,401 620,165 (86,898) 116% Total Services & Charges 747,314 846,920 1,134,458 1,226,400 1,254,009 1,444,971 25,951 1,470,922 (216,911) 117% Operating Expenditures 2,330,403 2,603,968 3,761,739 4,276,285 4,304,538 3,819,074 33,851 3,852,926 451,614 90% Interfund Allocations 169,544 247,195 241,226 251,815 251,815 209,846 - 209,846 41,969 83% Interfund Transfers Out 93,939 97,217 100,688 104,255 104,255 - - - 104,255 0% Total Interfund 263,483 344,412 341,914 356,070 356,070 209,846 - 209,846 146,224 59% Total Expenditures 2,593,886 2,948,380 4,103,653 4,632,355 4,660,608 4,028,920 33,851 4,062,772 597,838 87% Net Surplus / (Deficit) (638,292) (836,692) 912,799 (1,513) (29,766) (29,413) (63,264) Beginning Cash Balance 1,537,206 1,016,748 194,350 194,350 Cash Adjustments 117,834 14,294 (161,221) - Ending Cash Balance 1,016,748 194,350 945,928 164,584 170,562 Cash Reserves Target 648,472 737,095 1,025,913 1,165,152 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures, Staffing, and Significant Changes/Variances: The City has a contract with ASM Global (a company that specializes in venue management) for the food & beverage operations at the Century Center. The repair and maintenance operations are handled by the City. | Personnel - The City's portion of the personnel budget includes the wages and benefits for seven (7) full-time employees, and $48k for part-time wages. These employees are hired and managed by the City. Other Personnel Costs represents the wages and benefits for ASM Global employees working for the Century Center. | Supplies - The City's portion of the budget includes supplies needed to maintain the Century Center such as cleaning supplies, repair & maintenance materials, office supplies, and other small operating supplies. ASM Global's portion of the supplies budget ($1.1 million) includes supplies needed to operate the Century Center for events, such as food & beverage inventory. | Services - The repair & maintenance budget includes HVAC and elevator maintenance, along with other general building maintenance expenses. The utilities budget includes the costs of electric, natural gas, and water for the Century Center. | Interfund Transfers Out include transfers to the Century Center Energy Conservation Debt Service Fund (#672) to fund debt service payments.| Capital - See the Century Center Capital Fund (#671). Cash Reserves Target 25% of Annual expenditures This fund was established to account for the operating costs of Century Center, the City's convention center. The Century Center is a division of the Department of Venues, Parks & Arts. The Century Center is located along the St. Joseph River in Downtown South Bend. It plays host to conventions and trade shows, conferences and meetings, weddings and receptions, plays, and concerts. This fund receives Hotel/Motel tax, remitted to the City by St. Joseph County, and collects revenue for charges for services such as facility rent, catering, parking etc. Amount may change in years going forward. Due to the COVID-19 pandemic, the Century Center was shut down for a several months during 2020. Revenue is expected to drop significantly for the foreseeable future as a result of less events due to the pandemic. City of South Bend, Indiana Monthly Financial Report October 31, 2023 Fund Name Century Center Capital Fund Number 671 Fund Type Enterprise Funds Control City Funds 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings 1,931 98 5,748 500 500 25,055 25,055 (24,555) 5011% Other Income - - - - - - - - - Interfund Transfers In - - - - - - - - - Total Revenue 1,931 98 5,748 500 500 25,055 25,055 (24,555) 5011% Expenditures by Type Services & Charges Professional Services - - - - - - - - - - Other Services & Charges - - - - - - - - - - Total Services & Charges - - - - - - - - - - Capital - - - 35,000 595,000 298,991 243,676 542,667 52,333 91% Total Expenditures - - - 35,000 595,000 298,991 243,676 542,667 52,333 91% Net Surplus / (Deficit) 1,931 98 5,748 (34,500) (594,500) (273,936) (517,612) Beginning Cash Balance 981,681 983,612 983,710 983,710 Cash Adjustments - - (2,492) - Ending Cash Balance 983,612 983,710 986,966 389,210 1,211,277 Cash Reserves Target 800,000 800,000 800,000 800,000 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established in 1989 for the purpose of providing preventative maintenance and improvement to the Century Center. This fund receives revenue from interest earned on the fund's cash balance. The Century Center Board of Managers may transfer the annual net profit from the Century Center Operations Fund (#670) into this fund; however, the City does not anticipate transfers in the next few years because revenue is expected to drop significantly for the foreseeable future as a result of less events due to the The Century Center's capital needs are being met by an allocation from the St. Joseph County Hotel/Motel Tax Board. These capital expenditures for the Century Center are paid directly from the County budget and do not pass through the City's accounting system; therefore, these expenditures do not appear in the City's budget. Cash Reserves Target $800,000 Minimum per Board of Managers City of South Bend, Indiana Monthly Financial Report October 31, 2023 Fund Name Century Center Energy Conservation Debt Svc Fund Number 672 Fund Type Debt Service Fund Control City Funds 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Intergov./ Shared Revenues 221,437 221,437 221,437 221,437 221,437 221,437 221,437 - 100% Interest Earnings 2,552 1,574 2,814 2,000 2,000 5,252 5,252 (3,252) 263% Other Income 97,225 89,480 58,178 80,242 80,242 - - 80,242 0% Interfund Transfers In 93,939 97,217 100,688 104,255 104,255 - - 104,255 0% Total Revenue 415,154 409,708 383,117 407,934 407,934 226,689 226,689 181,245 56% Expenditures by Type Services & Charges Debt Service Principal 285,614 291,274 297,175 303,221 303,221 150,106 - 150,106 153,115 50% Debt Service Interest & Fees 125,482 115,437 105,192 94,738 94,738 48,682 - 48,682 46,056 51% Total Expenditures 411,096 406,711 402,367 397,959 397,959 198,788 - 198,788 199,171 50% Net Surplus / (Deficit) 4,058 2,997 (19,251) 9,975 9,975 27,900 27,900 Beginning Cash Balance 189,409 193,705 196,702 196,702 Cash Adjustments 238 - (489) - Ending Cash Balance 193,705 196,702 176,962 206,677 205,182 Cash Reserves Target - - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established in 2015 to account for debt service payments of the 2015 Century Center Energy Conservation bonds. The bond proceeds were used to make improvements at the Century Center including a new solar panel roof and other energy efficiency projects. This fund receives revenue, to fund the repayment of the debt, from the following sources: a pledge of Hotel/Motel tax revenue from St. Joseph County in the amount of $221,437 per year starting in 2018; interfund transfers from Century Center Operations Fund (#670); and a federally subsidized interest rebate of approximately 80% of interest paid. This fund also receives revenue from interest The bonds will be paid off over a 15-year period with the final payment due on May 1, 2031. Cash Reserves Target No reserve requirement City of South Bend, Indiana Monthly Financial Report October 31, 2023 Fund Name City Cemetery Fund Number 730 Fund Type Special Revenue Fund Control City Funds 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings 259 178 420 610 610 665 665 (55) 109% Other Income - - - - - - - - - Total Revenue 259 178 420 610 610 665 665 (55) 109% Expenditures by Type Services & Charges Repairs & Maintenance - - - - - - - - - - Other Services & Charges - - - - - - - - - - Total Services & Charges - - - - - - - - - - Capital - - - - - - - - - - Total Expenditures - - - - - - - - - - Net Surplus / (Deficit) 259 178 420 610 610 665 665 Beginning Cash Balance 29,730 30,041 30,218 30,218 Cash Adjustments 51 - (99) - Ending Cash Balance 30,041 30,218 30,540 30,828 31,282 Cash Reserves Target - - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established (ordinance 10638-18) to provide perpetual care and maintenance for the South Bend City Cemetery. Revenue was originally derived from the sale of cemetery plots and burial expenses. There are few sites available for sale and most plots are occupied, resulting in little burial activity. Currently, this fund Expenses are for maintaining the City Cemetery. There are no expenditures budgeted for 2022. Appropriation requests for expenditures will be made as needed. Cash Reserves Target 25% of Annual expenditures City of South Bend, Indiana Monthly Financial Report October 31, 2023 Fund Name Bowman Cemetery Fund Number 731 Fund Type Special Revenue Fund Control City Funds 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings 4,082 2,793 6,613 9,594 9,594 10,463 10,463 (869) 109% Other Income - - - - - - - - - Total Revenue 4,082 2,793 6,613 9,594 9,594 10,463 10,463 (869) 109% Expenditures by Type Services & Charges Repairs & Maintenance - - - - - - - - - - Other Services & Charges - - - - - - - - - - Total Services & Charges - - - - - - - - - - Capital - - - - - - - - - - Total Expenditures - - - - - - - - - - Net Surplus / (Deficit) 4,082 2,793 6,613 9,594 9,594 10,463 10,463 Beginning Cash Balance 467,692 472,576 475,369 475,369 Cash Adjustments 802 - (1,557) - Ending Cash Balance 472,576 475,369 480,425 484,963 492,101 Cash Reserves Target 400,000 400,000 400,000 400,000 Fund Purpose: Explanation of Expenditures and Significant Changes/Variances: In 2018, the trust administered by Key Bank for the maintenance of the Bowman Cemetery was terminated. The funds held in the trust were transferred to the City for the City’s ongoing responsibility to care for the Bowman Cemetery in perpetuity according to Indiana law. This fund was established by Ordinance No. 10638-18, dated December 10, 2018, to account for the transferred funds and to budget for the expenses the City will incur in maintaining the Bowman Cemetery. Currently, this fund only receives revenue from interest earned on the fund's cash balance. Expenses will be for maintaining the Bowman Cemetery. There are no expenditures budgeted for 2022. Appropriation requests for expenditures will be made as needed. Cash Reserves Target $400,000 minimum City of South Bend, Indiana Monthly Financial Report October 31, 2023 Fund Name 2015 Parks Bond Debt Service Fund Number 757 Fund Type Debt Service Funds Control City Funds 2023 2023 2023 2022 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings 807 47 1,217 1,000 1,000 4,343 4,343 (3,343) 434% Interfund Transfers In 375,939 375,986 373,724 371,981 371,981 276,857 276,857 95,124 74% Total Revenue 376,746 376,033 374,941 372,981 372,981 281,200 281,200 91,781 75% Expenditures by Type Services & Charges Debt Service Principal 225,000 225,000 230,000 240,000 240,000 240,000 - 240,000 - 100% Debt Service Interest & Fees 156,131 149,381 142,556 135,582 135,582 135,581 - 135,581 1 100% Total Expenditures 381,131 374,381 372,556 375,582 375,582 375,581 - 375,581 1 100% Net Surplus / (Deficit) (4,385) 1,652 2,385 (2,601) (2,601) (94,381) (94,381) Beginning Cash Balance 590,497 586,111 587,763 587,763 Cash Adjustments - - - - Ending Cash Balance 586,111 587,763 590,148 585,162 495,767 Cash Reserves Target 586,111 587,763 590,148 585,162 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for the semi-annual payment of debt service principal and interest to the bondholders of the 2015 Parks Bond. The par amount of the bonds were $5,605,000. The debt service reserve will be used towards the last debt service payment. The accounting records are maintained in trustee bank accounts. | Capital expenditures of this bond were tracked in the 2015 Parks Bond Capital Fund (#751). The capital proceeds were fully expended in 2019. The Local Income Tax Economic Development Fund (#408) transfers money into this fund on a monthly basis, as per the bond ordinance, to cover debt service payments. This fund also receives revenue from interest earned on the cash balance at the trustee bank. The semi-annual debt service payments are set forth in the 20-year debt amortization schedule (debt schedule #141) with the first payment made on February 1, 2016 and the final payment due on August 1, 2035. Cash Reserves Target 100% cash reserves per bond covenants City of South Bend, Indiana Monthly Financial Report October 31, 2023 Fund Name Studebaker-Oliver Revitalizing Grants Fund Number 209 Fund Type Special Revenue Funds Control City Funds 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Intergov./ Grants - - - - - - - - - Interest Earnings 7,035 4,318 9,389 7,715 7,715 13,950 13,950 (6,235) 181% Other Income 100,000 - - - - - - - - Total Revenue 107,035 4,318 9,389 7,715 7,715 13,950 13,950 (6,235) 181% Expenditures by Type Services & Charges Professional Services 274,931 75,182 41,621 50,000 74,550 25,408 48,581 73,988 562 99% Total Services & Charges 274,931 75,182 41,621 50,000 74,550 25,408 48,581 73,988 562 99% Capital - - - - - - - - - - Total Expenditures 274,931 75,182 41,621 50,000 74,550 25,408 48,581 73,988 562 99% Net Surplus / (Deficit) (167,896) (70,864) (32,231) (42,285) (66,835) (11,458) (60,038) Beginning Cash Balance 929,415 763,112 692,248 692,248 Cash Adjustments 1,593 - (2,157) - Ending Cash Balance 763,112 692,248 657,860 625,413 648,064 Cash Reserves Target - - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established (ordinance 9214-01) to account for various EPA grants relating to brownfields. Revenues and expenditures in this fund are grant and project specific and will vary from year to year. The EPA's Brownfields Program empowers states, communities, and other stakeholders to work together to prevent, assess, safely clean up, and sustainably reuse brownfields. A brownfield site is real property, the expansion, redevelopment, or reuse of which may be complicated by the presence or potential presence of a hazardous substance, pollutant, or contaminant. Past grant activity includes: - Brownfields assessment grant: Hazardous substances grant funds and petroleum grant funds used to conduct Phase I and II environmental site assessments on a city-wide basis. Sites included a former foundry site that is now a city park, a former railroad site in the Studebaker/Oliver project area, and sites in wellhead protection areas. - Brownfields revolving loan fund grant: Grant used to capitalize a revolving loan fund from which the City of South Bend will provide loans and subgrants to support cleanup activities for sites throughout the city that are contaminated with hazardous substances. Loans will be made based on an environmental prioritization process. - Brownfields cleanup grant: Grant funds used to clean up the former Oliver Plow Works site. The site is part of the Studebaker/Oliver Plow Works Redevelopment Strategy, a phased approach for eventually redeveloping the entire Studebaker and Oliver factories into two light industrial parks. Grant funds also will be used for remediation and post-cleanup reporting, and community involvement activities. This fund received grant monies in the past and currently only receives revenue from interest earned on the fund's cash balance. Other income was derived from repayment from the River West TIF Fund (#324), with the last payment received in 2020. Professional services include ground water testing and other ongoing costs related to the study and planning for the various brownfields. The City also participates in the Indiana Department of Environmental Management's voluntary remediation program, and will continue using this fund in 2022 for those costs. Cash Reserves Target No reserve requirement - Grant fund - spend down to zero City of South Bend, Indiana Monthly Financial Report October 31, 2023 Fund Name Economic Development State Grants Fund Number 210 Fund Type Special Revenue Funds Control City Funds 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Intergov./ Grants - 41,015 126,822 - - - - - - Interest Earnings 712 160 51 - - - - - - Other Income 90,013 36,005 - - - - - - - Total Revenue 90,725 77,180 126,873 - - - - - - Expenditures by Type Supplies - - 9,000 - - - - - - - Services & Charges Professional Services 56,352 438 (46,845) - 137,695 - 40,263 40,263 97,433 29% Repairs & Maintenance - - 246,637 - 153,118 144,348 200 144,548 8,570 94% Debt Service Principal 69,632 35,604 - - - - - - - - Debt Service Interest & Fees 2,379 401 - - - - - - - - Grants & Subsidies - 41,015 20,845 - 72,386 - 7,386 7,386 65,000 10% Other Services & Charges - - - - 11,400 - - - 11,400 0% Total Services & Charges 128,362 77,457 220,637 - 374,599 144,348 47,848 192,196 182,403 51% Total Expenditures 128,362 77,457 229,637 - 374,599 144,348 47,848 192,196 182,403 51% Net Surplus / (Deficit) (37,637) (277) (102,763) - (374,599) (144,348) (192,196) Beginning Cash Balance 64,775 27,154 26,876 26,876 Cash Adjustments 16 - (15) - Ending Cash Balance 27,154 26,876 (75,903) (347,723) (75,903) Cash Reserves Target - - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund receives grant monies and revenue from interest earned on the fund's cash balance. Past expenditures include demolition of vacant and abandoned houses/lots, equipment for the Ignition Park/ND Turbo project, and debt service payments to the Indiana Development Finance Authority for a loan for the Indiana Brownfields Program with final payment in 2021. Current expenses are related to the State Lead Grant program. Cash Reserves Target No reserve requirement - Grant fund - spend down to zero City of South Bend, Indiana Monthly Financial Report October 31, 2023 Fund Name Dept of Community Investment Operating Fund Number 211 Fund Type Special Revenue Funds Control City Funds 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Intergov./ Grants 10,650 9,200 - - - 225,333 225,333 (225,333) - Charges for Services 861,309 1,453,279 691,646 1,049,655 1,049,655 266,648 266,648 783,007 25% Fines, Forfeitures, and Fees 46,076 57,904 70,178 58,450 58,450 82,317 82,317 (23,867) 141% Interest Earnings 8,876 6,023 3,006 10,000 10,000 (92) (92) 10,092 -1% Other Income 2,598 573 2,750 - - 23,891 23,891 (23,891) - Interfund Allocation Reimb 174,531 145,765 181,981 - - - - - - Interfund Transfers In 2,268,899 500,000 2,570,000 3,559,320 3,559,320 3,007,841 3,007,841 551,479 85% Total Revenue 3,372,939 2,172,743 3,519,561 4,677,425 4,677,425 3,605,938 3,605,938 1,071,487 77% Expenditures by Type Personnel Salaries & Wages 1,529,047 1,779,295 2,080,766 2,190,605 2,190,605 1,929,113 - 1,929,113 261,492 88% Fringe Benefits 568,983 649,973 764,431 853,068 853,068 698,913 - 698,913 154,155 82% Total Personnel 2,098,029 2,429,268 2,845,197 3,043,673 3,043,673 2,628,026 - 2,628,026 415,647 86% Supplies 13,503 20,424 33,616 51,611 53,426 14,822 3,477 18,299 35,127 34% Services & Charges Professional Services 224,609 196,969 303,797 719,200 946,258 421,921 230,720 652,641 293,617 69% Printing & Advertising 7,560 4,758 5,797 23,675 17,675 5,831 366 6,197 11,478 35% Education & Training 4,576 14,288 5,447 26,500 26,000 4,186 2,672 6,857 19,143 26% Travel 4,502 268 7,763 24,162 24,953 4,759 6,357 11,116 13,838 45% Repairs & Maintenance 12,447 2,822 1,367 3,895 3,895 1,302 - 1,302 2,593 33% Other Services & Charges 11,746 24,660 26,286 31,550 32,050 9,658 6,000 15,658 16,392 49% Total Services & Charges 265,440 243,765 350,457 828,982 1,050,831 447,657 246,114 693,771 357,061 66% Operating Expenditures 2,376,973 2,693,456 3,229,270 3,924,266 4,147,930 3,090,505 249,591 3,340,096 807,835 81% Bad Debt 26 - - - - - - - - - Interfund Interfund Allocations 357,941 652,726 665,860 753,159 753,159 627,632 - 627,632 125,527 83% Interfund Transfers Out 35,000 50,000 - - - - - - - - Total Interfund 392,941 702,726 665,860 753,159 753,159 627,632 - 627,632 125,527 83% Total Expenditures 2,769,940 3,396,182 3,895,130 4,677,425 4,901,089 3,718,138 249,591 3,967,729 933,362 81% Net Surplus / (Deficit) 603,000 (1,223,439) (375,569) - (223,664) (112,200) (361,791) Beginning Cash Balance 1,012,307 1,629,498 394,125 394,125 Cash Adjustments 14,191 (11,934) 4,740 - Ending Cash Balance 1,629,498 394,125 23,296 170,461 (94,543) Cash Reserves Target - - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established (ordinance 10060-10) to account for the activities of the Department of Community Investment (DCI). DCI's mission is to spur investment in a stronger South Bend by attracting & retaining growing businesses, connecting residents to economic opportunities, and planning for vibrant neighborhoods. This fund is mainly supported by interfund transfers from the Local Income Tax Economic Development Fund (#408). Therefore, there is no cash reserve requirement in this fund as it is supported by interfund transfers and does not need to carry a cash balance. This fund also receives revenue from federal grants and staff contracts. Starting in 2020, the wages and benefits for two Zoning staff are allocated back to the Building Department (Fund #600). This revenue is represented as an interfund allocation reimbursement transferred from Fund #600. In 2021, two new positions were added to the Business Development team to support the newly awarded Revolving Loan Fund Grant as part of the Coronavirus Aid, Relief, and Economic Security Act (CARES Act). These positions will handle all loan applications and processing through closing. The positions are fully funded by grant revenue. Since 2019 there have been transition efforts to consolidate the Building and Code Enforcement departments, as well as the division of Sustainability, into DCI. In 2022, those consolidation efforts will be finalized and result in a reorganization of staff and reporting structures. In addition, several new or expanded initiatives will be added to DCI to facilitate the goals of the American Rescue Plan. Within the new structure there are five teams: (1) Engagement and Economic Empowerment; (2) Growth and Opportunity: formerly Business Development; (3) Neighborhoods: includes South Bend Animal Resource Center, Neighborhood Services & Enforcement (formerly the Department of Code Enforcement), Neighborhood Grants, and Neighborhood Health and Housing; (4) Planning: includes Building, Historic Preservation, Planning, and Zoning; (5) Sustainability. | Note: In 2022, the Sustainability Division will be moved from the General Fund (#101) into this fund as it will now be part of the Department of Community Investment. Cash Reserves Target No reserve requirement City of South Bend, Indiana Monthly Financial Report October 31, 2023 Fund Name Dept of Community Investment Grants Fund Number 212 Fund Type Special Revenue Funds Control City Funds 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Intergov./ Grants 2,392,383 2,563,504 2,419,448 2,832,655 2,832,655 4,162,610 4,162,610 (1,329,955) 147% Fines, Forfeitures, and Fees 121 500 - - - - - - - Other Income 186,664 341,376 71,243 119,687 119,687 12,502 12,502 107,185 10% Total Revenue 2,579,168 2,905,379 2,490,691 2,952,342 2,952,342 4,175,111 4,175,111 (1,222,770) 141% Expenditures by Type Services & Charges Professional Services 40,488 10,343 19,785 - 229,385 - 39,265 39,265 190,120 17% Grants & Subsidies 2,529,492 2,801,228 2,804,158 2,832,655 11,856,201 3,899,611 1,984,630 5,884,241 5,971,960 50% Total Services & Charges 2,569,980 2,811,571 2,823,943 2,832,655 12,085,586 3,899,611 2,023,895 5,923,506 6,162,080 49% Total Expenditures 2,569,980 2,811,571 2,823,943 2,832,655 12,085,586 3,899,611 2,023,895 5,923,506 6,162,080 49% Net Surplus / (Deficit) 9,188 93,809 (333,251) 119,687 (9,133,244) 275,500 (1,748,395) Beginning Cash Balance 305,248 313,907 409,818 409,818 Cash Adjustments (528) 2,102 (232,451) - Ending Cash Balance 313,907 409,818 (155,885) (8,723,426) (506,463) Cash Reserves Target - - - - Fund Purpose: Explanation of Revenue Sources, Expenditures, and Significant Changes/Variances: Special allocations of CDBG and ESG awarded under the Coronavirus Aid, Relief, and Economic Security Act (CARES Act) are separate from regular allocations and are accounted for in the COVID- 19 Response Fund (#264). This fund accounts for the receipt and subsequent expenditure of grants received from the U.S. Department of Housing and Urban Development related to community improvement projects. This fund accounts for various grants including: Community Development Block Grant (CDBG) - CDBG funds can be used for a variety of community development opportunities such as providing affordable housing, a suitable living environment, and economic opportunities for individuals and families with incomes below 80 percent of the area median income. CDBG funds can also be used for the elimination of slum and blight. Emergency Solutions Grant (ESG) - The ESG Program provides homeless persons with basic shelter and essential supportive services. It can assist with operational costs of the shelter facility, and for the administration of the grant. Neighborhood Stabilization Project (NSP) - Congress created the Neighborhood Stabilization Program to help cities, counties and states deal with community problems that are the result of the mortgage foreclosure crisis in the nation. HUD provides money to local governments (cities and counties), nonprofits, and all 50 states. Generally, the money must be used to buy, fix up, and resell foreclosed and abandoned homes. NSP grantees develop their own programs and funding priorities. However, NSP grantees must use at least 25 percent of the funds appropriated for the purchase and redevelopment of abandoned or foreclosed homes or residential properties that will be used to house individuals or families whose incomes do not exceed 50 percent of the area median income. In addition, all activities funded by NSP must benefit low- and moderate-income persons whose income does not exceed 120 percent of area median income. Activities may not qualify under NSP using the "prevent or eliminate slums and blight" or "address urgent community development needs" objectives. Cash Reserves Target No reserve requirement - Grant fund - spend down to zero City of South Bend, Indiana Monthly Financial Report October 31, 2023 Fund Name Unsafe Building Fund Number 219 Fund Type Special Revenue Funds Control City Funds 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Fines, Forfeitures, and Fees 51,581 34,066 68,583 62,900 62,900 56,633 56,633 6,267 90% Interest Earnings 7,420 4,812 11,010 17,055 17,055 18,500 18,500 (1,445) 108% Other Income 18 - 366 - - - - - - Total Revenue 59,018 38,879 79,960 79,955 79,955 75,134 75,134 4,822 94% Expenditures by Type Supplies 5,458 - - - - - - - - - Services & Charges Professional Services 27,070 25,970 20,000 23,000 23,000 13,830 5,550 19,380 3,620 84% Other Services & Charges 109,058 81,316 - - - - - - - - Total Services & Charges 136,128 107,286 20,000 23,000 23,000 13,830 5,550 19,380 3,620 84% Operating Expenditures 141,586 107,286 20,000 23,000 23,000 13,830 5,550 19,380 3,620 84% Bad Debt 165 - - - - - - - - - Total Expenditures 141,751 107,286 20,000 23,000 23,000 13,830 5,550 19,380 3,620 84% Net Surplus / (Deficit) (82,733) (68,407) 59,960 56,955 56,955 61,304 55,754 Beginning Cash Balance 923,154 832,938 764,981 764,981 Cash Adjustments (7,482) 450 (2,650) - Ending Cash Balance 832,938 764,981 822,291 821,936 885,672 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Cash Reserves Target No reserve requirement The Unsafe Building Fund was established in 2016 (ordinance 10416-16) to receive fines and fees related to Indiana's Unsafe Building law (IC 36-7-9). The expenses incurred for board-ups, demolitions, ordinance violation abatements, and other related services are recorded here. The Unsafe Building Fund is an extension of the Neighborhoods Division and shares the same mission to ensure a safe and clean community by upholding and enforcing the ordinances of the City of South Bend, the Indiana Unsafe Building Law, and the 2000 International Property Maintenance Code. Code Enforcement not only cites neglected properties through its team of inspectors, it also pursues citizens' complaints, partners with volunteer neighborhood associations for neighborhood clean- ups, and works directly through community outreach programs to enrich the City of South Bend's neighborhoods. Note: In 2021, the Department of Code Enforcement was brought under the Department of Community Investment (DCI) and was renamed the Neighborhoods Division. The Unsafe Building Fund is managed by the Neighborhoods Division which facilitates code enforcement activities. This fund receives revenue from fines and fees relating to Unsafe Building laws including the following sources: vacant and abandoned registrations, board-ups, demolitions, forfeited performance bonds, special assessments, and civil penalties. Budgeted expenditures includes emergency demolitions and expenses associated with monitoring unsafe building concerns. City of South Bend, Indiana Monthly Financial Report October 31, 2023 Fund Name Rental Units Regulation Fund Number 221 Fund Type Special Revenue Funds Control City Funds 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Fines, Forfeitures, and Fees 107,800 6,880 45,048 100,000 100,000 125,787 125,787 (25,787) 126% Interest Earnings 573 728 1,596 200 200 3,858 3,858 (3,658) 1929% Interfund Transfers In 245,626 50,000 70,000 - - - - - - Total Revenue 353,999 57,608 116,643 100,200 100,200 129,645 129,645 (29,445) 129% Expenditures by Type Personnel Salaries & Wages 119,900 106,421 52,636 - - 35,685 - 35,685 (35,685) - Fringe Benefits 59,277 52,625 26,263 - - 18,192 - 18,192 (18,192) - Total Personnel 179,177 159,046 78,899 - - 53,877 - 53,877 (53,877) - Supplies 332 236 - - - - - - - - Services & Charges Professional Services 1,505 - 985 54,000 153,686 1,475 98,211 99,686 54,000 65% Other Services & Charges 1,748 - - - - - - - - - Total Services & Charges 3,254 - 985 54,000 153,686 1,475 98,211 99,686 54,000 65% Total Expenditures 182,762 159,283 79,884 54,000 153,686 55,352 98,211 153,563 123 100% Net Surplus / (Deficit) 171,237 (101,674) 36,760 46,200 (53,486) 74,293 (23,918) Beginning Cash Balance 17,823 189,090 87,416 87,416 Cash Adjustments 31 - (649) - Ending Cash Balance 189,090 87,416 123,526 33,930 192,645 Cash Reserves Target - - - - Fund Purpose: RSVP Program: Explanation of Revenue Sources: Explanation of Expenditures, Staffing, and Significant Changes/Variances: This fund accounts for the revenues and expenditures related to the Landlord Registration ordinance (10427-16) and the Rental Safety Verification Program (RSVP) ordinance (10644-19). Both of these programs are managed by the Neighborhoods Division of the Department of Community Investment (DCI). Revenue generation for the Rental Safety Verification Program (RSVP) is derived from follow up re-inspection fees and assessments for noncompliance. First and second inspections will have no charges; however, if not compliant after the second inspection, there will be charges requiring follow up inspections to validate compliance. Because this program is new, revenue could vary greatly from current estimates. A transfer from the Local Income Tax Economic Development Fund (#408) will make up the difference. Prior to the Rental Safety Verification Program (RSVP), proceeds from the landlord registration ($5 registration fee per year) were intended to fund Neighborhood Code Enforcement's costs of the program. However, previous guidelines for landlord registrations will be integrated into RSVP while working with landlords. This budget accounts for the operating costs of the Rental Safety Verification Program (RSVP) | Personnel - The personnel budget includes the wages and benefits for four (4) full-time Code Inspectors assigned to the program. From 2019 to 2020, two additional Code Inspectors were added to expand the program for a total of four Code Inspectors. | Supplies - The supplies needed for the RSVP program are minimal and will be paid out of the Code Enforcement Fund (#230) starting in 2022 since many of the supplies are shared within the Neighborhoods Division. | Services - $54,000 is budgeted for a professional services agreement for temporary housing and security deposits to move tenants if their unit is condemned and the owner doesn't have another unit for the tenant. Cash Reserves Target No reserve requirement The Rental Safety Verification Program (RSVP) requires an occupancy inspection of all real property or rental units that are intended to be occupied or are occupied by anyone other than the owner. This program is designed to ensure all City of South Bend rental units meet the minimum property standards of the International Property Maintenance Code, which are incorporated into Chapter 6- Article 14 of the City's municipal code. Once the rental unit has been inspected with an Inspection Report and approved for occupancy, an Inspection Certificate shall be issued by the Department authorizing the rental unit to be occupied. The purpose of the Inspection Report and Inspection Certificate issued to the owner or the property manager (if applicable) is to verify that the rental unit is safe and habitable for occupancy with respect to: electrical systems, plumbing systems, water and sanitary system, including hot water, heating and ventilation systems, bathroom, toilet facilities, doors, windows, stairways, hallways, functioning smoke detectors, lead hazards, indoor air quality, and the overall structure in which a rental unit is established. Note: In 2021, the Department of Code Enforcement was brought under the Department of Community Investment (DCI) and was renamed the Neighborhoods Division. The Rental Units Regulation Fund is managed by the Neighborhoods Division which facilitates code enforcement activities. City of South Bend, Indiana Monthly Financial Report October 31, 2023 Fund Name Code Enforcement Fund Number 230 Fund Type Special Revenue Funds Control City Funds 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Licenses & Permits 30,425 43,555 28,750 37,000 37,000 20,190 20,190 16,810 55% Charges for Services 43,360 47,624 53,545 50,300 50,300 35,632 35,632 14,668 71% Fines, Forfeitures, and Fees 367,113 411,114 292,490 342,000 342,000 206,391 206,391 135,609 60% Interest Earnings 2,492 941 1,439 - - 463 463 (463) - Debt Proceeds 80,000 235,000 500,000 232,000 232,000 - - 232,000 0% Other Income 15,396 2,998 52,972 500 500 528 528 (28) 106% Interfund Allocation Reimb 76,927 34,708 - - - - - - - Interfund Transfers In 3,619,593 2,290,000 2,930,968 5,568,219 5,568,219 2,592,000 2,592,000 2,976,219 47% Total Revenue 4,235,305 3,065,940 3,860,165 6,230,019 6,230,019 2,855,204 2,855,204 3,374,815 46% Expenditures by Subdivisions Neighborhood Services 2,498,995 2,420,819 2,843,929 5,089,709 5,436,446 2,293,448 255,509 2,548,957 2,887,489 47% Animal Resource Center 934,825 949,115 941,390 1,140,310 1,269,452 958,272 45,165 1,003,437 266,016 79% Total Expenditures 3,433,820 3,369,933 3,785,320 6,230,019 6,705,898 3,251,720 300,674 3,552,394 3,153,505 53% Expenditures by Type Personnel Salaries & Wages 1,415,442 1,410,684 1,341,301 2,506,185 2,506,185 1,128,423 - 1,128,423 1,377,762 45% Fringe Benefits 588,698 575,669 543,091 1,116,265 1,116,265 439,584 - 439,584 676,681 39% Total Personnel 2,004,140 1,986,353 1,884,392 3,622,450 3,622,450 1,568,007 - 1,568,007 2,054,443 43% Supplies 113,969 110,837 142,735 215,632 273,038 175,347 13,442 188,789 84,249 69% Services & Charges Professional Services 40,574 67,185 64,822 202,300 203,257 105,333 6,931 112,264 90,993 55% Printing & Advertising 10,559 11,260 19,060 22,201 23,082 9,905 1,721 11,627 11,456 50% Utilities 31,984 32,310 35,837 41,389 41,389 30,357 - 30,357 11,032 73% Repairs & Maintenance 239,861 137,334 232,670 424,900 424,900 89,264 67,615 156,879 268,021 37% Education & Training 2,933 4,013 5,305 29,900 29,900 5,566 2,188 7,754 22,146 26% Travel 3,826 777 1,360 26,400 26,400 5,463 1,588 7,050 19,350 27% Other Services & Charges 119,803 112,003 123,694 295,835 294,207 141,465 65,309 206,773 87,434 70% Debt Service Principal 47,510 90,535 181,470 250,524 250,523 199,229 - 199,229 51,294 80% Debt Service Interest & Fees 2,954 4,350 5,625 21,238 21,238 13,381 - 13,381 7,857 63% Total Services & Charges 500,003 459,767 669,841 1,314,687 1,314,896 599,963 145,352 745,315 569,583 57% Operating Expenditures 2,618,112 2,556,956 2,696,968 5,152,769 5,210,384 2,343,318 158,794 2,502,111 2,708,275 48% Bad Debt 861 15 - - - 270 - 270 (270) - Interfund Allocations 814,847 763,484 767,616 845,250 845,250 704,375 - 704,375 140,875 83% Total Expenditures 3,433,820 3,369,933 3,785,320 6,230,019 6,705,898 3,251,720 300,674 3,552,394 3,153,507 53% Net Surplus / (Deficit) 801,485 (303,993) 74,845 - (475,879) (396,515) (697,190) Beginning Cash Balance - 803,572 497,492 497,492 Cash Adjustments 2,088 (2,088) (74,842) - Ending Cash Balance 803,572 497,492 497,495 21,613 136,621 Cash Reserves Target - - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures, Staffing, and Significant Changes/Variances: This fund accounts for the administrative costs for the Neighborhoods Division along with operational costs such as repair & maintenance of Code Inspector trucks and vehicles used by the NEAT Crew, and the operational costs of running the Animal Resource Center (SBARC). | Personnel - The personnel budget includes the wages and benefits for twenty (20) full-time Neighborhood Services employees and nine (9) full-time Animal Resource Center employees, along with a budget for part-time and seasonal/intern wages. | Supplies - Includes uniforms, small tools & equipment for inspectors, fuel for inspectors' vehicles, medical/safety supplies, and operating supplies for SBARC such as animal feed and cleaning supplies. | Services - Professional services include environmental testing, Code Hearing Officer, collection costs, and veterinary services for SBARC. Repair & maintenance includes vehicle R&M for inspectors' vehicles, building R&M for SBARC, and a $225k agreement with the Park Maintenance Division for mowing of properties cited for grass and weeds. Other services & charges includes $400k for landfill dumping fees for illegal dumps and neighborhood cleanups. Includes four (4) tire disposal amnesty days for neighborhood dumpster and disposal fees ($90k), and trash/litter campaign monthly per six (6) Council districts cleanup ($200k). | Debt Service - The principal and interest expense budgeted is for capital lease payments for vehicles. This fund was established in 2020 to account for the activity of the Neighborhoods Division of the Department of Community Investment (DCI). Operating under the Neighborhoods Division is Neighborhood Code Enforcement (NCE), the South Bend Animal Resource Center (SBARC), and Neighborhood Enforcement Action Team (NEAT). NCE upholds and enforces the ordinances of the City of South Bend, the Indiana Unsafe Building Law, and the 2000 International Property Maintenance Code. SBARC runs the animal resource center (aka animal shelter) and enforces animal welfare laws regarding animal cruelty and neglect per City, State, and Federal regulations. NEAT works in tandem with NCE to provide services for environmental clean-ups to homeowners and/or businesses. These clean-ups consist of illegal dumping of household items, tires, building materials, appliances, and any other form of litter and debris. Additional fines may be assessed for failure to comply upon notification. Note: In 2021, the Department of Code Enforcement was brought under the Department of Community Investment (DCI) and was renamed the Neighborhoods Division. Neighborhood Code Enforcement collects revenues from fees for environmental clean-ups, processing abandoned vehicles, and ordinance violations. The South Bend Animal Resource Center (SBARC) collects revenues from fees for animal shelter activities such as adoption fees, pet licenses, pet microchipping, and animal surrender fee. SBARC also collects fines it assesses for animal welfare ordinance violations. These revenues do not cover the expenditures of these activities. The difference is covered by an interfund transfer from the Local Income Tax Economic Development Fund (#408). Cash Reserves Target No reserve requirement City of South Bend, Indiana Monthly Financial Report October 31, 2023 Fund Name Urban Development Action Grant Fund Number 410 Fund Type Special Revenue Funds Control City Funds 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings 361 172 4,046 - - 8,352 8,352 (8,352) - Other Income 18,442 18,278 385,577 - - - - - - Total Revenue 18,803 18,449 389,623 - - 8,352 8,352 (8,352) - Expenditures by Type Services & Charges Debt Service Principal 40,000 24,000 18,000 - - 338,253 - 338,253 (338,253) - Other Services & Charges - - - Total Expenditures 40,000 24,000 18,000 - - 338,253 - 338,253 (338,253) - Net Surplus / (Deficit) (21,197) (5,551) 371,623 - - (329,901) (329,901) Beginning Cash Balance 53,838 32,733 27,182 27,182 Cash Adjustments 92 - (1,288) - Ending Cash Balance 32,733 27,182 397,517 27,182 68,620 Cash Reserves Target - - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was originally established to account for economic development expenditures which are financed by federal grants and loan repayments. Revenue comes from Business Development Corporation (BDC) repayment of Fund 410 miscellaneous revenue used to capitalize BDC loan pool. This fund also receives revenue from interest earned on the fund's cash balance. Currently, this fund is used for the repayment of an interfund loan from the Local Income Tax-Certified Shares Fund (#404) in connection with a downtown hotel/parking garage project. The final payment is due in 2022 (debt schedule #82). When the final revenue payment is due from BDC, it may be prudent to payoff the debt to Fund #404 and potentially close this fund rather than following current amortization schedule which goes out to 2046. Payments in future years will be made as BDC loan collections are received. The BDC loan collections have been remitted at rates less than the current amortization schedule depicts due to poor portfolio performance and as such may require an amendment to the debt schedule. Cash Reserves Target No reserve requirement - Grant fund - spend down to zero City of South Bend, Indiana Monthly Financial Report October 31, 2023 Fund Name Consolidated Building Fund Number 600 Fund Type Enterprise Funds Control City Funds 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Licenses & Permits 1,304,739 1,515,351 1,886,287 1,562,200 1,562,200 1,783,417 1,783,417 (221,217) 114% Fines, Forfeitures, and Fees 1,140 2,516 5,860 8,000 8,000 8,850 8,850 (850) 111% Interest Earnings 17,782 12,194 28,301 28,111 28,111 42,193 42,193 (14,082) 150% Other Income 422 1,044 2,105 - - 550 550 (550) - Total Revenue 1,324,083 1,531,105 1,922,553 1,598,311 1,598,311 1,835,010 1,835,010 (236,699) 115% Expenditures by Type Personnel Salaries & Wages 763,648 739,269 788,291 913,016 913,016 685,992 - 685,992 227,024 75% Fringe Benefits 305,840 319,458 343,343 407,406 407,406 287,387 350 287,737 119,669 71% Total Personnel 1,069,488 1,058,727 1,131,634 1,320,422 1,320,422 973,379 350 973,729 346,693 74% Supplies 14,538 15,666 25,192 21,998 21,998 16,401 1,835 18,236 3,762 83% Services & Charges Professional Services 2,411 - - 8,000 8,000 - - - 8,000 0% Printing & Advertising 336 716 161 4,200 4,200 - - - 4,200 0% Education & Training 2,429 219 3,413 6,000 6,062 1,961 76 2,037 4,025 34% Travel - - 9 6,000 6,000 - - - 6,000 0% Repairs & Maintenance 14,257 28,086 27,699 16,245 16,245 27,645 - 27,645 (11,400) 170% Other Services & Charges 9,408 18,348 28,286 40,310 592,267 572,239 - 572,239 20,028 97% Debt Service Principal 41,198 43,020 23,593 4,674 4,674 4,673 - 4,673 1 100% Debt Service Interest & Fees 2,184 1,316 526 70 70 49 - 49 21 70% Total Services & Charges 72,223 91,705 83,687 85,499 637,518 606,568 76 606,644 30,875 95% Operating Expenditures 1,156,248 1,166,098 1,240,513 1,427,919 1,979,938 1,596,348 2,261 1,598,608 381,330 81% Capital - 49,478 - 40,000 40,000 - 28,978 28,978 11,022 72% Bad Debt 1,631 100 - 1,000 1,000 125 - 125 875 13% Interfund Allocations 328,799 339,938 665,210 354,619 354,619 295,516 - 295,516 59,103 83% Total Expenditures 1,486,678 1,555,614 1,905,723 1,823,538 2,375,557 1,891,989 31,239 1,923,227 452,330 81% Net Surplus / (Deficit) (162,595) (24,509) 16,830 (225,227) (777,246) (56,979) (88,218) Beginning Cash Balance 2,285,733 2,127,056 2,102,372 2,102,372 Cash Adjustments 3,918 (175) (7,038) - Ending Cash Balance 2,127,056 2,102,372 2,112,164 1,325,125 2,059,965 Cash Reserves Target 371,670 388,904 476,431 593,889 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Cash Reserves Target 25% of Annual expenditures This fund was established (ordinance 8412-93) to receive monies and fees to pay expenses related to the operation of the St Joseph County/South Bend Building Department. The fund is operated in accordance with the interlocal agreement between St Joseph County and the City of South Bend executed December 31, 1991 as amended. | The Building Department regulates the “built environment” through enforcement of current building codes and zoning ordinances. The Building Department's purpose is to promote safe occupancy for all residents of the jurisdiction, serving all properties within the City of South Bend and all properties with a 5-digit address within St. Joseph County. | Note: From 2019 through 2021, the Building Department has transitioned to a team within the Department of Community Investment (DCI). In 2022, that transition is complete and Building is now part of the DCI Planning team. Revenue for the Building Department is primarily generated through issuing permits for construction, demolition, or occupancy. In addition, contractor registrations and licenses are also issued and monitored. Prior to the COVID-19 pandemic, revenue was anticipated to increase based on trends. Due to the unknown nature of economic impacts of COVID-19, permit revenue is budgeted at 2021 anticipated actual levels. This fund accounts for the operational costs of running the Building Department. | Personnel - The personnel budget includes the wages and benefits for sixteen (16) full-time employees. | Supplies - Includes fuel for inspectors' vehicles and office supplies. | Services - Repair & maintenance includes vehicle R&M for inspectors' vehicles. | Debt Service - The principal and interest expense budgeted is for capital lease payments for vehicles. | Capital - Forecasted to purchase one new vehicle per year starting in 2023 in order to replace aging fleet. | Interfund Allocations - In 2022, it is anticipated that a new permitting system will be sourced and implemented, resulting in a planned spend down of cash reserves. The implementation and software costs for the new permitting system are budgeted in the IT Department's budget (Fund #279) and allocated back to this fund through the IT interfund allocation. City of South Bend, Indiana Monthly Financial Report October 31, 2023 Fund Name Industrial Revolving Fund Fund Number 754 Fund Type Special Revenue Funds Control City Funds 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Intergov./ Grants - 2,658,410 4,749,980 - - - - - - Interest Earnings - 380 50,529 2,000 2,000 121,950 121,950 (119,950) 6098% Other Income 266,643 300,472 782,715 172,000 172,000 974,997 974,997 (802,997) 567% Total Revenue 266,643 2,959,263 5,583,224 174,000 174,000 1,096,947 1,096,947 (922,947) 630% Expenditures by Type Services & Charges Professional Services 88,742 291,043 246,601 455,982 771,273 37,027 38,517 75,545 695,728 10% Other Services & Charges 15,285 14,830 21,756 26,298 52,047 32,627 - 32,627 19,420 63% Grants & Subsidies - 2,700,000 3,397,400 - - - - - - - Total Services & Charges 104,026 3,005,872 3,665,757 482,280 823,320 69,654 38,517 108,172 715,148 13% Bad Debt - 184,827 - - - - - - - - Total Expenditures 104,026 3,190,699 3,665,757 482,280 823,320 69,654 38,517 108,172 715,148 13% Net Surplus / (Deficit) 162,616 (231,436) 1,917,467 (308,280) (649,320) 1,027,293 988,776 Beginning Cash Balance 2,078,333 2,406,914 3,700,843 3,700,843 Cash Adjustments 165,965 1,525,365 (887,288) - Ending Cash Balance 2,406,914 3,700,843 4,731,022 3,051,523 2,672,898 Cash Reserves Target - - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: The Industrial Revolving Fund is a loan fund for small businesses. It is governed by a separate Board of Directors which contracts with the City's Community Investment Department for administrative services. A City cash reserve target has not been established for the fund, but it operates under federal guidelines with respect the amount of loans and cash balances that must be maintained. This fund receives revenue from the repayments of small business loans. This fund also receives revenue from interest earned on the cash balance at the trustee bank. In 2021and 2022, revenue will be received from the new Revolving Loan Fund (RLF II) reimbursements as grant funds are administered and spent. In 2020, the City was awarded a $6.9 million Revolving Loan Fund (RLF II) grant as part of the Coronavirus Aid, Relief, and Economic Security Act (CARES Act). This grant will run through July 2022. Expenditures are for legal services and administrative & program fees. Starting in 2021, expenditures related to the new Revolving Loan Fund (RLF II), which was awarded in 2020 by the Economic Development Administration (EDA) as part of the CARES Act, will include staff expenses, marketing, loan processing and various professional and miscellaneous expenses to administer the grant. All expenses are anticipated to be reimbursed by the grant. Cash Reserves Target No City reserve requirement; there are program requirements City of South Bend, Indiana Monthly Financial Report October 31, 2023 Fund Name 2015 Smart Streets Bond Debt Service Fund Number 756 Fund Type Debt Service Funds Control City Funds 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings 869 91 91 1,000 1,000 77 77 923 8% Interfund Transfers In 1,716,000 1,716,000 1,715,000 1,713,000 1,713,000 1,714,000 1,714,000 (1,000) 100% Total Revenue 1,716,869 1,716,091 1,715,091 1,714,000 1,714,000 1,714,077 1,714,077 (77) 100% Expenditures by Type Services & Charges Debt Service Principal 1,000,000 1,030,000 1,060,000 1,090,000 1,090,000 1,090,000 - 1,090,000 - 100% Debt Service Interest & Fees 712,694 682,469 651,344 619,669 619,669 619,319 - 619,319 350 100% Total Expenditures 1,712,694 1,712,469 1,711,344 1,709,669 1,709,669 1,709,319 - 1,709,319 350 100% Net Surplus / (Deficit) 4,175 3,623 3,748 4,331 4,331 4,758 4,758 Beginning Cash Balance 1,734,901 1,739,076 1,742,699 1,742,699 Cash Adjustments - - - - Ending Cash Balance 1,739,076 1,742,699 1,746,446 1,747,030 1,751,205 Cash Reserves Target 1,739,076 1,742,699 1,746,446 1,747,030 Fund Purpose: Explanation of Revenue Sources: This fund accounts for the bi-annual principal and interest payments to bondholders for the 2015 Smart Streets Bond. It also accounts for the related debt service reserve cash balance held at trustee bank. The bonds were closed on April 9, 2015 and the par amount was $25 million. This fund accounts for the trustee bank's receipt of debt service payments from the City, recorded as interfund transfers from the River West TIF Fund (#324). This fund also receives revenue from interest earned on the cash balance at the trustee bank. The River West TIF Fund (#324) transfers money into this fund semi-annually to cover debt service payments. The bonds are to be repaid over 21 years, with the final payment due February 1, 2037 (debt schedule #135). The debt service reserve amount will be used towards the last debt service payment. Capital expenditures of this bond were tracked in the Smart Streets Bond Capital Fund (#753). The capital proceeds were fully expended in 2019. Cash Reserves Target 100% cash reserves per bond covenants City of South Bend, Indiana Monthly Financial Report October 31, 2023 Fund Name 2017 Eddy Street Commons Bond Capital Fund Number 759 Fund Type Capital Funds Control City Funds 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings 306,537 1 25,565 - - 1 1 (1) - Total Revenue 306,537 1 25,565 - - 1 1 (1) - Expenditures by Type Capital 3,328,966 - - - - - - - - - Total Expenditures 3,328,966 - - - - - - - - - Net Surplus / (Deficit) (3,022,429) 1 25,565 - - 1 1 Beginning Cash Balance 3,048,190 25,762 25,763 25,763 Cash Adjustments - - (25,564) - Ending Cash Balance 25,762 25,763 25,764 25,763 25,765 Cash Reserves Target - - - - Fund Purpose: Explanation of Revenue Sources: This fund accounts for the expenditures of the bond proceeds from the 2017 Eddy Street Commons Phase II Bond. The funds will be spent on Phase II of the Eddy Street Commons, a mixed-use development area just south of the University of Notre Dame. Initial revenues were bond proceeds from the $25 million Eddy Street Commons Bond issued in 2017 (closing date 8/14/17, debt schedule #163). Currently, this fund only receives revenue from interest earned on the cash balance at the trustee bank. Cash Reserves Target No reserve requirement - Bond capital fund - spend down to zero In July 2007, the South Bend Common Council unanimously approved the rezoning of 25 acres of vacant land south of Notre Dame for the nearly $200 million Eddy Street Commons project. Phase I - As part of the Phase I development deal, Kite Realty Group agreed to invest $161.9 million while South Bend city officials agreed to invest $36.7 million to help with, among other costs, a parking garage and street and utility upgrades. Phase I included retail/restaurant/office space, apartment units, condo units, townhomes, a 1,276-vehicle multi-level parking garage, a Fairfield Inn & Suites and an Embassy Suites. Phase II - Designed with input from the University, City of South Bend and nearby home and business owners, Phase II consists of five main buildings: two graduate-style apartment buildings and a new Robinson Community Learning Center on the east side of Eddy Street and two market-rate apartment buildings on the west side of Eddy Street. A stand-alone grocery store is proposed for the southwest corner of Howard and Indiana 23, where the Robinson Center now sits. The Robinson Center, an off-campus educational initiative of the University, will move to a new one-story, 13,000-square-foot building across the street. Phase II is a joint effort between the university and Kite Realty. City of South Bend, Indiana Monthly Financial Report October 31, 2023 Fund Name 2017 Eddy Street Commons Bond Debt Service Fund Number 760 Fund Type Debt Service Funds Control City Funds 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings 1,623 184 188 1,750 1,750 157 157 1,593 9% Interfund Transfers In 1,390,625 1,915,979 1,926,375 1,929,875 1,929,875 1,929,875 1,929,875 - 100% Total Revenue 1,392,248 1,916,164 1,926,563 1,931,625 1,931,625 1,930,032 1,930,032 1,593 100% Expenditures by Type Services & Charges Debt Service Principal 145,000 475,000 720,000 760,000 760,000 760,000 - 760,000 - 100% Debt Service Interest & Fees 1,245,625 1,235,875 1,206,375 1,169,875 1,169,875 1,169,875 - 1,169,875 - 100% Total Expenditures 1,390,625 1,710,875 1,926,375 1,929,875 1,929,875 1,929,875 - 1,929,875 - 100% Net Surplus / (Deficit) 1,623 205,289 188 1,750 1,750 157 157 Beginning Cash Balance 3,461,700 3,463,323 3,668,611 3,668,611 Cash Adjustments - - - - Ending Cash Balance 3,463,323 3,668,611 3,668,799 3,670,361 3,668,956 Cash Reserves Target 2,500,000 2,500,000 2,500,000 2,500,000 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for the semi-annual payment of debt service principal and interest to the bondholders of the 2017 Eddy Street Commons Phase II Bonds. This fund will hold a minimum of $2.5 million in cash reserves per the 2017 Eddy Street Commons bond covenant. The bonds were closed on August 14, 2017 and the par amount was $25 million. In December 2018, an additional $945,000 was added to the debt service reserve. In March 2021, an additional $205,104 was added to the debt service reserve. This fund accounts for the trustee bank's receipt of debt service payments from the City, recorded as interfund transfers from the North East Residential Area TIF Fund (#436). This fund also receives The principal and interest payments are set forth in the 20-year debt amortization schedule with the first payment made on February 15, 2018 and the final payment due February 15, 2037. The bond was issued for Phase II of the Eddy Street Commons, a mixed-use development area just south of the University of Notre Dame. Capital expenditures related to the project are tracked in the Eddy Street Commons Capital Fund (#759). Cash Reserves Target $2,500,000 minimum City of South Bend, Indiana Monthly Financial Report October 31, 2023 Fund Name Central Services Fund Number 222 Fund Type Internal Service Funds Control City Funds 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Licenses & Permits 2,511 2,711 3,281 2,500 2,500 2,356 2,356 144 94% Charges for Services 6,882,174 7,279,944 9,160,143 10,261,907 10,261,907 7,593,419 7,593,419 2,668,488 74% Interest Earnings 10,210 6,268 7,009 13,833 13,833 78 78 13,755 1% Other Income 84,210 78,626 115,532 71,500 71,500 36,476 36,476 35,024 51% Interfund Allocation Reimb 122,143 129,585 160,000 160,000 160,000 133,333 133,333 26,667 83% Total Revenue 7,101,248 7,497,135 9,445,964 10,509,740 10,509,740 7,765,663 7,765,663 2,744,078 74% Expenditures by Division Equipment Services 6,717,971 7,695,353 9,334,778 9,679,121 10,952,834 8,089,632 18,220 8,107,852 2,844,982 74% Print Shop 13,844 2,504 - - - - - - - - Radio Shop 229,304 207,641 192,096 306,521 306,853 176,213 3,786 179,999 126,854 59% Building Maintenance 180,749 188,820 173,605 230,883 230,883 161,068 - 161,068 69,815 70% Facilities Management 101,697 144,897 142,772 156,087 156,087 135,907 - 135,907 20,180 87% Capital - - 67,785 95,000 330,962 164,966 9,667 174,633 156,329 53% Total Expenditures 7,243,566 8,239,216 9,911,036 10,467,612 11,977,619 8,727,787 31,673 8,759,460 3,218,160 73% Expenditures by Type Personnel Salaries & Wages 1,795,351 1,772,151 1,765,863 2,300,189 2,300,189 1,486,708 - 1,486,708 813,481 65% Fringe Benefits 780,402 758,851 751,937 1,038,768 1,038,768 601,447 - 601,447 437,321 58% Total Personnel 2,575,754 2,531,003 2,517,800 3,338,957 3,338,957 2,088,155 - 2,088,155 1,250,802 63% Supplies 3,998,093 4,782,010 6,392,707 6,138,380 7,338,625 5,691,077 3,957 5,695,033 1,643,591 78% Services & Charges Professional Services 7,777 12,174 12,641 12,000 12,000 1,000 7,500 8,500 3,500 71% Printing & Advertising 863 42 - - - - - - - - Utilities 53,701 61,782 73,151 70,140 70,140 58,209 - 58,209 11,931 83% Repairs & Maintenance 54,985 62,344 123,289 132,000 441,416 274,718 14,486 289,204 152,212 66% Education & Training 9,389 8,696 4,953 14,050 14,382 2,622 676 3,298 11,084 23% Travel - 51 61 2,850 2,850 - 2,955 2,955 (105) 104% Other Services & Charges 13,132 12,504 13,527 17,500 17,516 9,225 2,100 11,325 6,191 65% Debt Service Principal 15,596 2,483 8,069 8,254 8,254 4,104 - 4,104 4,150 50% Debt Service Interest & Fees 463 22 422 238 237 142 - 142 95 60% Total Services & Charges 155,905 160,096 236,114 257,032 566,795 350,019 27,716 377,736 189,058 67% Capital - - 7,239 15,000 15,000 - - - 15,000 0% Interfund Interfund Allocations 306,521 683,462 757,176 718,243 718,243 598,536 - 598,536 119,707 83% Interfund Transfers Out 207,293 82,645 - - - - - - - - Total Interfund 513,814 766,107 757,176 718,243 718,243 598,536 - 598,536 119,707 83% Total Expenditures 7,243,566 8,239,216 9,911,036 10,467,612 11,977,619 8,727,787 31,673 8,759,460 3,218,158 73% Net Surplus / (Deficit) (142,319) (742,081) (465,072) 42,128 (1,467,879) (962,124) (993,797) Beginning Cash Balance 1,455,158 1,209,079 658,666 658,666 Cash Adjustments (103,760) 191,668 112,184 - Ending Cash Balance 1,209,079 658,666 305,778 (809,214) (624,127) Cash Reserves Target - - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures, Staffing, and Significant Changes/Variances: Operational expenditures include those incurred in operating the wastewater treatment plant, maintaining the City's sewer system, and operating the Organic Resources facility which processes leaves, brush, wood and other yard waste. | Personnel - The personnel budget includes the wages and benefits for 38 full-time employees, and $26k for part-time and seasonal wages. | Supplies - Includes the costs of inventory parts that are used for the repair and maintenance of vehicles and equipment for City departments and external customers. Inventory also includes gasoline purchased for use by City departments, which is then charged back to the departments based on usage. General supplies for Central Services includes cleaning supplies, small tools & equipment, building maintenance supplies, uniforms, safety supplies, and office supplies. | Services - The repair & maintenance budget includes the cost of R&M for equipment, such as fuel pumps, and general building maintenance for the Central Services' garages. The utilities budget includes the costs of electric, natural gas, and water for the garages.| Debt Service - The principal and interest expense budgeted is for capital lease payments for a forklift purchased in 2019, be fully paid off in 2024. | Capital - Prior to 2022, Central Services' capital expenditures were tracked in the Central Services Capital Fund (#224). However, the capital fund did not have any source of revenue other than the interfund transfers it received from this fund. Therefore, Central Services' capital expenditures will be accounted for in this fund starting in 2022. This fund was established to track the operating costs of the Central Services Division. The Division provides a variety of services to other city departments, along with several local county, state and federal agencies. Central Services consists of 4 cost centers: Equipment Services, Building Maintenance, Radio Shop, and Facilities Management. The Department of Administration & Finance oversees the Central Services Division. Equipment Services and Radio Shop provide repair and maintenance services for the City's fleet and some external customers (governmental units such as St Joseph County and local township fire departments). Parts and labor for each work order are charged back to City departments or billed to the external customers. | Building Maintenance provides repair and maintenance services to the City's facilities. This cost center is partially funded through internal labor rates. | Equipment Services also receives business licensing revenue from performing inspections of taxi cabs. This revenue has declined dramatically in the past two years due to the popularity of ride sharing services such as Uber and Lyft. | Facilities Management is funded by an interfund allocation. | This fund also receives revenue from interest earned on the fund's cash balance. Cash Reserves Target No reserve requirement City of South Bend, Indiana Monthly Financial Report October 31, 2023 Fund Name Central Services Capital Fund Number 224 Fund Type Internal Service Funds Control City Funds 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings 50 40 - - - - - - - Other Income 7,268 1,472 - - - - - - - Interfund Transfers In 207,293 82,645 - - - - - - - Total Revenue 214,611 84,157 - - - - - - - Expenditures by Type Supplies 5,501 - - - - - - - - - Services & Charges Repairs & Maintenance 15,267 17,143 - - - - - - - - Debt Service Principal - 7,888 - - - - - - - - Debt Service Interest & Fees - 603 - - - - - - - - Total Services & Charges 15,267 25,634 - - - - - - - - Capital 189,582 84,745 - - - - - - - - Total Expenditures 210,349 110,378 - - - - - - - - Net Surplus / (Deficit) 4,262 (26,221) - - - - - Beginning Cash Balance 21,921 26,221 - - Cash Adjustments 38 - - - Ending Cash Balance 26,221 - - - - Cash Reserves Target - - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established (ordinance 10339-14) to account for the capital expenditures of the Central Services Division. This fund received transfers from the Central Services Operating Fund (#222) to cover expenditures as needed. Historically, this fund accounted for the annual maintenance of the CNG stations and radio tower inspections and the debt service principal and interest budget is for the capital lease payments. However, this fund did not have any source of revenue other than the interfund transfers. Therefore, Central Services' capital expenditures will be accounted for in the Central Services Operating Fund (#222) starting in 2022 and this fund will be discontinued. Cash Reserves Target No reserve requirement - Capital fund - spend down to zero City of South Bend, Indiana Monthly Financial Report October 31, 2023 Fund Name Liability Insurance Fund Number 226 Fund Type Internal Service Funds Control City Funds 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings 54,492 36,491 79,266 60,588 60,588 120,080 120,080 (59,492) 198% Other Income 1,626,433 84,555 741,339 2,000 2,000 499,465 499,465 (497,465) 24973% Interfund Allocation Reimb 2,914,500 3,265,000 3,365,000 3,583,000 3,583,000 2,985,833 2,985,833 597,167 83% Interfund Transfers In 49,087 - - - - - - - - Total Revenue 4,644,513 3,386,046 4,185,605 3,645,588 3,645,588 3,605,378 3,605,378 40,210 99% Expenditures by Division Safety/Risk Management 151,479 30,947 - - - - - - - - Liability Insurance 761,414 1,188,510 1,555,388 1,230,000 1,318,484 1,052,741 72,937 1,125,678 192,806 85% Business Insurance 622,434 452,651 2,429,126 1,085,000 1,650,285 739,676 307,220 1,046,896 603,389 63% Workers' Compensation 1,211,428 1,531,310 1,068,632 1,268,000 1,268,000 963,404 288 963,692 304,308 76% Catastrophic Events 910,806 24,884 479 - 102,845 500 3,602 4,101 98,744 4% Total Expenditures 3,657,562 3,228,301 5,053,624 3,583,000 4,339,614 2,756,320 384,046 3,140,367 1,199,247 72% Expenditures by Type Personnel Salaries & Wages 116,402 - - - - - - - - - Fringe Benefits 46,090 - - - - - - - - - Other Personnel Costs 17,308 14,052 24,902 42,000 42,000 29,792 288 30,080 11,920 72% Total Personnel 179,800 14,052 24,902 42,000 42,000 29,792 288 30,080 11,920 72% Supplies 1,988 2,187 - - - - - - - - Services & Charges Professional Services 420,313 334,849 405,364 221,000 667,734 417,483 274,420 691,903 (24,169) 104% Education & Training 6,285 2,000 - - - - - - - - Travel 356 - - - - - - - - - Repairs & Maintenance 2,119 4,286 1,710,233 - 231,044 198,243 32,800 231,043 1 100% Insurance 1,840,034 2,432,482 2,121,803 2,170,000 2,171,438 1,929,927 1,438 1,931,365 240,073 89% Other Services & Charges 218,415 391,938 790,843 1,150,000 1,124,553 180,376 71,499 251,875 872,678 22% Total Services & Charges 2,487,522 3,165,555 5,028,243 3,541,000 4,194,769 2,726,029 380,157 3,106,186 1,088,583 74% Capital 910,806 24,884 479 - 102,845 500 3,602 4,101 98,744 4% Interfund Interfund Allocations 77,446 21,624 - - - - - - - - Total Interfund 77,446 21,624 - - - - - - - - Total Expenditures 3,657,562 3,228,301 5,053,624 3,583,000 4,339,614 2,756,320 384,046 3,140,367 1,199,247 72% Net Surplus / (Deficit) 986,951 157,746 (868,019) 62,588 (694,026) 849,058 465,011 Beginning Cash Balance 4,961,426 5,956,858 6,100,867 6,100,867 Cash Adjustments 8,481 (13,737) 527,926 - Ending Cash Balance 5,956,858 6,100,867 5,760,773 5,406,841 6,106,307 Cash Reserves Target 1,828,781 1,614,150 2,526,812 2,169,807 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures, Staffing, and Significant Changes/Variances: Workers' Compensation expenses have increased in the past 18 months due to several large, unrelated injuries. The City continues to monitor the workers' compensation related accidents and provides training once an issue has been identified. There is also a considerable amount of proactive training which happens throughout the City in an effort to stop any workplace injuries. Capital expenditures in 2019 and 2020 were for repairs to City facilities and replacement of equipment related to 2018 flood damage. In 2021, all personnel costs previously budgeted in this fund were moved to the General Fund (#101). -- One full-time Paralegal position was transferred to the Legal Department's budget. This position is under the Legal Department but was historically budgeted in this fund because the position focuses on liability and workers' comp related matters. -- In 2020, there were two full-time positions budgeted for the Safety & Risk division. During 2020, one position was eliminated due to attrition. In 2021, the remaining position was transferred to Human Resources. The Safety & Risk division's supplies and services budget will be fully transferred to Human Resources in 2022. This fund was established in 1979 when the Common Council determined that the City should become self-insured for liability insurance (ordinance 6657-79). The purpose of this fund is to set aside monies, assessed on all operations and departments of the City, for the payment of any premium for outside coverage, claims arising from retained risk and all incidental costs associated with any claims including, but not limited to, investigative and legal fees. Currently, this fund handles operations relating to business insurance and claims--property, liability, workers compensation, etc. This fund is managed by the Department of Administration & Finance. This fund receives revenue from a fixed cost interfund allocation charged to other City funds. The amount charged to each fund is determined during the annual budget process. Various methodologies are used to effectively and fairly allocate costs. Liability and worker's compensation costs are allocated based on two-year claims history for each department. Business insurance costs are allocated based on net book value of departments' capital assets (per the City's Annual Comprehensive Financial Report). When this fund has sufficient reserves, allocations to departments may decrease. Reimbursements from insurance claims are also received in this fund. Cash Reserves Target 50% of Annual expenditures City of South Bend, Indiana Monthly Financial Report October 31, 2023 Fund Name IT / Innovation / 311 Call Center Fund Number 279 Fund Type Internal Service Funds Control City Funds 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interfund Allocation Reimb 6,656,930 9,129,846 9,620,204 9,990,823 9,990,823 8,325,686 8,325,686 1,665,137 83% Charges for Services 111,796 47,379 - - - 1,738 1,738 (1,738) - Debt Proceeds - 900,928 166,343 - - - - - - Other Income 53,757 111,836 131,610 73,764 73,764 94,601 94,601 (20,837) 128% Donations - 15,000 181,987 - - 15,000 15,000 (15,000) - Interest Earnings 21,431 14,598 53,386 5,000 5,000 85,528 85,528 (80,528) 1711% Total Revenue 6,843,915 10,219,588 10,153,530 10,069,587 10,069,587 8,522,553 8,522,553 1,547,034 85% Expenditures by Division 311 Call Center 551,515 567,939 637,390 732,477 732,477 565,024 76 565,100 167,377 77% Innovation & Technology 7,324,325 8,264,034 8,398,022 9,346,543 10,112,823 7,347,160 1,317,595 8,664,755 1,448,067 86% Total Expenditures 7,875,840 8,831,973 9,035,411 10,079,020 10,845,300 7,912,184 1,317,672 9,229,856 1,615,444 85% Expenditures by Type Personnel Salaries & Wages 1,844,342 1,908,602 1,965,182 2,485,597 2,485,597 1,816,685 - 1,816,685 668,912 73% Fringe Benefits 708,812 704,230 711,976 974,307 974,307 656,962 - 656,962 317,345 67% Total Personnel 2,553,154 2,612,832 2,677,158 3,459,904 3,459,904 2,473,647 - 2,473,647 986,257 71% Supplies 130,511 714,903 468,930 224,750 277,840 126,627 29,354 155,981 121,858 56% Services & Charges Professional Services 1,058,605 510,586 782,666 800,000 1,416,746 813,752 837,713 1,651,465 (234,719) 117% Printing & Advertising 1,005 3,277 4,366 15,000 19,923 5,112 154 5,266 14,658 26% Repairs & Maintenance 3,021,127 3,646,311 3,802,342 4,575,743 4,452,364 3,389,603 438,256 3,827,858 624,506 86% Education & Training 9,162 33,654 34,682 70,000 60,275 11,101 3,119 14,220 46,055 24% Travel 7,385 161 24,829 31,550 35,206 24,017 8,882 32,900 2,306 93% Other Services & Charges 422,383 292,472 243,852 78,000 285,168 222,815 195 223,010 62,158 78% Debt Service Principal 606,922 966,528 930,920 763,197 776,996 789,942 - 789,942 (12,946) 102% Debt Service Interest & Fees 59,675 50,358 65,014 60,063 60,064 54,890 - 54,890 5,174 91% Total Services & Charges 5,186,263 5,503,347 5,888,671 6,393,553 7,106,743 5,311,232 1,288,318 6,599,550 507,192 93% Operating Expenditures 7,869,929 8,831,082 9,034,758 10,078,207 10,844,487 7,911,507 1,317,672 9,229,178 1,615,307 85% Total Interfund 5,911 891 653 813 813 678 - 678 136 83% Total Expenditures 7,875,840 8,831,973 9,035,411 10,079,020 10,845,300 7,912,184 1,317,672 9,229,856 1,615,443 85% Net Surplus / (Deficit) (1,031,925) 1,387,615 1,118,119 (9,433) (775,713) 610,369 (707,303) Beginning Cash Balance 3,108,342 2,125,192 3,482,865 3,482,865 Cash Adjustments 48,775 (29,942) 97,344 - Ending Cash Balance 2,125,192 3,482,865 4,698,328 2,707,153 5,195,647 Cash Reserves Target - - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures, Staffing, and Significant Changes/Variances: This fund was established to account for the expenditures of the Department of Innovation & Technology, which includes the 311 Call Center, Services, Infrastructure, Business Analytics, Applications, and Civic Innovation. The Department of Innovation & Technology's goal is to empower an innovative workforce and a thriving community through technology, data, and strategic partnerships. The functions within the department include: The 311 Call Center handles resident telephone calls in an efficient and effective manner. It provides residents with a "one-stop" shop to contact city departments with inquiries and service requests. | Services focuses on internal technology-related services for the employees of the City of South Bend. Daily general operations and user experience fall under this division. | Applications oversees architecting, implementing, configuring, integrating, and supporting all software applications and platforms. This includes the employee intranet, the 311 Service Portal, our CRM solution, GIS mapping, and many applications specialized for departments and divisions. | Infrastructure oversees the Network Infrastructure within the City of South Bend, which is comprised of the hardware, software and security resources of an entire network. The infrastructure team plans new deployments, maintains all technology infrastructure inclusive of servers, network devices, wireless network devices, cloud environments, data center, and security; ensuring availability, capacity, and continuity. | Business Analytics acts as liaisons between City departments and the rest of the Dept of Innovation and Technology team and provides additional resources to City departments for selected projects. Business Analytics team members provide services including business needs assessments, process mapping and improvement, performance management, data and technology training, data analytics, and project management. | Civic Innovation works with City and community partners to improve residents’ access to technology and digital literacy. The division connects residents and groups with the technology resources they need to succeed by leveraging connections both internal and external connections. Personnel - The personnel budget in this fund includes the wages and benefits of 24 full-time employees for Information Technology and 8 full-time employees for the 311 Call Center, along with a budget for part-time help at the 311 Call Center. In 2022, two positions will be added: one additional Applications Developer and one additional 311 Customer Service Liaison. See the personnel budget summary for details. | Supplies - The supplies budget includes miscellaneous computer supplies and accessories, along with devices that are not part of the hardware refresh plan. | Services - The repairs & maintenance budget includes annual software subscription and renewal costs. The professional services budget includes software support and special projects like the SBAcademy. SBAcademy, the City’s training program, has trained employees in novel techniques that enable process improvements and other innovations that will continue to make government more efficient. | Debt Service - The principal and interest expense budget is for lease payments for various hardware refresh plans. A hardware refresh means replacing current hardware with the newest version of the equipment to combat performance and capacity issues. The City leases equipment, such as computers and printers, over a period of 3-5 years. At the end of the lease, the City has the option to return the equipment to the vendor and get new equipment. The refresh program ensures that City employees are equipped with the most current technology to better serve the City and its residents. This fund receives revenue in the form of a fixed cost interfund allocation. The annual budget for this fund is allocated between the City departments based on various criteria including number of 311 calls, number of devices, number of user licenses, departmental specific software renewal, and more. This fund does not need to carry high cash reserves because its budget is fully allocated each year. Cash Reserves Target No reserve requirement City of South Bend, Indiana Monthly Financial Report October 31, 2023 Fund Name Self-Funded Employee Benefits Fund Number 711 Fund Type Internal Service Funds Control City Funds 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Charges for Services 15,885,258 15,742,095 16,151,649 16,457,440 16,457,440 14,422,335 14,422,335 2,035,105 88% Other Income 373,523 1,438,628 868,171 385,000 385,000 570,978 570,978 (185,978) 148% Interest Earnings 89,646 62,791 153,013 128,291 128,291 212,678 212,678 (84,387) 166% Total Revenue 16,348,427 17,243,514 17,172,834 16,970,731 16,970,731 15,205,991 15,205,991 1,764,740 90% Expenditures by Subdivision Health Insurance 14,472,911 15,509,012 16,778,282 18,169,424 18,186,182 14,530,477 455,321 14,985,798 3,200,384 82% Workplace Wellness Clinic 996,006 1,003,588 349,692 1,169,308 1,840,653 1,862,320 81,558 1,943,878 (103,225) 106% Employee Wellness 76,048 89,896 86,404 100,974 110,383 65,923 11,527 77,450 32,933 70% Total Expenditures 15,544,965 16,602,496 17,214,377 19,439,706 20,137,218 16,458,720 548,405 17,007,126 3,130,092 84% Expenditures by Type Personnel Other Personnel Costs 13,740,971 14,681,353 16,086,840 17,357,480 17,368,277 13,915,434 430,469 14,345,903 3,022,374 83% Total Personnel 13,740,971 14,681,353 16,086,840 17,357,480 17,368,277 13,915,434 430,469 14,345,903 3,022,374 83% Supplies 131,045 110,297 49,303 150,000 150,000 64,176 57,440 121,616 28,384 81% Services & Charges Professional Services 1,083,611 1,063,335 460,652 1,198,308 1,877,864 1,973,185 60,496 2,033,680 (155,816) 108% Printing & Advertising - - - 100 100 - - - 100 0% Insurance 587,028 737,651 613,232 732,318 731,271 497,318 1 497,319 233,952 68% Other Services & Charges 1,476 3,194 4,351 1,500 9,706 8,607 - 8,607 1,099 89% Total Services & Charges 1,672,115 1,804,180 1,078,234 1,932,226 2,618,941 2,479,110 60,497 2,539,607 79,335 97% Bad Debt 833 - - - - - - - - - Interfund Transfers Out - 6,667 - - - - - - - - Total Expenditures 15,544,965 16,602,496 17,214,377 19,439,706 20,137,218 16,458,720 548,405 17,007,126 3,130,093 84% Net Surplus / (Deficit) 803,462 641,018 (41,543) (2,468,975) (3,166,487) (1,252,729) (1,801,135) Beginning Cash Balance 9,277,319 10,143,060 10,786,414 10,786,414 Ending Cash Balance 10,143,060 10,786,414 10,708,563 7,619,928 9,470,646 Cash Reserves Target 3,886,241 4,150,624 4,303,594 5,034,304 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: An Employee Wellness Center was opened on January 18, 2016, which was set in place with the understanding that the City should see a drop in claims expenses over time. During the 2019 budget process, it was determined that this fund was overfunded from prior years due to lower than anticipated costs. Therefore, in 2019, the City gave a one-time break in the health insurance cost per employee charged to departments. Claims are forecasted to increase 5% year over year. The City will continue to closely monitor this fund to ensure the premiums charged to employees and departments remains affordable while allowing the City to maintain excellent benefits for employees. This fund was established in 1983 when the Common Council determined that the City should become self-insured for employee health insurance (ordinance 7161-83). The purpose of this fund is to set aside monies assessed from City departments and monies collected from employees to be expended on insurance and claims relating to employees, including medical, dental, life, flex spending, etc. The City of South Bend is self-insured - it pays medical, dental, and vision claims directly, as opposed to paying an insurance company to pay the claims. Revenues for this fund come from individual departments based on the number of employees taking health insurance based on a per employee rate as set by the Controller's Office on an annual basis, as well as from employee and public safety retiree health insurance premiums. Cash Reserves Target 25% of Annual expenditures City of South Bend, Indiana Monthly Financial Report October 31, 2023 Fund Name Unemployment Compensation Fund Number 713 Fund Type Internal Service Funds Control City Funds 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Charges for Services 6,899 22,056 77,230 86,291 86,291 6,886 6,886 79,405 8% Interest Earnings 1,187 69 899 640 640 1,775 1,775 (1,135) 277% Other Income - 74,683 - - - - - - - Interfund Transfers In - 6,667 - - - - - - - Total Revenue 8,087 103,474 78,129 86,931 86,931 8,661 8,661 78,270 10% Expenditures by Type Personnel Other Personnel Costs 157,449 75,914 24,444 80,000 80,000 68,439 - 68,439 11,561 86% Total Expenditures 157,449 75,914 24,444 80,000 80,000 68,439 - 68,439 11,561 86% Net Surplus / (Deficit) (149,363) 27,560 53,685 6,931 6,931 (59,778) (59,778) Beginning Cash Balance 180,911 31,859 - - Cash Adjustments 310 (59,419) 24,193 - Ending Cash Balance 31,859 - 77,878 6,931 53,272 Cash Reserves Target 39,362 18,979 6,111 20,000 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established in 2011 (ordinance 10059-10) to account for the City’s payment of unemployment claims and outplacement services on behalf of all departments. Prior to the establishment of this fund, claims were accounted for under individual departments’ operations. This fund receives revenue from an allocation charged to departments through payroll as a percent of full-time wages. During the annual budget process, the Department of Administration & Finance reviews the allocation percentage. When this fund’s cash reserves increase due to lower than anticipated claims, the allocation percentage will be decreased. As cash reserves fall below levels sufficient to support anticipated claims, the allocation percentage will be increased. In November 2016, the charge was suspended due to the fund's high cash reserves In 2020, the allocation to departments was d 0 01% f f ll i d ill i li h l h i d l l i All unemployment claims and outplacement services for all departments are paid through this fund. Claims had remained fairly low in recent years, but in 2020 claims increased substantially due to the COVID-19 pandemic. Cash Reserves Target 25% of Annual expenditures City of South Bend, Indiana Monthly Financial Report October 31, 2023 Fund Name Parental Leave Fund Number 714 Fund Type Internal Service Funds Control City Funds 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Charges for Services 244,090 248,401 260,138 296,095 296,095 235,266 235,266 60,829 79% Interest Earnings 751 1,125 4,817 5,476 5,476 10,748 10,748 (5,272) 196% Total Revenue 244,841 249,526 264,956 301,571 301,571 246,014 246,014 55,557 82% Expenditures by Type Personnel Salaries & Wages 119,938 180,337 79,873 253,846 253,846 82,984 - 82,984 170,862 33% Total Expenditures 119,938 180,337 79,873 253,846 253,846 82,984 - 82,984 170,862 33% Net Surplus / (Deficit) 124,903 69,189 185,082 47,725 47,725 163,030 163,030 Beginning Cash Balance 32,563 157,521 226,711 226,711 Cash Adjustments 56 - (1,276) - Ending Cash Balance 157,521 226,711 410,517 274,436 574,584 Cash Reserves Target 9,595 14,427 6,390 20,308 Fund Purpose: Explanation of Revenue Sources: Beginning in 2018, the City offers a Parental Leave Program to its employees to provide additional paid time off for employees for the birth or adoption of a child. The Parental Leave Program was developed based on the models of other progressive, best-in-class employers. The program is funded by an allocation to departments charged through payroll as a percent of full-time wages. During the annual budget process, the Department of Administration & Finance reviews the allocation percentage. This allocation will be increased or decreased based on the financial needs of the program and the performance of the fund. In 2022, the allocation will be 0.35% of full-time wages. The program was well-received and continues to grow. Based on historical program participation, expenditures are budgeted at 40 births x 240 hours off of work x the average hourly wage. Cash Reserves Target 8% of Annual expenditures - one month reserve City of South Bend, Indiana Monthly Financial Report October 31, 2023 Fund Name Rainy Day Fund Number 102 Fund Type Special Revenue Funds Control City Funds 2022 2022 2022 2022 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings 94,111 64,091 151,774 220,188 220,188 240,126 240,126 (19,938) 109% Total Revenue 94,111 64,091 151,774 220,188 220,188 240,126 240,126 (19,938) 109% Total Expenditures - - - - - - - - - - Net Surplus / (Deficit) 94,111 64,091 151,774 220,188 220,188 240,126 240,126 Beginning Cash Balance 10,733,474 10,845,986 10,910,077 10,910,077 Cash Adjustments 18,401 - (11,061,851) - Ending Cash Balance 10,845,986 10,910,077 - 11,130,265 11,294,087 Cash Reserves Target 8,998,791 8,206,983 ######## 8,717,131 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established (ordinance 9509-04) in order to set aside monies which can be used to meet unanticipated expenses that cannot be funded from existing appropriations, to meet cash flow needs between biannual distribution of property tax receipts and other periodic distributions, for bridging a gap caused by an unexpected revenue shortfall or significant delay in receiving revenue, and for any other City purpose or need consistent with or permitted by state law. This fund can be used for mid-year or year-end advances to other funds that have cash shortages and the advances must be paid back within six months. The establishment of a Rainy Day Fund is looked upon favorably by bond rating agencies and is one of the factors resulting in South Bend's good AA bond rating with Standard & Poor's. The cash reserve requirement for this fund is 3% of prior year operational expenditures in Civil City funds, excluding interfund transfers. The City can elect to transfer unused or unencumbered funds to this fund per IC 36-1-8-5.1. Every so often, this fund receives certain "catch up" distributions of local income tax monies from the State of Indiana that are required to be deposited into this fund. During 2016, a total of 25% of the special local income tax distribution approved by the Indiana General Assembly, or $1,405,850, was deposited into the Rainy Day Fund as allowed under the statute. On an ongoing basis, this fund receives revenue from interest earned on the fund’s cash balance. No expenditures are budgeted at this time. The most recent activity was an interfund loan to four other funds during 2011. 3% of total expenditures in previous fiscal year for Civil City Funds, less interfund transfers Cash Reserves Target City of South Bend, Indiana Monthly Financial Report October 31, 2023 Fund Name Gift, Donation, Bequest Fund Number 217 Fund Type Special Revenue Funds Control City Funds 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings 7,284 6,884 13,750 9,400 9,400 19,783 19,783 (10,383) 210% Bloomberg Mayors Challenge 404,000 322,000 - - - - - - - Human Rights Scholarship Prog. 8,370 - - 18,000 18,000 2,415 2,415 15,585 13% Office of Sustainability 41,000 - - - - - - - - Historic Preservation 196 2,009 63 - - 26 26 (26) - Home Energy Improvements 100,000 - 105,000 - - - - - - Code Enforcement Demolitions 55,000 - - - - - - - - Animal Resource Center Donations 49,603 47,599 59,996 35,000 35,000 43,457 43,457 (8,457) 124% Pokagon Band Donation 100,000 100,000 100,000 - - 100,000 100,000 (100,000) - Total Revenue 765,453 478,492 278,809 62,400 62,400 165,680 165,680 (103,281) 266% Expenditures by Project Wayfinding Signage Project 56,258 33,500 - - - - - - - - Bloomberg Mayors Challenge 313,871 323,775 232,795 - 84,940 59,084 25,856 84,940 - 100% Human Rights Scholarship Prog. 6,655 - - 14,000 14,000 5,856 - 5,856 8,144 42% Historic Preservation Commiss. - - - 1,000 1,000 266 - 266 734 27% Bike Signage - - - 2,500 2,500 - - - 2,500 0% Electric Vehicle Charging Station - - 32,818 - 23,182 24,455 (4,212) 20,243 2,939 87% Home Energy Improvements 61,608 118,377 - - 11,460 - 11,460 11,460 - 100% Animal Resource Center 14,902 2,910 34,535 50,000 51,603 20,477 2,993 23,470 28,133 45% Code Enforcement Demolitions - 2,863 44,425 - - - - - - - Pokagon Band Donation - - - - - - - - - - Total Expenditures 453,294 481,425 344,573 67,500 188,685 110,138 36,098 146,235 42,450 78% Expenditures by Type Supplies - - 32,818 2,500 10,682 8,182 - 8,182 2,500 77% Services & Charges Professional Services 382,631 360,185 267,330 50,000 136,544 79,561 28,850 108,410 28,133 79% Printing & Advertising 6,650 - - 6,000 6,000 4,622 - 4,622 1,378 77% Repairs & Maintenance 64,008 118,377 - - 11,460 11,460 - 11,460 - 100% Other Services & Charges 5 2,863 44,425 - - - - - - - Total Services & Charges 453,294 481,425 311,755 65,000 178,004 101,956 36,098 138,054 39,950 78% Total Expenditures 453,294 481,425 344,573 67,500 188,685 110,138 36,098 146,235 42,450 78% Net Surplus / (Deficit) 312,160 (2,933) (65,765) (5,100) (126,285) 55,543 19,445 Beginning Cash Balance 668,273 981,455 978,522 978,522 Cash Adjustments 1,022 - (18,000) - Ending Cash Balance 981,455 978,522 894,757 852,237 967,733 Cash Reserves Target - - - - Fund Purpose: Explanation of Donation Sources and Uses: This fund was established (ordinance 9870-08) to receive monies donated, given, and/or bequeathed to the City by private, non-governmental persons. Most donations, gifts, or bequests have a specific purpose designated by the donor. By accounting for the monies in this separate fund, the City can better track the expense of the monies and ensure that they are spent according to the designated purpose. Judith Westfall Irrevocable Trust - In 2017, the South Bend Animal Resource Center (SBARC) started receiving an annual donation of approximately $22,300 from the Judith Westfall Irrevocable Trust. They anticipate receiving annual contributions through 2/24/2023. Pokagon Band (2019-2022) - the City received a $100,000 annual donation from the Pokagon Band of the Potawatomi to be used towards the Bowman Creek Project Home Energy Improvements - From 2019 through 2022, the City has received private grants from the Robert & Clara Milton Charitable Trust Foundation. This private grant is to be used for the South Bend Green Corps Senior Home Energy Improvements (2019: $125,000; 2020: $100,000; 2022: $70,000). The South Bend Green Corps Senior Home Energy Improvements program assists seniors 65 years and older with home repairs. The City also received $20,000 from the Florence V. Carroll Charitable Trust to be used for Home Energy Improvements, not restricted to seniors. Bloomberg Mayor's Challenge Award (2019-2022) - The City of South Bend is developing a transportation-as-a-benefit program, partnering with local employers to provide free or subsidized transportation to/from work for low-wage shift workers who are transport insecure. Goals include reducing employee turnover, increasing productivity, and increasing resident access to employment, all of which will in turn strengthen the local economy. Of this grant, 62% of funds are allocated to personnel who will design, implement and manage the program and develop a self-sustaining model. 17% of funds are allocated to covering costs of participant transportation; the 3-year period we will transition from program-funded transportation to employer/employee-funded transportation. 18% of costs are allocated to operational/technical partners to develop and manage infrastructure (data management, participant enrollment, etc.). 3% of costs are allocated to media/communications to support employer recruitment, participant enrollment, and public messaging. 1% of costs are allocated to travel/events; it’s estimated that key program personnel will travel 1x for program research and 2x to relevant industry conferences and that the program will host 3 major events to recruit new partners/participants for the program. At the end of the 3-year period, it is expected the city will have developed a sustainable, replicable model for a transportation-as-a-benefit program which will continue to scale across the South Bend region and other similar geographies. Cash Reserves Target No reserve requirement City of South Bend, Indiana Monthly Financial Report October 31, 2023 Fund Name Loss Recovery Fund Number 227 Fund Type Special Revenue Funds Control City Funds 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings 5,076 2,515 5,761 8,357 8,357 37,792 37,792 (29,435) 452% Total Revenue 5,076 2,515 5,761 8,357 8,357 37,792 37,792 (29,435) 452% Expenditures by Type Services & Charges Professional Services - - - - - - - - - - Other Services & Charges 130,370 69,630 - - - - - - - - Total Expenditures 130,370 69,630 - - - - - - - - Net Surplus / (Deficit) (125,295) (67,115) 5,761 8,357 8,357 37,792 37,792 Beginning Cash Balance 605,471 481,214 414,099 414,099 Cash Adjustments 1,038 - 633,069 - Ending Cash Balance 481,214 414,099 1,052,929 422,456 2,131,796 Cash Reserves Target - - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established (ordinance 9890-08) to account for compensatory or exemplary damage payments from third parties arising from loss or damage to City tangible or intangible property. The monies deposited into this fund shall be used for costs arising from the covered loss including repair or replacement of tangible property, administrative costs of obtaining loss recovery, enhancement or improvement of City services related to the loss, with any excess to be applied to any reasonable purpose beneficial to the City. This fund was established in 2008 with the recovery of monies from lawsuits brought about by environmental actions on the Studebaker and Oliver industrial sites. The fund continues to receive, The fund has been used for capital projects related to environmental cleanup. In 2019, this fund was used to fund legal professional services related to environmental issues and granular activated carbon reconditioning. Cash Reserves Target No reserve requirement City of South Bend, Indiana Monthly Financial Report October 31, 2023 Fund Name Human Rights Federal Grants Fund Number 258 Fund Type Special Revenue Funds Control City Funds 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Intergov./ Grants 167,100 162,140 66,260 54,600 54,600 8,775 8,775 45,825 16% Charges for Services 8,500 10,833 1,667 85,000 85,000 10,000 10,000 75,000 12% Interest Earnings 1,540 2,417 4,033 - - 5,752 5,752 (5,752) - Other Income - - - 1,400 1,400 - - 1,400 0% Total Revenue 177,140 175,390 71,960 141,000 141,000 24,527 24,527 116,473 17% Expenditures by Subdivision General 19,061 9,928 2,760 - - - - - - - EEOC 100,391 98,139 98,244 131,092 138,787 81,972 3,806 85,777 53,010 62% HUD 93,473 126,938 81,278 117,228 117,228 83,310 5,076 88,386 28,842 75% Total Expenditures 212,926 235,005 182,282 248,320 256,015 165,282 8,881 174,163 81,852 68% Expenditures by Type Personnel Salaries & Wages 124,770 125,084 108,072 135,024 135,024 98,916 - 98,916 36,108 73% Fringe Benefits 38,541 38,636 31,431 54,346 54,346 37,994 - 37,994 16,352 70% Total Personnel 163,311 163,721 139,503 189,370 189,370 136,910 - 136,910 52,460 72% Supplies 1,724 3,864 824 2,000 2,028 1,175 - 1,175 853 58% Services & Charges Professional Services 24,667 18,333 21,692 22,900 28,567 1,667 - 1,667 26,900 6% Printing & Advertising 16,215 11,878 9,323 6,000 21,000 23,500 - 23,500 (2,500) 112% Education & Training 5,960 5,178 3,503 9,000 4,000 - 399 399 3,601 10% Travel - - 7,295 18,000 10,000 2,030 8,482 10,512 (512) 105% Other Services & Charges 1,049 32,032 141 1,050 1,050 - - - 1,050 0% Total Services & Charges 47,891 67,420 41,955 56,950 64,617 27,197 8,881 36,078 28,539 56% Interfund Transfers Out - - - - - - - - - - Total Expenditures 212,926 235,005 182,282 248,320 256,015 165,282 8,881 174,163 81,852 68% Net Surplus / (Deficit) (35,786) (59,614) (110,322) (107,320) (115,015) (140,755) (149,636) Cash Adjustments 893 - (699) - Ending Cash Balance 486,159 426,544 315,523 311,529 175,020 Cash Reserves Target - - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures, Staffing, and Significant Changes/Variances: Cash Reserves Target No reserve requirement - Grant fund - spend down to zero This fund tracks the portion of the Human Rights division that is funded by the federal government. This fund is funded by federal grants, including grants from the Department of Housing & Urban Development (HUD) and the Equal Employment Opportunity Commission (EEOC). This fund also receives revenue from staff contracts. Expenditures are for the wages and benefits of two (2) full-time employees (Manager-Employment and Manager-Housing) and for supplies and services for the Human Rights Commission's activities related to fair housing and equal opportunity employment in St. Joseph County. Other staff and general expenditures for the Human Rights Commission are accounted for in the General Fund #101. City of South Bend, Indiana Monthly Financial Report October 31, 2023 Fund Name American Rescue Plan Fund Number 263 Fund Type Special Revenue Funds Control City Funds 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Intergov./ Grants - 29,455,024 29,455,024 - - - - - - Interest Earnings - 81,618 707,757 - - 107,289 107,289 (107,289) - Total Revenue - 29,536,642 30,162,781 - - 107,289 107,289 (107,289) - Expenditures by Type Personnel Salaries & Wages - - 47,970,065 - - - - - - - Total Personnel - - 47,970,065 - - - - - - - Services & Charges Grants & Subsidies - - - - - - - - - - Other Services & Charges - - 1,270 - - - - - - - Capital - - 807,053 - 10,291,678 680,322 9,611,356 10,291,677 - 100% Total Expenditures - - 48,778,388 - 10,291,678 680,322 9,611,356 10,291,677 - 100% Net Surplus / (Deficit) - 29,536,642 (18,615,607) - (10,291,678) (573,033) (10,184,389) Beginning Cash Balance - - 29,536,642 29,536,642 Cash Adjustments - - (41,575) - Ending Cash Balance - 29,536,642 10,879,460 19,244,964 10,308,211 Cash Reserves Target - - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Cash Reserves Target No reserve requirement - Grant fund - spend down to zero The City's total award amount is $58,910,047, with half of it received in 2021 and the other half to be received in 2022. This fund also receives revenue from interest earned on the fund's cash balance. ARP Premium Pay: In 2022, the Common Council appropriated $1.91 million for COVID premium pay to essential employees including police officers, firefighters, teamsters, and certain non- bargainging employees for qualify for premium pay under the rules and regulations of the ARP Act. | Vacant Building Development Financing: $500,000 is budgeted in this fund and $1.5 million in the General Fund #101 to support small-scale and mission-based developers enter into areas of the City where it is difficult to obtain traditional financing. This fund will act as a credit enhancement (“loan loss reserve fund”) for these developers for targeted projects that revitalize large, vacant buildings and/or make a commercial investment in the corridors. | Dream Center: The City is proposing to fund an $11.1 million renovation and upgrade to the Martin Luther King Jr. Center. The new facility will be called the Dream Center at Martin Luther King Jr. Park. This new, world-class, intergenerational community center will be developed in conjunction with the community, and community feedback will play a large role in deciding what facilities and programming are built at the Dream Center. This fund was established in 2021 to track the receipt and expenditure of the funds from the American Rescue Plan Act. On March 18, 2021, the Indiana State Board of Accounts issued State Examiner Directive 2021-1, which prescribes the accounting procedures for federal assistance received through the ARP Act, and on May 17, 2021, the United States Department of the Treasury published an interim final rule to describe the requirements on implementing the Coronavirus State Fiscal Recovery Fund and the Coronavirus Local Fiscal Recovery Fund established under the ARP Act. Both the state and the federal directives recommend the creation of a formal spending plan for the ARP Funds. In its guidance, the Department of the Treasury outlined four funding objectives for the ARP Funds. In developing its own plan for spending, the City of South Bend further grouped these four objectives into two main categories of spending: Response & Relief • Support urgent COVID-19 response efforts • Support immediate economic stabilization for households and businesses Equitable Recovery • Replace lost revenue for eligible state, local, territorial, and Tribal governments • Address systemic public health and economic challenges that have contributed to the inequal impact of the pandemic Spending allocated for “Response and Relief” is intended to provide direct, rapid relief to residents and businesses who have experienced economic or health-related harms related to the pandemic. Spending allocated for “Equitable Recovery” is intended to rebuild a more equitable economy and community by addressing systemic challenges that have been present in our community for decades. In Sections 602(c)(1) and 603(c)(1) of ARPA, Congress provided four eligible uses of funds: a) To respond to the public health emergency or its negative economic impacts, including assistance to households, small businesses, and nonprofits, or aid to impacted industries such as tourism, travel, and hospitality; b) To respond to workers performing essential work during the COVID-19 public health emergency by providing premium pay to eligible workers; c) For the provision of government services to the extent of the reduction in revenue due to the COVID–19 public health emergency relative to revenues collected in the most recent full fiscal year prior to the emergency; and d) To make necessary investments in water, sewer, or broadband infrastructure City of South Bend, Indiana Monthly Financial Report October 31, 2023 2023 2023 2023 2023 Total 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Expenditures by Fund General Fund (#101) 4,948,093 8,812,411 - 30,981,294 9,125,743 6,234,556 15,360,298 15,620,995 50% American Rescue Plan (#263) - 2,697,983 - 10,291,678 747,957 9,611,356 10,359,312 (67,635) 101% Total Expenditures by Fund 4,948,093 11,510,393 - 41,272,971 9,873,699 15,845,911 25,719,611 15,553,360 62% Expenditures by ARP Programs Strong Neighborhoods Home Repair Assistance Programs - 4,980 - 2,495,020 1,440 - 1,440 2,493,580 0% Housing Financing - - - 2,500,000 - 1,924,778 1,924,778 575,222 77% Home Buying Assistance - 55 - 999,945 - - - 999,945 0% Additional Neighborhood Infrastructure - 737,196 - 1,762,804 999,570 553,955 1,553,525 209,279 88% City-wide Comprehensive Plan - 174,195 - 325,805 101,820 35,005 136,825 188,979 42% Plan Implementation - 17,000 - 283,000 251,541 12,109 263,650 19,350 93% Land Bank Startup Costs - - - 250,000 27,390 19,910 47,300 202,700 19% Demolitions (Vacant & Abandoned / Commercial) - 892,419 - 3,277,581 128,991 49,538 178,529 3,099,051 5% Neighborhood Development Assistance - - - 150,000 0 30,000 30,000 120,000 20% Vacant Building Development Financing - - - 1,500,000 500,000 1,000,000 1,500,000 - 100% Neighborhood Recovery Grants - - - 200,000 80,000 - 80,000 120,000 40% Neighborhood Main Streets (Bike Racks, Trash Cans, etc.) - 16,840 - 283,160 7,644 35,500 43,144 240,016 15% Athletic Court Repair - 1,009,229 - 590,771 844,236 159,320 1,003,555 (412,785) 170% Subtotal - 2,851,915 - 14,618,085 2,942,633 3,820,114 6,762,747 7,855,337 46% Safe Community for Everyone Homelessness Strategy Implementation - 200,000 - - - - - - - County Partnerships on Homelessness & Mental Health - 1,000,000 - 5,300,000 4,275,965 20,990 4,296,955 1,003,045 81% Gun Violence Intervention - 15,668 - 484,332 48,614 - 48,614 435,719 10% Public Safety Technology Upgrades - 195,531 - 1,303,173 1,080,364 149,018 1,229,382 73,791 94% COVID Response 1,448,093 - - - - - - - - COVID Facilities Upgrades - 66,774 - 1,933,226 209,992 1,712,780 1,922,771 10,455 99% ARP Premium Pay - 1,889,660 - - - - - - - Subtotal 1,448,093 3,367,632 - 9,020,732 5,614,934 1,882,788 7,497,722 1,523,010 83% Robust, Sustainable Infrastructure - Green Infrastructure Greener Homes - - - 100,000 - - - 100,000 0% Solarize, Switch & Save - 133,500 - 166,500 91,060 72,440 163,500 3,000 98% Commercial Recycling Partnership for CBD’s - - - 75,000 806 202 1,008 73,992 1% EV Plan & Deployment - 2,897 - 147,104 104,870 3,304 108,175 38,929 74% Distributed Solar/Storage - 150,000 - 850,000 - - - 850,000 0% Subtotal - 286,397 - 1,338,604 196,736 75,946 272,682 1,065,921 20% Equitable Access to Opportunity Small Business Assistance - - - 1,750,000 53,720 257,376 311,096 1,438,904 18% Utility Relief 3,500,000 1,131,794 - 868,206 - - - 868,206 0% Opportunity Fund - 54,600 - 945,400 115,073 445 115,518 829,882 12% Immigration Support - 63,848 - 37,502 41,667 - 41,667 (4,165) 111% Subtotal 3,500,000 1,531,856 - 3,919,494 366,540 321,341 687,881 3,231,614 18% Youth and Workforce Development Workforce Development - 152,606 - 96,044 1,645 48,799 50,444 45,600 53% Dream Center - 808,323 - 10,291,678 747,957 9,611,356 10,359,312 (67,635) 101% Pre-K Centers - 2,511,664 - 1,988,336 3,254 85,568 88,822 1,899,514 4% Subtotal - 3,472,593 - 12,376,057 752,856 9,745,723 10,498,579 1,877,479 85% Total Expenditures by Program 4,948,093 11,510,393 - 41,272,971 9,873,699 15,845,911 25,719,611 15,553,361 62% American Rescue Plan: Signed into law on March 11, 2021, the American Rescue Plan Act of 2021 (“ARP Act”) is a $1.9 trillion economic stimulus bill designed to facilitate recovery from the economic and health effects of the COVID-19 pandemic and the resulting, ongoing recession. As a part of this legislation, Congress allocated $350 billion to state, local, territorial and Tribal governments to respond to the pandemic, provide economic relief, and lay the foundation for a strong and equitable recovery. The City of South Bend was one of almost 1,200 Metropolitan Cities across the country that received a direct infusion of resources as a result of this Act. The City’s allocation totaled $58,910,047 (the “ARP Funds”). American Rescue Plan Budget Summary - Fund 101 & 263 City of South Bend, Indiana Monthly Financial Report October 31, 2023 Fund Name COVID-19 Response Fund Number 264 Fund Type Special Revenue Funds Control City Funds 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Intergov./ Grants 5,086,138 1,490,275 460,352 - - 343,547 343,547 (343,547) - Other Income - 5,000 - - - - - - - Interfund Transfers In 1,000,000 1,448,093 - - - - - - - Total Revenue 6,086,138 2,943,368 460,352 - - 343,547 343,547 (343,547) - Expenditures by Activity Mayor's Office 11,344 - - - - - - - - - Common Couuncil 5,010 - - - - - - - - - Administration & Finance 34,700 1,000,100 - - - - - - - - Public Works 39,150 (96) - - - - - - - - Innovation & Technology 6,406 750 - - - - - - - - Police Department 1,631,779 28,830 - - - - - - - - Fire Department 1,816,511 1,180 - - - - - - - - Community Investment 2,355,704 1,959,874 525,002 - 641,483 284,206 195,642 479,847 161,635 75% Venues, Parks & Arts 127,466 5,595 - - - - - - - - Code Enforcement 4,339 - - - - - - - - - Building Department 863 - - - - - - - - - Total Expenditures 6,033,275 2,996,232 525,002 - 641,483 284,206 195,642 479,847 161,635 75% Expenditures by Type Supplies 252,665 18,318 - - - - - - - - Services & Charges Professional Services 7,058 - - - - - - - - - Printing & Advertising 19,717 - - - - - - - - - Repairs & Maintenance 2,016 - - - - - - - - - Grants & Subsidies 2,349,076 1,959,664 525,002 - 641,483 284,206 195,642 479,847 161,635 75% Other Services & Charges 54,452 18,250 - - - - - - - - Total Services & Charges 2,432,318 1,977,914 525,002 - 641,483 284,206 195,642 479,847 161,635 75% Interfund Transfers Out 3,348,292 1,000,000 - - - - - - - - Total Expenditures 6,033,275 2,996,232 525,002 - 641,483 284,206 195,642 479,847 161,635 75% Net Surplus / (Deficit) 52,864 (52,864) (64,649) - (641,483) 59,342 (136,300) Beginning Cash Balance - 53,214 - - Cash Adjustments 350 (350) 11,729 - Ending Cash Balance 53,214 - (52,921) (641,483) (28,879) Cash Reserves Target - - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Cash Reserves Target No reserve requirement - Grant fund - spend down to zero This fund was established in 2020 to track the costs associated with the City's response to the COVID-19 coronavirus pandemic. This fund will receive grants including funds from the Federal Coronavirus Aid, Relief, and Economic Security Act (CARES Act), Housing and Urban Development (HUD), Community Development Block Grant (CDBG), and Emergency Solutions Grant (ESG). Expenditures are related to various activities such as funding for quarantine sites, public health communications, personal protective equipment (PPE), cleaning/sanitizing supplies, and lost wages. In 2020 the U.S. Department of Housing and Urban Development (HUD) awarded special allocations of Community Development Block Grant (CDBG) and Emergency Solutions Grant (ESG) program funds to be used to prevent, prepare for, and respond to the coronavirus pandemic (COVID-19) as part of the CARES Act. The CDBG funds are aimed at community and economic development, and ESG funds are aimed at aiding individuals and families who are homeless or receiving homeless assistance and to support additional homeless assistance and homelessness prevention activities. The 2020 awards include $1,491,174 CDBG-CV1, $759,783 ESG-CV1, and $787,585 ESG-CV2. These funds are required to be spent by July 2022. If any additional special allocations are awarded to the City, they will be accounted for in this fund. City of South Bend, Indiana Monthly Financial Report October 31, 2023 Fund Name Local Income Tax - Certified Shares Fund Number 404 Fund Type Special Revenue Funds Control City Funds 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Local Income Taxes 13,764,809 13,334,937 9,591,298 - - - - - - Interest Earnings 111,181 87,126 205,249 - - (344,500) (344,500) 344,500 - Debt Proceeds 2,262,160 1,598,000 1,632,000 - - - - - - Other Income 361,924 246,998 53,680 - - 318,253 318,253 (318,253) - Interfund Transfers In - 147,786 730,725 - - - - - - Total Revenue 16,500,074 15,414,847 12,212,952 - - (26,247) (26,247) 26,247 - Expenditures by Activity General City 2,263,417 3,173,836 1,248,612 13,131,810 13,230,883 13,131,982 98,901 13,230,883 - 100% Legal Dept 3,441 2,527 625 - - - - - - - Information Technology 1,579,347 28,098 31,365 - 40,135 26,135 14,000 40,135 - 100% Police Department 2,136,734 1,826,705 4,030,548 - 1 1,138,217 - 1,138,217 (1,138,217) 130829585% Vacant & Abandoned Houses 232,822 185,684 338,827 - - - - - - - Community Investment 357,659 25,880 687,244 - - - - - - - Parks & Recreation 1,778,605 1,596,732 1,324,793 - 95,554 84,198 390,277 474,476 (378,922) 497% Morris Performing Arts Center - 1,800,000 - - - - - - - - Light Up South Bend 88,137 146,590 158,047 - 99,875 - 99,875 99,875 - 100% Streets 2,899,656 - 3,750,000 - - - - - - - Curb & Sidewalk 1,500,000 1,500,000 1,500,000 - - - - - - - Traffic Signals & Street Lighting 1,501,835 1,401,657 1,327,014 - - - - - - - Total Expenditures 14,341,653 11,687,709 14,397,074 13,131,810 13,466,448 14,380,532 603,054 14,983,586 (1,517,139) 111% Expenditures by Type Supplies 92,245 145,595 107,876 - 99,875 - 99,875 99,875 - 100% Services & Charges Professional Services 1,681,956 35,065 87,389 - 139,036 26,135 112,901 139,036 - 100% Printing & Advertising 500 24,785 - - - - - - - - Utilities 1,501,835 1,401,657 1,327,014 - - - - - - - Repairs & Maintenance 756,305 565,186 912,701 - 95,554 84,198 11,356 95,554 - 100% Grants & Subsidies 397,553 340,711 1,016,129 - - - - - - - Other Services & Charges 1,292,054 1,086,776 1,564,276 - 172 172 378,922 379,094 (378,922) 220403% Debt Service Interest & Fees 59,809 53,009 40,171 - - 58,178 - 58,178 (58,178) - Total Services & Charges 7,054,183 5,138,446 6,217,414 - 234,761 1,248,722 503,179 1,751,901 (1,517,140) 746% Capital 825,101 123,519 2,692,887 - 1 - - - 1 0% Interfund Interfund Allocations 8,633 9,753 9,676 - - - - - - - Interfund Transfers Out 6,361,491 6,270,396 5,369,221 13,131,810 13,131,810 13,131,810 - 13,131,810 - 100% Total Interfund 6,370,124 6,280,149 5,378,897 13,131,810 13,131,810 13,131,810 - 13,131,810 - 100% Total Expenditures 14,341,653 11,687,709 14,397,074 13,131,810 13,466,448 14,380,532 603,054 14,983,586 (1,517,139) 111% Net Surplus / (Deficit) 2,158,421 3,727,138 (2,184,123) (13,131,810) (13,466,448) (14,406,779) (15,009,833) Beginning Cash Balance 12,724,697 14,902,237 18,631,245 18,631,245 Cash Adjustments 19,120 1,870 4,680 - Ending Cash Balance 14,902,237 18,631,245 16,451,803 5,164,797 2,028,181 Cash Reserves Target 7,170,827 5,843,854 7,198,537 6,733,224 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Funds are used for debt service payments for police cars & equipment, certain organizations' grants and operational subsidies, capital expenditures, and other uses as deemed by the Mayor and Council. | In 2022, the interfund transfer to the Motor Vehicle Highway Fund (#202) is $3.75 million for street paving & patching and $1.5 million for the curb & sidewalk program. | The City replaced its 20+ year-old accounting software system. The implementation lasted 18 months, cost about $3 million, and went live on May 1, 2020. An ongoing software support contract is budgeted at $80k a year. | In 2021, Dept of Community Investment (DCI) activities formerly paid out of this fund were moved into Fund #408 in order to consolidate DCI expenditures. | The City continues to budget funding for the demolition of vacant & abandoned houses, budgeted in Fund #101 for 2022. | The Dept of Public Works manages the Light Up South Bend program - a partnership with Indiana/Michigan Power Co. to install additional street lights in neighborhoods throughout South Bend. The Lamppost Lighting Program is meant to improve safety by adding more street lighting throughout South Bend. The City selected two areas where residents pay less for a lamppost. They were chosen based on income, number of vacant lots, and need for lighting in the neighborhood. | This fund also provides operating subsidies to the Studebaker Museum and the South Bend Museum of Art. | Police patrol cars are purchased through 5-year capital leases. The debt service principal and interest payments are paid by this fund. This fund receives the Certified Shares portion of the City's Local Income Tax (LIT) revenue distribution. Local income tax revenue is determined annually by the Indiana Dept of Local Government Finance (DLGF). In 2021, the St. Joseph County Council passed a resolution to amend the local income tax rate and dedicate a portion of the certified shares income tax to fund the consolidated county-wide 911 call center called PSAP (Public Safety Answering Point). As a result, the City's certified shares distribution will be reduced going forward, starting in 2022. Previously, the City paid for its portion of the operating costs for PSAP out of the Local Income Tax Economic Development Fund (#408). Other Income is principal from an interfund loan (debt schedule #82) being repaid by the UDAG Fund (#410). This fund also receives revenue from interest earned on the fund's cash balance. Cash Reserves Target 50% of Annual expenditures This fund was established to account for the receipt of the certified shares component of the local income tax. Funds are used to items such as debt service payments, certain organizations’ grants and operational subsidies, capital expenditures and other uses as deemed by the Mayor and Council. City of South Bend, Indiana Monthly Financial Report October 31, 2023 Fund Name Cumulative Capital Development Fund Number 406 Fund Type Capital Funds Control City Funds 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Property Taxes 433,812 469,124 492,015 511,682 511,682 322,754 322,754 188,928 63% Intergov./ Shared Revenues 40,795 41,568 19,615 41,081 41,081 21,986 21,986 19,095 54% Interest Earnings 765 928 2,505 1,610 1,610 3,930 3,930 (2,320) 244% Total Revenue 475,372 511,620 514,135 554,373 554,373 348,670 348,670 205,703 63% Expenditures by Activity Transfer to Fund 404 - - 143,687 500,000 500,000 375,000 - 375,000 125,000 75% Police Department 516,510 394,767 367,808 261,014 261,015 212,007 - 212,007 49,008 81% Park Capital 12,970 - - - - - - - - - Total Expenditures 529,479 394,767 511,495 761,014 761,015 587,007 - 587,007 174,008 77% Expenditures by Type Services & Charges Debt Service Principal 484,511 370,109 353,115 255,412 255,412 207,959 - 207,959 47,453 81% Debt Service Interest & Fees 31,998 24,658 14,694 5,602 5,603 4,048 - 4,048 1,555 72% Total Services & Charges 516,510 394,767 367,808 261,014 261,015 212,007 - 212,007 49,008 81% Capital 12,970 - - - - - - - - - Interfund Transfers Out - - 143,687 500,000 500,000 375,000 - 375,000 125,000 75% Total Expenditures 529,479 394,767 511,495 761,014 761,015 587,007 - 587,007 174,008 77% Beginning Cash Balance 223,617 169,893 286,746 286,746 Cash Adjustments 383 - (410) - Ending Cash Balance 169,893 286,746 288,976 80,104 50,857 Cash Reserves Target - - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Cash Reserves Target No reserve requirement - Capital fund - spend down to zero This fund is used to account for expenditures relating to the purchase or lease of capital improvements in the City. A cumulative capital development fund is defined under Indiana Code (I.C. 36-9-16) and was established by the Common Council in 1985 (ordinance no. 7486-85). This fund receives revenue from a property tax levy. Distributions are received from St. Joseph County in June and December. The Cumulative Capital Development (CCD) property tax is a special tax rate that is reduced by circuit breaker property tax caps and will likely result in less revenue in future years unless the rate is re-established. This fund also receives auto excise and commercial vehicle excise tax. Currently, this fund pays the debt service payments for several police vehicle capital lease-purchases. About 34 patrol cars need to be replaced every year to maintain the fleet. Cars are kept for at least five years, up to 10, depending on wear and tear. The cost is about $43,000 per vehicle, including the cost of outfitting the vehicle with the necessary equipment. Due to declining cash reserves in this fund, the police vehicle capital lease-purchases for 2020 through 2023 will be funded by the Local Income Tax Certified Shares Fund (#404). This fund will continue to pay off current leases over that time and will not take on any new debt until cash reserves can support it in 2024. In 2022, this fund will transfer $143,687 to Fund #404 to help offset the debt service payments paid out of that fund. 2019-2020 included a one-time capital expenditure of $285,500 to help fund the My SB Parks & Trails project at Howard Park. City of South Bend, Indiana Monthly Financial Report October 31, 2023 Fund Name Cumulative Capital Improvement Fund Number 407 Fund Type Capital Funds Control City Funds 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Intergov./ Shared Revenues 219,253 207,761 187,765 214,341 214,341 94,478 94,478 119,863 44% Interest Earnings 5,369 3,682 7,039 3,885 3,885 6,089 6,089 (2,204) 157% Other Income 18,750 25,000 - 25,000 25,000 - - 25,000 0% Total Revenue 243,373 236,443 194,804 243,226 243,226 100,567 100,567 142,659 41% Expenditures by Activity Transfer to Fund 404 - - 239,341 300,000 300,000 225,000 - 225,000 75,000 75% Community Investment 6,770 - - - - - - - - - Park Vehicles & Equipment - 262,145 - - - - - - - - Venues, Parks & Arts Capital - - 246,116 150,000 150,996 996 - 996 150,000 1% Streets Vehicles & Equipment 250,000 - - - - - - - - - Total Expenditures 256,770 262,145 485,457 450,000 450,996 225,996 - 225,996 225,000 50% Expenditures by Type Capital 6,770 - 246,116 150,000 150,996 996 - 996 150,000 1% Interfund Transfers Out 250,000 262,145 239,341 300,000 300,000 225,000 - 225,000 75,000 75% Total Expenditures 256,770 262,145 485,457 450,000 450,996 225,996 - 225,996 225,000 50% Net Surplus / (Deficit) (13,397) (25,702) (290,653) (206,774) (207,770) (125,429) (125,429) Beginning Cash Balance 689,015 676,798 651,096 651,096 Cash Adjustments 1,181 - (1,423) - Ending Cash Balance 676,798 651,096 359,020 443,326 234,599 Cash Reserves Target - - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Cash Reserves Target No reserve requirement - Capital fund - spend down to zero This fund was established (ordinance 4832-66) in 1966 to account for the receipt of cigarette tax revenue designated to be used solely for capital improvements. This fund receives cigarette tax revenue. Other Income is $25,000 from the South Bend School Corporation for rental of property. In 2020, the revenue was only $18,750 as the City gave a discount due to COVID-19. This fund also receives revenue from interest earned on the fund's cash balance. In 2019, $28,000 was used to purchase furniture for the Howard Park Renovation Project, part of the greater My SB Parks & Trails Project managed by the Department of Venues, Parks & Arts. | In 2020, $250,000 was transferred to the Motor Vehicle Highway Fund (#202) to support vehicle and equipment capital purchases for the Streets Division. | In 2021, $262,145 was budgeted for an interfund transfer to the Parks & Recreation Fund (#201) to support vehicle and equipment capital purchases for the Park Maintenance Division of the Department of Venues, Parks & Arts. | In 2022, $250,000 is budgeted for the Studebaker Museum roof project managed by the Department of Venues, Parks & Arts. Also budgeted in 2022, $239,341 interfund transfer to the Local Income Tax Certified Shares Fund (#404) to help offset the debt service payments for police vehicle capital leases paid out of that fund. City of South Bend, Indiana Monthly Financial Report October 31, 2023 Fund Name Local Income Tax - Economic Development Fund Number 408 Fund Type Special Revenue Funds Control City Funds 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Local Income Taxes 13,405,714 13,006,489 12,704,389 13,151,291 13,151,291 15,977,661 15,977,661 (2,826,370) 121% Intergov./ Grants 12,500 - - 50,000 50,000 - - 50,000 0% Fines, Forfeitures, and Fees 354,660 - - - - - - - - Interest Earnings 163,880 128,951 353,542 78,445 78,445 559,350 559,350 (480,905) 713% Donations - - 67,950 - - 7,500 7,500 (7,500) - Other Income 153,272 151,545 165,020 150,000 150,000 - - 150,000 0% Interfund Transfers In - 1,000,000 - - - - - - - Total Revenue 14,090,026 14,286,985 13,290,901 13,429,736 13,429,736 16,544,512 16,544,512 (3,114,775) 123% Expenditures by Activity General City 1,076,233 - 2,834,071 - 4,965,928 29,612 34,239 63,851 4,902,077 1% PSAP 2,966,021 2,812,202 - - - - - - - - Community Investment 3,829,468 2,274,806 5,741,067 6,061,920 8,068,275 5,512,957 1,448,643 6,961,600 1,106,674 86% Neighborhoods 3,865,219 2,340,000 3,562,633 7,193,219 8,306,671 3,105,525 1,189,701 4,295,227 4,011,444 52% Streets 35,749 - 1,257,250 - 4,699,304 2,218,797 473,352 2,692,149 2,007,155 57% 2015 Park Bonds 376,689 376,736 374,474 372,981 372,981 247,176 - 247,176 125,805 66% Potawatomi Zoo - - - 1,100,000 1,100,000 1,100,000 - 1,100,000 - 100% 2018 Zoo Bonds 320,900 324,100 332,100 334,500 334,500 334,500 - 334,500 - 100% Engineering - - - 50,000 - - - - - - 2021 Infrastructure Bonds - 253,000 575,500 2,644,500 2,644,500 644,500 - 644,500 2,000,000 24% Total Expenditures 12,470,279 8,380,845 14,677,096 17,757,120 30,492,159 13,193,067 3,145,936 16,339,003 14,153,155 54% Expenditures by Type Services & Charges Professional Services 2,883,244 3,074,579 380,420 660,000 241,094 134,061 67,629 201,690 39,404 84% Printing & Advertising 404 2,706 8,644 5,000 3,000 1,564 500 2,064 936 69% Utilities 42,523 46,983 47,538 71,400 71,400 38,418 - 38,418 32,982 54% Repairs & Maintenance 209,536 122,395 1,526,173 71,200 4,725,613 2,236,388 482,447 2,718,835 2,006,779 58% Grants & Subsidies 1,220,570 1,028,845 2,817,950 3,620,000 6,914,461 3,546,193 2,551,872 6,098,065 816,396 88% Other Services & Charges 1,603 - 39,675 600,000 642,225 123,986 150 124,136 518,089 19% Debt Service Interest & Fees 219,669 209,777 142,850 135,500 135,500 135,250 - 135,250 250 100% Total Services & Charges 4,878,989 4,799,629 5,153,250 5,363,100 12,933,293 6,415,860 3,102,597 9,518,457 3,414,836 74% Capital 5,000 112,229 3,003,653 100,000 5,264,846 286,440 43,339 329,779 4,935,067 6% Interfund Transfers Out 7,586,290 3,468,986 6,520,192 12,294,020 12,294,020 6,490,767 - 6,490,767 5,803,253 53% Total Expenditures 12,470,279 8,380,845 14,677,096 17,757,120 30,492,159 13,193,067 3,145,936 16,339,003 14,153,156 54% Net Surplus / (Deficit) 1,619,747 5,906,140 (1,386,195) (4,327,384) (17,062,423) 3,351,445 205,509 Beginning Cash Balance 17,389,466 19,044,274 24,795,353 24,795,353 Cash Adjustments 35,061 (155,061) (34,301) - Ending Cash Balance 19,044,274 24,795,353 23,374,857 7,732,931 26,694,708 Cash Reserves Target 6,235,140 4,190,422 7,338,548 15,246,079 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: PSAP - Prior to 2022, this fund paid for the City's portion of the operating costs for the consolidated county-wide 911 call center called PSAP (Public Safety Answering Point). In 2021, the St. Joseph County Council passed a resolution to amend the local income tax rate and dedicate a portion of the certified shares income tax to fund PSAP. As a result, the City's certified shares distribution (received in Fund #404) will be reduced going forward, starting in 2022, and the budget for PSAP in this fund will be reduced to cover only the debt service payments for the 2014 PSAP Bonds. | New Admin Building - In March 2022, the Common Council approved an additional appropriation for $7.8 million for the purchase and renovation of South Bend Community School Corporation admininstration building. If the sale proceeds, the City of South Bend will move its offices from the County-City Building to the newly acquired building. | Interfund Transfers - This fund provides operating subsidies for the Department of Community Investment (DCI). Subsidies are provided to the Community Investment Division (Fund #211) and the Neighborhoods Division (Fund #221 & #230). DCI does not collect enough revenue to support its operations so the City makes up the difference with income tax dollars. | Community Investment - Various community and economic development initiatives administered by DCI are accounted for in this fund. 2022 DCI budgeted expenditures include: Business Development - $480k for workforce development, $250k for small business assistance, $100k for the South Bend Chamber of Commerce | Neighborhoods - $550k for vacant & abandoned demolitions, $450k for the Homeless Strategy ($75k contract position, $275k weather amnesty, $25k County coordinator support, $100k PSH leasing, $175k project support), $350k for the Home Repair Program, $50k for eviction prevention | Engagement - $255k for neighborhood organization support, $40k for consulting fees to support development of Civic Engagement Toolkit and Public Engagement Plan | Planning - $150k for development of two neighborhood plans, $35k for West Side Main Streets, $5k for public art - SB Mural Festival support, $10k for place making art grant |Property - $50k for appraisals, $100k for surveys, $226k for expenses related to Redevelopment owned properties, $50k for an alley stabilization pilot program, $107k for mowing of vacant lots. | Debt Service - The fund is used to pay for debt service for the following bonds: • 2015 Economic Development Income Tax Bonds (Park Projects), (Interfund Transfer to Fund #757) - final payment 8/1/35, (debt schedule #141) • 2018 Economic Development Revenue Bonds (Potawatomi Zoo Project) - final payment 2/1/34, (debt schedule #175) • 2021 South Bend Building Corporation LIT Lease Rental Revenue Bonds (Infrastructure Projects), (Interfund Transfer to Fund #755) - final payment 8/1/36, (debt schedule #215) This fund was established to account for the receipt of the economic development component of the local income tax. Funds are used to items such as debt service payments, economic development, capital expenditures benefiting economic development street operations and other uses as deemed by the Mayor and Council. This fund receives the Economic Development portion of the City's Local Income Tax (LIT) revenue distribution. The City of South Bend receives an allocated share of the 0.4% income tax on wages within St. Joseph County. Local income tax revenue is determined annually by the Indiana Dept of Local Government Finance (DLGF). Income tax revenue is expected to decrease over the next couple years as a result of the COVID-19 pandemic. Other Income is from the sale of properties held for resale by the Department of Community Investment. This fund also receives revenue from interest earned on the fund's cash balance. The final payment of the TJX job penalty amount of $354,660 was received in 2020. The job penalty fines were assessed because the company A.J. Wright violated its development agreement with the city, under which it benefited from a taxpayer-funded incentive package worth more than $10 million. TJX, the parent company of A.J. Wright, has been paying the job penalty fines since 2011. Cash Reserves Target 50% of Annual expenditures City of South Bend, Indiana Monthly Financial Report October 31, 2023 Fund Name Equipment/Vehicle Leasing Fund Number 750 Fund Type Capital Funds Control City Funds 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings 682 17 - - - - - - - Total Revenue 682 17 - - - - - - - Expenditures by Type Services & Charges Debt Service Principal 355,128 - - - - - - - - - Debt Service Interest & Fees 12,324 - - - - - - - - - Total Services & Charges 367,452 - - - - - - - - - Capital 300,278 - - - - - - - - - Interfund Transfers Out 1,752 - 347,697 - - - - - - - Total Expenditures 669,482 - 347,697 - - - - - - - Net Surplus / (Deficit) (668,800) 17 (347,697) - - - - Beginning Cash Balance 1,016,476 347,680 347,697 347,697 Cash Adjustments 3 - - - Ending Cash Balance 347,680 347,697 - 347,697 - Cash Reserves Target - - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Cash Reserves Target No reserve requirement - Capital lease fund - spend down to zero This fund was used to track the expenditures of capital lease proceeds used to purchase vehicles and equipment for City departments. The funds are held by an escrow agent and expended upon the provision by the City of a proper claim form and invoice. Historically, the City has used 5-year capital leases and received an interest rate around 2%. Debt service principal and interest payments are budgeted in individual departments. Starting in 2020, the City changed its accounting for capital leases. The balance of the lease proceeds held in escrow are now accounted for in the fund that is repaying the debt instead of a single leasing fund Historically, this fund received revenue in the form of capital lease proceeds and interest earned on those proceeds while they were held in an escrow account. The 2017 Vehicle/Equip Lease #2 is the only remaining lease still being accounted for in this fund. The remaining balance in the escrow will be used towards repayment of the debt and therefore the balance of the escrow should be accounted for in the fund that is repaying the lease: Local Income Tax Certified Shares Fund (#404). In 2022, the remaining cash in this fund was transferred to Fund #404 and this fund was discontinued. City of South Bend, Indiana Monthly Financial Report October 31, 2023 Fund Name South Bend Redevelopment Authority Fund Number 752 Fund Type Debt Service Funds Control City Funds 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings 2,351 71 2,855 2,750 2,750 11,548 11,548 (8,798) 420% Interfund Transfers In 2,870,500 2,866,000 3,055,500 3,249,500 3,249,500 3,052,500 3,052,500 197,000 94% Total Revenue 2,872,851 2,866,071 3,058,355 3,252,250 3,252,250 3,064,048 3,064,048 188,202 94% Expenditures by Type Services & Charges Debt Service Principal 1,790,000 1,850,000 2,030,000 2,205,000 2,205,000 2,205,000 - 2,205,000 - 100% Debt Service Interest & Fees 1,073,013 1,006,069 1,012,027 1,032,507 1,032,507 1,588,968 - 1,588,968 (556,461) 154% Total Expenditures 2,863,013 2,856,069 3,042,027 3,237,507 3,237,507 3,793,968 - 3,793,968 (556,461) 117% Net Surplus / (Deficit) 9,839 10,002 16,328 14,743 14,743 (729,920) (729,920) Beginning Cash Balance 222,584 232,423 242,425 242,425 Cash Adjustments - - - - Ending Cash Balance 232,423 242,425 258,753 257,168 (471,167) Cash Reserves Target 232,423 242,425 258,753 257,168 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for the bi-annual debt service principal and interest payments for various debt issued by the South Bend Redevelopment Authority. The South Bend Redevelopment Authority is a separate legal entity that is recorded in the City's Annual Comprehensive Financial Report (ACFR). This fund accounts for the trustee bank's receipt of debt service payments from the City, recorded as interfund transfers from the City funds that are funding the repayment of the debt. This fund also receives revenue from interest earned on the cash balance at the trustee bank. Current debt includes: • 2013 Century Center Special Tax Bonds, Refunding 2008 - debt payments funded by interfund transfers from River West TIF Fund (#324), final payment 5/1/26, (debt schedule #62) • 2015 Eddy St Commons-Lease Rental Revenue Bonds, Refunding 2008 - debt payments funded by interfund transfers from River East Residential TIF Fund (#436), final payment 2/15/33, (debt schedule #54) • 2022 South Bend Redevelopment Authority Lease Rental Revenue Bonds, Morris Project - debt payments funded by interfund transfers from Redevelopment General Fund (#433), final payment 2/1/46, (debt sched. #221) Cash Reserves Target 100% cash reserves per bond covenants City of South Bend, Indiana Monthly Financial Report October 31, 2023 Fund Name South Bend Building Corporation Fund Number 755 Fund Type Debt Service Funds Control City Funds 2023 2023 2023 2023 Total 2020 2021 2022 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings 3,478 58 1,249 3,000 3,000 3,529 3,529 (529) 118% Debt Proceeds - 8,860,022 - - - - - - - Interfund Transfers In 2,645,000 2,564,000 2,736,000 2,217,500 2,217,500 2,217,500 2,217,500 - 100% Total Revenue 2,648,478 11,424,080 2,737,249 2,220,500 2,220,500 2,221,029 2,221,029 (529) 100% Expenditures by Type Services & Charges Debt Service Principal 2,250,000 2,150,000 2,195,000 875,000 875,000 1,645,000 - 1,645,000 (770,000) 188% Debt Service Interest & Fees 379,968 635,015 554,716 548,143 548,143 555,768 - 555,768 (7,625) 101% Total Services & Charges 2,629,968 2,785,015 2,749,716 1,423,143 1,423,143 2,200,768 - 2,200,768 (777,625) 155% Interfund Transfers Out - 9,248,224 - - - - - - - - Total Expenditures 2,629,968 12,033,240 2,749,716 1,423,143 1,423,143 2,200,768 - 2,200,768 (777,625) 155% Net Surplus / (Deficit) 18,510 (609,159) (12,468) 797,357 797,357 20,261 20,261 Beginning Cash Balance 815,025 833,535 224,375 224,375 Cash Adjustments - - - - Ending Cash Balance 833,535 224,375 211,908 1,021,732 232,169 Cash Reserves Target 833,535 224,375 211,908 1,021,732 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for bi-annual debt service principal and interest payments for various debt issued by the South Bend Building Corporation. The South Bend Building Corporation is a separate legal entity, but is reported as a fund in the City's Annual Comprehensive Financial Report (ACFR). This fund accounts for the trustee bank's receipt of debt service payments from the City, recorded as interfund transfers from the City funds that are funding the repayment of the debt. This fund also receives revenue from interest earned on the cash balance at the trustee bank. In 2021, the City issued the LIT Lease Rental Revenue Bonds, Series 2021 (known as the 2021 LIT Infrastructure Bonds). The bonds were issued to fund street and neighborhood infrastructure projects. The bonds were closed on May 12, 2021 with a par amount of $7,610,000 and a premium of $1,250,022, a total of $8,860,022. The bonds have a net interest rate of 3.4%. The bond proceeds were deposited into this fund and transferred to the bond capital fund (#455) Current debt includes: • 2012 Fire Station/Police Dept Renovations Refunding Bonds, Refunding 2003 - debt payments funded by interfund transfers from River West TIF Fund (#324), final payment 2/1/23, (debt schedule #39) • 2013 EMS/Fire Station/Tower Bonds - debt payments funded by interfund transfers from Fire Department Capital Fund (#287), final payment 2/1/33, (debt schedule #116) • 2021 LIT Infrastructure Bonds - debt payments funded by interfund transfers from Local Income Tax Economic Development Fund (#408), final payment 8/15/37, (debt schedule #215) • 2022 Economic Development Revenue Bonds, Potawatomi Zoo Project - debt payments funded by interfund transfers from Redevelopment General Fund (#433), final payment 2/1/42, (debt schedule #222) In 2021, the final payment for the 2010 Public Works Service Center Refunding Bonds (Refunding 2001) was made on 2/1/21, (debt schedule #36). The debt service reserve balance of $647,148 was disbursed by the trustee bank when the bonds were paid off. 87.7% was transferred to the River West TIF Fund (#324) and 12.3% was transferred to the Sewage Works Operating Fund (#641), the funds that repaid the debt. In 2021, the cost of issuance for the 2021 LIT Infrastructure bonds was accounted for in this fund. The remaining bond proceeds, after cost of issuance was deducted, was $8,601,026. That amount was transferred to the bond capital fund (#455) to be used towards the approved capital infrastructure projects. Cash Reserves Target 100% cash reserves per bond covenants City of South Bend, Indiana Monthly Financial Report October 31, 2023 Fund Name TIF - River West Development Area Fund Number 324 Fund Type Tax Increment Financing Funds Control Redevelopment Commission Controlled Funds 2023 2023 2023 2023 Total 2020 2019 2022 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Property Taxes 16,814,400 18,120,969 16,811,078 17,704,130 17,704,130 11,194,577 11,194,577 6,509,553 63% Intergov./ Shared Revenues 381,500 383,000 200,000 396,500 396,500 192,500 192,500 204,000 49% Intergov./ Grants 13,844 868,707 123,848 - - 331,620 331,620 (331,620) - Charges for Services - - - - - - - - - Interest Earnings 199,544 153,650 431,088 538,325 538,325 663,590 663,590 (125,265) 123% Donations 2,250 - - - - - - - - Debt Proceeds 4,345,059 - - - - - - - - Other Income 252,995 22,900 167,125 - - 65,300 65,300 (65,300) - Interfund Transfers In 35,560 585,315 16 - - 8 8 (8) - Total Revenue 22,045,151 20,134,540 17,733,155 18,638,955 18,638,955 12,447,595 12,447,595 6,191,360 67% Expenditures by Type Services & Charges Professional Services 1,082,200 714,611 669,160 431,253 2,731,721 485,683 727,028 1,212,710 1,519,010 44% Debt Service Principal 3,750,570 3,883,193 3,711,202 3,874,615 3,874,615 3,874,615 - 3,874,615 - 100% Debt Service Interest & Fees 1,329,981 958,715 812,903 641,946 641,946 641,646 - 641,646 300 100% Other Services & Charges 619,953 - 250,000 - 750,000 225,000 525,000 750,000 - 100% Total Services & Charges 6,782,703 5,556,519 5,443,266 4,947,814 7,998,282 5,226,944 1,252,028 6,478,971 1,519,310 81% Capital 12,152,391 4,873,092 6,103,348 9,243,343 23,707,476 9,455,527 7,750,013 17,205,540 6,501,936 73% Interfund Transfers Out 5,085,022 5,013,303 4,710,000 3,924,500 3,924,500 3,925,500 - 3,925,500 (1,000) 100% Total Expenditures 24,020,117 15,442,915 16,256,613 18,115,657 35,630,258 18,607,971 9,002,040 27,610,011 8,020,246 77% Net Surplus / (Deficit) (1,974,965) 4,691,625 1,476,541 523,298 (16,991,303) (6,160,376) (15,162,417) Beginning Cash Balance 30,950,203 29,039,261 33,713,041 33,713,041 Cash Adjustments 64,024 (17,845) (62,246) - Cash Reserves Target - - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for the collection of Tax Increment Financing (TIF) revenues for the River West Development Area and expenses of those funds on eligible development projects for this TIF area. Financing is provided by property tax proceeds in excess of those attributable to the assessed value of the property in the district before redevelopment. This fund also receives Hotel/Motel Tax (intergovernmental shared revenues). In 2020, bond proceeds were receipted into the fund. See explanation of bond below. In 2021, the final payment for the 2010 Public Works Service Center Refunding Bonds (Refunding 2001) was made on 2/1/21, (debt schedule #36). The debt service reserve balance of $647,148 was disbursed by the trustee bank when the bonds were paid off. 87.7% was transferred to the River West TIF Fund (#324) and 12.3% was transferred to the Sewage Works Operating Fund (#641), the funds that repaid the debt. Various projects and development opportunities include: funds to better leverage state and federal grant opportunities, neighborhood revitalization and improvements, development agreements aimed at increasing early childhood education capacity, and projects that were started in 2021 and will still be in process in 2022. TIF support will also be used for various Public Works projects, and development opportunities which may be presented to the Redevelopment Commission in 2022. Professional Services will cover mandatory administrative costs related to TIF neutralization calculations. In 2020, bonds were issued to fund the St. Joseph County Public Library Community Education Center Project. The par amount of the bonds was $4,225,000 with a premium of $120,058.95. The bond proceeds were deposited into this fund. $4,000,000 went towards capital project expenses and the remaining amount went towards cost of issuance. This fund is also used to repay several bonds related to capital projects in the community. The repayment of the bonds is either accounted for in this fund (see Debt Service Principal & Interest expense) or accounted for in separate debt service funds with the repayment being funded by interfund transfers from this fund to the debt service funds (see Interfund Transfers Out). Current debt includes: • 2006 Main/Colfax Garage - Transpo Lease - final payment 9/15/25, (debt schedule #13) • 2011 South Bend Downtown Central Development Area TIF Refunding Bonds, Refunding 2003 - final payment 8/1/24, (debt schedule #5) • 2011 Airport Development Area TIF Refunding Bonds, Refunding 2003 - final payment 8/1/24, (debt schedule #6) • 2012 Fire Station/Police Dept Renovations Refunding Bonds, Refunding 2003, (Interfund Transfer to Fund #755) - final payment 2/1/23, (debt schedule #39) • 2013 Century Center Special Tax Bonds, Refunding 2008, (Interfund Transfer to Fund #752) - final payment 5/1/26, (debt schedule #62) • 2015 South Bend Redevelopment Authority Lease Rental Revenue Bonds (Smart Streets Bonds), (Interfund Transfer to Fund #756) - final payment 2/1/37, (debt schedule #135) • 2019 South Bend Redevelop. Authority Lease Rental Revenue Bonds (Double Tracking Project), (Interfund Transfer to Fund #352) - final payment 2/1/30, (debt schedule #200) • 2018 Redevelopment District Bonds (Park Projects) - final payment 2/1/33, (debt schedule #169) • 2020 Taxable Economic Development Tax Increment Revenue Bonds (Community Education Center Project) - final payment 2/1/37, (debt schedule #210) Cash Reserves Target No reserve requirement City of South Bend, Indiana Monthly Financial Report October 31, 2023 Fund Name TIF - West Washington Fund Number 422 Fund Type Tax Increment Financing Funds Control Redevelopment Commission Controlled Funds 2023 2023 2023 2023 Total 2020 2019 2022 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Property Taxes 237,261 348,856 308,363 283,927 283,927 247,897 247,897 36,030 87% Interest Earnings 8,861 7,164 18,135 26,079 26,079 33,648 33,648 (7,569) 129% Other Income 300 - - - - - - - - Total Revenue 246,422 356,020 326,498 310,006 310,006 281,545 281,545 28,461 91% Expenditures by Type Services & Charges Professional Services 55 45,544 - - 1,004,456 - 1,001,200 1,001,200 3,256 100% Total Services & Charges 55 45,544 - - 1,004,456 - 1,001,200 1,001,200 3,256 100% Capital 152,666 202,738 113,570 280,000 278,297 67,852 100,148 168,000 110,297 60% Total Expenditures 152,721 248,282 113,570 280,000 1,282,753 67,852 1,101,348 1,169,200 113,553 91% Net Surplus / (Deficit) 93,701 107,738 212,928 30,006 (972,747) 213,693 (887,655) Beginning Cash Balance 1,031,822 1,127,293 1,235,031 1,235,031 Cash Adjustments 1,769 - (4,218) - Ending Cash Balance 1,127,293 1,235,031 1,443,740 262,284 1,660,682 Cash Reserves Target - - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for the collection of Tax Increment Financing (TIF) revenues for the West Washington Development Area and expenses of those funds on eligible development projects for this TIF area. Financing is provided by property tax proceeds in excess of those attributable to the assessed value of the property in the district before redevelopment. This fund receives revenue from interest earned on the fund's cash balance. In 2022, this fund will be primarily utilized to provide upgrades and programming at the Martin Luther King Jr. Community Center. Professional Services will cover mandatory administrative costs related to TIF neutralization calculations. Cash Reserves Target No reserve requirement City of South Bend, Indiana Monthly Financial Report October 31, 2023 Fund Name TIF - River East Development Area (NE Dev) Fund Number 429 Fund Type Tax Increment Financing Funds Control Redevelopment Commission Controlled Funds 2023 2023 2023 2023 Total 2020 2021 2022 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Property Taxes 2,997,091 4,328,968 4,209,328 3,822,890 3,822,890 3,544,131 3,544,131 278,759 93% Interest Earnings 62,271 39,992 146,645 152,018 152,018 271,655 271,655 (119,637) 179% Other Income - 74,327 16,850 - - 1,000 1,000 (1,000) - Interfund Transfers In - 673,180 - - - - - - - Total Revenue 3,059,362 5,116,467 4,372,823 3,974,908 3,974,908 3,816,785 3,816,785 158,122 96% Expenditures by Type Services & Charges Professional Services 82,784 67,611 428,035 - 732,814 329,477 177,058 506,536 226,279 69% Insurance - 523 - - - - - - - - Other Services & Charges - - - - - - - - - - Total Services & Charges 82,784 68,133 428,035 - 732,814 329,477 177,058 506,536 226,279 69% Capital 5,418,511 1,336,457 1,549,275 3,500,000 8,698,771 2,977,474 1,580,256 4,557,730 4,141,042 52% Total Expenditures 5,501,295 1,404,591 1,977,310 3,500,000 9,431,585 3,306,951 1,757,314 5,064,265 4,367,321 54% Net Surplus / (Deficit) (2,441,932) 3,711,876 2,395,513 474,908 (5,456,677) 509,834 (1,247,480) Beginning Cash Balance 8,215,417 5,864,278 9,506,445 9,506,445 Cash Adjustments 90,793 (69,709) (2,044) - Ending Cash Balance 5,864,278 9,506,445 11,899,914 4,049,768 12,396,668 Cash Reserves Target - - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for the collection of Tax Increment Financing (TIF) revenues for the River East Development Area and expenses of those funds on eligible development projects for this TIF area. The boundaries for this TIF district were changed during the 2014 TIF re-alignment. This fund was formerly known as the Northeast TIF. Financing is provided by property tax proceeds in excess of those attributable to the assessed value of the property in the district before redevelopment. This fund receives revenue from interest earned on the fund's cash balance. Various projects and development opportunities include: Completion of the City's commitment to the Wharf Phase II (Three Twenty Cascades), Robert Henry Neighborhood improvements, streetscape projects, Public Works projects, and various development opportunities which may be presented to the Redevelopment Commission in 2022. Professional Services will cover mandatory administrative costs related to TIF neutralization calculations. Cash Reserves Target No reserve requirement City of South Bend, Indiana Monthly Financial Report October 31, 2023 Fund Name TIF - Southside Development Area #1 Fund Number 430 Fund Type Tax Increment Financing Funds Control Redevelopment Commission Controlled Funds 2023 2023 2023 2023 Total 2020 2021 2022 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Property Taxes 3,081,721 2,981,728 2,745,678 1,815,749 1,815,749 1,632,751 1,632,751 182,998 90% Interest Earnings 89,378 75,461 200,851 130,009 130,009 325,485 325,485 (195,476) 250% Total Revenue 3,171,100 3,057,189 2,946,528 1,945,758 1,945,758 1,958,236 1,958,236 (12,478) 101% Expenditures by Type Services & Charges Professional Services 140,498 162,661 176,193 - 829,394 469,826 334,527 804,353 25,041 97% Total Services & Charges 140,498 162,661 176,193 - 829,394 469,826 334,527 804,353 25,041 97% Capital 76,527 999,692 2,057,679 2,000,000 12,592,515 5,325,117 4,310,470 9,635,587 2,956,927 77% Total Expenditures 217,025 1,162,353 2,233,872 2,000,000 13,421,909 5,794,943 4,644,997 10,439,940 2,981,968 78% Net Surplus / (Deficit) 2,954,075 1,894,837 712,656 (54,242) (11,476,151) (3,836,707) (8,481,704) Beginning Cash Balance 9,607,799 12,586,134 14,473,182 14,473,182 Cash Adjustments 24,260 (7,789) (23,106) - Ending Cash Balance 12,586,134 14,473,182 15,162,732 2,997,031 11,992,691 Cash Reserves Target - - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for the collection of Tax Increment Financing (TIF) revenues for the Southside Development Area #1 and expenses of those funds on eligible development projects for this TIF area. Financing is provided by property tax proceeds in excess of those attributable to the assessed value of the property in the district before redevelopment. This fund receives revenue from interest earned on the fund's cash balance. Various projects and development opportunities include: South East Master Plan Implementation, Public Works projects, $3 million for Fire Station #8, and various development opportunities which may be presented to the Redevelopment Commission in 2022. Cash Reserves Target No reserve requirement City of South Bend, Indiana Monthly Financial Report October 31, 2023 Fund Name TIF - Douglas Road Fund Number 435 Fund Type Tax Increment Financing Funds Control Redevelopment Commission Controlled Funds 2023 2023 2023 2023 Total 2020 2021 2022 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Property Taxes - 269,923 308,581 166,000 166,000 119,203 119,203 46,797 72% Interest Earnings 1,154 687 3,018 6,781 6,781 9,066 9,066 (2,285) 134% Total Revenue 1,154 270,610 311,600 172,781 172,781 128,269 128,269 44,512 74% Expenditures by Type Services & Charges Professional Services 96,143 14,800 1,308 - 74,175 - - - 74,175 0% Total Services & Charges 96,143 14,800 1,308 - 74,175 - - - 74,175 0% Interfund Transfers Out - 91,370 209,147 - - - - - - - Total Expenditures 96,143 106,170 210,455 - 74,175 - - - 74,175 0% Net Surplus / (Deficit) (94,989) 164,440 101,145 172,781 98,606 128,269 128,269 Beginning Cash Balance 187,806 93,140 257,579 257,579 Cash Adjustments 322 - (790) - Ending Cash Balance 93,140 257,579 357,934 356,185 486,819 Cash Reserves Target - - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for the collection of Tax Increment Financing (TIF) revenues for the Douglas Road Development Area and expenses of those funds on eligible development projects for this TIF area. The Douglas Road TIF was established to develop the road and area near the border between South Bend and Mishawaka. Financing is provided by property tax proceeds in excess of those attributable to the assessed value of the property in the district before redevelopment. This fund receives revenue from interest earned on the fund's cash balance. Prior to pay year 2021, the Redevelopment Commission did not collect the excess tax increment for use in projects. For pay year 2021 and after, the Redevelopment Commission has determined it will collect the increment. This fund will help fund a portion of the Douglas Road utility relocation by repaying $300,517.13 to the Sewage Works Capital Fund (#642) for the City's share of the project. The repayment was started in 2021 and is anticipated to go through 2022 based on TIF revenue collections. Cash Reserves Target No reserve requirement City of South Bend, Indiana Monthly Financial Report October 31, 2023 Fund Name TIF - River East Residential Area (NE Res) Fund Number 436 Fund Type Tax Increment Financing Funds Control Redevelopment Commission Controlled Funds 2023 2023 2023 2023 Total 2020 2021 2022 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Property Taxes 5,308,975 6,299,000 6,268,217 5,978,380 5,978,380 4,013,514 4,013,514 1,964,866 67% Interest Earnings 15,060 19,471 56,636 151,790 151,790 115,696 115,696 36,094 76% Total Revenue 5,324,035 6,318,471 6,324,854 6,130,170 6,130,170 4,129,210 4,129,210 2,000,960 67% Expenditures by Type Services & Charges Professional Services - 13,350 11,500 30,000 30,000 - - - 30,000 0% Debt Service Principal 409,383 427,037 445,523 464,883 464,883 464,882 - 464,882 1 100% Debt Service Interest & Fees 85,445 67,791 49,305 30,446 30,446 29,946 - 29,946 500 98% Capital - - - - 2,900,000 223,464 317,803 541,267 Total Services & Charges 494,828 508,178 506,328 525,329 3,425,329 718,292 317,803 1,036,095 30,501 30% Interfund Transfers Out 3,864,125 5,058,659 4,396,375 4,403,875 4,403,875 4,403,875 - 4,403,875 - 100% Total Expenditures 4,358,953 5,566,837 4,902,703 4,929,204 7,829,204 5,122,167 317,803 5,439,970 30,501 69% Net Surplus / (Deficit) 965,082 751,634 1,422,151 1,200,966 (1,699,034) (992,957) (1,310,760) Beginning Cash Balance 3,706,897 4,678,334 5,429,968 5,429,968 Cash Adjustments 6,355 - (13,344) - Ending Cash Balance 4,678,334 5,429,968 6,838,775 3,730,934 5,865,447 Cash Reserves Target - - - - Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund accounts for the collection of Tax Increment Financing (TIF) revenues for the River East Residential Development Area and expenses of those funds on eligible development projects for this TIF area. The boundaries for this TIF district were changed as part of the TIF re-alignment during 2015. The fund was formerly known as the Northeast Residential TIF. Financing is provided by property tax proceeds in excess of those attributable to the assessed value of the property in the district before redevelopment. This fund receives revenue from interest earned on the fund's cash balance. Professional Services will cover mandatory administrative costs related to TIF neutralization calculations. In 2021, in addition to debt service requirements, the fund was used for the first time to fund various projects within or abutting and serving the TIF area. Those projects are anticipated to be ongoing in 2022. The development in the area has resulted in higher net assessed values and therefore higher than anticipated TIF revenue collections. This fund is used to repay bonds related to capital projects in the community. The repayment of the bonds is accounted for in separate debt service funds with the repayment being funded by interfund transfers from this fund to the debt service funds (see Interfund Transfers Out). Also, this fund is repaying two interfund loans (see Debt Service Principal & Interest expense). Principal and interest payments are made to the Major Moves Fund (#412). The loans will be paid off in 2024 and 2029. Current debt includes: • 2011/2013 Major Moves-Triangle Development Interfund Loan, (Repay Fund #412) - final payment 2/15/29, (debt schedule #84) • 2011/2013 Major Moves-Eddy Street Commons Interfund Loan, (Repay Fund #412) - final payment 2/15/24, (debt schedule #85) • 2015 South Bend Redevelopment Authority Lease Rental Revenue Bonds, Refunding 2008 (Eddy Street Commons Project), (Interfund Transfer to Fund #752) - final payment 2/15/33, (debt schedule #54) • 2017 Taxable Economic Development Revenue Bonds (Eddy Street Phase II), (Interfund Transfer to Fund #760) - final payment 2/15/37, (debt schedule #163) Cash Reserves Target No reserve requirement City of South Bend, Indiana Monthly Financial Report October 31, 2023 Fund Name Airport 2003 Debt Reserve Fund Number 315 Fund Type Debt Service Funds Control Redevelopment Commission Controlled Funds 2023 2023 2023 2023 Total 2020 2021 2022 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings 9,075 6,133 10,084 - - 22,805 22,805 (22,805) - Total Revenue 9,075 6,133 10,084 - - 22,805 22,805 (22,805) - Expenditures by Type Interfund Transfers Out 13,309 6,133 - - - - - - - - Total Expenditures 13,309 6,133 - - - - - - - - Net Surplus / (Deficit) (4,234) - 10,084 - - 22,805 22,805 Beginning Cash Balance 1,042,908 1,040,462 1,040,462 1,040,462 Cash Adjustments 1,788 - (3,394) - Ending Cash Balance 1,040,462 1,040,462 1,047,153 1,040,462 1,072,602 Cash Reserves Target 1,040,462 1,040,462 1,047,153 1,040,462 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This is a debt service fund which exists only to satisfy debt service reserve requirements of the outstanding 2011 Airport Development Area TIF Redevelopment Authority bonds (debt schedule #6) for the airport taxable project. Historically, this fund received revenue from interest earned on the fund's cash balance. In 2022, the City will change its interest earnings allocation methodology to deposit interest earned by this fund The debt service reserve will be used towards the last debt service payment due August 1, 2024. Cash Reserves Target 100% debt service reserve per bond covenants City of South Bend, Indiana Monthly Financial Report October 31, 2023 Fund Name Airport 2003 Debt Reserve Fund Number 315 Fund Type Debt Service Funds Control Redevelopment Commission Controlled Funds 2023 2023 2023 2023 Total 2020 2021 2022 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings 9,075 6,133 10,084 - - 22,805 22,805 (22,805) - Total Revenue 9,075 6,133 10,084 - - 22,805 22,805 (22,805) - Expenditures by Type Interfund Transfers Out 13,309 6,133 - - - - - - - - Total Expenditures 13,309 6,133 - - - - - - - - Net Surplus / (Deficit) (4,234) - 10,084 - - 22,805 22,805 Beginning Cash Balance 1,042,908 1,040,462 1,040,462 1,040,462 Cash Adjustments 1,788 - (3,394) - Ending Cash Balance 1,040,462 1,040,462 1,047,153 1,040,462 1,072,602 Cash Reserves Target 1,040,462 1,040,462 1,047,153 1,040,462 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This is a debt service fund which exists only to satisfy debt service reserve requirements of the outstanding 2011 South Bend Downtown Central Development Area TIF Redevelopment Authority bonds (debt schedule #5) for the Palais Royale project. Historically, this fund received revenue from interest earned on the fund's cash balance. In 2022, the City will change its interest earnings allocation methodology to deposit interest earned by this fund The debt service reserve will be used towards the last debt service payment due August 1, 2024. Cash Reserves Target 100% debt service reserve per bond covenants City of South Bend, Indiana Monthly Financial Report October 31, 2023 Fund Name 2018 TIF Park Bond Debt Service Fund Number 351 Fund Type Debt Service Funds Control Redevelopment Commission Controlled Funds 2023 2023 2023 2023 Total 2020 2021 2022 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings 8,934 6,085 14,409 20,902 20,902 22,796 22,796 (1,894) 109% Total Revenue 8,934 6,085 14,409 20,902 20,902 22,796 22,796 (1,894) 109% Total Expenditures - - - - - - - - - - Net Surplus / (Deficit) 8,934 6,085 14,409 20,902 20,902 22,796 22,796 Beginning Cash Balance 1,018,984 1,029,665 1,035,750 1,035,750 Cash Adjustments 1,747 - (3,392) - Ending Cash Balance 1,029,665 1,035,750 1,046,766 1,056,652 1,072,206 Cash Reserves Target 1,029,665 1,035,750 1,046,766 1,056,652 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established (ordinance 10590-18) to hold the debt service reserve for the Redevelopment District Bonds, Series 2018 (debt schedule #169). The bonds were issued for the purpose of funding renovations and upgrades at Pulaski, Leeper, and Seitz Parks and improvements to the mixed use riverfront trail and other infrastructure improvements to park and recreation areas in or serving the River West Development Area. - The Redevelopment District Bonds, Series 2018 were closed on April 25, 2018 with a par amount of $11,995,000 and a premium of $96,103. The bonds have a net interest rate of 2.971%. The net proceeds after bond issuance costs were $11,818,495. $993,495 was deposited into this fund per the bond agreement. The remaining $10,825,000 was deposited into the 2018 TIF Park Bond Capital Fund (#452) and will be used towards the approved capital projects. - The debt service reserve fund is funded from bond proceeds in an amount equal to maximum annual principal and interest due on the bonds. If moneys in the reserve fund are used to pay principal and interest on the bonds, the balance will be restored from TIF revenues. Debt service payments are due on February 1 and August 1. The first debt service payment is due August 1, 2018 and the final payment is due February 1, 2033. The debt service reserve will be used towards the last debt service payment. At the time of issuance, $993,495 was deposited into this fund to be held as a reserve. This fund receives revenue from interest earned on the cash balance held at the trustee bank. The debt service reserve will be used towards the last debt service payment due February 1, 2033. Cash Reserves Target 100% debt service reserve per bond covenants City of South Bend, Indiana Monthly Financial Report October 31, 2023 Fund Name 2019 South Shore Double Tracking Debt Service Fund Number 352 Fund Type Debt Service Funds Control Redevelopment Commission Controlled Funds 2023 2023 2023 2023 Total 2020 2021 2022 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings 13 3 3 10 10 3 3 7 31% Interfund Transfers In 488,171 1,036,500 1,035,000 1,035,500 1,035,500 1,035,500 1,035,500 - 100% Total Revenue 488,184 1,036,503 1,035,003 1,035,510 1,035,510 1,035,503 1,035,503 7 100% Expenditures by Type Services & Charges Debt Service Principal 270,000 650,000 685,000 720,000 720,000 720,000 - 720,000 - 100% Debt Service Interest & Fees 247,313 377,750 344,750 310,125 310,125 310,125 - 310,125 - 100% Total Services & Charges 517,313 1,027,750 1,029,750 1,030,125 1,030,125 1,030,125 - 1,030,125 - 100% Total Expenditures 517,313 1,027,750 1,029,750 1,030,125 1,030,125 1,030,125 - 1,030,125 - 100% Net Surplus / (Deficit) (29,129) 8,753 5,253 5,385 5,385 5,378 5,378 Beginning Cash Balance 29,819 690 9,443 9,443 Cash Adjustments - - - - Ending Cash Balance 690 9,443 14,696 14,828 20,074 Cash Reserves Target 690 9,443 14,696 14,828 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Cash Reserves Target 100% debt service reserve per bond covenants This fund is used to pay for the semi-annual payment of debt service principal and interest to the bondholders for the South Bend Redevelopment Authority Lease Rental Revenue Bonds of 2019 South Shore Double Tracking Project (debt schedule #200). The bonds were issued to fund the Northern Indiana Commuter Transportation District Main Line Double-Tracking Project, which will be located partly within the geographical boundaries of the River West Development Area. The bonds were closed on December 28, 2019 with a par amount of $7,985,000 and a premium of $1,462,840.60. Th b d h i f 5% This fund receives interfund transfers from the River West TIF Fund (#324) in the amount of the lease rental payments per the debt schedule. This fund receives revenue from interest earned on the cash balance held at the trustee bank. At the time of issuance, $9,125,000 went towards the capital project, and the remaining amount went towards cost of issuance. Lease rental payments are due on January 15 and July 15 and bond payments are due on February 1 and August 1. The final bond payment is due February 1, 2030. City of South Bend, Indiana Monthly Financial Report October 31, 2023 Fund Name 2020 TIF Library Bond Debt Service Reserve Fund Number 353 Fund Type Debt Service Funds Control Redevelopment Commission Controlled Funds 2023 2023 2023 2023 Total 2020 2021 2022 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings 2 16 16 10 10 14 14 (4) 136% Interfund Transfers In 326,938 - - - - - - - - Total Revenue 326,939 16 16 10 10 14 14 (4) 136% Expenditures by Type Interfund Transfers Out - 11 16 - - 8 - 8 (8) - Total Expenditures - 11 16 - - 8 - 8 (8) - Net Surplus / (Deficit) 326,939 5 - 10 10 5 5 Beginning Cash Balance - 326,939 326,944 326,944 Cash Adjustments - - - - Ending Cash Balance 326,939 326,944 326,944 326,954 326,950 Cash Reserves Target 326,939 326,944 326,944 326,954 Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: Cash Reserves Target 100% debt service reserve per bond covenants This fund was established to hold the debt service reserve for the Taxable Economic Development Tax Increment Revenue Bonds, Series 2020, Community Education Center Project (debt schedule #210). The bonds were issued to provide funds to the St. Joseph County Public Library for the purpose of construction, equipping, and furnishing of a new building for use as a community and education center to provide new and flexible spaces for community meeting and training, events and conferences, and a larger auditorium to meet increasing demand for program space and allow for a more diverse range of programs and community events. - The par amount of the bonds was $4,225,000 with a premium of $120,058.95. The bonds were closed on October 28, 2020 with a net interest rate of 3%. - The bond proceeds were deposited into the River West Development Area TIF Fund (#324). $4,000,000 went towards the capital project and the remaining amount went towards cost of issuance. - The bonds are being repaid by Fund #324, with bond payments due on February 1 and August 1. At the time of issuance, $326,937.50 was deposited into this fund to be held as a reserve. This fund receives revenue from interest earned on the cash balance held at the trustee bank. The debt service reserve will be used towards the last debt service payment due February 1, 2037. City of South Bend, Indiana Monthly Financial Report October 31, 2023 Fund Name Redevelopment General Fund Number 433 Fund Type Capital Funds Control Redevelopment Commission Controlled Funds 2023 2023 2023 2023 Total 2020 2021 2022 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Local Income Taxes 24,117 3,543 556 100 100 351 351 (251) 351% Hotel/Motel Taxes - - 374,523 763,000 763,000 381,500 381,500 381,500 50% Interest Earnings 11,827 13,014 44,323 74,969 74,969 73,264 73,264 1,705 98% Donations 1,449,512 1,411,877 1,000,000 1,000,000 1,000,000 1,364,412 1,364,412 (364,412) 136% Other Income - 1,000 - - - - - - - Interfund Transfers In 150,000 - - 150,000 150,000 - - 150,000 0% Total Revenue 1,635,456 1,429,434 1,419,402 1,988,069 1,988,069 1,819,527 1,819,527 168,542 92% Expenditures by Type Services & Charges Professional Services 1,657 91 - 4,500 104,500 52,134 75,105 127,239 (22,739) 122% Grants & Subsidies 666,323 538,272 460,417 - 1,974,866 1,319,198 540,103 1,859,301 115,565 94% Total Services & Charges 667,979 538,363 460,417 4,500 2,079,366 1,371,333 615,208 1,986,540 92,826 96% Capital 2,214 - - 1,000,000 - - - - - - Interfund Transfers Out - 147,786 381,500 763,000 763,000 763,000 - 763,000 - 100% Total Expenditures 670,193 686,149 841,917 1,767,500 2,842,366 2,134,333 615,208 2,749,540 92,826 97% Net Surplus / (Deficit) 965,263 743,285 577,485 220,569 (854,297) (314,805) (930,013) Beginning Cash Balance 1,476,915 2,444,710 3,187,994 3,187,994 Cash Adjustments 2,532 - (11,218) - Ending Cash Balance 2,444,710 3,187,994 3,754,261 2,333,697 3,499,570 Cash Reserves Target 167,548 171,537 210,479 710,592 Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: The Redevelopment Commission was established to address conditions associated with blight and the underutilization of land and/or barriers to development. The Commission operates within the city limits. They study areas of the city, identify problem areas and develop a strategic plan for eliminating blight and bringing about new development within those areas. A primary focus is on the expansion of tax base and the creation of new jobs within South Bend. There are five voting members of the South Bend Redevelopment Commission. Three are appointed by the Mayor; two are appointed by the South Bend Common Council. Starting in 2021, one of the Mayoral appointees is required to be a South Bend Community School Corporation Board of Trustees voting member. Prior to 2021, there was one additional member from the South Bend Community School Corporation Board of School Trustees, appointed by the Mayor as a non-voting adviser to the Commission. Starting in 2022, this fund will begin receiving hotel/motel tax revenue, remitted to the City by St. Joseph County. --- In 2022, the City issued revenue bonds, backed by the Hotel/Motel tax revenue, to fund capital improvements to the Morris Performing Arts Center and Potawatomi Zoo. The Morris bonds debt service payments are tracked in the South Bend Redevelopment Authority Debt Service Fund (#752) and the Zoo bonds debt service payments are tracked in the South Bend Building Corporation Fund (#755). The hotel/motel taxes received in this fund will be transferred to debt service funds for the repayment of the bonds. Starting in 2019, this fund receives the South Bend Redevelopment Commission's portion of the Local Income Tax (LIT) distribution from the State. Starting in 2018, the City of South Bend will receive donations from the Pokagon Band of the Potawatomi, a Native American tribe, as "payment in lieu of taxes" for the Four Winds Casino built on tribal land adjacent to the City. This is to be split between the General Fund (#101) and the Redevelopment General Fund (#433). This fund also receives revenue from interest earned on the fund's cash balance. Prior to 2019, this fund's sole expenditure was for general legal fees for the Redevelopment Commission. Starting in 2019, this fund will also be used for economic empowerment activities determined by the Redevelopment Commission and the Department of Community Investment. As outlined in the agreement with the Pokagon Band, the donations will fund initiatives broadly aimed at contributing to the improvement of educational opportunities in the City and to address poverty and unemployment in the City. In 2022, projects will be aimed at addressing: Non-traditional financial capital and education, responsive neighborhood based amenities, and supporting the creation and growth of small businesses. Interfund Transfers Out are budgeted for the transfer of hotel/motel tax revenues from this fund to the debt service funds repaying the Morris and Zoo bonds (issued 2022). • 2022 South Bend Redevelopment Authority Lease Rental Revenue Bonds (Morris Project), (Interfund Transfer to Fund #752) - final payment 2/1/46, (debt schedule #221) • 2022 Economic Development Lease Rental Revenue Bonds (Potawatomi Zoo Project), (Interfund Transfer to Fund #755) - final payment 2/1/42, (debt schedule #222) Cash Reserves Target 25% of Annual expenditures City of South Bend, Indiana Monthly Financial Report October 31, 2023 Fund Name Certified Technology Park Fund Number 439 Fund Type Capital Funds Control Redevelopment Commission Controlled Funds 2023 2023 2023 2023 Total 2020 2021 2022 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings 96 65 155 225 225 245 245 (20) 109% Total Revenue 96 65 155 225 225 245 245 (20) 109% Expenditures by Type Services & Charges Professional Services - - - - - - - - - - Other Services & Charges - - - - - - - - - - Total Services & Charges - - - - - - - - - - Capital - - - - - - - - - - Total Expenditures - - - - - - - - - - Net Surplus / (Deficit) 96 65 155 225 225 245 245 Beginning Cash Balance 10,965 11,080 11,145 11,145 Cash Adjustments 19 - (37) - Ending Cash Balance 11,080 11,145 11,264 11,370 11,538 Cash Reserves Target - - - - Fund Purpose: Explanation of Expenditures and Significant Changes/Variances: This fund was established (ordinance 10148-12) to account for the collection of a special state tax distribution received at the end of 2011 and the use of those funds for improvements at Innovation Park and Ignition Park, the city's dual-campus technology park. From 2011 to 2014, this fund received $4,399,838 from a special state tax distribution for certified technology parks. Since then, this fund’s only source of revenue is interest earned on the fund's cash balance. 2019 funds were budgeted for the new Technology Resource Center (opened during 2019). The Technology Resource Center (TRC) in South Bend’s Ignition Park was built to democratize technology in our region. All will be welcome to the TRC to learn about technology and data, gain skills, and co-build an inclusive tech future for South Bend. A co-location between South Bend Code School, the City’s Civic Innovation & Analytics Divisions, and Bloomberg-funded Commuters Trust, the space will be home to technology and data training, cross-sector “Beta City” collaborations, and public programming about regional innovation. Cash Reserves Target No reserve requirement City of South Bend, Indiana Monthly Financial Report October 31, 2023 Fund Name 2018 TIF Park Bond Capital Fund Number 452 Fund Type Capital Funds Control Redevelopment Commission Controlled Funds 2023 2023 2023 2023 Total 2020 2021 2022 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings 28,865 15,033 33,275 - - 50,090 50,090 (50,090) - Total Revenue 28,865 15,033 33,275 - - 50,090 50,090 (50,090) - Expenditures by Type Services & Charges Professional Services 86,969 - - - - - - - - - Total Services & Charges 86,969 - - - - - - - - - Capital 1,427,387 188,982 156,103 - 2,323,378 7,480 2,187,026 2,194,506 128,872 94% Total Expenditures 1,514,357 188,982 156,103 - 2,323,378 7,480 2,187,026 2,194,506 128,872 94% Net Surplus / (Deficit) (1,485,491) (173,950) (122,827) - (2,323,378) 42,610 (2,144,415) Beginning Cash Balance 4,085,672 2,614,468 2,433,236 2,433,236 Cash Adjustments 14,287 (7,283) (7,557) - Ending Cash Balance 2,614,468 2,433,236 2,302,851 109,858 2,351,276 Cash Reserves Target - - - - Fund Purpose: Explanation of Expenditures and Significant Changes/Variances: This fund was established to track the expenditures of the proceeds from the Redevelopment District Bonds, Series 2018. The bonds were issued for the purpose of funding renovations and upgrades at Pulaski, Leeper, and Seitz Parks and improvements to the mixed-use riverfront trail and other infrastructure improvements to park and recreation areas in or serving the River West Development Area. The Redevelopment District Bonds, Series 2018 were closed on April 25, 2018 with a par amount of $11,995,000 and a premium of $96,103. The bonds have a net interest rate of 2.971%. The net proceeds after bond issuance costs were $11,818,495. $993,495 was deposited into the 2018 TIF Park Bond Debt Service Fund (#351) per the bond agreement. The remaining $10,825,000 was deposited into this fund to be used towards the approved capital projects. Funding to be used to implement City park plans including improvements to: Howard Park, Lincolnway East Trail, West Bank Trail, Leeper Park, Seitz Park, and Pulaski Park. Cash Reserves Target No reserve requirement - Bond capital fund - spend down to zero City of South Bend, Indiana Monthly Financial Report October 31, 2023 Fund Name Airport Urban Enterprise Zone Fund Number 454 Fund Type Capital Funds Control Redevelopment Commission Controlled Funds 2023 2023 2023 2023 Total 2020 2021 2022 Original Amended Year-to-Date Current Year-to-Date Budget Percent of Actual Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget Revenue Interest Earnings 3,540 2,411 5,709 30 30 9,033 9,033 (9,003) 30109% Total Revenue 3,540 2,411 5,709 30 30 9,033 9,033 (9,003) 30109% Expenditures by Type Services & Charges Professional Services - - - - - - - - - - Other Services & Charges - - - - - - - - - - Total Services & Charges - - - - - - - - - - Capital - - - 410,395 - - - - - - Total Expenditures - - - 410,395 - - - - - - Net Surplus / (Deficit) 3,540 2,411 5,709 (410,365) 30 9,033 9,033 Beginning Cash Balance 403,750 407,982 410,393 410,393 Cash Adjustments 692 - (1,344) - Ending Cash Balance 407,982 410,393 414,758 410,423 424,838 Cash Reserves Target - - - - Fund Purpose: Explanation of Revenue Sources: Explanation of Expenditures and Significant Changes/Variances: This fund was established in 2009 to receive property tax proceeds derived from parcels located in the Airport Economic Development Area that are also located in the Urban Enterprise Zone, as provided and permitted by Indiana law (IC 36-7-14-39(g)). All sums of money collected are to be used for programs in job training, job enrichment, and basic skill development that are designed to benefit residents and employers in the Urban Enterprise Zone and for other purposes permitted within IC 36-7-14-39 and other applicable Tax Increment Finance State law. In the past, a majority of this fund's revenue came from personal property taxes paid by AJ Wright. This fund has not received property tax revenue since 2013. Currently, this fund only receives revenue from interest earned on the fund's cash balance. This fund has been used in the past to pay for job training programs. Staff continue to work on developing eligible, viable program. Cash Reserves Target No reserve requirement