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HomeMy WebLinkAboutAmendment No 3 to OEA- 2022 CC Roadway Rehab Proj No. 122-024 - A&Z Engineering LLC ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT ALEXANDRA DOLZ-LANE MURRAY L. MILLER 1316 COUNTY-CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/ 235-9251 FAX 574/ 235-9171 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS November 14, 2023 Mr. Jamal Anabtawi, P.E. A&Z Engineering, LLC 1220 Ruston Pass Fort Wayne, IN 46825 mdisque@az-engineering.net; jamal@az-engineering.net RE: Amendment No. 3 to Owner-Engineer Agreement Dear Mr. Anabtawi: At its November 14, 2023 meeting, the Board of Public Works approved the above- referenced amendment for additional geotechnical analysis of Ironwood & Ireland Rd. intersection improvement, Project No. 122-024 in the amount of $11,400, with a new adjusted agreement total of $781,455. Enclosed please find a copy of the amendment for your records. If you have any further questions, please call this office at (574) 235-9251. Sincerely, /s/ Theresa Heffner Theresa Heffner, Clerk Enclosures TH/lh Page 1 (Exhibit K – (Amendment to Owner-Engineer Agreement) – Attachment 1) EJCDC E-500 Agreement Between Owner and Engineer for Professional Services. Copyright © 2008 National Society of Professional Engineers for EJCDC. All rights reserved. This is EXHIBIT K, consisting of 2 pages, referred to in and part of the Agreement between Owner and Engineer for Professional Services dated 2/22/2022. AMENDMENT TO OWNER-ENGINEER AGREEMENT Amendment No. 3 1. Background Data: a. Effective Date of Owner-Engineer Agreement: February 22, 2022 b. Owner: City of South Bend c. Engineer: A&Z Engineering, LLC d. Project: City’s 2022 Community Crossing Roadway Rehabilitation Project 122-024 2. Description of Modifications: EXHIBIT A – Engineer’s Services PART 2 – ADDITIONAL SERVICES A2.01 Additional Services Requiring Owner’s Written Authorization A. If authorized in writing by Owner, Engineer shall furnish or obtain from others Additional Services of the type listed below. 9. Undertake four (4) Pavement Cores and Soil Borings and provide Geotechnical Investigations Report as part of Final Design Phase for, A) Ireland Road and Ironwood Drive Intersection Improvements Project p Page 2 (Exhibit K – (Amendment to Owner-Engineer Agreement) – Attachment 1) EJCDC E-500 Agreement Between Owner and Engineer for Professional Services. Copyright © 2008 National Society of Professional Engineers for EJCDC. All rights reserved. ARTICLE 2 – OWNER’S RESPONSIBILITIES C2.01 Compensation For Basic Services (other than Resident Project Representative) – Standard Hourly Rates Method of Payment A. Owner shall pay Engineer for Basic Services set forth in Exhibit A, except for services of Engineer’s Resident Project Representative, if any, as follows: 3. The total compensation for services under Paragraph C2.01 is estimated to be $ 781,455 based on the following estimated distribution of compensation: Original Contract Amendment No. 3 +Amendment Nos. 1&2+ a. Preliminary Design Phase (30-50% design) $_366,345 $0 b. Final Design Phase (100% design) $_ 306,120 $11,400 c. Utility Coordination and Conflict Resolution $ 33,820 $0 d. Bidding or Negotiating Phase $_ 31,760 $0 $10,000/Bundle (2 Bundles estimated) e. Construction Phase $__25,000 $0 $7,500/Bundle (2 Bundles estimated) f. Reimbursables $___ 7,010 $0 (Printing, Mileage, Meals, Hotel) TOTAL $770,055 $11,400 Agreement Summary a. Original Agreement Amount : $318,350 b. Amendment No. 1 $0 c. Amendment No. 2 $451,705 d. Amendment No. 3 $11,400 Adjusted Agreement Amount $781,455 Page 3 (Exhibit K – (Amendment to Owner-Engineer Agreement) – Attachment 1) EJCDC E-500 Agreement Between Owner and Engineer for Professional Services. Copyright © 2008 National Society of Professional Engineers for EJCDC. All rights reserved. The foregoing Agreement Summary is for reference only and does not alter the terms of the Agreement, including those set forth in Exhibit C. Owner and Engineer hereby agree to modify the above-referenced Agreement as set forth in this Amendment. All provisions of the Agreement not modified by this or previous Amendments remain in effect. The Effective Date of this Amendment is ______________ OWNER: ENGINEER: City of South Bend, IN Board of Public Works A&Z Engineering, LLC ___________________________ Jamal A. Anabtawi, Member Attest: Warren Zwick, Member Date Signed: 09/29/2023 November 14, 2023 November 14, 2023 BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date 11/1/23 Name Scott Kreeger Department PW BPW Date 11/14/23 Phone Extension 9323 Review and Approval Required Prior to Submittal to Board Diversity Compliance and Inclusion Officer Officer Name BPW Attorney Attorney Name Michael Schmidt Dept. Attorney Attorney Name Purchasing Check the Appropriate Item Type – Required for All Submissions Professional Services Agreement Contract Proposal Open Market Contract Amendment/Addendum Special Purchase, QPA Bid Opening Bid Award Req. to Advertise Title Sheet Quote Opening Quote Award Reject Bids/Quotes Proposal Opening C/O & PCA No. PCA Chg. Order, No. Traffic Control Resolution Other: Ease./Encroach Required Information Company or Vendor Name A&Z Engineering, LLC New Vendor Yes If Yes, Approved by Purchasing No MBE/WBE Contractor MBE WBE Completed E-Verify Form Attached Yes No Project Name Project Number 122-024; PROJ 324 Funding Source LR&S Professional Services Account No. PO 23106 Amount $11,400 Terms of Contract Purpose/Description Addendum to add geotechnical analysis of Ironwood & Ireland Rd intersection improvement project. For Change Orders Only Amount of Increase Decrease $ ($ ) Previous Amount $ Current Percent of Change: Increase Decrease % ( %) New Amount $ Total Percent of Change: Increase Decrease % ( %) Time Extension Amount: New Completion Date: