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Home My WebLink About02/07/08 Board of Public Works Agenda SessionBOARD OF PUBLIC WORKS PUBLIC AGENDA SESSION Thursday, February 7, 2008 -10:30 a. m. Location: 1308 County-City Building South Bend, Indiana 46601 1. REVIEW OF MINUTES A. Agenda Session: January 24, 2008 B. Regular Meeting: January 28, 2008 2. OPENING OF BIDS A. Two (2) - 2008 3/4 Ton Two-Wheel Drive Pick Up Trucks 1. Funding: Parks Department B. Two (2) - 2008 3/a Ton Four-Wheel Drive Pick Up Trucks 1. Funding: Parks Department C. Forty-Eight (48) More or Less, 2008 or Newer Front-Wheel Drive Police Patrol Vehicles 1. Funding: Police Department D. Abandoned Vehicles 3. CHANGE ORDER A. Lincoln Way West Lighting Project (Lafayette Boulevard to Blaine Street) -Project No. 107-015 1. Company. Martell Electric, LLC 2. Change Order No.: 1 3. Decrease Amount: ($2,424.40) 4. Percent of Decrease: (1.68%) 5. Original Contract Amount: $144,031.50 6. New Contract Amount: $141,607.10 7. Funding: General Fund 4. CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT A. Raw Sewage Pump Replacement -Project No.106-003 1. Company: Underground Pipe & Valve, Inc. 2. Change Order No.: 2 (Amended) 3. Increase Amount: $9,710.00 4. Percent of Increase: 13.9% 5. Total Percent of Increase: 8.16% 6. Previous Contract Amount: $654,810.00 7. New Contract Amount: $708,247.13 8. Funding: General Fund 9. Comment: Amendment changes the New Contract Amount for previously approved Change Order No. 2 to amount in line 7. B. Hill & Colfax Parking Lot Improvements -Project No.104-050 1. Company: Ritschard Bros., Inc. 2. Change Order No.: Final 3. Decrease Amount: ($6,003.46) BOARD OF PUBLIC WORKS PUBLIC AGENDA SESSION Thursday, February 7, 2008 -10:30 a. m. Location: 1308 County-City Building South Bend, Indiana 46601 4. Percent of Decrease: (6.40%) 5. Total Percent of Decrease: (21.21%) 6. Previous Contract Amount: $93,709.75 7. New Contract Amount: $87,706.29 8. Funding: Sewer Bond C. Railroad Bridge Aesthetic Enhancements & Parking Lot Improvements Phase II - Project No.106-033A 1. Company: Kaser-Spraker Construction, Inc. 2. Change Order No.: 1 3. Decrease Amount: ($1,342.00) 4. Percent of Decrease: (.33%) 5. Total Percent of Decrease: (.33%) 6. Previous Contract Amount: $409,000.00 7. New Contract Amount: $407,658.00 8. Funding: General Fund 5. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A. Procurement of Water Meters -Project No. 108-020 -AGENDA SESSION 1. Funding: Water Works B. Century Center Skylight Netting -Project No. 108-018 1. Funding: HoteUMotel Tax 6. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS AND TITLE SHEET A. Bendix Drive & Voorde Drive Intersection Improvements -Project No. 108-009 - AGENDA SESSION 1. Funding: AEDA TIF B. Ireland Road & Miami Street Intersection Improvement Project -Project No. 108-040 1. Funding: CIP Funds 7. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Construction Contract - J&L Management Corporation 1. Service: Studebaker Area A Demolition Phase III -Project No. 107-024 2. Amount: $2,999,250.00 3. Funding: Section 108 B. Conflict of Interest Statement 1. Jeff Gibney C. Professional Services Proposal -Rhein-Bach, Inc. 1. Service: West Ireland Road Improvement Project Design Services 2. Amount: $8,960.00 3. Funding: Erskine Commons Bond D. Professional Services Agreement - Grinsfelder Associates Architects BOARD OF PUBLIC WORKS PUBLIC AGENDA SESSION Thursday, February 7, 2008 -10:30 a. m. Location: 1308 County-City Building South Bend, Indiana 46601 1. Service: Architectural Services for New Animal Care & Control Shelter - Project No. 108-010 2. Amount: $125,000.00 3. Funding: COIT E. Agreement - MPA Architects 1. Service: Architectural Services for Skylight Netting -Project No. 108-018 2. Amount: Not to Exceed $26,000.00 3. Funding: Century Center Capital Account F. Joint Funding Agreement - U. S. Geological Survey, U. S. Department of the Interior 1. Service: St. Joseph County Monitoring Well Network -City's Portion of the Agreement 2. Amount: $2,250.00 3. Funding: Water Works Revenue G. Contract -Indiana Department of Transportation 1. Service: Intersection Improvements of Eddy at LaSalle, and Eddy at Colfax - Project No. 104-033 -Intergovernmental Agreement to Leverage Federal Funds to Construct Needed Safety Improvements at Intersections 2. Amount: $442,400.00 3. Funding: LRSA H. Addendum - DLZ Indiana, LLC 1. Service: Studebaker Corridor Demolition Phase III -Lathe Building -Project No. 107-024 - Increased Scope of Services to Complete Plans and Specifications and Increased Scope of Services Potentially Needed during Construction 2. Increase Amount: $62,600.00 3. Original Contract Amount: $265,000.00 4. New Contract Amount: $327,600.00 5. Funding: Section 108 8. IRREVOCABLE LETTER OF CREDIT A. Company: Cleveland Woods Development Co., LLC 1. Subdivision: Fernwood -Phase 3 2. Amount: $61,870.00 3. Purpose: Sewer and Water Mains 9. CONSENT TO ANNEXATION AND WAIVER OF RIGHT TO REMONSTRATE A. 21475 Ireland Road -Water 10, INDUSTRIAL WASTEWATER DISCHARGE PERMITS A. Company: I/N Tek - I/N Kote 1. Location: 30755 Edison Road, New Carlisle, IN. BOARD OF PUBLIC WORKS PUBLIC AGENDA SESSION Thursday, February 7, 2008 -10:30 a. m. Location: 1308 County-City Building South Bend, Indiana 46601 11. SAFETY REPORTS -JANUARY 2008 A. Street/Sewer/Traffic & Lighting B. Water Works 12. TRAFFIC CONTROL DEVICES A. Revise Signage -Change Handicapped Accessible Parking Space Sign Limit from One Hour to Two Hours 1. 221 West Wayne Street 2. Comment: Indiana Family & Social Services Administration Offices Requires More Time for Clients 13. BONDS A. Board up Bond L Monroe Restoration & Cleaning, Inc. d/b/a Servicemaster B. Excavation Bonds 1. Schumacher Homes of Indiana, Inc. -Release Effective February 22, 2008 2. A Plus Heating, Plumbing & Cooling, Inc. -Approved February 1, 2008 Pursuant to Resolution 100-2000 14. CLAIMS A. City of South Bend B. St. Joseph County Housing Consortium 15. PRIVILEGE OF THE FLOOR 16. ADJOURNMENT