HomeMy WebLinkAboutChange Order No 1 - 2021 Drainage Improvements Beale & Chapin - HRP Construction
ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT ALEXANDRA DOLZ-LANE MURRAY L. MILLER
1316 COUNTY-CITY BUILDING
227 W. JEFFERSON BOULEVARD
SOUTH BEND, INDIANA 46601-1830
PHONE 574/ 235-9251
FAX 574/ 235-9171
CITY OF SOUTH BEND JAMES MUELLER, MAYOR
BOARD OF PUBLIC WORKS
November 14, 2023
Mr. Matthew D. Cain
HRP Construction, Inc.
5777 Cleveland Road
South Bend, IN 46624
jeredb@hrpconstruction.com; cindyv@hrpconstruction.com
RE: Change Order No. 1 – 2021 Drainage Improvements, Beale St. & Chapin St.
Project No. 121-006B
Dear Mr. Cain:
At its November 14, 2023 meeting, the Board of Public Works approved the above
referenced Change Order be increased by $6,387, bringing the revised contract amount to
$177,765.50.
Enclosed is a copy of the Change Order for your records.
If you have any further questions, please call this office at (574) 235-9251.
Sincerely,
/s/ Theresa Heffner
Theresa Heffner, Clerk
Enclosures
TH/lh
November 14, 2023
City of South Bend
Department of Administration & Finance
Change Order Request Form
Multiple PO lines:
Project POs:
PO Number 23950
Line Number 2
Original Dollar Amount $0.00
New Dollar Amount
(For liquidation request, enter $0)$6,387.00
Reason Code (if changed)
Financial Dimensions (fund-dept-
division-subdivision-main account)667-442002-PROJ229
Project Code (if applicable)
Description of change (include
budget impact)
Change Order 1 to small drainage improvements to Beale Street including
pipe material change, demolition of a valve structure, additional backfill, and other
project underruns.
APPROVED BY PROJECT
ACCOUNTING TEAM (if applicable)
PO Number
Line Number
Original Dollar Amount
New Dollar Amount
(For liquidation request, enter $0)
Reason Code (if changed)
Financial Dimensions (fund-dept-
division-subdivision-main account)
Project Code (if applicable)
Description of change (include
budget impact)
APPROVED BY PROJECT
ACCOUNTING TEAM (if applicable)
PO Number
Line Number
Changing the line amount:
You can only change a line amount if it has NOT been invoiced against.
• If the line has NOT been invoiced – reduce the line amount to equal what it should be.
• If the line has been invoiced – cancel the delivery remainder and finalize the individual line, then add a new line for the
amount that should be remaining.
If you have changes to more than two lines on the same PO, fill out a separate section for each line affected by the change
order.
For change orders on project-related POs, this form must be approved by the Project Accounting Team as described in
Supplement 508.
Change Order Request Form_PO-23950 CO1 1 of 3
BOARD OF PUBLIC WORKS
AGENDA ITEM REVIEW REQUEST FORM
Date 11/02/2023
Name Becca Plantz Department Public Works
BPW Date 11/14/2023 Phone Extension 5998
Review and Approval Required Prior to Submittal to Board Diversity Compliance
and Inclusion Officer Officer Name BPW Attorney Attorney Name Michael Schmidt
Dept. Attorney Attorney Name
Purchasing
Check the Appropriate Item Type – Required for All Submissions
Professional Services Agreement Contract Proposal
Open Market Contract Amendment/Addendum Special Purchase, QPA
Bid Opening Bid Award Req. to Advertise Title Sheet
Quote Opening Quote Award Reject Bids/Quotes
Proposal Opening C/O & PCA No. PCA
Chg. Order, No. 1 Traffic Control Resolution
Other: Ease./Encroach
Required Information
Company or Vendor Name HRP Construction, Inc.
New Vendor Yes If Yes, Approved by Purchasing
No
MBE/WBE Contractor MBE
WBE Completed E-Verify Form Attached Yes
No
Project Name 2021 Drainage Improvements – Bid B - Beale St & Chapin St
Project Number 121-006B
Funding Source Stormwater Infrastructure-Sewers
Account No. PO-23950
Amount
Terms of Contract Unit Prices & Lump Sums
Purpose/Description Change Order 1 to small drainage improvements to Beale Street including
pipe material change, demolition of a valve structure, additional backfill, and
other project underruns.
For Change Orders Only
Amount of
Increase
Decrease
$ 6,387.00
($ )
Previous Amount $ 171,378.50
Current Percent of Change:
Increase
Decrease
3.73%
( %)
New Amount $ 177,765.50
Total Percent of Change:
Increase
Decrease
3.73%
( %)
Time Extension Amount:
New Completion Date: