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Home My WebLink About11142023 Board of Public Works MeetingCITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA November 14, 2023 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/2023BPWHybrid 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT ALEXANDRA DOLZ-LANE MURRAY L. MILLER Page 1 1. REVIEW OF MINUTES A. Approve Agenda Review, and Regular Meeting Minutes of October 19, and October 24, 2023 2. APPROVE 2024 BOARD OF PUBLIC WORKS MEETING SCHEDULE 3. OPENING OF BIDS A. Wastewater CNG Compressor Upgrade – Project No. 119-109 1. Funding: PR-00027076 4. OPENING OF QUOTATIONS A. MarMain Apartments - Water Damage Repair – Project No. 122-061A 1. Funding: PR-00028875 B. 542 N. Scott St. TIF Project – Misc. Repairs – Project No. 123-062F 1. Funding: PR-00028877 C. 430 Cottage Grove Ave. TIF Project – Misc. Repairs – Project No. 123-062G 1. Funding: PR-00028878 5. AWARD QUOTATIONS AND APPROVE CONTRACTS A. 542 N. Scott St. TIF Project – Painting and Siding – Project No. 123-062A 1. Company: Stahl Painting Company 2. Amount: $11,000 3. Funding: PR-00028437 B. 542 N. Scott St. TIF Project – Roof Repairs – Project No. 123-062B 1. Company: TRCC LLC 2. Amount: $4,500 3. Funding: PR-00028439 C. 542 N. Scott St. TIF Project – Windows and Doors – Project No. 123-062C 1. Company: TRCC LLC 2. Amount: $6,000 3. Funding: PR-00028440 D. 430 Cottage Grove Ave. TIF Project – Roof Repairs – Project No. 123-062D 1. Company: TRCC LLC 2. Amount: $7,500 3. Funding: PR-00028441 E. 430 Cottage Grove Ave. TIF Project – Windows and Doors – Project No. 123- 062E 1. Company: TRCC LLC 2. Amount: $4,500 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA November 14, 2023 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/2023BPWHybrid 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT ALEXANDRA DOLZ-LANE MURRAY L. MILLER Page 2 3. Funding: PR-00028442 F. River Crossing 1 & 2 Stair Installation for Maintenance Safety Concerns 1. Company: HRP Construction 2. Amount: $26,000 3. Funding: PR-00028831 6. CHANGE ORDERS A. VPA Athletic Courts Renovations, Phase III – Project No. 123-040 1. Company: Milestone Contractors North, Inc. 2. Change Order No.: 1 3. Increase Amount: $44,212.50 4. Percent of Increase: 9.59% 5. Revised Contract Amount: $505,059.05 6. Funding: PO-0024691 B. Coal Line Trail, Phase IIB – Project No. 122-035 1. Company: Indiana Department of Transportation, Milestone Contractors North, Inc. 2. Change Order No.: 4 3. Increase Amount: $7,381.52 4. Percent of Increase: 0.214% 5. Total Percent of Change: 1.690% 6. Revised Contract Amount: $3,508,535.51 7. Funding: PO-0025244 C. 2021 Drainage Improvements – Bid B - Beale St & Chapin St. – Project No. 121- 006B 1. Company: HRP Construction, Inc. 2. Change Order No.: 1 3. Increase Amount: $6,387.00 4. Percent of Increase: 3.73% 5. Revised Contract Amount: $177,765.50 6. Funding: PO-00023950 D. Nexus Center Site and Building Improvements – Project No. 121-064 1. Company: R. Yoder Construction 2. Change Order No.: 1 (Final) 3. Increase Amount: $47,254.03 4. Percent of Increase: 16.11% 5. Revised Contract Amount: $340,524.03 6. Funding: PO-0022093 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA November 14, 2023 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/2023BPWHybrid 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT ALEXANDRA DOLZ-LANE MURRAY L. MILLER Page 3 7. PROJECT COMPLETION AFFIDAVITS A. 2022 Curb and Sidewalk, Round I - Divisions 3-5 – Project No. 122-001 1. Company: Premium Concrete Services, Inc. 2. Final Contract Amount: $403,537.98 (Revised from June 27th Meeting) 3. Funding: PO-0018633-1 B. 2022 Contractor Paving, Round III – Project No. 122-048 1. Company: Rieth-Riley Construction Co., Inc. 2. Final Contract Amount: $2,419,480.43 3. Funding: PO-0020502 8. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A. Bercliff Estates Sewer Separation – Project No. 122-016C 1. Title Sheet 2. Funding: PR-0028773 B. 2023 Guardrail Installation and Replacement – Project No. 122-043R 1. Funding: PR-00022501 C. City of South Bend Wayfinding Signage Program Phase III – Project No. 123-013 1. Title Sheet 2. Funding: PR-00028908 9. RESOLUTIONS A. Resolution No. 43-2023 A Resolution of the City of South Bend, Indiana Board of Public Works Authorizing the Transfer of Real Property to the City of South Bend Redevelopment Commission 1. Description: Request to Transfer Seven (7) Parcels on Carroll and E. Monroe Streets for the Purpose of Redevelopment 10. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Professional Services Agreement – Lochmueller Group, Inc. 1. Description: Engineering Services for Marion Street Pedestrian Bridge Project No. 123-060 2. Amount: NTE $97,000 3. Funding: PR-00028692 B. Amendment No. 3 to Professional Services Agreement – American Structurepoint, Inc. 1. Description: Additional Design Services for Seitz Park Retaining Wall Project No. 121-079 2. Amount: NTE $48,900 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA November 14, 2023 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/2023BPWHybrid 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT ALEXANDRA DOLZ-LANE MURRAY L. MILLER Page 4 3. Funding: PO-0013274 C. Amendment No. 3 to Owner-Engineer Agreement – A&Z Engineering, LLC 1. Description: 2022 Community Crossing Roadway Rehabilitation - Project No. 122-024 2. Amount: $11,400; New Adjusted Total: $781,455 3. Funding: PO-00023106 D. Professional Services Agreement – DLZ Indiana, LLC 1. Description: Initial Conceptual Design and Master Planning for Renovation at the Byer’s Softball Complex 2. Amount: $65,000 Lump Sum 3. Funding: PR-00028573 E. Professional Services Agreement – A&Z Engineering, LLC 1. Description: Design of Mishawaka Ave. from Longfellow Ave. to Emerson Ave. - Project No 121-072 2. Amount: $228,460 3. Funding: PR-00028737 F. Amendment No. 2 to Owner Engineer Agreement – Ratio Design 1. Description: Morris Performing Arts Center Expansion 2. Amount: $90,575; New Adjusted Total: $1,231,525 3. Funding: PR-00013839 G. Professional Services Agreement – Ratio Design 1. Description: Century Center Master Planning 2. Amount: $81,000 3. Funding: PR-00028976 H. Professional Services Agreement – Larson Danielson Construction Co., Inc. 1. Description: Four Winds Field Renovation and Expansion CMc 2. Amount: $76,500 3. Funding: PR-00026706 I. Amendment No. 3 to Owner Engineer Agreement – American Structurepoint, Inc. 1. Description: Additional Design Services for the Wall Repair at Seitz Park 2. Amount: $48,900; New Adjusted Total: $167,400 3. Funding: PR-00013274 11. LICENSES AND PERMITS A. Street Closures for Special Events 1. Event: DTSB Holiday Light Parade a) Date/Times: December 8, 2023; 7:00 p.m. to 8:00 p.m. b) Location: E. Jefferson Blvd. between S. Notre Dame & Niles Ave. c) Favorable Recommendations CITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA November 14, 2023 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/2023BPWHybrid 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT ALEXANDRA DOLZ-LANE MURRAY L. MILLER Page 5 2. Event: DTSB Tree Lighting Ceremony a) Date/Times: December 1, 2023; 5:00 p.m. to 9:00 p.m. b) Location: E. Washington St. between Michigan St. & Dr. Martin Luther King Jr. Blvd. c) Favorable Recommendations 12. TRAFFIC CONTROL DEVICES A. New Installation – One (1) Stop Sign 1. Location: a) Corner of Greenlake Dr. and York Rd. b) All Criteria Met B. New Installation - Handicapped Accessible Parking Space Sign 1. Locations: a) 605 Kosciuszko Street (Revised from October 24, 2023 Meeting) b) All Criteria Met 13. CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE A. 18641 Fontana Dr. – Water/Sewer 14. RATIFY BONDS A. Contractor Bonds 1. Lucas Henning DBA Perfect Finish Concrete & Construction, Approved effective November 7, 2023 B. Excavation Bonds 1. Blood Hound, LLC, Released effective November 7, 2023 C. Occupancy Bonds 1. Heiman Construction Inc., Approved effective November 2, 2023 2. KRG Eddy Street Land II, LLC, Released effective December 1, 2023 3. KRG Eddy Street Land II, LLC, Released effective December 1, 2023 4. Lucas Henning DBA Perfect Finish Concrete & Construction, Approved effective November 6, 2023 15. CLAIMS A. Ratification of Preapproved City of South Bend Claims Payments 1. Claim No.: GBLN-66284 a) Date: 10/13/2023 b) Amount: $1,043,168.72 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA November 14, 2023 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/2023BPWHybrid 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT ALEXANDRA DOLZ-LANE MURRAY L. MILLER Page 6 2. Claim Nos.: GBLN-66505-GBLN-66506 a) Date: 10/13/2023 b) Amount: $5,655,278.01 3. Claim Nos.: GBLN-65624, GBLN-65829 a) Date: 10/24/2023 b) Amount: $3,424,718.13 4. Claim Nos.: GBLN-66004, GBLN-66081, GBLN-66089 a) Date: 10/25/2023 b) Amount: $729,699.12 16. PRIVILEGE OF THE FLOOR 17. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible.