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Home My WebLink About11092023 Agenda Review SessionCITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION November 9, 2023 – 10:30 a.m. Virtual Meeting Link https://tinyurl.com/2023BPWAgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT ALEXANDRA DOLZ-LANE MURRAY L. MILLER Page 1 1. REVIEW OF MINUTES A. Approve Agenda Review, and Regular Meeting Minutes of October 19, and October 24, 2023 2. APPROVE 2024 BOARD OF PUBLIC WORKS MEETING SCHEDULE 3. OPENING OF BIDS A. Wastewater CNG Compressor Upgrade – Project No. 119-109 1. Funding: PR-00027076 4. OPENING OF QUOTATIONS A. MarMain Apartments - Water Damage Repair – Project No. 122-061A 1. Funding: PR-00028875 B. 542 N. Scott St. TIF Project – Misc. Repairs – Project No. 123-062F 1. Funding: PR-00028877 C. 430 Cottage Grove Ave. TIF Project – Misc. Repairs – Project No. 123-062G 1. Funding: PR-00028878 5. OPENING OF PROPOSALS A. Safe Routes to School – Muessel Primary & Holy Cross Area – Project No. 122- 006 1. Funding: INDOT DES #190047 B. Safe Routes to School – Our Lady of Hungary Neighborhood – Project No. 122- 007 1. Funding: INDOT DES #2100025 6. AWARD QUOTATIONS AND APPROVE CONTRACTS A. 542 N. Scott St. TIF Project – Painting and Siding – Project No. 123-062A 1. Company: Stahl Painting Company 2. Amount: $11,000 3. Funding: PR-00028437 B. 542 N. Scott St. TIF Project – Roof Repairs – Project No. 123-062B 1. Company: TRCC LLC 2. Amount: $4,500 3. Funding: PR-00028439 C. 542 N. Scott St. TIF Project – Windows and Doors – Project No. 123-062C 1. Company: TRCC LLC 2. Amount: $6,000 3. Funding: PR-00028440 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION November 9, 2023 – 10:30 a.m. Virtual Meeting Link https://tinyurl.com/2023BPWAgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT ALEXANDRA DOLZ-LANE MURRAY L. MILLER Page 2 D. 430 Cottage Grove Ave. TIF Project – Roof Repairs – Project No. 123-062D 1. Company: TRCC LLC 2. Amount: $7,500 3. Funding: PR-00028441 E. 430 Cottage Grove Ave. TIF Project – Windows and Doors – Project No. 123- 062E 1. Company: TRCC LLC 2. Amount: $4,500 3. Funding: PR-00028442 F. River Crossing 1 & 2 Stair Installation for Maintenance Safety Concerns 1. Company: HRP Construction 2. Amount: $26,000 3. Funding: PR-00028831 7. CHANGE ORDERS A. VPA Athletic Courts Renovations, Phase III – Project No. 123-040 1. Company: Milestone Contractors North, Inc. 2. Change Order No.: 1 3. Increase Amount: $44,212.50 4. Percent of Increase: 9.59% 5. Revised Contract Amount: $505,059.05 6. Funding: PO-0024691 B. Coal Line Trail, Phase IIB – Project No. 122-035 1. Company: Indiana Department of Transportation, Milestone Contractors North, Inc. 2. Change Order No.: 4 3. Increase Amount: $7,381.52 4. Percent of Increase: 0.214% 5. Total Percent of Change: 1.690% 6. Revised Contract Amount: $3,508,535.51 7. Funding: PO-0025244 C. 2021 Drainage Improvements – Bid B - Beale St & Chapin St. – Project No. 121- 006B 1. Company: HRP Construction, Inc. 2. Change Order No.: 1 3. Increase Amount: $6,387.00 4. Percent of Increase: 3.73% 5. Revised Contract Amount: $177,765.50 6. Funding: PO-00023950 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION November 9, 2023 – 10:30 a.m. Virtual Meeting Link https://tinyurl.com/2023BPWAgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT ALEXANDRA DOLZ-LANE MURRAY L. MILLER Page 3 D. Nexus Center Site and Building Improvements – Project No. 121-064 1. Company: R. Yoder Construction 2. Change Order No.: 1 (Final) 3. Increase Amount: $47,254.03 4. Percent of Increase: 16.11% 5. Revised Contract Amount: $340,524.03 6. Funding: PO-0022093 8. PROJECT COMPLETION AFFIDAVITS A. 2022 Curb and Sidewalk, Round I - Divisions 3-5 – Project No. 122-001 1. Company: Premium Concrete Services, Inc. 2. Final Contract Amount: $403,537.98 (Revised from June 27th Meeting) 3. Funding: PO-0018633-1 B. 2022 Contractor Paving, Round III – Project No. 122-048 1. Company: Rieth-Riley Construction Co., Inc. 2. Final Contract Amount: $2,419,480.43 3. Funding: PO-0020502 9. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A. Bercliff Estates Sewer Separation – Project No. 122-016C 1. Title Sheet 2. Funding: PR-0028773 B. 2023 Guardrail Installation and Replacement – Project No. 122-043R 1. Funding: PR-00022501 C. City of South Bend Wayfinding Signage Program Phase III – Project No. 123-013 1. Title Sheet 2. Funding: PR-00028908 10. RESOLUTIONS A. Resolution No. 43-2023 A Resolution of the City of South Bend, Indiana Board of Public Works Authorizing the Transfer of Real Property to the City of South Bend Redevelopment Commission 1. Description: Request to Transfer seven (7) Parcels Along Lincoln Way East and Carol Street for the Purpose of Redevelopment CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION November 9, 2023 – 10:30 a.m. Virtual Meeting Link https://tinyurl.com/2023BPWAgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT ALEXANDRA DOLZ-LANE MURRAY L. MILLER Page 4 11. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Professional Services Agreement – Lochmueller Group, Inc. 1. Description: Engineering Services for Marion Street Pedestrian Bridge Project No. 123-060 2. Amount: NTE $97,000 3. Funding: PR-00028692 B. Amendment No. 3 to Professional Services Agreement – American Structurepoint, Inc. 1. Description: Additional Design Services for Seitz Park Retaining Wall Project No. 121-079 2. Amount: NTE $48,900 3. Funding: PO-0013274 C. Amendment No. 3 to Owner-Engineer Agreement – A&Z Engineering, LLC 1. Description: 2022 Community Crossing Roadway Rehabilitation - Project No. 122-024 2. Amount: $11,400 3. Funding: PO-00023106 D. Professional Services Agreement – DLZ Indiana, LLC 1. Description: Initial Conceptual Design and Master Planning for Renovation at the Byer’s Softball Complex 2. Amount: $65,000 Lump Sum 3. Funding: PR-00028573 E. Professional Services Agreement – A & Z Engineering, LLC 1. Description: Design of Mishawaka Ave. from Longfellow Ave. to Emerson Ave. - Project No 121-072 2. Amount: $228,460 3. Funding: PR-00028737 F. Amendment No. 2 to Owner Engineer Agreement – Ratio Design 1. Description: Morris Performing Arts Center Expansion 2. Amount: $90,575 3. Funding: PR-00013839 G. Professional Services Agreement – Ratio Design 1. Description: Century Center Master Planning 2. Amount: $81,000 3. Funding: PR- H. Agreement – Larson Danielson Construction Company, Inc. 1. Description: Four Winds Field Renovation and Expansion CMc 2. Amount: $76,500 3. Funding: PR-00026706 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION November 9, 2023 – 10:30 a.m. Virtual Meeting Link https://tinyurl.com/2023BPWAgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT ALEXANDRA DOLZ-LANE MURRAY L. MILLER Page 5 I. Amendment to Owner Engineer Agreement – American Structurepoint, Inc. 1. Description: Additional Design Services for the Wall Repair at Seitz Park 2. Amount: $48,900 3. Funding: PR-00013274 12. LICENSES AND PERMITS A. Street Closures for Special Events 1. Event: DTSB Holiday Light Parade a) Date/Times: December 8, 2023; 7:00 p.m. to 8:00 p.m. b) Location: E. Jefferson Blvd. between S. Notre Dame & Niles Ave. c) Favorable Recommendations 2. Event: DTSB Tree Lighting Ceremony a) Date/Times: December 1, 2023; 5:00 p.m. to 9:00 p.m. b) Location: E. Washington St. between Michigan St. & Dr. Martin Luther King Jr. Blvd. c) Favorable Recommendations 13. TRAFFIC CONTROL DEVICES A. New Installation – One (1) Stop Sign 1. Location: a) Corner of Greenlake Dr. and York Rd. b) All Criteria Met B. New Installation - Handicapped Accessible Parking Space Sign 1. Locations: a) 605 Kosciuszko Street (Revised from October 24, 2023 Meeting) b) All Criteria Met 14. CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE A. 18641 Fontana Dr. – Water/Sewer 15. RATIFY BONDS A. Contractor Bonds 1. Lucas Henning DBA Perfect Finish Concrete & Construction, Approved effective November 7, 2023 B. Excavation Bonds 1. Blood Hound, LLC, Released effective November 7, 2023 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION November 9, 2023 – 10:30 a.m. Virtual Meeting Link https://tinyurl.com/2023BPWAgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT ALEXANDRA DOLZ-LANE MURRAY L. MILLER Page 6 C. Occupancy Bonds 1. Heiman Construction Inc., Approved effective November 2, 2023 2. KRG Eddy Street Land II, LLC, Released effective December 1, 2023 3. KRG Eddy Street Land II, LLC, Released effective December 1, 2023 4. Lucas Henning DBA Perfect Finish Concrete & Construction, Approved effective November 6, 2023 16. CLAIMS A. Ratification of Preapproved City of South Bend Claims Payments 1. Claim No.: GBLN-66284 a) Date: 10/13/2023 b) Amount: $1,043,168.72 2. Claim No.: GBLN-66505-GBLN-66506 c) Date: 10/13/2023 d) Amount: $5,655,278.01 3. Claim Nos.: GBLN-65624, GBLN-65829 a) Date: 10/24/2023 b) Amount: $3,424,718.13 4. Claim Nos.: GBLN-66004, GBLN-66081, GBLN-66089 a) Date: 10/25/2023 b) Amount: $729,699.12 17. PRIVILEGE OF THE FLOOR 18. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible.