HomeMy WebLinkAbout11142023 Board of Public Works MeetingAGENDA REVIEW SESSION NOVEMBER 9, 2023 255
The Agenda Review Session of the Board of Public Works was convened at 10:32 a.m. on November 9, 2023, by Board President Elizabeth A. Maradik, Vice President Joseph Molnar, and
Board Members Gary Gilot (absent), Alexandra Dolz-Lane, Murray Miller (virtual), and Board
Attorney Michael Schmidt present. The Board of Public Works Clerk, Theresa Heffner, presented the Board with a proposed agenda of items presented by the public and by City Staff.
Board members discussed the following item(s) from the agenda.
AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA Mr. Miller asked if the process for item 11. H.: Four Winds Field Renovation and Expansion CMc will follow the state statue like previous CMc projects. Attorney Schmidt advised that it would follow the state statute. He clarified the amount on the agenda reflects the amount that
Larson Danielson Construction Company, Inc. will be entitled to if the City elects not to do the
project, so this will cover their professional services up and through the bidding process and the efforts to put together a Guaranteed Maximum Price on the contract. It will also cover their efforts to work with the designer, the architect, and the breaking down of the first-tier subcontractor bid packages going through the bid process, and then ultimately delivering the City
a Guaranteed Maximum Price which will be accepted or rejected by the Board.
PROJECT COMPLETION AFFIDAVIT Attorney Schmidt advised the Board about item 8. A.: 2022 Curb and Sidewalk, Round I – Division 3-5. He noted that this item is reappearing on the agenda because there was a revised
final contract amount. He also noted that the MBE goals were met and they were awarded a
good-faith effort waiver on the WBE goals. There were no other bids on the project that has WBE participation.
PROJECT COMPLETION AFFIDAVIT
Attorney Schmidt advised the Board about item 8. B.: 2022 Contractor Paving, Round II. He
advised that the City almost doubled the goals in actual performance, so that is something to be excited about.
RESOLUTIONS
VP Molnar was present to answer items about item 10. A.: A Resolution of the City of South
Bend, Indiana Board of Public Works Authorizing the Transfer of Real Property to the City of South Bend Redevelopment Commission. Request to transfer seven (7) parcels along Monroe St. and Carroll St. for the purpose of Redevelopment.
Attorney Schmidt asked if there will be mirroring resolutions. VP Molnar stated that when the
resolution is approved by the Board of Public Works it will go to the Redevelopment Commission meeting to accept the resolution, then the deeds will be recorded.
PRIVILEGE OF THE FLOOR
ADJOURNMENT There being no further business to come before the Board, President Maradik adjourned the meeting at 10:39 a.m.
November 28, 2023
REGULAR MEETING NOVEMBER 14, 2023 256
REGULAR MEETING NOVEMBER 14, 2023 The Regular Meeting of the
Board of Public Works was convened at 9:33 a.m. on Tuesday, November 14, 2023, by Board President Elizabeth A. Maradik in the 13th Floor Conference Room of the County-City Building, 227 W. Jefferson Blvd., South Bend, Indiana. The meeting was also streamed live to the public via Microsoft Teams. Board Clerk Theresa Heffner confirmed the
presence of Board President Elizabeth A. Maradik, Vice President Joseph Molnar, and Board
Members Gary Gilot, Alexandra Dolz-Lane (absent), Murray Miller, and Board Attorney Michael Schmidt, with a roll call. President Maradik reminded virtual attendees to mute their microphones and turn off their cameras when not speaking, and to save their questions and comments for the Privilege of the Floor.
APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the minutes for the Agenda Review Session and Regular Meeting of the Board held on October 19, 2023 and October 24, 2023, were approved.
APPROVE 2024 BOARD OF PUBLIC WORKS MEETING SCHEDULES Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the Board approved the meeting schedules for the 2024 Agenda Review and Regular Meetings of the Board of Public Works.
OPENING OF BIDS – WASTEWATER CNG COMPRESSOR UPGRADE – PROJECT NO.
119-109 (PR-00027076)This was the date set for receiving and opening sealed bids for the above referenced project. The
Clerk tendered proof of publication of the Notice in the South Bend Tribune, which was found to
be sufficient. The following bids were opened and publicly read:
NO BIDS RECEIVED
Attorney Schmidt advised that he would work with the Engineering Team to figure out how to
rescope and rebid.
President Maradik noted that the Board could approve a request to advertise, so that Engineering could keep the process moving.
Mr. Gilot asked if there was a pre-bid meeting and if anyone showed up.
Assistant City Engineer Jacob Klosinski stated that no one showed up to the pre-bid meeting. He added that there were some equipment suppliers that would have liked to bid but were unable to
meet the responsible bidder ordinance. He recommended that they work with a general
contractor to lead the project. The project is mostly for equipment and some electrical conduit and switch gear that needs to be supplied.
Mr. Gilot asked if the purpose of this is to use all the compressed natural gas that we produce and
increase the amount of gas that can be supplied to the vehicles.
Assistant City Engineer Jacob Klosinski explained that this is for the City’s trash trucks. The City will try to maximize as much of it as we can, but we won’t be able to use everything just based off our inability to store it while the vehicles are on site.
Upon a motion to re-advertise made by VP Molnar, seconded by Mr. Miller and carried by roll call, the request to advertise was approved.
OPENING OF QUOTATIONS – MARMAIN APARTMENTS - WATER DAMAGE REPAIR
–PROJECT NO. 122-061A (PR-00028875)President Maradik advised that this was the date set for the receiving and opening of sealed quotations for the above referenced project. The following quotations were opened and read:
REGULAR MEETING NOVEMBER 14, 2023 257
HERB’S DRYWALL SERVICE, INC. 521 East Marion St.
Mishawaka, IN 46545
Herbsdrywall101@gmail.com Quotation was submitted by Mr. Herbert E. Eddy Non-Collusion, Non-Discrimination Affidavit Form was completed.
QUOTATION: $26,180
*Quote specified the price did not include priming/painting and was only for drywallwork
Mr. Gilot asked who owns MarMain Apartments and if they are non-profit.
Senior Engineer Zah Hurst advised that it is a partnership between Judge Gammage and Saint Clair Development.
Mr. Gilot was interested in the City’s connection to MarMain.
VP Molnar added that the agreement between MarMain and the City states that forty percent (40%) of the units will be reserved for affordable housing.
Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the above
quotations were referred to Public Works for review and recommendation.
OPENING OF QUOTATIONS – 542 N. SCOTT ST. TIF PROJECT – MISCELLANEOUS REPAIRS – PROJECT NO. 123-062F (PR-00028877) President Maradik advised that this was the date set for the receiving and opening of sealed
quotations for the above referenced project. The following quotations were opened and read:
TRCC, LLC 837 Garden Ln. South Bend, IN 46619
tonyruizlll3@gmail.com
Quotation was submitted by Mr. Antonio Ruiz Non-Collusion, Non-Discrimination Affidavit Form was completed.
QUOTATION: $4,500
Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the above quotations were referred to Public Works for review and recommendation.
OPENING OF QUOTATIONS – 430 COTTAGE GROVE AVE. TIF PROJECT –
MISCELLANEOUS REPAIRS – PROJECT NO. 123-062G (PR-00028878)
President Maradik advised that this was the date set for the receiving and opening of sealed quotations for the above referenced project. The following quotations were opened and read:
NO QUOTATIONS RECEIVED
AWARD QUOTATION AND APPROVE CONTRACT – 542 N. SCOTT ST. TIF PROJECT – PAINTING AND SIDING – PROJECT NO. 123-062A (PR-00028437) President Maradik advised the Board that on October 24, 2023, quotations were received and opened for the above referenced project. After reviewing those quotations, Zach Hurst,
Engineering recommended that the Board award the contract to the lowest responsive and responsible quoter, Stahl Painting Company, in the amount of $11,000. Therefore, VP Molnar made a motion that the recommendation be accepted, and the quotation be awarded, and the contract approved as outlined above. Mr. Miller seconded the motion, which carried by roll call.
AWARD QUOTATION AND APPROVE CONTRACT – 542 N. SCOTT ST. TIF PROJECT – ROOF REPAIRS – PROJECT NO. 123-062B (PR-00028439) President Maradik advised the Board that on October 24, 2023, quotations were received and opened for the above referenced project. After reviewing those quotations, Zach Hurst, Engineering recommended that the Board award the contract to the lowest responsive and
REGULAR MEETING NOVEMBER 14, 2023 258
responsible quoter, TRCC LLC, in the amount of $4,500. Therefore, VP Molnar made a motion that the recommendation be accepted, and the quotation be awarded, and the contract approved
as outlined above. Mr. Miller seconded the motion, which carried by roll call.
AWARD QUOTATION AND APPROVE CONTRACT – 542 N. SCOTT ST. TIF PROJECT – WINDOWS AND DOORS – PROJECT NO. 123-062C (PR-00028440) President Maradik advised the Board that on October 24, 2023, quotations were received and
opened for the above referenced project. After reviewing those quotations, Zach Hurst,
Engineering recommended that the Board award the contract to the lowest responsive and responsible quoter, TRCC LLC, in the amount of $6,000. Therefore, VP Molnar made a motion that the recommendation be accepted, and the quotation be awarded, and the contract approved as outlined above. Mr. Miller seconded the motion, which carried by roll call.
AWARD QUOTATION AND APPROVE CONTRACT – 430 COTTAGE GROVE AVE. TIF PROJECT – ROOF REPAIRS – PROJECT NO. 123-062D (PR-00028441) President Maradik advised the Board that on October 24, 2023, quotations were received and opened for the above referenced project. After reviewing those quotations, Zach Hurst,
Engineering recommended that the Board award the contract to the lowest responsive and
responsible quoter, TRCC LLC, in the amount of $7,500. Therefore, VP Molnar made a motion that the recommendation be accepted, and the quotation be awarded, and the contract approved as outlined above. Mr. Miller seconded the motion, which carried by roll call.
AWARD QUOTATION AND APPROVE CONTRACT – 430 COTTAGE GROVE AVE. TIF
PROJECT – WINDOWS AND DOORS – PROJECT NO. 123-062E (PR-00028442) President Maradik advised the Board that on October 24, 2023, quotations were received and opened for the above referenced project. After reviewing those quotations, Zach Hurst, Engineering recommended that the Board award the contract to the lowest responsive and
responsible quoter, TRCC LLC, in the amount of $4,500. Therefore, VP Molnar made a motion
that the recommendation be accepted, and the quotation be awarded, and the contract approved as outlined above. Mr. Miller seconded the motion, which carried by roll call.
AWARD QUOTATION AND APPROVE CONTRACT – RIVER CROSSING 1&2 STAIR
INSTALLATION FOR MAINTENANCE SAFETY CONCERNS – (PR-00028831)
President Maradik advised the Board that James Clay, Wastewater, received quotations for the above-referenced project. After reviewing those quotations, James Clay. Wastewater recommended that the Board award the contract to the lowest responsive and responsible quoter, HRP Construction, in the amount of $26,000. Therefore, VP Molnar made a motion that the
recommendation be accepted, and the quotation be awarded, and the contract approved as
outlined above. Mr. Miller seconded the motion, which carried by roll call.
APPROVE CHANGE ORDER NO. 1 – VPA ATHLETIC COURTS RENOVATIONS, PHASE III – PROJECT NO. 123-040 (PO-0024691)
President Maradik advised that Mr. Patrick Sherman, Engineering, has submitted change order
number 1 on behalf of Milestone Contractors North, Inc., indicating the contract amount be increased by $44,212.50 for a new contract sum, including this change order, in the amount of $505,059.05. Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the change order was approved.
APPROVE CHANGE ORDER NO. 4 – COAL LINE TRAIL, PHASE IIB – PROJECT NO. 122-035 (PO-0025244)
President Maradik advised that Ms. Gemma Stanton, Engineering, has submitted change order
number 4 on behalf of Indiana Department of Transportation and Milestone Contractors North,
Inc., indicating the contract amount be increased by $7,381.52 for a new contract sum, including this change order, in the amount of $3,508,535.51. Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the change order was approved.
APPROVE CHANGE ORDER NO. 1 – 2021 DRAINAGE IMPROVEMENTS, BID B –
BEALE ST. & CHAPIN ST. – PROJECT NO. 121-006b (PO-00023950) President Maradik advised that Ms. Rebecca Plantz, Engineering, has submitted change order number 1 on behalf of HRP Construction, Inc., indicating the contract amount be increased by $6,387 for a new contract sum, including this change order, in the amount of $177,765.50. Upon
REGULAR MEETING NOVEMBER 14, 2023 259
a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the change order was approved.
APPROVE CHANGE ORDER NO. 1 (FINAL) NEXUS CENTER SITE AND BUILDING IMPROVEMENTS – PROJECT NO. 121-064 (PO-0022093) President Maradik advised that Zach Hurst, Engineering has submitted change order number 1 and Final on behalf of R. Yoder Construction, indicating the contract amount be increased by
$47,254.03 for a new contract sum, including this change order, in the amount of $340,524.03.
Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the change order was approved.
APPROVE PROJECT COMPLETION AFFIDAVIT – 2022 CURB AND SIDEWALK,
ROUND I - DIVISIONS 3-5 – PROJECT NO. 122-001 (PO-0018633-1)
President Maradik advised that Mr. Kyle Ludlow, Engineering, has submitted the project completion affidavit on behalf of Premium Concrete Services, Inc., for the above referenced project, indicating a final cost of $403,537.98. Upon a motion made by VP Molnar seconded by Mr. Miller and carried by roll call, the project completion affidavit was approved.
APPROVE PROJECT COMPLETION AFFIDAVIT – 2022 CONTRACTOR PAVING, ROUND III – PROJECT NO. 122-048 (PO-0020502) President Maradik advised that Mr. Kyle Ludlow, Engineering, has submitted the project completion affidavit on behalf of Rieth-Riley Construction Co., Inc., for the above referenced
project, indicating a final cost of $2,419,480.43. Upon a motion made by VP Molnar, seconded
by Mr. Miller and carried by roll call, the project completion affidavit was approved.
APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS AND TITLE SHEET – BERCLIFF ESTATES SEWER SEPARATION – PROJECT NO. 122-016C (PR-
00028733)
In a memorandum to the Board, Rebecca Plantz, Engineering, requested permission to advertise for the receipt of bids for the above referenced project. Also presented at this time for approval and execution was the title sheet. Therefore, upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the above request was approved.
APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS – 2023 GUARDRAIL INSTALLATION & REPLACEMENT – PROJECT NO. 122-043R (PR-00022501) In a memorandum to the Board, Leslie Biek, Engineering, requested permission to advertise for
the receipt of bids for the above referenced project. Upon a motion made by VP Molnar,
seconded by Mr. Miller and carried by roll call, the above request to advertise was approved, and the title sheet was approved and signed.
APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS AND TITLE
SHEET – CITY OF SOUTH BEND WAYFINDING SIGNAGE PROGRAM PHASE III –
PROJECT NO. 123-013 (PR-00028908) In a memorandum to the Board, Leslie Biek, Engineering, requested permission to advertise for the receipt of bids for the above referenced project. Also presented at this time for approval and execution was the title sheet. Upon a motion made by VP Molnar, seconded by Mr. Miller and
carried by roll call, the above request to advertise was approved, and the title sheet was approved
and signed.
ADOPT RESOLUTION NO. 43-2023 – A RESOLUTION OF THE CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS AUTHORIZING THE TRANSFER OF REAL
PROPERTY TO THE CITY OF SOUTH BEND REDEVELOPMENT COMMISSION Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the following resolution was adopted by the Board of Public Works:
RESOLUTION NO. 43-2023
A RESOLUTION OF THE CITY OF SOUTH BEND, INDIANA, BOARD OF PUBLIC WORKS AUTHORIZING THE TRANSFER OF REAL PROPERTY TO THE CITY OF SOUTH BEND REDEVELOPMENT COMMISSION
REGULAR MEETING NOVEMBER 14, 2023 260
WHEREAS, the City of South Bend, Indiana, Board of Public Works (the “Board”) exists pursuant to Indiana Code Section 36-4-9-5, holds real property owned by the City of South
Bend, Indiana (the “City”) pursuant to Indiana Code Section 36-9-6-3, and is authorized to
transfer such property to another governmental entity pursuant to Indiana Code Section 36-1-11-8; and
WHEREAS, the South Bend Redevelopment Commission, the governing body of the
City of South Bend, Indiana, Department of Redevelopment (the “Commission”), exists and
operates pursuant to Indiana Code Section 36-7-14 (the “Act”); and
WHEREAS, the Board owns certain real property in the City located at 316 Monroe Street, 502 Carroll Street, 510 Carroll Street, 512 Carroll Street, 514 Carroll Street, 516 Carroll
Street, and 524 Carroll, more particularly described on Exhibit A (collectively, the "Property");
and
WHEREAS, the Board desires to convey the Property to the Commission pursuant to Ind. Code 36-1-11-8 for the purpose of making the Property available for re-use and redevelopment
in accordance with the Commission's purposes and powers under the Act; and
WHEREAS, it is anticipated that the Commission will adopt a resolution accepting the Board's conveyance of the Property to the Commission and appointing a representative to accept and record the deed received from the Board.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY OF SOUTH BEND,
INDIANA, BOARD OF PUBLIC WORKS AS FOLLOWS:
1.The Board hereby approves the conveyance of the Property to the Commission inaccordance with Indiana Code Section 36-1-11-8.
2.The President and Clerk of the Board are authorized and instructed to execute and
attest, respectively, a quit claim deed in substantially the form attached hereto as Exhibit B, conveying all of the Board's right, title, and interest in the Property to the Commission.
3.The Board authorizes Joseph Molnar of the City’s Department of Community
Investment to present for recordation in the Office of the Recorder of St. Joseph County, Indiana,
the deed conveying the Property to the Commission, as well as to execute any other document necessary to affect the Board’s conveyance to the Commission.
4.This Resolution will be in full force and effect upon its adoption by the Board.
ADOPTED at a meeting of the City of South Bend, Indiana, Board of Public Works held on November 14, 2023, at 1308 County-City Building, 227 West Jefferson Boulevard, South Bend, Indiana 46601.
CITY OF SOUTH BEND
BOARD OF PUBLIC WORKS s/ Elizabeth A. Maradik s/ Joseph R. Molnar s/ Gary A. Gilot
s/ Alexandra Dolz-Lane
s/ Murray L. Miller
ATTEST: s/ Theresa Heffner, Clerk
APPROVAL OF AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA The following agreements/contracts/proposals/addenda were submitted to the Board for
approval:
Type Business Description Amount/ Funding Motion/ Second
Professional Lochmueller Engineering Services for NTE $97,000 VP Molnar /
REGULAR MEETING NOVEMBER 14, 2023 261
Services Agreement Group, Inc. Marion Street Pedestrian Bridge Project No. 123-060
(PR-00028692) Mr. Miller
Amendment No. 3 to Professional Services
Agreement
American Structurepoint, Inc.
Additional Design Services for Seitz Park Retaining Wall Project No. 121-079
NTE $48,900 (PO-0013274) VP Molnar / Mr. Miller
Amendment
No. 3 to
Owner-Engineer Agreement
A&Z
Engineering,
LLC
Add Geotechnical
Analysis of Ironwood &
Ireland Rd. Intersection Improvement Project No. 122-024
$11,400; New
Adjusted
Total: $781,455 (PO-00023106)
VP Molnar /
Mr. Miller
Professional Services Agreement
DLZ Indiana, LLC Initial Conceptual Desing and Master Planning for Renovation at Byer’s Softball Complex
$65,000 Lump Sum (PR-00028573)
VP Molnar / Mr. Miller
Professional Services Agreement
A & Z Engineering. LLC
Design of Mishawaka Ave. from Longfellow Ave. to Emerson Ave,
Project No. 121-075
#228,460 (PR-00028737) VP Molnar / Mr. Miller
Amendment
No. 2 to
Owner Engineer Agreement
Ratio Design Additional Design Fee for
Owner Requested Design
Changes for Morris Performing Arts Center Expansion
$90,575; New
Adjusted
Total: $1,231,525 (PR-00013839)
VP Molnar /
Mr. Miller
Professional Services Agreement
Ratio Design Phase 1 for Century Center Master Planning $81,000 (PR-00000) VP Molnar / Mr. Miller
Professional Services Agreement
Larson Danielson Construction
Company, Inc.
Agreement for pre-construction services for the Four Winds
Renovation and Expansion
as well as setting terms for eventual GMP
$76,500 (PR-00026706) VP Molnar / Mr. Gilot
*Mr. Miller
voted Neh
*Mr. Miller stated he was not pleased with the CMc process after the handling of the MLKDream Center, so he voted against it.
APPROVAL OF LICENSE AND PERMIT APPLICATIONS
The following license and permit applications were presented for approval:
Applicant Description Date/Time Location Motion Carried
DTSB Holiday Light Parade Street Closure for Special Event December 8, 2023; 7:00
p.m. to 8:00
p.m.
E. Jefferson Blvd.between S. Notre
Dame & Niles Ave.
VP Molnar / Mr. Miller
DTSB Tree
Lighting
Ceremony
Street Closure for
Special Event
December 1,
2023; 5:00
p.m. to 9:00p.m.
E. Washington St.
between Michigan St.
& Dr. Martin LutherKing Jr. Blvd.
VP Molnar /
Mr. Miller
APPROVE/DENY TRAFFIC CONTROL DEVICES Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the following traffic control device request was approved:
NEW INSTALLATION: One (1) Stop Sign LOCATION: Corner of Greenlake Dr. and York Rd REMARKS: All Criteria Met
NEW INSTALLATION: Handicapped Accessible Parking Space Sign
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LOCATION: 605 Kosciuszko St. (Revised from October 24, 2023 Meeting)
REMARKS: All Criteria Met
APPROVE CONSENTS TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE Ms. Maradik stated that the Board is in receipt of the following consents to annexation and
waivers of rights to remonstrate. The consents indicate that in consideration for permission to tap
into public water/sanitary sewer system of the City, to provide water/sanitary sewer service to the below referenced properties, the applicants waive and release all rights to remonstrate against or oppose any pending or future annexations of the properties by the City of South Bend:
A.Mr. Gregory Miskinis, 15131Gossamer Trail, Granger, IN 46530
1. 18641 Fontana Dr. – Water/Sewer (Key No.002-1014-027411)
Upon a motion by VP Molnar, seconded by Mr. Miller and carried by roll call, the consents to annexation and waivers of rights to remonstrate were approved as submitted.
RATIFY APPROVAL AND/OR RELEASE CONTRACTOR, EXCAVATION, AND OCCUPANCY BONDS The Division of Engineering Permit Department recommended that the following bonds be ratified pursuant to Resolution 100-2000 and/or released as follows:
Business Bond Type Approved/ Released Effective Date
Blood Hound, LLC Excavation Released 11/07/2023
Heiman Construction Inc. Occupancy Approved 11/02/2023
Lucas Henning DBA Perfect Finish Concrete & Construction Contractor Approved 11/07/2023
KRG Eddy Street Land II, LLC Occupancy Released 11/02/2023
KRG Eddy Street Land II, LLC Occupancy Released 11/01/2023 Lucas Henning DBA Perfect Finish Concrete & Construction Occupancy Approved 11/06/2023
VP Molnar made a motion that the bond’s approval and/or release as outlined above be ratified. Mr. Miller seconded the motion, which carried by roll call.
RATIFY PREAPPROVED CLAIMS PAYMENTS Mr. Molnar stated the Board received notices of the following preapproved claim payments from the City’s Department of Administration and Finance:
Name Date Amount of Claim
City of South Bend Claims GBLN-65624, GBLN-65829 10/24/2023 $3,424,718.13
City of South Bend Claims GBLN-66004, GBLN-
66081, GBLN-66089
10/25/2023 $729,699.12
City of South Bend Claims GLBN-66284 10/13/2023 $1,043,168.72
City of South Bend Claims GLBN-66505, GBLN-66506 10/13/2023 $5,655,278.01
Each claim is fully supported by an invoice; the person receiving the goods or services has approved the claims; and the claims have been filed with the City Fiscal Officer and certified for
accuracy. Therefore, upon a motion by VP Molnar, seconded by Mr. Miller, and carried by roll call, the Board ratified the preapproved claims payments.
PRIVILEGE OF THE FLOOR
Board Attorney Michael Schmidt advised the Board that the City has made a decision to temporarily close the Leaper St. Pedestrian Bridge due to some rehabilitation that is necessary for it. This relates to the Board as they approved the backing of the Special Events Committee, Saint Nick Six annual event that was to utilize this pedestrian crossing. He stated he believed that event is December 6, 2023. Attorney Schmidt clarified there is not a Special Events Committee
meeting prior to the Saint Nick Six event, so his anticipation is that it will be brought to the
REGULAR MEETING NOVEMBER 14, 2023 263
Board to review and hopefully approve with an alternative route at the next upcoming BPW meeting because there will be no Special Events meeting to address it. He said he just wanted to
put that on the Board’s radar, that we are going to deviate a little bit from procedure of going
through Special Events, but we need to make sure that these changes get captured at a public meeting in order to accommodate that sort of event. The usual suspects are involved in trying to figure out the safest path and what the impact will be. The Board will ultimately have to take a little more of a hands-on role in this.
VP Molnar asked if this was the bridge that was closed for a year due to a vehicle running into it. Attorney Schmidt advised that the safety concerns are not related to the vehicle crash but to the unsafe walking path planks.
Board Member Gary Gilot asked if the houses that are getting new windows, doors, and roofs are occupied. Senior Engineer Hurst stated that they are not currently occupied.
Mr. Gilot asked if it would be possible to get the gas and electric bills from the last time they
were occupied, so the City could dramatically change the affordability of heating and cooling to
the house. Senior Engineer Hurst noted that he would have the property owner look into that.
Board Vice President Joseph Molnar expressed some concerns from neighbors about the intersection of Twyckenham and Longfellow. He said that Rieth-Riley is doing the work and it
does not seem like there is much progress. He said that they had a deadline of September 15th
and then they had some water main issues, but work has been extremely slow for the past three (3) months. He asked if there was anything that the City could do to push them forward tocomplete the job. VP Molnar noted that a call from the City Engineer or the Public WorksDirector might motivate a little more action.
Mr. Gilot stated that there is usually a standard clause for liquidated damages for each day that you inconvenience the public by having a road impacted by your construction longer than you were supposed to.
ADJOURNMENT There being no further business to come before the Board, President Maradik adjourned the meeting at 10:09 a.m.
November 28, 2023