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Home My WebLink AboutChange Order No 1 - VPA Athletic Courts Renovations, Phase III Proj No. 123-040 - Milestone ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT ALEXANDRA DOLZ-LANE MURRAY L. MILLER 1316 COUNTY-CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/ 235-9251 FAX 574/ 235-9171 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS November 14, 2023 Mr. Mike McDonald Milestone Contractors North, Inc. 24358 State Road 23 South Bend, IN 46614 akrueger@milestonelp.com RE: Change Order No. 1 – VPA Athletic Courts Renovations, Phase III Project No. 123-040 Dear Mr. McDonald: At its November 14, 2023 meeting, the Board of Public Works approved the above referenced Change Order be increased by $44,212.50, bringing the revised contract amount to $505,059.05. Enclosed is a copy of the Change Order for your records. If you have any further questions, please call this office at (574) 235-9251. Sincerely, /s/ Theresa Heffner Theresa Heffner, Clerk Enclosures TH/lh November 14, 2023 Milestone Contractors North, Inc 1700 East Main Street Griffith, IN 46319 USA City of South Bend Purchase Order PO-0024691PO number: Date: Vendor account: Project number: 7/3/2023 V-00001789 PROJ00000414 Vendor:Park Maintenance Facility 1020 High Street South Bend, IN 46601 USA Ship to: Notice and Instructions to Vendor: 1. This Purchase Order is governed by the City of South Bend Standard Purchasing Terms and Conditions, which are set forth at http://www.southbendin.gov/potc and incorporated herein by reference. 2. The City's Indiana sales tax exemption number is 0003122131-001. 3. The City's federal identification number is 35-6001201. 4. All payment and performance obligations of the City are subject to the appropriation and availability of funds. 5. If a cash discount is available, please indicate the applicable discount terms on each invoice. 6. All shipments must include an itemized packing slip detailing the items shipped. 7. The PO number stated above must appear on all invoices, claims, packages, packing slips, and correspondence. 8. For most efficient processing, please submit invoices in PDF or other electronic format by email to accountspayable@southbendin.gov. PO version:1 Line number Quantity Unit Description Unit price Amount 1 450,000.00 EA Athletic Court Paving 1.00 450,000.00 Charges:$0.00 Total in USD:$450,000.00 Mickey Lovy, Director of Purchasing Phone: (574) 235-9977 Email: mlovy@southbendin.gov City of South Bend Department of Administration & Finance Change Order Request Form Multiple PO lines: Project POs: PO Number 24691 Line Number Add line #2 Original Dollar Amount $0.00 New Dollar Amount (For liquidation request, enter $0)$10,846.55 Reason Code (if changed)SV-ES Financial Dimensions (fund-dept- division-subdivision-main account)201-11-206-273-445003--PROJ00000414 Project Code (if applicable)PROJ00000414: Project Category 201-445003 Description of change (include budget impact)PR was not adjusted to the approved award amount prior to BPW award APPROVED BY PROJECT ACCOUNTING TEAM (if applicable)(PAT member's name and date to be completed by PAT member) PO Number 24691 Line Number Add line #3 Original Dollar Amount $0.00 New Dollar Amount (For liquidation request, enter $0)$44,212.50 Reason Code (if changed)SV-ES Financial Dimensions (fund-dept- division-subdivision-main account)201-11-206-273-445003--PROJ00000414 Project Code (if applicable)PROJ00000414: Project Category 201-445003 Description of change (include budget impact)Change Order #1. For alternate resurfacing for Keller athletic court. APPROVED BY PROJECT ACCOUNTING TEAM (if applicable)(PAT member's name and date to be completed by PAT member) PO Number Line Number Original Dollar Amount Changing the line amount: You can only change a line amount if it has NOT been invoiced against. • If the line has NOT been invoiced – reduce the line amount to equal what it should be. • If the line has been invoiced – cancel the delivery remainder and finalize the individual line, then add a new line for the amount that should be remaining. If you have changes to more than one line on the same PO, fill out a separate section for each line affected by the change order. For change orders on project-related POs, this form must be approved by the Project Accounting Team as described in Supplement 508. PO24691- Change Order Request Form 1 of 3 BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date 11/09/2023 Name Patrick Sherman Department Public Works BPW Date 11/14/2023 Phone Extension 5601 Review and Approval Required Prior to Submittal to Board Diversity Compliance and Inclusion Officer Officer Name BPW Attorney Attorney Name Michael Schmidt Dept. Attorney Attorney Name Purchasing Mickey Lovy Check the Appropriate Item Type – Required for All Submissions Professional Services Agreement Contract Proposal Open Market Contract Amendment/Addendum Special Purchase, QPA Bid Opening Bid Award Req. to Advertise Title Sheet Quote Opening Quote Award Reject Bids/Quotes Proposal Opening C/O & PCA No. PCA Chg. Order, No. 1 Traffic Control Resolution Other: Ease./Encroach Required Information Company or Vendor Name Milestone Contractors North, Inc. New Vendor Yes If Yes, Approved by Purchasing No MBE/WBE Contractor MBE WBE Completed E-Verify Form Attached Yes No Project Name VPA Athletic Courts Renovations, Phase 3 Project Number 123-040 Funding Source PROJ00000414 Account No. 201-11-206-273-445003--PROJ00000414 Amount $44,212.50 Terms of Contract Public Bid Purpose/Description Change order for alternate resurfacing scope for Keller Basketball Court For Change Orders Only Amount of Increase Decrease $ 44,212.50 ($ ) Previous Amount $ 460,846.55 Current Percent of Change: Increase Decrease 9.59% ( %) New Amount $ 505,059.05 Total Percent of Change: Increase Decrease 9.59% ( %) Time Extension Amount: 0 New Completion Date: 11/17/2023