HomeMy WebLinkAbout03/07/13 Board of Public Works Claims ReviewAGENDA REVIEW SESSION
1. DISCUSSION
A. Update from Fire Department — Purchase of Used Pierce Fire Pumper Approved
in October 2012
REGULAR MEETING
1. REVIEW OF MINUTES
A. Agenda Review Session: February 21, 2013; Regular Meeting: February 26, 2013
B. Claims Review: March 5, 2013
2. OPENING OF BIDS
A. Diamond Avenue Trunk Storm Sewer, Phase 3 — Project No. 109 -033C
1. Funding: 2012 Sewer Bond (661.0621.415.42.05)
B. 2013 Street and Sewer Materials
1. Funding: Bituminous Materials: Streets (202.0607.431.23.23); Sewer
Concrete (641.0625.782.23.04); Sewer Insurance (640.0620.811.23.04);
Concrete Materials: Streets (202.0607.431.23.03); Curb and Sidewalk
(202.0619.431.23.03); Sewers (641.0621.792.23.02 / 641.0621.792.23.03 /
641.0621.792.23.04); Sewer Concrete (641.0625.792.23.04); Sewer Insurance
(640.0620.811.23.04); Asphalt Emulsion Materials: Streets
(202.0607.431.23.02); Aggregate Materials: Streets (202.0607.431.23.03);
Curb and Sidewalk (202.0619.431.23.03); Sewers (641.0621.792.23.02);
Sewer Concrete (641.0625.792.23.04); Sewer Insurance (640.0620.811.23.04)
2. Award Bid — Approve Contract
C. 2013 Trucking of Belt Pressed Biosolids for Land Application
1. Award Bid
2. Funding: Organic Resources O &M (641.0631.1793.63.35)
D. Six (6), More or Less, 2013 or Newer, Front -Wheel Drive Cargo Vans
1. Funding: Water Works (622.0640.415.43.02); Wastewater
(642.0630.415.43.02) (Spec D)
E. One (1), or More, New Self - Propelled Rubber Tired Asphalt Paver
1. Funding: Street Department (202.0607.431.37.11); Principal
(202.0607.431 .37.12) Interest (Spec F)
F. One (1), or More, New Heavy Duty Mobile Lifting System
1. Funding: Central Services 2013 Capital Budget (222.0605.419.43.10) (Spec
G)
G. One (1), or More, 2013 Vacuum Street Sweeper
1. Funding: Sewer Department (641.0621.792.37.11) Principal;
(641.0621.792.37.12) Interest (Spec H)
GARY A. GILOT DONALD E. INKS KATHRYN E. Roos MICHAEL C. MECHAM MARK W. NEAL
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3. OPENING OF PROPOSALS
A. Pre - Qualification to Manage and Operate the Century Center Convention Center
1. Funding: Century Center Other Professional Services (670- 0404 - 645- 31 -06)
4. AWARD BIDS AND APPROVE CONTRACT
A. 2013 Manhole Rehabilitation — Project No. 112 -002
1. Company: Monoform of Indiana and Southern Michigan
2. Amount: Unit Prices
3. Funding: Sewer Rehabilitation (642.0621.415.42.05)
B. Five (5), More or Less, 2013 or Newer, 3/4 Ton Four -Wheel Drive Pick -Up Trucks
1. Company: Gates Automotive Group
2. Amount:
Department
Vehicles
Base Bid
Option 1
Option 2
Option 3
Total
Code
2
$24,146.06
$4,225.00
$56,742.12
Enforcement
Central
1
$24,146.06
$5,016.00
$29,162.06
Services
Park
1
$24,146.06
$4,225.00
$28,371.06
Department
Traffic &
1
$24,146.06
$5,593.00
$29,739.06
Lighting
Total
1 5
1
1
1
1
1 $144,014.30
3. Funding: Code Enforcement (101.1201.415.43.02); Central Services
(222.0605.419.43.02); Park Department (201.1101.452.43.02); Traffic &
Lighting (202.0607.431.37.11); CLP (202.0607.431.37.12) CLI (Spec B)
C. One (1), or More, 2013 or Newer, 3/4 Ton Two -Wheel Drive Pick -Up Truck
1. Company: Gates Automotive Group
2. Amount: $26,512; Base Bid with Option A
3. Funding: 2013 Capital Budget (201.1101.452.43.02) (Spec C) (13K005)
D. Twenty -Eight (28) , More or Less, 2013 or Newer Front -Wheel Drive Police
Patrol Vehicles
1. Company: Gates Automotive Group
2. Amount: $22,939.66 Each; Base Bid with Option A — Total $642,310.48
3. Funding: Capital Lease Principal/Capital Lease Interest Principal
( 406. 0401 .415.38.01/406.0401.415.38.02) (Spec A)
E. Century Center Lighting — Project No. 112 -057
1. Funding: Century Center
GARY A. GILOT DONALD E. INKS KATHRYN E. Roos MICHAEL C. MECHAM MARK W. NEAL
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5. CHANGE ORDER
A. Eddy Street /Colfax Avenue and Eddy Street /LaSalle Boulevard Intersection
Reconstruction —Project No. 104 -033
1. Company: Brooks Construction Co., Inc.
2. Change Order No.: 15
3. Increase in Completion Days: Additional 49 Days (from April 22, 2008 to
June 18, 2008)
4. Funding: FHWA/INDOT
6. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS AND TITLE SHEET
A. Williams Street Streetscapes —Project No. 113 -003
1. Funding: WWCDA TIF (422.1050.460.42.03) (13J003)
B. Fire Department Training Facility — Project No. 109 -011
1. Funding: Fire Department Capital
C. CSO No. 18 Backwater Gate Improvements — Project No. 112 -060
1. Funding: (641.0630.793.63.35)
D. Sale of Obsolete Sewer Equipment — Drag Machines, Hydro Bucket Machines,
and Associated Equipment
1. Funding: Sewers
7. TITLE SHEET
A. Edison Road Center Turn Lane at Gordon Drive — Project No. 110 -079
1. INDOT Project
8. RESOLUTION
A. No. 09 -2013 — A Resolution of the Board of Public Works of the City of South
Bend, Indiana Authorizing the Disposal of Unfit and /or Obsolete Property
1. Description: Seventy -Five (75) Miscellaneous Sewer Equipment Items
9. AGREEMENTS /CONTRACTS /PROPOSALS /ADDENDA
A. Professional Services Agreement — Lawson - Fisher Associates, PC
1. Description: Structural Analysis of a Portion of Century Center Roof for
Potential Installation of Green Roof on South Bend Museum of Art
2. Amount: $6,320
3. Funding: Energy Office (222.0616.419.31.06)
B. Professional Services Agreement Addendum — R.E. McCloskey & Associates,
Inc.
GARY A. GILOT DONALD E. INKS KATHRYN E. Roos MICHAEL C. MECHAM MARK W. NEAL
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GARY A. GILOT DONALD E. INKS KATHRYN E. Roos MICHAEL C. MECHAM MARK W. NEAL
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1.
Description: Addition of Appraisal Problem Analysis for Fifteen (15)
Properties for Edison Road at Gordon Drive Center Turn Lane — Project No.
110 -079
2.
Amount: NTE $3,000
3.
Funding: LRS /Major Project (251.0608.431.42.96)
C.
Addendum to the Master Agency Agreement — Redevelopment Commission
1.
Description: Williams Street Streetscapes — Project No. 113 -003
2.
Funding: WWCDA TIF (422.1050.460.42.03) (13J003)
D.
Lateral
Proposal — St. Joseph Valley Metronet, Inc.
1.
Description: Sole Source Proposal for Fiber Lateral Connection to Metronet
for the Charles Black Center
2.
Amount: $35,330
3.
Funding: Information Technologies Capital (404.0672.415.43.08) (13X001)
E.
Lateral
Proposal —St. Joseph Valley Metronet, Inc.
1.
Description: Sole Source Proposal for Fiber Lateral Connection to Metronet
for the Martin Luther King Center
2.
Amount: $21,250
3.
Funding: Information Technologies Capital (404.0672.415.43.08) (13X001)
F.
Professional Services Agreement — M.E. Simpson Co., Inc.
1.
Description: Leak Survey of Water Distribution System
2.
Amount: $73,900
3.
Funding: Water Works Operations (620.0640.605.31.06)
G.
Professional Services Agreement — Force5
1.
Description: Website Support as Needed
2.
Amount: NTE $4,000
3.
Funding: IT Operations (404.0672.415.36.04)
H.
Professional Services Agreement — American Structurepoint
1.
Description: St. Joseph River CSO Stabilization Study — Project No. 112 -055
(13U001)
2.
Amount: $249,000; $216,000 (Base Fee), plus $13,000 (Hydraulic Model
Recalibration if Needed), plus $5,000 (Each Rendering)
3.
Funding: 2011 Sewer Bond (659.0621.415.42.05)
I.
Professional Services Agreement — Northeast Neighborhood Revitalization
Organization, Inc.
1.
Description: Programs and Services in the Northeast Neighborhood
2.
Amount: $75,000
3.
Funding: (408.1001.460.39.30)
J.
Professional Services Agreement — Lawson - Fisher Associates, PC
1.
Description: Engineering Services for Two (2) Pressure Reducing Stations —
Project No. 113 -005
GARY A. GILOT DONALD E. INKS KATHRYN E. Roos MICHAEL C. MECHAM MARK W. NEAL
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2. Amount: $16,570
3. Funding: 2012 Water Works Revenue Bond (623.0640.658.31.02) (13W003)
10. LICENSES AND PERMITS
A. Street Closures
1. Applicant: Michelle Jennings
a) Event: Spring Fling Block Party
b) Location: East Dubail Street from Vernon Street to Clyde Street
c) Date /Time: March 16, 2013; 12:00 p.m. to 8:00 p.m.
d) Favorable Recommendations
2. Downtown South Bend, Inc.
a) Event: St. Paddy's Tent Party and Pub Tour
b) Location: Michigan Street from Wayne Street to Western Avenue
c) Date /Time: March 15, 2013; 11:00 a.m. to 11:00 p.m.
d) Favorable Recommendations
B. Processions
1. Applicant: Michiana Celtic Society
a) Event: St. Patrick's Day Parade
b) Location: Staging Area — Frances Street from Jefferson Boulevard to
Wayne Street; West to St. Louis Street; West on Jefferson Boulevard;
North on Niles Avenue; Ending at Washington Street, Disbursing North
on Niles Avenue and East on Washington Street
c) Date /Time: March 16, 2013; 9:00 a.m. to 12:00 p.m.
d) Favorable Recommendation
2. Applicant: Pride Youth Programs
a) Event: BE THE CHANGE walk with PRIDE
b) Location: Staging Area — Century Center; North on St. Joseph Street;
West on Washington Street; South on Lafayette Boulevard; East on
Jefferson Boulevard; North on Main Street; East on Washington Street to
Point of Beginning
c) Date /Time: April 3, 2013; 12:15 p.m. to 1:15 p.m.
d) Favorable Recommendations
3. Applicant: Notre Dame Cycling Team
a) Event: Notre Dame Cycling Classic
b) Location: Affected Areas — Washington Street from Michigan Street to
Main Street; Main Street from Washington Street to Western Avenue;
Western Avenue from Main Street to Michigan Street; Michigan Street
from Western Avenue to Washington Street
c) Date /Time: April 14, 2013; 8:00 a.m. to 5:30 p.m.
d) Favorable Recommendations
GARY A. GILOT DONALD E. INKS KATHRYN E. Roos MICHAEL C. MECHAM MARK W. NEAL
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4. Applicant: St. Adalbert's Parish
a) Event: Annual Viacruces "Stations of the Cross"
b) Location: Exit St. Adalbert's Parish on Olive Street to Huron Street, West
to Dundee Street; North on Dundee Street to Washington Street, entering
LaSalle Park
c) Date /Time: March 24, 2013; 2:00 p.m. to 3:30 p.m.
d) Favorable Recommendations
5. Applicant: Play Like a Champion Today
a) Event: Leprechaun Chase on the Race 5K
b) Location: Staging Area — Howard Park; East on Jefferson Boulevard;
South on Notre Dame Avenue; East on Wayne Street; South on Frances
Street; Follow the East Race Walkway West/Northwest; South on the East
Bank Trail; East on Colfax Avenue; South on East Bank Walkway; East
on Washington Street; South on Frances Street; West on Jefferson
Boulevard to the Point of Beginning
c) Date /Time: March 16, 2013; 7:30 a.m. to 10:30 a.m.
d) Comment: Park Department will not Provide Snow Removal
C. License Renewals
1. Type: Massage Establishments
a) Applicant: Top Oriental Massage
(1) Location: 421 Hickory Road
(2) Favorable Recommendations
b) Applicant: Prairie House Massage Therapy
(1) Location: 914 Lincoln Way West
(2) Favorable Recommendations
c) Applicant: Massage by Angie
(1) Location: 108 North Main Street, Suite 735
(2) Favorable Recommendations
d) Applicant: Chinese Massage Spa (The Relax Place)
(1) Location: 2614 South Michigan Street
(2) Favorable Recommendations
2. Type: Transient Merchant
a) Applicant: Group 2 Promotions, Inc.
(1) Event: Michiana Home Show
(2) Location: Century Center
(3) Date /Time: March 15, 2013, 5:00 p.m. to 9:00 p.m.; March 16, 2013,
10:00 a.m. to 9:00 p.m.; March 17, 2013, 12:00 p.m. to 5:00 p.m.
(4) Comment: Police Department states Jefferson Street will be Closed
from St. Joseph Street to Eddy Street on March 16 from 9:00 a.m. to
12:30 p.m. for St. Patrick's Day Run and Parade
GARY A. GILOT DONALD E. INKS KATHRYN E. Roos MICHAEL C. MECHAM MARK W. NEAL
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CITY OF SOUTH BEND
BOARD OF PUBLIC WORKS
AGENDA REVIEW SESSION
March 7, 2013 —10:30 a.m.
Location: 1308 County -City Building
South Bend, Indiana 46601
11. TRAFFIC CONTROL DEVICES
A. New Installation - Handicapped Accessible Parking Space Signs
1. Locations:
a) 2801 Mishawaka Avenue
b) 904 East Calvert Street
c) 136 East Bowman Street
d) 4419 Huron Circle
e) 1103 South Logan Street
f) 237 East Fairview
g) 319 West Marion Street
h) 525 South 32nd Street
i) 904 East Calvert Street
j) 1142 East Milton Street
2. Favorable Recommendations
B. New Installation — Handicapped Accessible Parking Space Sign during Coveleski
Games
1. Location: North Side of South Street from Taylor Street to 550' East
2. Favorable Recommendations
C. New Installation — No Parking
1. Location: Both Sides of St. Louis Street from Cedar Street to Madison Street
for School Safety
2. Favorable Recommendations
D. Street Closure
1. Location: Twyckenham Drive from South Bend Avenue to Angela Boulevard
Closed During Notre Dame Football Home Games for Safety for Pedestrians
and Staging Area for South Bend Police
2. Favorable Recommendations
12. RATIFY BONDS
A. Excavation Bond
1. Robert Derrickson dba Bob's Sewer & Drain — For Release Effective April 4,
2013
13. CLAIMS
14. PRIVILEGE OF THE FLOOR
15. ADJOURNMENT
GARY A. GILOT DONALD E. INKS KATHRYN E. Roos MICHAEL C. MECHAM MARK W. NEAL
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NOTICE
FOR HEARING AND SIGHT IMPAIRED PERSONS
Auxiliary Aid or Other Services are Available upon Request at No Charge.
Please Give Reasonable Advance Request when Possible.
GARY A. GILOT DONALD E. INKS KATHRYN E. RODS MICHAEL C. MECHAM MARK W. NEAL
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