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HomeMy WebLinkAboutOpening of Proposals - SRTS Our Lady of Hungary Proj No 122-007 - Apex Consulting0 PROPOSAL February 2023 ENGINEERING DESIGN SERVICES FOR CITY OF SOUTH BEND SAFE ROUTE TO SCHOOL PROJECT DES NO. 2100025 CONSTRUCTION INSPECTION SERVICES FOR Page | 1 November 27, 2023 Gemma Stanton, ERC 227 West Jefferson Blvd. South Bend , IN 46601 CC: South Bend Board of Public Works Re: Proposal – Construction Inspection Services for City of South Bend – Safe Route to School Project Des # 2100025 The APEX Consulting and Surveying, Inc. (APEX) team is excited about the opportunity to work with the City of South Bend to help deliver this important Safe Route to School construction project and hope that we can be considered to serve as your consultant on the construction inspection service for this City of South Bend project. The City of South Bend plans to construct sidewalks through the safe route to school program to serve the children or students who walk or bicycle to Our Lady of Hungary Elementary School. The project is located on the existing perimeter roads surrounding and adjacent to the school, which consist of Olive Street on the west, Indiana Avenue on the north, Franklin Street/Lafayette Street on the east and Ewing Avenue on the south. Project Team APEX will be a prime consultant, and responsible for all construction inspection activities for this project. The inspection team will be led by project Supervisor/Project engineer, Mr. Cody Hepler, with support from two consulting firms, who will be assisting APEX with their construction inspection services. These two partnering firms include Etica Group, Inc. and Abonmarche Consultants, Inc. Etica Group, Inc. will be served as our DBE consulting firm for the project. APEX and Abonmarche will perform a majority of the construction inspection for the project. Our team has over 45 years combined construction inspection experience. The Right Qualifications. Your project is our top priority. The APEX Team is committed to this project and has the necessary qualifications and experienced staff to provide you with an exceptional quality construction inspection service. Our project engineer/supervisor, Cody Hepler is highly knowledgeable and has extensive experience in overseeing the construction of bridges, roads, trails, sidewalks, and ADA curb ramp projects. Both of our subconsultants, Abonmarche and Etica Group, have great experience and a reputation in construction inspection on similar projects. Project Familiarity. The project is located in the west side of the City of South Bend. Mr. Hepler has visited and reviewed the project site to become familiar with the project. Abonmarche is a local consulting firm who is familiar with the project and will be a great benefit to the project. We believe our knowledge of this project, along with the past experience of Mr. Cody Hepler and his team members will enable the APEX Team to complete the project to meet your needs and exceed your expectations. We are ready to work on this project. Respectfully, Nana Opoku, PLS, Andrew Scheribel, PE President Engineering Manager nana@apexsurveying.net andrew@apexsurveying.net Page | 2 CITY OF SOUTH BEND – SAFE ROUTE TO SCHOOL FOR LADY OF HUNGARY ELEMENTARY SCHOOL Apex Consulting and Surveying (APEX) is a small/medium sized multi-disciplined civil engineering firm located in Fort Wayne, Indiana. The firm is certified by the City of Fort Wayne and State of Indiana as a Minority Business Enterprise (MBE). Since 2004, the company has expanded beyond primarily being known as a land surveying firm and has grown to include civil engineering services. APEX is focused on providing our clients with professional engineering services of the highest quality and value. APEX is currently acting as a City Engineer for the City of Garrett, IN. APEX has made significant contributions to the civil engineering field in the local agencies, and communities in northeast Indiana. We have extensive experience of working with public and private entities. This team experience will allow APEX to be the choice for this project. Apex Consulting and Surveying, Inc is an Indiana Department of Transportation (INDOT) certified Disadvantage Business Enterprise (DBE). APEX is also an INDOT pre-qualified consulting firm with the following work types: APEX’S INDOT PRE-QUALIFICATION WORK TYPES 6.1 Topographic Survey and Data Collection 8.1 Non-Complex Roadway Design 11.1 Right-of- Way Plan Preparation 13.1 Construction inspection 16.1 Utility Coordination PROJECT UNDERSTANDING The APEX Team understands that the City of South Bend plans to make improvements to the existing sidewalks, that the children and students currently walk or ride a bicycle to Lady of Hungary Elementary School by replacing the deteriorated existing sidewalks, constructing new ADA curb ramps to comply with the current standards, and the need for construction inspection services for this sidewalks and curb ramp rehabilitation. The project is funded by 90% FHWA and 10% by the City of South Bend. Construction inspection activities will follow INDOT instructions and guidelines as well as the City of South bend standards. This project will provide for safe walkways and the aesthetics of the areas. The project is anticipated to be under construction in spring 2024. Since the project follows INDOT construction standard s and guidelines, the APEX Team understands that both construction activities and documentation are very important for the project, however final construction records are the key for deliverability of the project closeout. Office Location Authorization & Negotiation Percentage of work Distribution Apex Consulting and Surveying, Inc. 1313 Broadway Fort Wayne, IN 46802 Apexsurveyingfw.com Andrew Scheribel, PE 260.755.5993 andrew@apexsurveying.net APEX .….…………………….65% Abonmarche Consultants, Inc.......25% Etica Group, Inc……………...………10% (DBE) Page | 3 CITY OF SOUTH BEND – SAFE ROUTE TO SCHOOL FOR LADY OF HUNGARY ELEMENTARY SCHOOL PROJECT TEAM APEX Team for this Safe Route to School project for the Lady of Hungary Elementary School is comprised of experienced construction inspectors who have a history of providing civil/transportation engineering services to public and private clients in Indiana. Our proposed team of construction inspection will be led by Mr. Cody Hepler. His support will include inspectors from Abonmarche Consultants, Inc., Etica Group, Inc., and APEX staff. The organization chart on this page summarizes the APEX team key staff responsibilities: Additional staff will be incorporated as needed during project construction. TEAM ORGANIZATION CHART Taylor Willoughby Apex Stormwater Quality Inspector AUTHORIZE & NEGOTIATE (Apex) Andrew Scheribel, PE Cody Hepler Apex Project Engineer / Supervisor CITY OF SOUTH BEND Board of Public Works & Gemma Stanton, ERC ETICA GROUP, INC. (DBE) Scott Carter (Inspector) ABONMARCHE James McPhail (Inspector) Page | 4 CITY OF SOUTH BEND – SAFE ROUTE TO SCHOOL FOR LADY OF HUNGARY ELEMENTARY SCHOOL Etica Group, Inc. is a professional consulting firm creating functional infrastructure through Architectural, Engineering, Surveying, Building, Envelope Consulting, and Construction Inspection services. The word “etica” means ethics. This foundational building block of the firm is reflected in everything we do and why it is our namesake. We are a recognized leader within the industry and uphold a commitment to forming strong, meaningful partnerships. By placing clients first and consistently adding value to each client product, we have earned a reputation for both quality and successful project delivery. The right approach and experience have propelled Etica Group in the last several years. We were named by the Indianapolis Business Journal as one of the fastest gro wing companies on the 2015, 2016, 2018 & 2019. IBJ FAST 25 List for year-over-year growth and #49 on the national list of Women Presidents’ Organization for fastest growth in 2019. Etica Group was also named one of the Best Places to Work. Abonmarche is a team of professionals who are passionate about helping others – with client service at the core of everything we do. We design the infrastructure and spaces that make our cities hum – with a keen eye on enhancing the resiliency and livability of our communities. The communities and clients we serve know that by working with us, they’re collaborating with a firm that helps foster opportunity. As our client base and our geographical service areas expanded, so did we – opening additional offices across west Michigan and northern Indiana. Today, we work across 11 offices and 225 people on some of the most transformative projects in the region. Our firm has expanded and evolved during the last 40+ years, but we’ve found that our values never really go out of style. APEX TEAM KEY STAFF CODY HEPLER – Construction Inspection Manger with APEX Cody Hepler will be Project Engineer and Project Supervisor for this SRTS lady of Hungary Elementary School. Mr. Hepler has over 10 years of construction inspection experience working in the transportation industry. Mr. Hepler has been working on construction inspection services for several types of transportation projects since 2014. His construction inspection responsibilities include monitoring construction activities, measuring quantities, collecting field data, performing various on-site testing, justifying payment for Contractor, preparing reports, coordination with clients, Indiana Department of Transportation and local public agency (INDOT & LPA), contractors and subcontractors during construction, as well as maintaining compliance of specifications of all materials delivered to the project site. Cody is a trusted partner in ensuring project goals and objectives are met. His past project experience includes bridge rehabilitation, roadway improvements, pedestrian facilities (trail, sidewalk, and ADA curb ramps), and utility infrastructure improvements. In addition, Mr. Hepler has been involved with bridge, road, and trail designs for both INDOT and LPA projects. Following are the notable construction inspection projects that Mr. Hepler has worked on: ACHIVEMENT • INDOT Certified Technician in all 6 areas • Stormwater Management Level 1 • INDOT Site Manager • OSHA Construction Safety Training Certification • INDOT Guardrail training Certification • B.S. Construction Engineering and Project Management, Purdue University, Fort Wayne, IN Page | 5 CITY OF SOUTH BEND – SAFE ROUTE TO SCHOOL FOR LADY OF HUNGARY ELEMENTARY SCHOOL Federally Funded LPA Projects: • Contract No. R-35906, Waterloo Safe Route to School (SRTS) Phase II, Waterloo, IN. The project consists of new sidewalks and ADA curb ramps, and reconstructing of the existing sidewalks. • Contract No. R-34514, Landin Road improvements from Parent Road to North River Road, New Haven, Allen Co., IN. The project consists of road widening and resurfacing, sidewalks, trail, ADA Curb ramps, and storm drainage. • Contract No. R-34237, Bethel Rd and Till Road Intersection Improvements (roundabout), Allen County, IN. • Contract No. R-34514, Landin Road Improvements from Parent Road to North River Road, New Haven, Allen Co., IN. The project includes roadway reconstruction, concrete curb and gutter, sidewalks, storm drainage and drive approaches. • Contract No. B-41950, Miami County Bridge No. 501 Rehabilitation (Wayne Street over Wabash River). • Contract No. R-29471, Road and bridge construction on Flutter Road, Allen County, IN. INDOT Projects: • Contract No. B-41215 – Four Bridge Decks Overlay projects on various locations on U.S. 31 including U.S. 31 over CSX Railroad, U.S. 31 over Elmer Ditch, U.S. 31 over Kenilworth Road, and U.S. 31 over Lehman Ditch (INDOT LaPorte District bundle-projects). As part of the City Engineer Responsibility for the City of Garrett, Mr. Hepler has performed construction inspection for the city local projects as well. SCOTT CARTER - (Etica) Scott has over 25 years of experience overseeing construction sites, with over 23 years at INDOT, He is a Site Manager software proficient, knows INDOT standards and specifications, and is materials proficient. He has experience from start to finish coordinating with on-site contractors, project management, keeping construction records up to date, and submitting FCR’s. His project experience includes the following: • Contract No. R-40475 ADA Compliance on SR 14 and SR 15 Intersection improvements included resurfacing from South to North Town Limits, Silver Lake, IN • Contract No. R-38607 Intersection Improvement on Roundabout at US 6 and SR 13 W and CR 33, Elkhart County • Contract No. R-41173 Intersection Improvement on CR 150 N at Lofgren Rd, CR 250 E, 0.69 miles South of SR 2, LaPorte County ACHIVEMENT • INDOT Certified Technician in all 6 areas • INDOT certified Site Manager • FHWA-NHI Training Courses • • Page | 6 CITY OF SOUTH BEND – SAFE ROUTE TO SCHOOL FOR LADY OF HUNGARY ELEMENTARY SCHOOL JAMES MCPHAIL - (Abonmarche) James has over ten years of experience in field operations and construction oversight. His responsibilities at Abonmarche include construction inspections, progress meetings, pay estimates, schedule oversight, record keeping, stakeholder communication, construction staking, utility as-builts, and construction administration. His project experience includes the following: • Wild Cherry Ridge Roadway Improvements - Mishawaka, IN. James performed the role of primary construction inspector for this $600,000 project. • CR 17 Improvements - Elkhart County, IN. James performed the role of primary construction inspector for this $800,000 project that included new roadway construction , earthwork, and associated improvements. • Southwood Sewer Separation - South Bend, IN. James performed the role of primary construction inspector for this $2.500,000 project that included new storm sewer and drainage improvements, utility coordination, and new roadway, curb and sidewalks. • Mishawaka Traffic Safety Plan & West Vestibule - Mishawaka, IN James performed the role of primary construction inspector for this $3.2 million project over seeing all aspects of the construction. This project included the construction of multiple new parking lots, drop off area, new grand entrance into the school. Ensuring ADA accessibility and safe traffic routes for all school traffic. TAYLOR WILLOUGHBY – (APEX) Taylor is a stormwater inspector with numerous years of combined experience in stormwater inspections for civil development projects. His professional background includes stormwater inspections, assisting in stormwater plan development for INDOT projects, and permitting for various environmental permits. He also has experience with AutoCAD and Autodesk Civil 3D software. Taylors’s project experience includes stormwater management and inspection of numerous INDOT and LPA transportation projects including bridges, small structures, pipelining and pedestrian projects. Taylor is knowledgeable in environmental permits and how they affect the construction projects and ensuring sites are kept within environmental regulations. He has extensive knowledge in IDEM CSGP (Construction Stormwater General Permits) and preparation of SWQCP (Stormwater Quality Control Plans) for numerous INDOT and local projects. His primary duties include stormwater site inspections and SWQCP preparation and permits. ACHIVEMENT • INDOT Certified Technician • INDOT Stormwater Management • INDOT Site Manager • OSHA Safety Training • INDOT- HMA Field Supervisor Certification • ACI Concrete Field Testing Page | 7 CITY OF SOUTH BEND – SAFE ROUTE TO SCHOOL FOR LADY OF HUNGARY ELEMENTARY SCHOOL PAST APEX TEAM – SIDEWALK/TRAIL PROJECT EXPERIENCE Apex Consulting and Surveying Project Experience: Chester Height Trail North Manchester, Indiana Project Highlight: I. New 8,555 feet of 10-ft wide asphalt trail. II. Trail head. III. ADA curb ramps. Multi Roadway and sidewalk Projects City of Garrett, Indiana Project Highlight: I. Milling and resurfacing on several streets and roads. II. Reconstruction existing concrete sidewalk. III. Upgrade and reconstruct existing ADA curb ramp. IV. New pavement markings. Page | 8 CITY OF SOUTH BEND – SAFE ROUTE TO SCHOOL FOR LADY OF HUNGARY ELEMENTARY SCHOOL Abonmarche Project Experience: Goc Etica Group Project Experience: East Division Street Phase 2 Town of Demotte Project Highlight: I.Reconstructing existing pavement II.Concrete curb and gutter III.Concrete Sidewalk and ADA curb ramps IV.Storm drainage 9th Street Multi-Use Trail Goshen, Indiana Project Highlight: I.Concrete multi-use trail II.ADA Curb Ramp III.Pedestrian Sign IV.Pavement marking Page | 9 CITY OF SOUTH BEND – SAFE ROUTE TO SCHOOL FOR LADY OF HUNGARY ELEMENTARY SCHOOL Etica Group Project Experience: Pedestrian Improvements Brownsburg, Indiana Project Highlight: I.New concrete sidewalks and 35 ADA curb ramps. II.New Pedestrian crossing signs. III.New pavement markings IV.School zone flashers with solar power Danville Safe Route to School Danville, Indiana Project Highlight: I.New concrete sidewalks ADA curb ramps. II.New Pedestrian crossing signs. III.Context sensitive design elements IV.Avoid utility impacts. Page | 10 CITY OF SOUTH BEND – SAFE ROUTE TO SCHOOL FOR LADY OF HUNGARY ELEMENTARY SCHOOL PROJECT APPROACH The project is located on the existing perimeter roads surrounding and adjacent to the school, which consists of Olive Street on the west, Indiana Avenue on the north, Franklin Street/Lafayette Street on the east and Ewing Avenue on the south (see inset map on right of this page). The APEX Team has completed preliminary investigations for this Safe Route to School project (Des No. 2100025) in the City of South Bend. We are moving ahead and are making great strides with our research. At this early stage, the APEX Team has performed the following initial investigation tasks: ❖ Mr. Hepler has visited, walked through, and photographed the project site to evaluate the existing conditions of the existing sidewalks as well as communicating with Ms. Gemma Stanton with the City of South Bend. ❖ Reviewed and evaluated the available data such maps and proposal. Upon receiving the notice to proceed (NTP), we will coordinate with the City Officials who are involved with the project, Contractor and INDOT La Porte District Area Engineer to get a mutual date for pre- construction conference. APEX will coordinate and notify all parties involved during construction by sending pre-construction conference notification letters. The APEX Team will organize and handle the preconstruction conference. Minutes of the meeting will be prepared, and a copy will be provided to all participants. The APEX inspection team will meet with the design engineer to learn more about the project and any special design considerations of the project. Project Management and Communication Communication is the most important during the project construction. Lines of communication between all parties will be established during the pre-construction conference. We plan to have a bi-weekly meeting with all parties involved with the project construction. Cody will keep the INDOT and City of South Bend updated on the project status during construction by providing bi-weekly progress meetings with Area Engineer, Contractor, subcontractors, and utilities involved. The inspectors and project supervisor will record and maintain all documentation in accordance with the INDOT General Guidelines to Field Employee and Site Manager. Material testing will be completed in accordance with INDOT Procedures. Upon completion of the project construction, preparation of the project final construction records is our priority. The APEX Team is committed to providing the City of South Bend with superior construction inspection services. Our goal is to provide the best opportunity to have a successful project that accomplishes the following: ➢ Create the complete project for the city and the public. ➢ Provide quick responses to all parties. ➢ Maintain project schedules to reach the critical due dates. ➢ Minimize construction disputes. ➢ Contain project construction costs associated with delay, extra work, and rework. Our Lady of Hungary Elem. School Location SRTS Project Location APEX Team does their homework. • Review the construction plans and contract documents. • Check all testing equipment. • Coordination with the team member PROJECT LOCATION Standard RFP Form Ver. 1/2023 6 (Rev. 06/27/18) Des. #: 2100025 Affirmative Action Certification (AAC) for Disadvantaged Business Enterprises (DBE) I hereby certify that my company intends to affirmatively seek out and consider Disadvantaged Business Enterprises (DBEs) certified by the State of Indiana’s DBE Program and the Kentucky Transportation Cabinet (KYTC) DBE Program to participate as part of this proposal. An Agreement between INDOT and KYTC established reciprocal acceptance of certification of DBE firms in their respective states under the Unified Certification Program (UCP) pursuant to 49 CFR §26.81(e) and (f). I acknowledge that this certification is to be made an integral part of this proposal. I understand and agree that the submission of a blank certification may cause the proposal to be rejected. I certify that I have consulted the following DBE websites to confirm that the firms listed below are currently certified DBEs: INDOT: https://entapps.indot.in.gov/DBELocator/ KYTC: https://transportation.ky.gov/Civil-Rights-and-Small-Business-Development/Pages/Certified-DBE-Directory.aspx I certify that I have contacted the certified DBE’s listed below, and if my company becomes the CONSULTANT, these DBEs have tentatively agreed to perform the services as indicated. I understand that neither my company nor I will be penalized for DBE utilization that exceeds the goal. After contract award, any change to the firms listed in this Affirmative Action Certification to be applied toward the DBE goal must have prior approval by INDOT’s Economic Opportunity Division. I. DBE Subconsultants to be applied toward DBE goal for the RFP item: Certified DBE Name Service Planned Estimated Percentage to be Paid* % % % % II. DBE Subconsultants to be utilized beyond the advertised DBE goal for the RFP item: Certified DBE Name Service Planned Estimated Percentage to be Paid* % % % % Estimated Total Percentage Credited toward DBE Goal:___________ Estimated Percentage of Voluntary DBE Work Anticipated over DBE Goal:__________ Company Name: ____________________________________________________________________ Signature: ___________________________________________ Date: ________________________ It is understood that these individual firm percentages are estimates only and that percentages paid may be greater or less as a result of negotiation of contract scope of work. My firm will use good faith efforts to meet the overall DBE goal through the use of these Etica Group, Inc 13.1 Construction Inspection 10 Etica Group, Inc 13.1 Construction Inspection 7 Apex Consulting and Surveying, Inc 3% 7 % 11/22/2023 Standard RFP Form Ver. 1/2023 (Rev. 06/27/18) Des. #: 2100025 6 or other certified and approved DBE firms.