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HomeMy WebLinkAboutAmendment No 7 - Seitz Park Reconstruction Proj No 117-093 - SmithGroup Inc. ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU 1316 COUNTY-CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/ 235-9251 FAX 574/ 235-9171 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS November 28, 2023 Ms. Emily S. McKinnon, PE SmithGroup Inc. 201 Depot St., Second Floor Ann Arbor, MI 48104 emily.mckinnon@smithgroup.com RE: Amendment No. 7 to Owner Engineer Agreement Dear Ms. McKinnon: At its November 28, 2023 meeting, the Board of Public Works approved the above referenced amendment for additional design services for Seitz Park Reconstruction, Project No. 117-093 in the amount of $61,440 (hourly rate). Enclosed please find the original of the amendment for your signature. Please sign and return the original amendment to lhensley@southbendin.gov. Please retain a copy for your records. If you have any further questions, please call this office at (574) 235-9251. Sincerely, /s/ Theresa Heffner Theresa Heffner, Clerk Enclosures TH/lh Page 1 (Exhibit K – (Amendment to Owner-Engineer Agreement) – Attachment 1) EJCDC E-500 Agreement Between Owner and Engineer for Professional Services. Copyright © 2008 National Society of Professional Engineers for EJCDC. All rights reserved. This is EXHIBIT K, consisting of 2 pages, referred to in and part of the Agreement between Owner and Engineer for Professional Services dated Dec 12, 2017. AMENDMENT TO OWNER-ENGINEER AGREEMENT Amendment No. _7____ 1.Background Data: a.Effective Date of Owner-Engineer Agreement: Dec 12, 2017 b.Owner:Board of Public Works, City of South Bend, Indiana c.Engineer: SmithGroup Inc. (Formerly SmithGroupJJR Inc.) d.Project: Seitz Park Reconstruction, South Bend Project No. 117-093 2.Description of Modifications: a.Engineer shall perform or furnish the following Additional Services: 1)The scope of services is for extending construction phase services for Phase I scope of work based on anticipated contractor completion date of May 24, 2023. We estimate one (10) additional month of professional services beyond our previous amendment. 2)The scope of services also includes design work for Owner requests and/or unforeseen conditions for design changes beyond the originally approved construction documents for Phase I for the following: a)Re-design of future Cascades patio, Crescent River Lights and adjacent walks and plantings. b)Re-design of the Forest River Lights foundations as well as planting/walk limits around the UND building based on UND as-built conditions. c)Design modifications of building trusses to address contractor’s manufacturing abilities. b.The Scope of Services currently authorized to be performed by Engineer in accordance with the Agreement and previous amendments, if any, is modified as follows: 1)Task 4 Modifications (Phase I): a)The SmithGroup Team will continue to review submittals/RFIs and attend OAC meetings as well as internal owner meetings. Construction site visits are anticipated to happen approximately one time per month. b)The SmithGroup Team participated in numerous additional coordination calls beyond typical progress meetings and prepared revised drawings for Owner requested design changes (noted above) that were issued as bulletins or RFI/submittal responses to the construction contract documents. Page 2 (Exhibit K – (Amendment to Owner-Engineer Agreement) – Attachment 1) EJCDC E-500 Agreement Between Owner and Engineer for Professional Services. Copyright © 2008 National Society of Professional Engineers for EJCDC. All rights reserved. c.For the Additional Services or the modifications to services set forth above, Owner shall pay Engineer the following additional or modified compensation on an hourly not-to- exceed basis: 1)Task 4: Implementation (Phase I) – sixty-one thousand and six hundred eighty-two dollars ($61,682.00) d.The schedule for rendering services is modified as follows: 1)Extends Phase 1 completion date to May 24, 2023. 5. Agreement Summary (Reference only) a. Original Agreement amount:$____186,400______________ b. Net change for prior amendments: $___1,042,616____________ c. This amendment amount (hourly):$_____61,440_________ d. Adjusted Agreement amount:$___1,290,456______________ The foregoing Agreement Summary is for reference only and does not alter the terms of the Agreement, including those set forth in Exhibit C. Owner and Engineer hereby agree to modify the above-referenced Agreement as set forth in this Amendment. All provisions of the Agreement not modified by this or previous Amendments remain in effect. The Effective Date of this Amendment is _November 9, 2023. OWNER: ENGINEER: By: By: Emily S McKinnon, PE Title: Title: Vice President Date Signed: Date Signed: November 9, 2023 November 28, 2023 City of South Bend Department of Administration & Finance Change Order Request Form Multiple PO lines: Project POs: PO Number PO-0006606 Line Number Add line 6 Original Dollar Amount $0.00 New Dollar Amount (For liquidation request, enter $0)$61,440.00 Reason Code (if changed)n/a Financial Dimensions (fund-dept- division-subdivision-main account)436-10-102-121-444000--PROJ00000079 Project Code (if applicable)PROJ00000079: Project Category 436-444000 Description of change (include budget impact)Amendment number 7 is for additional design efforts and construction admin. APPROVED BY PROJECT ACCOUNTING TEAM (if applicable)Rosa Tomas, 11/22/2023 PO Number Line Number Original Dollar Amount New Dollar Amount (For liquidation request, enter $0) Reason Code (if changed) Financial Dimensions (fund-dept- division-subdivision-main account) Project Code (if applicable) Description of change (include budget impact) APPROVED BY PROJECT ACCOUNTING TEAM (if applicable) PO Number Line Number Original Dollar Amount Changing the line amount: You can only change a line amount if it has NOT been invoiced against. • If the line has NOT been invoiced – reduce the line amount to equal what it should be. • If the line has been invoiced – cancel the delivery remainder and finalize the individual line, then add a new line for the amount that should be remaining. If you have changes to more than two lines on the same PO, fill out a separate section for each line affected by the change order. For change orders on project-related POs, this form must be approved by the Project Accounting Team as described in Supplement 508. PO-0006606_Change Order_Smithgroup_Amendment #7 1 of 3 BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date 11/22/2023 Name Patrick Sherman Department Public Works BPW Date 11/28/2023 Phone Extension 5601 Review and Approval Required Prior to Submittal to Board Diversity Compliance and Inclusion Officer Officer Name BPW Attorney Attorney Name Michael Schmidt Dept. Attorney Attorney Name Purchasing Mickey Lovy Check the Appropriate Item Type – Required for All Submissions Professional Services Agreement Contract Proposal Open Market Contract Amendment/Addendum Special Purchase, QPA Bid Opening Bid Award Req. to Advertise Title Sheet Quote Opening Quote Award Reject Bids/Quotes Proposal Opening C/O & PCA No. PCA Chg. Order, No. Traffic Control Resolution Other: Ease./Encroach Required Information Company or Vendor Name SmithGroup Inc New Vendor Yes If Yes, Approved by Purchasing No MBE/WBE Contractor MBE WBE Completed E-Verify Form Attached Yes No Project Name Seitz Park Renovation Project Number PROJ00000079 Funding Source PO-0006606 Account No. 436-10-102-121-444000--PROJ00000079 Amount $61,440.00 Terms of Contract EJCDC Amendment Purpose/Description Amendment to contract for additional design services. For Change Orders Only Amount of Increase Decrease $ ($ ) Previous Amount $ Current Percent of Change: Increase Decrease % ( %) New Amount $ Total Percent of Change: Increase Decrease % ( %) Time Extension Amount: New Completion Date: