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Home My WebLink About11222023 Agenda Review SessionCITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION Wednesday, November 22, 2023 – 10:30 a.m. Virtual Meeting Link https://tinyurl.com/2023BPWAgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BRIANA N. MICOU Page 1 1. REVIEW OF MINUTES A. Approve Agenda Review, and Regular Meeting Minutes of November 9, and November 14, 2023 2. OPENING OF BIDS A. 2023 Residential Demolitions – Project No. 123-068 1. Funding: PR-00028089 3. OPENING OF PROPOSALS A. Safe Routes to School – Muessel Primary & Holy Cross Area – Project No. 122- 006 1. Funding: INDOT DES #1900447 B. Safe Routes to School – Our Lady of Hungary Neighborhood – Project No. 122- 007 1. Funding: INDOT DES #2100025 4. AWARD BIDS AND APPROVE CONTRACTS A. Angela Blvd. Roadway Improvements – Project No. 122-059R 1. Company: Milestone Contractors North, Inc. 2. Amount: Division #1 $978,000; Division #2 $2,263,000; Total: $3,241,000 3. Funding: PR-00024760 & PR-00024761 5. AWARD QUOTATIONS AND APPROVE CONTRACTS A. Central Services Garage Door & Foundation Repair 1. Company: TX Concrete LLC 2. Amount: $12,525.40 3. Funding: PR-00029045 6. REJECT BIDS AND QUOTATIONS A. MarMain Apartments - Water Damage Repair – Project No. 122-061A 1. Description: Bidder was Non-Responsive 2. Proceed to Open Market 3. Funding: PR-00028875 B. 542 N. Scott St. TIF Project – Misc. Repairs – Project No. 123-062F 1. Description: Bidder was Non-Responsive 2. Proceed to Open Market 3. Funding: PR-00028877 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION Wednesday, November 22, 2023 – 10:30 a.m. Virtual Meeting Link https://tinyurl.com/2023BPWAgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BRIANA N. MICOU Page 2 7. CHANGE ORDERS A. 2023 CCMG – Locust Road Reconstruction – Project No. 123-018 1. Company: Rieth Riley Construction Co., Inc. 2. Change Order No.: 1 3. Increase Amount: Additional Nine (9) Days 4. Revised Contract Completion Date: November 26, 2023 5. Funding: PR-00024465 8. CHANGE ORDERS AND PROJECT COMPLETION AFFIDAVITS A. Martin Luther King Jr. Center Demolition Project – Project No. 121-066 1. Company: Ritschard Bros., Inc. 2. Change Order No.: 2 (Final) 3. Decrease Amount: ($6,900) 4. Percent of Decrease: (2.16%) 5. Total Percent of Change: 6.84% 6. Final Contract Amount: $312,092 7. Funding: PO-0020807 B. 2022 CCMG Road Rehabilitation – Project No. 122-024R 1. Company: Milestone Contractors North, Inc. 2. Change Order No.: 1 (Final) 3. Decrease Amount: ($403,604.26) 4. Percent of Decrease: (8.12%) 5. Total Percent of Change: (8.12%) 6. Final Contract Amount: $4,566,395.74 7. Funding: PO-0018944 9. PROJECT COMPLETION AFFIDAVITS A. Southeast Neighborhood Center (United Way) – Project No. 119-093R 1. Company: The Robert Henry Corporation 2. Final Contract Amount: $1,259,278 3. Funding: PO-0010837 B. Southeast Park Playground Resurfacing – Project No. 123-043 4. Company: Sinclair Recreation, LLC 5. Final Contract Amount: $261,000 6. Funding: PR-00024809 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION Wednesday, November 22, 2023 – 10:30 a.m. Virtual Meeting Link https://tinyurl.com/2023BPWAgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BRIANA N. MICOU Page 3 10. TITLE SHEETS A. Safe Routes to School - Our Lady of Hungary Neighborhood – Project No. 122- 007 1. Funding: INDOT DES #2100025 11. RESOLUTIONS A. Resolution No. 43-2023 A Resolution of the City of South Bend, Indiana Board of Public Works Establishing the 2024 Prime Borrowing Rate Calculation Installment Payment Amount for Water/Sewer Installation Charge 1. Description: Establishing Prime Borrowing Rate for 2024, per Section 17-85 of the South Bend Municipal Code 12. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. LPA Consulting Contract – Lochmueller Group, Inc. 1. Description: Design Services for Coal Line Trail, Phase III, DES #2201235 2. Amount: $349,710 Total Cost: Eligible for 80% Reimbursement from INDOT 3. Funding: PR-00029060 B. Real Property Transfer Agreement – South Bend Heritage Foundation 1. Description: Transfer of Eighteen (18) Parcels to the South Bend Heritage Foundation for the Purpose of Developing Affordable Housing Contingent Upon Receiving Award of Grants from the IHCDA C. Amendment No. 7 to Owner Engineer Agreement – SmithGroup Inc. 1. Description: Additional Design Services for Seitz Park Reconstruction Project No. 117-093 2. Amount: $61,440 (Hourly) 3. Funding: PO-0006606 D. Amendment No. 1 to Professional Services Agreement – Shrewsberry 1. Description: Amendment to PSA Will Cover Survey and Design of Additional Elements Outside the Scope of the Original Contract Project No. 122-007 2. Amount: $39,750; Eligible for 80% Reimbursement from INDOT 3. Funding: PO-0016703 E. Dedicated Improvements Agreement – Beacon Health System 1. Description: Ensures that the Temporary Approaches to be Installed for the Beacon Tower Project will be Replaced with Adequate Curb, Sidewalk, and Landscaping After the Project Completion F. Utility Easement – Beacon Health System 1. Description: Easements for Municipal Sanitary Sewer, Storm Sewer, and Water Main in the Vacated Bartlett St. ROW CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION Wednesday, November 22, 2023 – 10:30 a.m. Virtual Meeting Link https://tinyurl.com/2023BPWAgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BRIANA N. MICOU Page 4 13. LICENSES AND PERMITS A. Street Closures for Special Events 1. Event: 34th Annual Stand by Me Walk a) Date/Times: June 8, 2024; 9:00 a.m. to 12:00 p.m. b) Location: Intermittent Crossings Beginning at Howard Park, E. Jefferson Blvd, E. Wayne St, S. Main St., E. Colfax Ave., S. Michigan St. c) Favorable Recommendations 2. Event: St. Margaret’s House Winter Walk a) Date/Times: February 18, 2024; 2:00 p.m. to 4:00 p.m. b) Location: Intermittent Crossings Beginning at Library at S. Michigan St., E. Colfax Ave., S. Main St., E. Jefferson Blvd., S. Lafayette Blvd. c) Favorable Recommendations B. Long Term Occupancy Permit 1. Applicant: Walsh Construction a) Location: 615 N. Michigan St. (Memorial Hospital) b) Description: Temporary Curb Cuts, Sidewalk Closures, Delivery/Storage Area, and Site Fencing for New Memorial Hospital Bed Tower c) Date: Approved effective September 15, 2023 to May 1, 2026 d) Favorable Recommendations C. Licenses 1. Type: Public Parking Facility - Renewal a) Applicant: LAZ Parking Midwest, LLC b) Location: 126 N. Main St., 109 W. Jefferson Blvd., 121 E. Wayne St. c) Favorable Recommendations/See Comments: 109 W. Jefferson Blvd., Update Signage on 1st Floor to Include Hours of Operation, Rates Charged, Current 2023 City License Number, and Font Sizes in Accordance with Municipal Code Section 4-39 D. Encroachments/Revocable Permits 1. Applicant: Northern Indiana Historical Society, Inc. a) Location: 100 Block of S. Chapin, West Side b) Description: Install a State Historical Marker c) Favorable Recommendations 2. Applicant: Near Northwest Neighborhood, Inc. a) Location: 1005-1007 Portage Ave., South Side b) Description: Install Canvas Awnings on 1st Floor c) Favorable Recommendations CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION Wednesday, November 22, 2023 – 10:30 a.m. Virtual Meeting Link https://tinyurl.com/2023BPWAgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BRIANA N. MICOU Page 5 3. Applicant: WJM Property Management, LLC a) Location: 2205 S. Michigan St. b) Description: Install Aluminum Awnings above Windows c) Favorable Recommendations 14. CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE A. 26647 Boulder Bay Dr. – Sewer 15. CLAIMS A. Ratification of Preapproved City of South Bend Claims Payments 1. Claim No.: GBLN-66750 a) Date: 11/07/2023 b) Amount: $2,854,569.57 2. Claim Nos.: GBLN-66845, GBLN-66854, GBLN-67045 a) Date: 11/13/2023 b) Amount: $771,278.57 3. Claim No.: GBLN-67219 a) Date: 11/14/2023 b) Amount: $3,059,480.58 16. PRIVILEGE OF THE FLOOR 17. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible.