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Home My WebLink AboutChange Order No 4 - Coal Line Trail, Phase IIB Proj No. 122-035 - INDOT Milestone1316 COUNTY -CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/235-9251 FAx 574/235-9171 CITY OF SOUTH BEND TAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS November 14, 2023 Mr. Dustin P. Hilary Milestone Contractors North, Inc. 24358 State Road 23 South Bend, IN 46614 akrueger&mile stonelp. com RE: Change Order No. 4 — Coal Line Trail, Phase IIB — Project No. 122-035 Dear Mr. Hilary: At its November 14, 2023 meeting, the Board of Public Works approved the above referenced Change Order be increased by $7,381.52, bringing the revised contract amount to $3,508,535.51. Enclosed is a copy of the Change Order for your records. If you have any further questions, please call this office at (574) 235-9251. Sincerely, /s/ Theresa Heffner Theresa Heffner, Clerk Enclosures TH/lh ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT ALEXANDRA DOLZ-LANE MURRAY L. MILLER INTER -OFFICE MEMORANDUM DEPARTMENT OF PUBLIC WORKS TO: Board of Public Works FROM: Gemma Stanton, Project Engineer SUBJECT: Change Order #4 (PN: 122-035) PO- 25244, PROJ 18 DATE: 11 /2/2023 Attached is Change Order # 4 for the Coal Line Trail Phase 1113 Project: Original Contract amount: $3,450,217.13 Previously approved change orders: $50,936.86 Percent Increase Including Requested: 1.690% New Contract Amount: $3,508,535.51 Change order #4 is related to extra costs incurred due to water fountain installation Increase Amount: $7,381.52 Percent Increase of this CO: 0.214% Revised Contract Amount: $3,508,535.51 As this is a federal aid project, INDOT is responsible for the construction contract with Milestone. The construction costs of 80% reimbursable by INDOT. The City will only be responsible for a maximum of 20% ($1,476.31) of the Change Order amount. It is requested the Board of Public Works approve Change Order #4 for a total increase of $7,381.52 which is results in a total increase of 1.690% to the original contract price bringing the new contract price to $3,508,535.51. Thank you for your consideration of this request. Please call with your questions. Contract No:B -44292 INDIANA Department of Transportation Construction Change Order and Time Extension Summary Change Order No.: 004 Page: Contract Information Contract No.: B -44292 Letting Date:09/14/2022 District:LAPORTE DISTRICT AE:Hauersperger, Steven PE/S:Holth, Chris Status:Draft Change Order Information Change Order No.: 004 EWA: Y or Force Acct: N Date Generated: 00/00/0000 Date Approved: 00/00/0000 Reason Code: CHANGED COND, Constructability Related Description: Connection change to water fountain Original Contract Amount $ 3,450,217.13 Current Change Order Amount $ 7,381.52 Percent: 0.214 % Total Previous Approved Changes $ 50,936.86 Percent: 1.476 % Total Change To -Date $ 58,318.38 Percent: 1.690 % Modified Contract Amount $ 3,508,535.51 Time Extension Information Date Initiated 00/00/0000 Date Completed 00/00/0000 Original Contract Time SS Completion Date 05/01/2024 or SS Calendar/Work Days 0 SP Date 00/00/0000 or SP Days (SS = Standard Specification, SP = Special Provision) Time Element Description: This is to bore and install water connection that needed to be adjusted due to issues with the origninal connection point. Current Time Extension SS Days 0 SP Days 2 SP Days Value $ 0.00 Previous Time Approved SS Days by AE: DCE: SCE: DDCM: SS Days SP Days Value $ Revised Contract Time SS Completion Date 00/00/0000 or SS Calendar/Work Days 0 SS Date 00/00/0000 or SP Days 0 Contract No:B -44292 INDIANA Department of Transportation Construction Change Order and Time Extension Summary Review and Approval Information Required Approval Authority ($ per Change Order) (Days per Contract) Verbal Approval Required? Total Change To-Date>5%? Scope/Design Recommendation Required? Change Order No.: 004 Page: 2 AE: ✓ DCE: SCE: * DDCM: (-LE$250K-) (-LE$750K-) (--LE$2M--) (--GT$2M--) ( 50 SS days ) ( 100 SS days) ( 200 SS Days ) ( GT 200 SS days) 0' N If Y, by S.Hauersperger . Date Issued_ 10/16/23 Y /Of Y, Copy to Program Budget Manager Y / NOf Y, Referred to Project Manager(PM) Date to PM Date Returned Approval Authority Concurs with PM? Y / N)f Y, Concurrence by If N,Resolution: Approved Resolved by LPA Signatures Required? & N If Y, Date to LPA 10/16/23 FHWA Signatures Required? Y Of Y, Date to FHWA_ * Field Engineer Recommendation (Required for SCE or DDCM Approval) Field Engineer Date Comments: Date Disapproved Date Date Returned Date Returned Contract No:B -44292 INDIANA Change Order No:004 Department of Transportation Contract: B -44292 Project: 2200199 - State:220019900LC4 Change Order Nbr: 004 Change Order Description: Connection change to water fountain Reason Code: CHANGED COND, Constructability Related CLN PCN PLN Item Code Unit Unit Price 0055 2200199 0055 720-04815 EACH 4,500.000 Item Description: DRYWELL Supplemental Descriptionl: Supplemental Description2: 0084 2200199 0084 715-11896 EACH 11,881.520 Item Description: WATER SERVICE CONNECTION Supplemental Descriptionl: Change of connection point Supplemental Description2: CO Qty Comment -1.000 C Date:10/14/2023 Page: 3 Amount Change Amount:$-4,500.00 1.000 C Amount:$ 11,881.52 Total Value for Change Order 004 = $ 7,381.52 Contract Completion Date Time Adjustment Original Completion dt: 05/01/2024 Adj comp) dt 05/08/2024 Adj No. of Days 2 Explanation: This is to bore and install water connection that needed to be adjusted due to issues with the origninal connection point. Milestone Time Adjustment MileStone Nbr: 01 Milestone Description: CSGP INTERMEDIATE COMPLETION DATE Original Completion dt: 09/01/2023 Adj compl dt 09/08/2023 Adj No. of Days 2 Explanation: This is to bore and install water connection that needed to be adjusted due to issues with the origninal connection point. Whereas, the Standard Specifications for this contract provides for such work to be performed, the following change is recommended. General or Standard Change Order Explanation Site Furnishing in the Contract Information Book and the Q&A Form indicates the drinking fountain to be connected to the existing water line crossing Riverside Drive. The water main crossing Riverside Drive is 30-inch diameter, and a service line tap cannot be made on that large of a main. Approximately 100 LFT north and 50 LFT west of the drinking fountain location a 10-inch water line can be tapped to service the drinking fountain. The service is to be metered, so a meter pit was added. There was no detail in the plans showing to have a way to drain the pressure line, this was added. A fee was added for the City to complete the live tap. Change Order Explanation for Specific Line Item It is the intent of the parties that this change order is full and complete compensation for the work describe above. Notification and consent to this change order is hereby acknowledged. Contractor:_fv—■►S •,V�1 Signed By: Date: Z42 I IQ ?ilk NOTE: Other required State and FHWA signatures will be obtained electronically through the SiteManager system. Contract No:I3 -44292 INDIANA Change Order No:004 Department of Transportation CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS 1*11I4 Elizabeth A. Maradik, President 4' gGfO-t t Gary A. Gilm, Member x-, K Murray L. Miller, Member 1011—/i l Joseph R. Molnar, Vice President Alexandra Dolz-Lane, Member Attest: Theresa M. Heffirer, Clerk Date: November 14, 2023 PE/S f /6 APPROVED FOR LOCAL PUBLIC AGENCY SUBMITTED FOR CONSIDERATION APPROVED FOR INDIANA DEPARTMENT OF TRANSPORATION Datel 0/14/2023 Page: 4 Approval Level .- Name of Approver Date Status City of South Bend Department of Administration & Finance Change Order Request Form Changing the line amount: You can only change a line amount if it has NOT been invoiced against. • If the line has NOT been invoiced — reduce the line amount to equal what it should be. • If the line has been invoiced — cancel the delivery remainder and finalize the individual line, then add a new line for the amount that should be remaining. Multiple PO lines: If you have changes to more than one line on the same PO, fill out a separate section for each line affected by the change order. Project POs: For change orders on project -related POs, this form must be approved by the Project Accounting Team as described in Supplement 508. PO Number PO-25244 Line Number 6 Original Dollar Amount new line New Dollar Amount $7,381.52 For liquidation request, enter $0 Reason Code if changed) SV Financial Dimensions (fund-dept- 324-444000 division -subdivision -main account Project Code if applicable) PROJ-00000018 Description of change (include add $7,381.52 for drinking fountain installation on Coal Line Trail Phase 1113 bud et impact) APPROVED BY PROJECT (PAT member's name and date to be completed by PAT member) ACCOUNTING TEAM (if applicable) PO Number Line Number Original Dollar Amount New Dollar Amount For liquidation request, enter $0 Reason Code if changed) Financial Dimensions (fund-dept- division-subdivision-main account Project Code if applicable) Description of change (include budget impact) APPROVED BY PROJECT ACCOUNTING TEAM (if applicable) (PAT member's name and date to be completed by PAT member) PO Number Line Number Original Dollar Amount CO#4 CLT 1113 - DFO Balancing Change Order 1 of 3 BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date 11/1/23 Name Gemma Stanton Department DPW BPW Date l l /l 4/23 Phone Extension 9083 Review and Approval Required Prior to Submittal to Board Diversity Compliance ❑ Officer Name and Inclusion Officer BPW Attorney ❑ Attorney Name Dept. Attorney ❑ Attorney Name Purchasing ❑ Check the Appropriate Item I Professional Services Agreement ❑ Contract ❑ Open Market Contract ❑ Bid Opening ❑ Quote Opening ❑ Proposal Opening ® Chg. Order, No. 4 I-1 Other: ❑ Amendment/Addendum ❑ Bid Award ❑ Quote Award ❑ C/O & PCA No. ❑ Traffic Control Information All Submissions U Proposal ❑ Special Purchase, QPA ❑ Req. to Advertise ❑ Title Sheet ❑ Reject Bids/Quotes ❑ PCA ❑ Resolution Ease./Encroach Company or Vendor Name INDOT (Contractor is Milestone) New Vendor ❑ Yes❑ If Yes, Approved by Purchasing ❑ No MBE/WBE Contractor ❑❑ ❑ MBE Completed E-Verify Form Attached ❑ Yes No Project Name Coal Line Trail Phase IIB Project Number 122-035 Funding Source TIF — River West Account No. 324-444000 Amount $7,381.52 Terms of Contract Purpose/Description Change order #4 for charges incurred during drinking fountain installation For Change Orders Only Amount of ❑ Increase $ 7,381.52 ❑ Decrease ($ ) Previous Amount Current Percent of Change New Amount Total Percent of Change: Time Extension Amount: $ 3,501,153.99 (previous change orders); $3,450,217.13 (original) Increase 0.214% Decrease % $ 3,508,535.51 Increase 1.690% Decrease ( % New Completion Date: