HomeMy WebLinkAbout1 RDC Packet 11.9.23South Bend Redevelopment Commission
227 West Jefferson Boulevard, Room 1308, South Bend, Indiana
Agenda
Regular Meeting, November 9, 2023 – 9:30 a.m.
https://tinyurl.com/RedevelopmentCommission or BPW Conference Room 13th Floor
1.Roll Call
2.Approval of Minutes
A.Minutes of the Regular Meeting of Thursday, October 12, 2023
3.Approval of Claims
A.Claims Allowance 10.10.23
B.Claims Allowance 10.17.23
C. Claims Allowance 10.24.23
D.Claims Allowance 10.31.23
4.Old Business
A.None
5.New Business
A.River West Development Area
1.Budget Request (Coal Line Multiuse Trail Phase III Design)
B.River East Development Area
1. Budget Request (Angela Boulevard Improvements)
C.River West, River East, and South Side Development Areas
1.Budget Request (TIF Projections and Bond Capacity Analysis Baker Tilly)
6.Progress Reports
A.Tax Abatement
B.Common Council
C.Other
7.Next Commission Meeting:
Monday, November 20, 2023, 9:30 am
ITEM 1
South Be n d
Redevelopment Commission
227 West Jefferson Boulevard, Room 1308, South Bend, IN
SOUTH BEND REDEVELOPMENT COMMISSION
SCHEDULED REGULAR MEETING
October 12, 2023 – 9:30 am
https://tinyurl.com/RedevelopmentCommission or BPW 13th Floor
Presiding: Marcia Jones, President
The meeting was called to order at 9:30 a.m.
1.ROLL CALL
Members Present: Marcia Jones, President – IP
Vivian Sallie, Secretary - IP
David Relos, Commissioner – IP
IP = In Person V = Virtual
Members Absent: Troy Warner, Vice-President
Eli Wax, Commissioner
Leslie Wesley, Commissioner
Joseph Molnar, RDC Staff
Legal Counsel: Sandra Kennedy, Esq.
Danielle Campbell, Asst. City Attorney
Redevelopment
Staff:
Mary Brazinsky Sears, Board Secretary
Others Present: Caleb Bauer
Erik Glavich
Tim Corcoran
Charlotte Brach
Katrina Marquardt
Matt Barrett
David Buggs
Jordan Smith
DCI
DCI
DCI
Engineering
Resident
Resident
Nexus Center
South Bend Tribune
ITEM 2A
South Bend Redevelopment Commission Regular Meeting – October 12, 2023
2.Approval of Minutes
•Approval of Minutes of the Regular Meeting of Thursday, September 28, 2023
Upon a motion by Commissioner Relos, seconded by Secretary Sallie, the motion
carried unanimously, the Commission approved the minutes of the regular
meeting of Thursday, September 28, 2023.
3.Approval of Claims
A.Claims Allowance 10.3.23
Upon a motion by Vice-President Warner, seconded by Commissioner Relos, the
motion carried unanimously, the Commission approved the claims allowances of
October 3, 2023.
4.Old Business
5.New Business
A.River West Development Area
1.Second Amendment (Nexus Center)
Erik Glavich Presented a Second Amendment (Nexus Center). The original
agreement was in 2021 providing funding up to $300k. The funding increased to
$525k. The private investment is $1.6M and they have exceeded their financial
requirements. The building is beautiful. The building has community space, a
clinic, and many other amenities. The reason for the second amendment is due
to an overage of $36,705.03. We have agreed to increase funding to cover that
cost, but the Nexus Center will reimburse the overage. This work will be
completed within the month.
Commissioner Wesley commended the Buggs family in their effort to bring
changes to South Bend and stick to their work. They have delivered on their
commitment, and they are helping families here in South Bend thrive. Thank you.
Mr. Barrett, resident, asked if the reporting had been satisfied. He urged that
those become part of the public record.
Mr. Glavich noted that the reporting obligations have been met for this project.
Upon a motion by Secretary Sallie, seconded by Vice-President Warner, the
motion carried unanimously, the Commission approved the Second Amendment
(Nexus Center) submitted on Thursday, October 12, 2023.
South Bend Redevelopment Commission Regular Meeting – October 12, 2023
2.Cultivate Property Transfer
Joseph Molnar Presented Cultivate Property Transfer. This is a first amendment
to the development agreement for Cultivate. In July 2022 the RDC and Cultivate
entered into a real estate agreement for property located along the 1500 block of
Prairie Avenue to build a new full storage that includes office space. Construction
has begun on that project. Cultivate has established a supporting organization
called CFR, Inc. under the Indiana nonprofit act of 1991 and applied for
recognition for taxation.
This first amendment adds in the supporting organization to the larger purchase
agreement. Staff believes the supporting organization will eventually be the
owners of the land for tax purposes. There are no changes to the terms of the
agreement.
Secretary Sallie asked for the completion date of the projection.
Mr. Molnar stated he believes that it will be completed next year, however the
agreement gave them until 2027. Cultivate was being cautious and wanted to be
sure they had funding lined up; funding came in quicker than anticipated.
President Jones asked what the footprint of the building would be upon
completion.
Mr. Molnar stated it is a minimum of 12,000 square feet but they could go larger
than that. They have pulled the required permits with approval of plans.
Upon a motion by Commissioner Relos, seconded by Vice-President Warner, the
motion carried unanimously, the Commission approved Cultivate Property
Transfer submitted on Thursday, October 12, 2023.
6.Progress Reports
A.Tax Abatement
1.Erik Glavich stated that at the Common Council meeting the Council approved the
following:
•Confirming Resolution on a vacant building tax abatement for Property Bros.,
LLC
•Confirming Resolution for an 8-year Real Property Tax Abatement for 542 N
Scott Street and 530 Cottage Grove Avenue, both for Property Bros., LLC.
B.Common Council
1.2024 Budget passed Council
South Bend Redevelopment Commission Regular Meeting – October 12, 2023
7.Next Commission Meeting:
Thursday, October 26, 2023
8.Adjournment
Thursday, October 12, 2023, 9:52 a.m.
Vivian Sallie, Secretary Marcia Jones, President
City of South Bend
Department of Administration & Finance
Claims Allowance Request
To:South Bend Redevelopment Commission
From:Kyle Willis, City Controller
Date:Tuesday, October 10, 2023
Pursuant to Indiana Code 36-4-8-7, I have audited and certified the attached claims and
submit them for allowance in the following amounts:
GBLN-0064754 $100,000.00
GBLN-0065079 $206,044.77
GBLN-0000000 $0.00
Total:$306,044.77
_______________________________
Kyle Willis
The attached claims described above were allowed in the following
total amount at a public meeting on the date stated below:
South Bend Redevelopment Commission
By:_______________________________
Name:
Date:
ITEM 3A1
Attest:_______________________________
Name:
Department of Administration & Finance
Pursuant to Indiana Code 36-4-8-7, I have audited and certified the attached claims and
306,044.77$
City of South Bend
Department of Administration & Finance
Claims Allowance Request
To:South Bend Redevelopment Commission
From:Kyle Willis, City Controller
Date:Tuesday, October 17, 2023
Pursuant to Indiana Code 36-4-8-7, I have audited and certified the attached claims and
submit them for allowance in the following amounts:
GBLN-0065437 $225,000.00
GBLN-0065524 $1,129,789.60
GBLN-0000000 $0.00
Total:$1,354,789.60
_______________________________
Kyle Willis
The attached claims described above were allowed in the following
total amount at a public meeting on the date stated below:
South Bend Redevelopment Commission
By:_______________________________
Name:
Date:
ITEM 3A2
Attest:_______________________________
Name:
Department of Administration & Finance
Pursuant to Indiana Code 36-4-8-7, I have audited and certified the attached claims and
1,354,789.60$
City of South Bend
Department of Administration & Finance
Claims Allowance Request
To:South Bend Redevelopment Commission
From:Kyle Willis, City Controller
Date:Tuesday, October 24, 2023
Pursuant to Indiana Code 36-4-8-7, I have audited and certified the attached claims and
submit them for allowance in the following amounts:
GBLN-0065864 $2,130,811.14
GBLN-0000000 $0.00
GBLN-0000000 $0.00
Total:$2,130,811.14
_______________________________
Kyle Willis
The attached claims described above were allowed in the following
total amount at a public meeting on the date stated below:
South Bend Redevelopment Commission
By:_______________________________
Name:
Date:
ITEM 3A3
Attest:_______________________________
Name:
Department of Administration & Finance
Pursuant to Indiana Code 36-4-8-7, I have audited and certified the attached claims and
2,130,811.14$
City of South Bend
Department of Administration & Finance
Claims Allowance Request
To:South Bend Redevelopment Commission
From:Kyle Willis, City Controller
Date:Tuesday, October 31, 2023
Pursuant to Indiana Code 36-4-8-7, I have audited and certified the attached claims and
submit them for allowance in the following amounts:
GBLN-0066295 $346,028.81
GBLN-0066648 $197,000.00
Total:$543,028.81
_______________________________
Kyle Willis
The attached claims described above were allowed in the following
total amount at a public meeting on the date stated below:
South Bend Redevelopment Commission
By:_______________________________
Name:
Date:
ITEM 3A4
Attest:_______________________________
Name:
Department of Administration & Finance
Pursuant to Indiana Code 36-4-8-7, I have audited and certified the attached claims and
543,028.81$
Redevelopment Commission Agenda Item
DATE: November 7, 2023
FROM: Chris Dressel
SUBJECT: Budget Request (Coal Line Multiuse Trail Phase III Design)
Which TIF? (circle one) River West; River East; South Side; Douglas Road; West Washington
PURPOSE OF REQUEST:
Staff requests the Redevelopment Commission's approval of $100,000 for the design of Coal
Line Trail Phase III (between Lincoln Way West and Linden Avenue).
Continuing the trail was identified as a priority within the Kennedy Park Neighborhood Plan as a
and a connection to the future Martin Luther King Dream Center at Linden Avenue and College
Street. Construction of Phase III could begin as early as 2025.
If you should have any questions or need more information, please feel free to contact me at
either cdressel@southbendin.gov or 235-5847.
INTERNAL USE ONLY: Project Code: _______________________________________________.
Total Amount new/change (Inc/dec) in budget: Break down:
Costs: Engineering Amt: ______________________; Other Prof Serv Amt_________________.
Acquisition of Land/Bldg (circle one) Amt: ________; Street Const Amt _______;
Building Imp Amt_________; Sewers Amt_________; Other (specify) Amt: ________________
___________________________________________. Going to BPW for Contracting? Y/N
Is this item ready to encumber now? ____ Existing PO#__________ Inc/Dec $_____________
ITEM 5A1
Redevelopment Commission Agenda Item
DATE: 11/9/2023
FROM: Leslie Biek, PE, Assistant City Engineer
SUBJECT: Budget Request – Angela Blvd Improvements (122-059R)
Funding Source* (circle one) River West; River East; South Side; Douglas Road; West Washington; RDC General
*Funds are subject to the City Controller's determination of availability; if funds are unavailable, as solely determined by the City Controller,
then the authorization of the expenditure of such funds shall be void and of no effect.
Purpose of Request:
Budget request for $375,300 out of River East Development Area TIF for the award of the Angela
Blvd Improvements Project.
The bids for the project came in over budget, and additional funding is needed to award the
project. $263,000 of this request is in the portion that Notre Dame is paying for, so it will be
reimbursed by them. The project includes mill and overlay, new pavement markings, and ADA
improvements along Angela Blvd, and a new signal at the intersection of Angela Blvd and Joyce
Drive. This will include reducing the travel lanes to one in each direction. The portion between SR
933 and Notre Dame Avenue will have a center left turn lane for traffic turning onto the side
streets south of Angela. The portion between Notre Dame Avenue and Twyckenham will have
additional on street parking with a buffer between the parking lanes and driving lanes.
INTERNAL USE ONLY: Project ID: PROJ 444; PN 122-059R ;
Total Amount – New Project Budget Appropriation $_______________;
Total Amount – Existing Project Budget Change (increase or decrease) $__375,300____;
Funding Limits: Engineering: $_____________________; Other Prof Serv Amt $_______________;
Acquisition of Land/Bldg (circle one) Amt: $___________; Street Const Amt $__375,300___;
Building Imp Amt $_________; Sewers Amt $_________; Other (specify) Amt $ ________________
_________________________Pres/V-Pres
ATTEST: __________________Secretary
Date: ____________________
APPROVED Not Approved
SOUTH BEND REDEVELOPMENT COMMISSION
ITEM 5B1
Redevelopment Commission Agenda Item
DATE: 11/9/2023
FROM: Caleb Bauer, DCI Exec. Director
SUBJECT: TIF Projections and Bond Capacity Analysis
Funding Source* (circle one) River West; River East; South Side; Douglas Road; West Washington; RDC General
*Funds are subject to the City Controller's determination of availability; if funds are unavailable, as solely determined by the City Controller,
then the authorization of the expenditure of such funds shall be void and of no effect.
Purpose of Request:
RDC staff requests approval of funding to support TIF revenue projections and bond capacity analysis for
four of the economic development areas; River West Development Area, River East Development Area,
River East Residential Development Area, and South Side Development Area.
These projections will allow staff to plan for the growth of revenue in the districts and also assess the
viability of bond issuances to support future projects.
The proposal from Baker Tilly Municipal Advisors sets a not-to-exceed $15,000 amount per development
area.
Staff requests approval of the following budget requests:
•$15,000 from RWDA
•$15,000 from REDA
•$15,000 from RE Residential DA
•$15,000 from SSDA
_________________________Pres/V-Pres
ATTEST: __________________Secretary
Date: ____________________
APPROVED Not Approved
SOUTH BEND REDEVELOPMENT COMMISSION
ITEM 5C1
SCOPE APPENDIX to
Engagement Letter dated: June 15, 2022
Between City of South Bend Redevelopment Commission and
Baker Tilly US, LLP
(Scopev20201214) Page SA 1 | 3
RE: Municipal Advisory Services – Allocation Area TIF Updates
DATE: October 27, 2023
This Scope Appendix is attached by reference to the above-named engagement letter (the “Engagement
Letter”) between City of South Bend Redevelopment Commission (the “Client”) and Baker Tilly US, LLP
and relates to services to be provided by Baker Tilly Municipal Advisors, LLC.
SCOPE OF WORK
Baker Tilly Municipal Advisors, LLC (“BTMA”) will perform the following services:
A.Preparation of a TIF Update (Consulting and Municipal Advisory Services)
1.For the City’s Tax Increment Allocation Areas (“TIF Areas”), prepare tax increment (“TIF”) revenue
estimates based upon current law and property tax data, including the impact of known new
developments (as provided by City officials), estimated tax abatement reductions, and estimated
changes in tax rates (if applicable).
2.Prepare a schedule demonstrating the extent to which estimated TIF revenue is expected to be
sufficient to pay actual debt service or lease rentals on outstanding bonds and other planned
projects (as provided by City officials) for the TIF Areas.
3.If requested, prepare illustrative schedules of amortization for bonds, leases, or other obligations
payable from TIF revenue generated in the applicable TIF Area(s). Any illustrative amortizations
prepared under this section will be for informational purposes only, and may not be utilized in
conjunction with the issuance of debt obligations.
4.Provide a summary report and additional written materials as appropriate, reporting findings to the
Commission.
5.If requested, present the Report at a meeting of the Commission. Such Report is limited to the
purposes set forth herein, and may not be used in conjunction with the issuance of additional debt
obligations. TIF revenue estimates in support of the issuance of debt will be accomplished pursuant
to the parameters of separate agreements.
SCOPE APPENDIX to
Engagement Letter dated: June 15, 2022
Between City of South Bend Redevelopment Commission and
Baker Tilly US, LLP
(Scopev20201214) Page SA 2 | 3
Compensation and Invoicing
Fees for services set forth in the Scope Appendix will be billed at BTMA’s standard billing rates based upon
the actual time and expenses incurred and will not exceed Fifteen Thousand Dollars ($15,000) per
allocation area.
Standard Hourly Rates by Job Classification
1/1/2023
Partners / Principals / Directors $295.00 to $525.00
Manager $235.00 to $340.00
Consultants / Analysts $160.00 to $235.00
Support / Paraprofessional $115.00 to $175.00
Interns $110.00 to $145.00
Billing rates are subject to change periodically due to changing requirements and economic
conditions. Baker Tilly will notify Client thirty (30) days in advance of any change to fees. If Client
does not dispute such change in fees within that thirty (30) day period, Client will be deemed to
have accepted such change. The fees billed will be the fees in place at the time services are
provided. Actual fees will be based upon experience of the staff assigned and the complexity of
the engagement.
The above fees shall include all expenses incurred by BTMA with the exception of expenses incurred for
mileage which will be billed on a separate line item. No such expenses will be incurred without the prior
authorization of the Client. The fees do not include the charges of other entities such as rating agencies,
bond and official statement printers, couriers, newspapers, bond insurance companies, bond counsel and
local counsel, and electronic bidding services, including Parity®. Coordination of the printing and
distribution of Official Statements or any other Offering Document are to be reimbursed by the Client based
upon the time and expense for such services.
Billing Procedures
Normally, you will receive a monthly statement showing fees and costs incurred in the prior month.
Occasionally, we may bill on a less frequent basis if the time involved in the prior month was minimal or if
arrangements are made for the payment of fees from bond proceeds. The account balance is due and
payable on receipt of the statement.
Nonattest Services
As part of this engagement, we will perform certain nonattest services. For purposes of the Engagement
Letter and this Scope Appendix, nonattest services include services that the Government Auditing
Standards refers to as nonaudit services.
We will not perform any management functions or make management decisions on your behalf with respect
to any nonattest services we provide.
SCOPE APPENDIX to
Engagement Letter dated: June 15, 2022
Between City of South Bend Redevelopment Commission and
Baker Tilly US, LLP
(Scopev20201214) Page SA 3 | 3
In connection with our performance of any nonattest services, you agree that you will:
Continue to make all management decisions and perform all management functions, including
approving all journal entries and general ledger classifications when they are submitted to you.
Designate an employee with suitable skill, knowledge, and/or experience, preferably within senior
management, to oversee the services we perform.
Evaluate the adequacy and results of the nonattest services we perform.
Accept responsibility for the results of our nonattest services.
Establish and maintain internal controls, including monitoring ongoing activities related to the
nonattest function.
Conflicts of Interest
Attachment A to the Engagement Letter contains important disclosure information that is applicable to this
Scope Appendix.
We are unaware of any additional conflicts of interest related to this Scope Appendix that exist at this time.
Termination
This Scope Appendix will terminate according to the terms of the Engagement Letter.
If this Scope Appendix is acceptable, please sign below and return one copy to us for our files. We look
forward to working with you on this important project.
Sincerely,
Matthew R. Eckerle, Principal
Signature Section:
The services and terms as set forth in this Scope Appendix are agreed to on behalf of the Client by:
Name: ______________________________
Title: ______________________________
Date: ______________________________