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Home My WebLink About6A26A(Z) 4gpUT8 v Department of s Community Investment 7865 Memorandum Monday, March 11, 2013 TO: Redevelopment Commission J4- FROM: Jitin Kain 4` SUBJECT: Professional Services Agreement regarding bid documents for Studebaker Plaza Attached is a professional services agreement with Joseph Dzierla & Associates, Inc. for the creation of construction and bidding documents for the Studebaker Plaza project. Jennifer and John Griffin, architects for the design of the plaza space, recently completed a concept design that meets all the criteria established for this space. The next step is to create construction and bidding documents that the Board of Public Works will use to bid out the project. Staff requests approval of the attached professional services agreement in the amount of not -to- exceed $26,600. These professional service fees are part of the approved project budget of $295,214.20. 227 W. JEFFERSON BLVD. SOUTH BEND, IN 46601 1 P: 574 - 235 -9371 1 FAX: 574- 235 -9021 1 SOUTHBENDIN.GOV JOSEPH A. DZIERLA & ASSOCIATES. INC. 319 South Main Suite 300 Amlutecture & Plaiuilng South Bend, IN 46601 Phone: 574 - 234 -6619 Fax: 574. 234 -7243 March 8, 2013 Jitin Kain Department of Community Investment The City of South Bend 227 West Jefferson Blvd., Suite 14005 South Bend, Indiana 46601 RE: Proposal for Architectural Service Citizens Bank &Trust — Studebaker Plaza Development South Bend, Indiana Mr. Kain, In response to your request for a proposal for architectural services for the Citizen's Bank & Trust Studebaker Plaza, we are pleased to submit the following document for your review. The contents of this proposal outline the project, professional services, and professional fees to produce a complete Construction Documents Bid Package for the proposed development. We appreciate your consideration of Joseph A. Dzierla AIA & Associates, Inc. and look forward to the relationship developed with you during this project. Should you have any questions or require additional information, please do not hesitate to contact our office. We are available at your convenience. Sincerely, JOSEPH A. DZIERLA AIA & ASSOCIATES, INC. J . Dzierla, AIA President 9A THE PROJECT 1. The proposed project has been programmed as approximately 10,800 sq.ft. of exterior plaza, including masonry walls, piers, paving, feature wall /fountain area, landscaping, furniture, and other stipulated amenities. SERVICES BY OWNER 1. Design Development Package and Guidelines as developed by Jennifer L. and John R. Griffin dated February 28, 2013. 2. The provision of a boundary survey, location of property setbacks and site utilities and any other site amenities which may affect the design of the Project. 3. It is the intent a General Contractor will coordinate actual construction activity. Joseph A. Dzierla & Associates, Inc. will provide construction administration for the Owner. 4. Services involved with Phase I Environmental Risk Assessment, DNR, INDOT, and the Army Corps of Engineers. 5. Any variance or zoning involvement that may be encountered 6. Reimbursable expenses. 7. Any State or local filing fees. OA PROFESSIONAL SERVICES Joseph A. Dzierla & Associates, Inc. proposes to provide the following Basic Services for a complete Construction Documents Bid Package. D. CONSTRUCTION DOCUMENTS 1. Based upon the Owner's approval of the Design Development Documents and Guidelines developed by Jennifer L. and John R. Griffin dated February 28, 2013, and on the Owner's authorization of any adjustments in the project requirements, prepare construction documents for the Owner's approval and prepare bidding and procurement information for subsequent prospective contractors. 2. The Construction Documents shall illustrate and describe the further development of the approved Design Development Documents and shall consist of drawings setting forth, in detail, the quality levels of materials and systems and other requirements for the construction of the work. Services include: • Architectural Design Implementation. • Structural Design Coordination /Documentation. • Mechanical Design Coordination /Documentation. • Electrical Design Coordination /Documentation • Footcandle /Illumination Study • Civil Design /Coordination (including Erosion Control Plan). • Landscape Design /Build Coordination. • Specifications noted on drawings. • Professional seal and file Construction Design Release forms with the State of Indiana. • Provide Energy Compliance Code Review for project as required by the State of Indiana. • Statement of Probable Construction Cost* *Joseph A. Dzierla & Associates, Inc. assumes no liability for budget overages, as the Design Development Package was not designed to any stipulated dollar amount.* A E. BIDDING ASSISTANCE •■ 1. Assist the Owner in obtaining competitive bids; confirming /qualifying responsiveness of bids or proposals; determining the successful bid or proposal, if any; and preparing contracts for construction. Services include: • Providing necessary bid documents to jurisdiction for distribution. • Attend jurisdictional pre -bid meeting with prospective contractors. • Answer /respond to contractors questions during the bidding process. • Write addenda to bid documents as required. • Review and analyze bid alternates and /or substitutes. • Attend bid reception and complete bid tabulation. • Qualify contractor bids for compliance. F. CONSTRUCTION ADMINISTRATION 1. Participate in project meetings and conference calls as required. 2. Attends job meetings. 3. Review shop drawings. 4. Provide bi- monthly field observation and documentary reports. 5. Review change orders for Owner. 6. Approve contractors' payment request for lender. OA BASIC COMPENSATION The following is a schedule of professional fees for the scope of work identified for a complete Construction Documents Bid Package. The lump sum fee will be twenty -six thousand six hundred dollars ($26,600.00). FEE BREAKDOWN Civil Engineering $ 5,000.00 (Abonmarche — direct quote) Landscape Design $ 3,500.00 (Abonmarche — direct quote) Construction Documents $ 10,000.00 Bidding Assistance $ 3,500.00 (schedule dependent upon Commission meeting dates) ESTIMATED SCHEDULE 3.0 week 1.0 week 3.0 weeks 6.0 weeks Construction Administration $ 3,600.00 4.0 months (4 Equal Payments) Construction Time Reimbursable Expenses $ 1,000.00 N/A (not to exceed amount) TOTAL $ 26,600.00 ADDITIONAL SERVICES Additional Services shall be any work outside the scope of Basic Services. Additional Services will be provided only upon written authorization by the Owner. (See Attachment for Hourly Rate Schedule.) Additional Services include but are not limited to: • On -site project representation. • Conformed construction documents. • As- designed Record Drawings. • As- constructed Record Drawings. • Extensive environmentally responsible design. This proposal incorporates by reference and is governed by the conditions of the AIA OE Documents B101 and /or A201 (General Conditions). REIMBURSABLE EXPENSES Reimbursable Expenses will be a multiple of 1.0 times the actual expenses incurred by the Architect. (See Attachment.) I appreciate your consideration of Joseph A. Dzierla, AIA & Associates, Inc. and our professional team to serve as your consultant on this project. Should you have any questions, please do not hesitate to call the office. 03.11.13 Jose . Dzierla, A Date Authorized Agent Date OA ATTACHMENT RATE SCHEDULE The following schedule of hourly rates and typical reimbursable expenses shall be applicable for the services provided by the Architect under this Contract. CLASSIFICATION OF PERSONNEL Principal Architect Project Coordinator C.A.D. Technician Structural Engineer Mechanical Engineer Electrical Engineer TYPICAL REIMBURSABLE EXPENSES Prints (in- house) 2436 blue line prints Prints (in- house) 30x42 blue line prints Copies (bulk) Photographs Phone Postage Prints (out -of- house) Mileage RATE /HOUR $125.00 $ 95.00 $ 75.00 $ 65.00 $125.00 $ 85.00 $ 85.00 $1.00 /each $1.50 /each $ cost $ cost $ cost $ cost $ cost $ .55