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Home My WebLink About02/21/08 Board of Public Works Agenda SessionBOARD OF PUBLIC WORKS PUBLIC AGENDA SESSION Thursday, February 21, 2008 -10:30 a. m. Location: 1308 County-City Building South Bend, Indiana 46601 1. REVIEW OF MINUTES A. Agenda Session: February 7, 2008 B. Regular Meeting: February 11, 2008 C. Special Meeting: February 18, 2008 2. OPENING OF BIDS A. Eddy Street Commons Phase II, Parking Garage -Project No. 108-004 (AGENDA SESSION) 1. Funding: TIF B. Procurement of Water Meters -Project No. 108-020 1. Funding: Water Works Revenue 3. AWARD BIDS A. Abandoned Vehicles 4. CHANGE ORDER A. Exterior Facade Rehabilitation at 101 North Michigan -Project No. 107-031 (AGENDA SESSION) 1. Company: Majority Builders, Inc. 2. Change Order No.: 1 3. Increase Amount: Increase Final Completion Date by 60 Days 4. New Final Completion Date: October 31, 2008 5. Funding: 420 TIF 5. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A. 2008 or Newer Two-Wheel Drive SUV Police Patrol Vehicle 1. Funding: Cumulative Capital Development Fund B. Bendix Drive and Voorde Drive Intersection Improvements -Project No. 108-009 1. Funding: TIF C. Trucking of Belt Pressed Wastewater Sludge for Land Application 1. Funding: Sewage Works O&M D. Abandoned Vehicles 6. RESOLUTIONS A. Resolution No. 03-2008 - A Resolution of the South Bend Board of Public Works on Disposal of Unfit and/or Obsolete Property 1. IBM Wheel Writer Series II Electric Typewriter B. Resolution No. 04-2008 - A Resolution of the South Bend Board of Public Works Regarding Forgiveness of a Promissory Note Secured by a Real Estate Mortgage for the Historic Dunbar Corner Project - (AGENDA SESSION) BOARD OF PUBLIC WORKS PUBLIC AGENDA SESSION Thursday, February 21, 2008 -10:30 a. m. Location: 1308 County-City Building South Bend, Indiana 46601 C. Resolution No. OS-2008 - A Resolution of the South Bend Board of Public Works on Disposal of Unfit and/or Obsolete Property 7. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Construction Contract - Kaser-Spraker Construction, Inc. 1. Service: Dry Polymer Feed System for DAF Thickening 2. Amount: $202,100.00 3. Funding: Capital B. Construction Contract -Majority Builders, Inc. (AGENDA SESSION) 1. Service: 101 North Michigan Street Exterior Facade Rehabilitation -Project No. 107-031 2. Amount: $710,350.00 3. Funding: 420 TIF C. Proposal - Abonmarche Consultants, LLC 1. Service: 2008 Backwater Gate Replacement Project 2. Amount: $13,900.00 3. Funding: Wastewater O&M D. Engagement Letter -Baker & Daniels, LLP 1. Service: Issuance of City of South Bend Building Corporation County Option Income Tax Lease Revenue Refunding Bonds of 2008 2. Amount: $24,000.00 3. Funding: COIT Fund 404 E. Amendment -Greeley & Hansen 1. Service: CSO Long Term Control Plan 2. Amount: $152,000.00 3. Funding: WWTP F. Addendum -Crowe Chizek & Company, LLC 1. Service: Tax Consulting Services 2. Amount: Not to Exceed $10,000.00 3. Funding: Admin/Finance G. Agreement - MACOG, St. Joseph County, City of Mishawaka, South Bend Regional Airport 1. Service: Geographic Information System Data Sharing H. Agreement - B&D Consulting, LLC 1. Service: Government Relations Services 2. Amount: $82,200.00 3. Funding: Professional Services I. Agreement -Alliance Benefit Group of Indiana 1. Service: GASB 45 Actuarial Study and Review of Other Post Employment Retirement Benefits 2. Amount: $6,000.00 BOARD OF PUBLIC WORKS PUBLIC AGENDA SESSION Thursday, February 21, 2008 -10:30 a. m. Location: 1308 County-City Building South Bend, Indiana 46601 3. Funding: Admin/Finance J. Contract Extension -All Phase Electric Supply Co. 1. Service: Light Bulb Supplies 2. Amount: Unit Prices Extended through January 31, 2009 3. Funding: Departmental K. Professional Services Agreement - M.E. Simpson Company, Inc. 1. Service: Water Meter Evaluation and Maintenance 2. Amount: NTE $70,000.00 3. Funding: Water Works Revenue L. Agreement -Madison Center, Inc. 1. Service: Employee Assistance Program 2008-2010 2. Amount: $96,000.00 3. Funding: Self Insurance Fund 711 M Proposal -Christopher B. Burke Engineering, LTD 1. Service: Northeast Neighborhood Properties Demolition -Demolition of Four "Triangle Properties" 2. Amount: $18,000.00 3. Funding: CIP N. Professional Services Agreement - DLZ Indiana, LLC 1. Service: General Services for Engineering in 2008 (Water Works) 2. Amount: $20,000.00 3. Funding: Operating Fund O. Proposal -Peerless-Midwest, Inc. 1. Service: Well Head Protection Area Delineation Update 2. Amount: $49,500.00 3. Funding: Water Works Revenue P. Professional Services Agreement -Patrick Lahey 1. Service: Security Consultant for Storage, Production, Booster Station Facilities at Water Works 2. Amount: $7,200.00 3. Funding: Water Works Revenue Q. Proposal -Peerless-Midwest, Inc. 1. Service: Groundwater Sampling Around Cleveland Road and North Station Well Fields 2. Amount: $6,300.00 3. Funding: Water Works Revenue R. Request for On-Street Parking -David Sassano Architect on Behalf of RLC Properties, LLC (AGENDA SESSION) 1. Service: Request for On-Street Parking at 622 St. Peter Street to be Counted to Satisfy an Off-Street Parking Requirement of the Zoning Ordinance. S. Proposal -1WM Consulting BOARD OF PUBLIC WORKS PUBLIC AGENDA SESSION Thursday, February 21, 2008 -10:30 a. m. Location: 1308 County-City Building South Bend, Indiana 46601 1. Service: Statistical Analysis of Groundwater Data for the Closed Biosolids Landfill 2. Amount: $5,500.00 3. Funding: Sewage O&M T. Proposal -1WM Consulting 1. Service: Groundwater Monitoring Well Installation Work Plan 2. Amount: $2,200.00 3. Funding: Sewage O&M 8. RECOMMENDATIONS A. Procession -The Star Run 1. Sponsor: South Bend Parks & Recreation Department 2. Location: Pinhook Park South on Riverside Drive to Riverside Apartments, North on Riverside Drive, Return to Pinhook Park 3. Date/Time: June 28, 2008 - 6:00 a.m. to 9:00 a.m. 4. See Comments -Possible Road Construction B. Procession -River Park Day Parade 1. Sponsor: River Park Business Association 2. Location: Mishawaka Avenue from Twyckenham to Logan 3. Date/Time: May 17, 2008 - 9:30 a.m. to 11:00 a.m. 4. Favorable Recommendations C. Procession - St. Patrick's Day Parade 1. Sponsor: Shamrock Club 2. Location: East Jefferson Boulevard from Frances Street to Niles Avenue, West on Niles to Washington Avenue 3. Date/Time: March 15, 2008 - 9:00 a.m. to 12:30 p.m. 4. Favorable Recommendations D. License Renewal -Massage Establishment 1. Company: Veda Salon & Day Spa 2. Location: 2041 East Ireland Road 3. Favorable Recommendations E. Procession -Salmon Chase SK lOK 1. Sponsor: Madison Center and College Football Hall of Fame 2. Location: Begin at Hall of Fame, Finish at Madison Center 3. Favorable Recommendations 9. INDUSTRIAL WASTEWATER DISCHARGE PERMITS A. Company: Edcoat Limited Partnership 1. Location: 30350 Edison Road, New Carlisle 10. TRAFFIC CONTROL DEVICES BOARD OF PUBLIC WORKS PUBLIC AGENDA SESSION Thursday, February 21, 2008 -10:30 a. m. Location: 1308 County-City Building South Bend, Indiana 46601 A. New Installation -Handicapped Accessible Parking Space Sign 1. 1119 West Jefferson Boulevard 2. All criteria has been met B. Temporary Installation -Reserved Handicapped Accessible Parking Space Sign Downtown 1. Location: North Side of West Jefferson Boulevard at Corner of Lafayette (Permit No. 006) 2. All criteria has been met 11. MONTHLY AND PERFORMANCE PUBLIC WORKS -JANUARY 2008 A. Environmental Services B. Water Works C. Central Services GOALS REPORTS -DEPARTMENT OF 12. SAFETY REPORTS -JANUARY 2008 A. Water Works B. Central Services 13. BONDS A. Excavation Bonds 1. Linebach Funkhouser, Inc. -For Release Effective February 2, 2008 2. Phend & Brown, Inc. -Approved Effective March 30, 2008 14. CLAIMS A. City of South Bend B. St. Joseph County Housing Consortium 15. PRIVILEGE OF THE FLOOR 16. ADJOURNMENT