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Home My WebLink About07/24/08 Board of Public Works Agenda SessionBOARD OF PUBLIC WORKS PUBLIC AGENDA SESSION Thursday, July 24, 2008 -10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 AGENDA SESSION 1. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Construction Contract -Brooks Construction Company, Inc. 1. Purpose: Ironwood/McKinley Intersection Improvements -Project No. 107- 100 2. Amount: $2,013,110.00 3. Funding: COIT B. Construction Contract - C&E Excavating, Inc. 1. Purpose: Edison Park Sewer Separation, Phase II -Project No. 108-012 2. Amount: $3,732,147.00 3. Funding: 2007 Sewer Bond 2. RIGHT OF ENTRY PERMIT A. A,T&T Wireless 3. CLAIMS A. City of South Bend REGULAR MEETING 1. REVIEW OF MINUTES A. Agenda Session: July 10, 2008 B. Regular Meeting: July 14, 2008 C. Claims Meeting: July 17, 2008 and July 21, 2008 2. AWARD BIDS A. 2008 CSO Backwater Gates Replacement -Project No. 108-027 1. Company: Haskins Underground, Inc. 2. Amount: $62,987.81 3. Funding: Capita1642 3. CHANGE ORDER A. Century Center Skylight Stabilization -Project No. 108-017 1. Company: Advanced Restoration Contractors, Inc. 2. Change Order No.: 1 3. Extend Completion Date to October 14, 2008 4. Funding: HoteUMotel Tax B. Ironwood/McKinley Intersection Improvements -Project No. 107-100 1. Company: Brooks Construction 2. Change Order No.: 1 BOARD OF PUBLIC WORKS PUBLIC AGENDA SESSION Thursday, July 24, 2008 -10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 3. Amount of Decrease: ($24,780.00), (1.2%) 4. New Contract Amount: $1,998,330.00 5. Funding: COIT C. Primary & Aeration channel Modifications -Project No. 107-062 1. Company: Bowen Engineering Corporation 2. Change Order No: 1 3. Amount Of Increase: $48,429.00, 1.43% and extend by 53 days 4. New Contract Amount: $3,443,489.00 5. Funding: Sewer Bond D. Demolition of Former Jefferson Apartments (322 W. Jefferson) -Project No. 108- 034 1. Company: C&E Excavating, Inc. 2. Change Order No: Final 3. Amount of Decrease: ($10,000.00), (25.27%) 4. New Contract Amount: $29,580.00 5. Funding: TIF 4. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A. Large Diameter Interceptor Sewer Grit Removal -Project No. 108-067 1. Funding: Sewer Maintenance and Operations (Fund 642) B. Sample/Arnold/Western T.S. Communications Upgrade 1. Funding: LRSA 5. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS AND TITLE SHEET A. South Bend Avenue/Twyckenham Intersection Improvements -Project No. 108-047 1. Funding: TIF Bond 6. RESOLUTION A. Resolution No. 50-2008 -Disposal of Surplus Property 1. Retirement of Police firearm B. Resolution No. 51-2008 -Authorizing the Exchange of Property Located in the City of South Bend, Indiana (Napoleon Street -Lot 32) 7. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Contract - Kaser's Auction Service 1. Purpose: Liquidation of Unclaimed Merchandise 2. Amount: 8% Commission B. Agreement -Madison Center 1. Purpose: Shelter Plus Care -Provide housing subsidies for mentally ill patients. 2. Amount: $134,664.00 BOARD OF PUBLIC WORKS PUBLIC AGENDA SESSION Thursday, July 24, 2008 -10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 3. Funding: HUD C. Agreement -Northeast Neighborhood Revitalization Organization, Inc. 1. Purpose: Housing Programs and Services 2. Amount: $75,000.00 3. Funding: EDIT D. Professional Services Agreement -Ken Herceg & Associates 1. Purpose: Traffic Signals Modernization on Mishawaka Avenue & Western Avenue -Project No. 108-065 2. Amount: $170,000.00 3. Funding: LRSA E. Agreement - La Casa de Amistad, Inc. 1. Purpose: Support for Programs and Services 2. Amount: $20,000.00 3. Funding: EDIT 408 F. Agreement -Near Northwest Neighborhood, Inc. 1. Purpose: Implementation of Housing Programs and Services to Preserve and Revitalize the Near Northwest Neighborhood 2. Amount: $30,000.00 3. Funding: General Fund G. Proposal -Metzger, Mancini & Lackner, LLP 1. Purpose: Morris Box Office Account Quickbooks Installation & Training 2. Amount: $2,900.00 3. Funding: Morris PAC/General Fund H. Professional Services Agreement -Greeley and Hansen LLC 1. Purpose: Provide engineering services for cleaning and assessment of anaerobic digesters. 2. Amount: $90,000.00 3. Funding: Environmental Services I. Interlocal Agreement -City of Mishawaka, Indiana University at South Bend, and Martin's Supermarkets, Inc. 1. Purpose: Construction of Traffic Signal and Intersection Improvements at the intersection of Ironwood Drive and River Avenue 2. Amount: $113,395.82 3. Funding: General Fund 8. RECOMMENDATIONS A. Street Closure - "29th Annual West Washington Yard Sale" 1. Sponsor: Historic Landmarks 2. Location: West Washington Street from Chapin Street to Scott Street 3. Date/Time: August 9, 2008 from 8:00 a.m. to 2:00 p.m. 4. Favorable Recommendations BOARD OF PUBLIC WORKS PUBLIC AGENDA SESSION Thursday, July 24, 2008 -10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 B C. D E F G Street Closure - "Block Party" 1. Sponsor: Spoken Word World Outreach Center 2. Location: St. Joseph Street from Ewing Avenue to Fox Street 3. Date/Time: August 30, 2008 from 8:00 a.m. to 6:00 p.m. 4. Favorable Recommendations Street Closure - "Coquillard/Cherry Tree Block Party" 1. Sponsor: Jay & Greta Lewis 2. Location: Coquillard Drive from Cherry Tree Lane to Rockne Drive 3. Date/Time: August 23, 2008 from 12:00 p.m. to 2:00 p.m. 4. Favorable Recommendations Procession - "The Run Ten Ten" 1. Sponsor: C.A.R.E. of South Bend 2. Location: Begin at St. Louis Boulevard/Howard Park, East to Twyckenham Drive, North to South Bend Avenue, North to Angela Boulevard, West to Notre Dame Avenue, North on Notre Dame Avenue to End of Cul de Sac and back to Angela Boulevard, West to Leeper, South to North Shore Boulevard, South to Niles Avenue, South to Jefferson Boulevard, East to St. Louis Boulevard/Howard Park 3. Date/Time: Apri125, 2009 from 6:30 a.m. to 10:30 a.m. 4. Route is being developed -Police concerns Procession - "Angel of Hope Benefit & Ride" 1. Sponsor: The Pack 2. Location: From Pinhook Park to Riverside Drive, North to Cleveland Road, West to By-Pass, South to SR 331, South to SR 6, West to US 31, North to SR 4, West to SR 23, North to By-Pass, North to Mayflower, North to Linden, East to VFW # 9820 3. Date/Time: August 16, 2008 from 9:30 a.m. to 1:30 p.m. 4. Favorable Recommendations Procession - "St. Joseph County CROP Walk" 1. Sponsor: United Religious Community 2. Location: From Howard Park to Jefferson Boulevard, West to St. Joseph Street, South to South Street, West to Lafayette Boulevard, South to Sample Street, West to Chapin Street, stop at Food Bank on Chapin, North to Western Avenue, East to Michigan Street, North to Washington Street, East to St. Joseph Street, North to Colfax Avenue, East to Niles Avenue, South to Jefferson Boulevard, West to Howard Park 3. Date/Time: September 28, 2008 from 1:30 p.m. to 4:00 p.m. 4. Favorable Recommendations Procession - "A Walk along West Washington Street" 1. Sponsor: Historic Landmarks Foundation BOARD OF PUBLIC WORKS PUBLIC AGENDA SESSION Thursday, July 24, 2008 -10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 2. Location: Begin at West Washington and Lafayette Boulevard, West to the Intersection of LaPorte and West Washington 3. Date/Time: September 5, 12 & 26, 2008; October 3 & 31, 2008; November 21, 2008 from 3:00 p.m. to 4:15 p.m. on each date 4. Favorable Recommendations H. Licen se -Open Air Business 1. Business: PFC Vending 2. Purpose: Hot Dog Cart 3. Location: Corner of Lafayette & Washington 4. Date/Time: June 2, 2008 to September 29, 2008 from 8:00 a.m. to 6:00 p.m. 5. See Comment I. Vacat ion -First North/South Alley South of Ford Street and East of Walnut 1. Requestor: Margarite Salazar 2. Purpose: Traffic & Security 3. Fire Department recommends against J. Vacat ion -The First 12.0' East/West North of State Road 23 Located Directly North of Lots 28 through 32 in the Recorded Plat of Hartman and Woodworth's Plat 1. Purpose: Eddy Street Commons development K. Street Closure - "Block Party" 1. Sponsor: Barbara Foster 2. Location: Harrison from Lindsey to Lincoln Way West 3. Date/Time: August 16, 2008 from 7:00 a.m. to 11:00 p.m. 4. Comments -Must close by 8:00, and 7:00 a. m. too early to start L. Street Closure - "Block Party" 1. Sponsor: Barbara Echard 2. Location: East LaSalle Avenue from Jacob to Twyckenham 3. Date/Time: August 9, 2008 from 3:00 p.m. to 8:00 p.m. 4. Favorable Recommendations M Street Closure - "21st Street Block Party" 1. Sponsor: Krista Bailey 2. Location: 4blocks - 21st from Mishawaka to Northside and Vine from Ironwood to 20tH 3. Date/Time: August 9, 2008 from 3:00 p.m. to 8:00 p.m. 4. See Comments N. Sidewalk Cafe -Jimmy John's 1. Location: 138 South Michigan Street 2. Date/Time: Sunday through Saturday, 9:00 a.m. to 5:00 p.m. 9. CO NSEN T TO ANNEXATION AND WAIVER OF RIGHTS TO RE MONSTRATE A. 53220 Poppy Road, South Bend, Indiana -Sewer BOARD OF PUBLIC WORKS PUBLIC AGENDA SESSION Thursday, July 24, 2008 -10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 10. SUBDIVISION SURETY REDUCTIONS A. Jade Crossing, LLC 1. Reduce Surety to $30,000.00 for Section One and Two of Jade Crossing Subdivisions 11. TRAFFIC CONTROL DEVICES A. New Installation -Reserved Handicapped Parking Space Sign Downtown 1. Location: On Lafayette Boulevard, South of West Jefferson Boulevard, First Parking Space on West Side of Street (Permit No. 011) 2. All criteria has been met 12. MONTHLY REPORT OF OPERATIONS -JUNE 2008 A. Central Services 13. SAFETY REPORTS -JUNE 2008 A. Central Services 14. CERTIFICATES OF INSURANCE A. New Sesco, Inc., Indianapolis, Indiana 15. RATIFY BONDS A. Contractor Bonds 1. Terry Wheeler -For Release Effective July 30, 2008 2. D&B Plumbing, LLC -For Release Effective August 20, 2008 3. Witmer Construction LP -For Approval Effective July 22, 2007 B. Excavation Bonds 1. Niblock Excavating, Inc. -For Release Effective July 28, 2008 16. CLAIMS A. City of South Bend B. St. Joseph County Housing Consortium 17. PRIVILEGE OF THE FLOOR 18. ADJOURNMENT