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Home My WebLink About03/20/08 Board of Public Works Agenda SessionBOARD OF PUBLIC WORKS PUBLIC AGENDA SESSION Thursday, March 20, 2008 -10:30 a. m. Location: 1308 County-City Building South Bend, Indiana 46601 1. REVIEW OF MINUTES A. Agenda Session: March 6, 2008 B. Regular Meeting: March 10, 2008 2. OPENING OF BIDS A. Eddy Street Commons Phase 1 -Site Work - Re-Bid -Project No. 108-003-R B. Bendix and Voorde Drive Intersection Improvements -Project No. 108-009 C. Good Neighbors/Good Neighborhoods Public Works Improvement Program 2008 - Project No. 108-025 D. Trucking of Belt Pressed Wastewater Sludge for Land Application - 2008 E. 2008 or Newer Two Wheel Drive SUV Police Patrol Vehicle F. Abandoned Vehicles 3. OPENING OF QUOTATIONS A. 2008 Yard Lamp Post Program -Project No. 108-024 1. Funding: General Fund 4. AWARD BIDS A. Forty-Six (46) More or Less, 2008 or Newer Front-Wheel Drive Police Patrol Vehicles 1. Company: Gates Chevy World 2. Amount: Option A&B, $20,893.00 each (Forty (40) More or Less Vehicles); Option C, $21,298.00 each (Six (6) More or Less Vehicles) 3. Funding: Police Department -Lease Purchase B. Procurement of Water Meters -Project No. 108-020 1. Company: Midwest Meter 2. Amount: Unit Prices 3. Funding: Water Works Operations 5. CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT A. Dewatering Building Polymer Feed System -Project No. 106-057 1. Company: Bowen Engineering 2. Change Order No.: 2 Final 3. Increase Amount: $1,271.00 4. Percent of Increase: .43% 5. Total Percent of Increase: .43% 6. Previous Contract Amount: $293,000.00 7. New Contract Amount: $294,271.00 8. Funding: Sewer Bond BOARD OF PUBLIC WORKS PUBLIC AGENDA SESSION Thursday, March 20, 2008 -10:30 a. m. Location: 1308 County-City Building South Bend, Indiana 46601 6. PROJECT COMPLETION AFFIDAVIT A. Jade Crossing, Sections 1,2,3, and 4 1. Company: Cleland Builders, Inc. 2. Purpose: For ease of tracking, release of three current bonds to post one bond for Jade Crossing Improvements that would cover all four sections of the subdivision. 7. RESOLUTION A. Resolution No. 10-2008 - A Resolution Amending Contracts for Emergency Towing from the Public Right of Way. B. Resolution No. 11-2008 - A Resolution of the Board of Public Works of the City of South Bend, Indiana, Adopting a Written Fiscal Plan and Establishing a Policy for the Provision of Services to an Annexation Area in German Township (Cleveland and Lynnewood Annexation Area) 8. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A. LaSalle Park Walking Trail -Project No. 108-030 1. Title Sheet 2. Funding: Weed & Seed Neighborhoods B. Four (4), More or Less, 2008 or Newer Mid-Size Four Door Hybrid Sedan Automobiles 1. Funding: User Departments C. Four (4), More or Less, 2008 or Newer Compact Four Door Hybrid Sedan Automobiles 1. Funding: User Departments D. Two (2), More or Less, 2008 or Newer Four Door Hybrid Utility Vehicles 1. Funding: Water Works E. Engman Natatorium Renovations and Additions -Phase 3B -Project No. 108-036 1. Title Sheet 2. Funding: West Washington TIF F. Eddy Street Commons Phase III -Utilities Job -Project No. 108-005 1. Title Sheet 2. Funding: Bond Issue 9. TITLE SHEET A. Century Center Boiler Replacement -Project No. 107-051 10. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Construction Management Agreement -Kite Realty Construction, LLC -AGENDA SESSION BOARD OF PUBLIC WORKS PUBLIC AGENDA SESSION Thursday, March 20, 2008 -10:30 a. m. Location: 1308 County-City Building South Bend, Indiana 46601 B C D E F G H. I. J 1. Purpose: Inspection, Coordination, Progress Payment Review, Bid Award Recommendations, and Administration of Change Orders for Eddy Street Commons Project. 2. Amount: $2,800,000.00 3. Funding: Redevelopment Authority Bonds of 2008 Maintenance Agreement -Environmental Systems Research Institute, Inc. 1. Purpose: Maintain Support for the Software Used to Run the GIS 2. Amount: $29,616.44 3. Funding: 101-0602-431.36-04 Professional Services Agreement Amendment - Abonmarche Consultants 1. Purpose: Incorporates what had been intended as a third phase of the Edison Park Sewer Separation, Project No. 108-012 into Phase II. 2. Amount: $15,240.00, Total Not to Exceed $61,140.00 3. Funding: 2007 Sewer Bond Maintenance Agreement - Oce Imagistics Inc. 1. Purpose: Maintenance agreement for copier Community Development received from the former River Park Neighborhood Partnership Center. 2. Amount: $26.25/month for 1,500 copies, $.0167/copy over 1,500 3. Funding: 212/Community Development Admin. Conflict of Interest Disclosure Statement L M Catherine Fanello Addendum 1 -Slums & Blight Demolition Project -Code Enforcement 1. Purpose: Six (6) Month Time Extension for 2007 Program -through June 30, 2008 2. Funding: Community Development Block Grant Addendum 1 -Community Development Block Grant Parking Lot Income - Downtown South Bend 1. Purpose: Time Extension to December 31, 2008 2. Funding: Community Development Block Grant Addendum II - 80/20 Program -Community Homebuyers Corporation 1. Purpose: Time Extension for 2007 Program -Six (6) Months -Through June 30, 2008 2. Funding: Community Development Block Grant Addendum I -South Bend Home Improvement Program -Community Development 1. Purpose: Time Extension for 2007 Program -Six (6) Months -Through September 30, 2008 2. Funding: Community Development Block Grant Addendum I -Northeast Neighborhood Revitalization Organization Program -South Bend Heritage Foundation, Inc. 1. Purpose: Time Extension for 2007 Program -Six (6) Months -Through June 30, 2008 BOARD OF PUBLIC WORKS PUBLIC AGENDA SESSION Thursday, March 20, 2008 -10:30 a. m. Location: 1308 County-City Building South Bend, Indiana 46601 2. Funding: Community Development Block Grant K. Addendum I -Osborne Building Acquisition/Rehabilitation -South Bend Heritage Foundation, Inc. 1. Purpose: Time Extension for 2007 Program -Six (6) Months -Through June 30, 2008 2. Funding: Community Development Block Grant L. Easement Nature's Gate II, LLC 1. Location: Augustine Lakes Subdivision 2. Purpose: Sanitary Sewer Lift Station Utility and Access M Contract -Trans Tech Electric, LP -Radio Telemetry Project -Project No. 107-096 1. Purpose: Replacement of Wastewater radios, and Water Works leased lines to radio system. 2. Amount: $368,000.00 3. Funding: Capital N. Professional Services Proposal - Bonestroo 1. Purpose: Water System Model Upgrade - to tie the south pressure zone model to the existing entire system model. 2. Amount: $10,000.00 3. Funding: Water Works Operations O. Agreement -Orin Remediation Technologies 1. Purpose: Former Oliver Plow Works Groundwater Remediation -Project No. 107-099 2. Amount: NTE $200,000.00 3. Funding: EPA Grant P. Agreement -Fraternal Order of Police 1. Purpose: License Agreement for Use of FOP Property 2. Amount: $24,185.00 3. Funding: Police General Fund 11. RECOMMENDATIONS A. Street Name -New 1. Champion Drive - North/South Street in Studebaker Industrial Park 2. Favorable Recommendations B. Street Name -Change 1. Rename Portion of Cotter Street to Broadway Street, between Kendall Street to Prairie Avenue 2. Favorable Recommendations C. Street Name -Relocation of Angela Boulevard 1. Angela Boulevard from Notre Dame Avenue to the new Twyckenham Drive 2. Reason: Notre Dame Dedicated New Right of Way 3. Favorable Recommendations BOARD OF PUBLIC WORKS PUBLIC AGENDA SESSION Thursday, March 20, 2008 -10:30 a. m. Location: 1308 County-City Building South Bend, Indiana 46601 D. Encroachment -Sign 1. Location: 532 South Michigan Street (Hope Rescue Mission) 2. Favorable Comments E. Street Closure -Ice Cream Social 1. Sponsor: Madison Primary Center 2. Location: Park Lane, between Lafayette and Main Street 3. Date and Time: May 16, 2008 from 3:00 p.m. to 8:00 p.m. 4. Favorable Comments F. Procession -March for Babies (Formerly WalkAmerica) 1. Sponsor: March of Dimes 2. Date and Time: Apri126, 2008 from 8:30 a.m. to 12:00 p.m. 3. Favorable Comments G. Procession - Michiana MS Walk 1. Sponsor: National Multiple Sclerosis Society 2. Date and Time: May 3, 2008 from 7:30 a.m. to 1:00 p.m. 3. Favorable Comments 12. MONTHLY AND PERFORMANCE GOALS REPORTS -FEBRUARY 2008 A. Environmental Services B. Central Services C. Water Works 13. SAFETY REPORTS -FEBRUARY 2008 A. Water Works B. Central Services 14. TRAFFIC CONTROL DEVICES A. Removal - No Turn on Red 1. 26th Street and Jefferson Boulevard 2. All criteria has been met B. New Installation - No U Turn 1. 1530 Jackson Road -Hamilton School 2. All criteria has been met C. New Installation -One (1) Hour Parking - 6:00 a.m. to 6:00 p.m. 1. 1600 Miami -Miami Convenient Store 2. All criteria has been met D. Removal - 15 Minute Parking 1. 108 North Main (JMS Building) 2. All criteria has been met 15. CERTIFICATES OF INSURANCE BOARD OF PUBLIC WORKS PUBLIC AGENDA SESSION Thursday, March 20, 2008 -10:30 a. m. Location: 1308 County-City Building South Bend, Indiana 46601 A. American Electric Power Company, Inc. and its subsidiaries B. United Health Services Inc. et. Al. C. Ortman Drilling, Inc. 16. CLAIMS A. Application and Certificate for Payment - Primary and Modifications -Project No. 107-062 -AGENDA SESSION 1. Contractor: Bowen Engineering 2. Amount: $162,577.30 B. City of South Bend -AGENDA SESSION C. St. Joseph County Housing Consortium -AGENDA SESSION 17. PRIVILEGE OF THE FLOOR Aeration Channel 18. ADJOURNMENT