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HomeMy WebLinkAboutAmendment No 2 to PSA - Seitz Park Renovation, Phase I Proj No. 117-093A – Lochmueller Group ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT ALEXANDRA DOLZ-LANE MURRAY L. MILLER 1316 COUNTY-CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/ 235-9251 FAX 574/ 235-9171 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS October 24, 2023 Ms. Jessica Clark, PE Lochmueller Group, Inc. 112 West Jefferson Blvd, Suite 500 South Bend, Indiana 46601 Jclark@lochgroup.com RE: Amendment No. 2 to Professional Services Agreement Dear Ms. Clark: At its October 24, 2023 meeting, the Board of Public Works approved the above referenced amendment for additional inspection services for Seitz Park Renovation, Phase I Project No. 117-093A in the amount of $96,200. Enclosed please find a copy of the amendment for your records. If you have any further questions, please call this office at (574) 235-9251. Sincerely, /s/ Theresa Heffner Theresa Heffner, Clerk Enclosures TH/lh Page 1 (Exhibit K – (Amendment to Owner-Engineer Agreement) – Attachment 1) EJCDC E-500 Agreement Between Owner and Engineer for Professional Services. Copyright © 2008 National Society of Professional Engineers for EJCDC. All rights reserved. This is EXHIBIT K, consisting of 3 pages, referred to in and part of the Agreement between Owner and Engineer for Professional Services dated February 9, 2021. AMENDMENT TO OWNER-ENGINEER AGREEMENT Amendment No. 2 1.Background Data: a.Effective Date of Owner-Engineer Agreement:February 9, 2021 b.Owner:City of South Bend c.Engineer:Lochmueller Group d.Project:Seitz Park Phase 1 Construction Inspection – Project Number 117-093A 2.Description of Modifications: [NOTE TO USER: Include the following paragraphs that are appropriate and delete those not applicable to this amendment. Refer to paragraph numbers used in the Agreement or a previous amendment for clarity with respect to the modifications to be made. Use paragraph numbers in this document for ease of reference herein and in future correspondence or amendments.] d. For the Additional Services or the modifications to services set forth above, Owner shall pay Engineer the following additional or modified compensation: 1.) Modified Compensation: N/A 2.) Additional Compensation: According to Exhibit B, Section B.2.01 (A. Period of Service) Lochmueller compensation amount shall be appropriately adjusted. Appendix 3 to Exhibit C from Amendment 1 includes the hourly rate schedule through December 31, 2024, which will be used for this amendment. e. The schedule for rendering services is modified as follows: Exhibit A, Part 1 – Basic Services, Section A1.05 Schedule shall be amended to: Anticipated Completion Date: December 31, 2023 f. Other portions of the Agreement (including previous amendments, if any) are modified as follows: [List other Attachments, if any] •Appendix 4 to Exhibit C (1 page) Page 2 (Exhibit K – (Amendment to Owner-Engineer Agreement) – Attachment 1) EJCDC E-500 Agreement Between Owner and Engineer for Professional Services. Copyright © 2008 National Society of Professional Engineers for EJCDC. All rights reserved. 5. Agreement Summary (Reference only) a. Original Agreement amount:$576,480.00 b. Net change for prior amendments: $209,560.00 c. This amendment amount:$96,200.00 d. Adjusted Agreement amount:$882,240.00 The foregoing Agreement Summary is for reference only and does not alter the terms of the Agreement, including those set forth in Exhibit C. Owner and Engineer hereby agree to modify the above-referenced Agreement as set forth in this Amendment. All provisions of the Agreement not modified by this or previous Amendments remain in effect. The Effective Date of this Amendment is October 9, 2023. OWNER:ENGINEER: By:Jessica Clark, PE Title:Northern Indiana Regional Leader Date Signed:October 9, 2023 By: Kara M. Boyles, PhD, PE Title: City Engineer Date Signed: October 24, 2023 Page 3 (Exhibit K – (Amendment to Owner-Engineer Agreement) – Attachment 1) EJCDC E-500 Agreement Between Owner and Engineer for Professional Services. Copyright © 2008 National Society of Professional Engineers for EJCDC. All rights reserved. This is Appendix 4 to EXHIBIT C, consisting of 1 page, referred to in and part of the Agreement between Owner and Engineer for Professional Services dated February 9, 2021. City of South Bend Department of Administration & Finance Change Order Request Form Multiple PO lines: Project POs: PO Number 7779 Line Number Add new line #5 Original Dollar Amount $0.00 New Dollar Amount (For liquidation request, enter $0)$96,200.00 Reason Code (if changed)No Change: SV-ES Financial Dimensions (fund-dept- division-subdivision-main account)436-10-102-121-444000--PROJ00000079 Project Code (if applicable)PROJ00000079 - Project Category 436-444000 Description of change (include budget impact)Amendment for additional inspection services. APPROVED BY PROJECT ACCOUNTING TEAM (if applicable)(PAT member's name and date to be completed by PAT member) PO Number Line Number Original Dollar Amount New Dollar Amount (For liquidation request, enter $0) Reason Code (if changed) Financial Dimensions (fund-dept- division-subdivision-main account) Project Code (if applicable) Description of change (include budget impact) APPROVED BY PROJECT ACCOUNTING TEAM (if applicable)(PAT member's name and date to be completed by PAT member) PO Number Line Number Original Dollar Amount Changing the line amount: You can only change a line amount if it has NOT been invoiced against. • If the line has NOT been invoiced – reduce the line amount to equal what it should be. • If the line has been invoiced – cancel the delivery remainder and finalize the individual line, then add a new line for the amount that should be remaining. If you have changes to more than one line on the same PO, fill out a separate section for each line affected by the change order. For change orders on project-related POs, this form must be approved by the Project Accounting Team as described in Supplement 508. PO-0007779 - Change Order Request Form 1 of 3 BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date 10/19/2023 Name Patrick Sherman Department Public Works BPW Date 10/24/2023 Phone Extension 5601 Review and Approval Required Prior to Submittal to Board Diversity Compliance and Inclusion Officer Officer Name BPW Attorney Attorney Name Michael Schmidt Dept. Attorney Attorney Name Purchasing Mickey Lovy Check the Appropriate Item Type – Required for All Submissions Professional Services Agreement Contract Proposal Open Market Contract Amendment/Addendum Special Purchase, QPA Bid Opening Bid Award Req. to Advertise Title Sheet Quote Opening Quote Award Reject Bids/Quotes Proposal Opening C/O & PCA No. PCA Chg. Order, No. Traffic Control Resolution Other: Ease./Encroach Required Information Company or Vendor Name Lochmueller Group, Inc New Vendor Yes If Yes, Approved by Purchasing No MBE/WBE Contractor MBE WBE Completed E-Verify Form Attached Yes No Project Name Seitz Park Renovation Project Number PROJ00000079 Funding Source PO-0007779 Account No. 436-10-102-121-444000--PROJ00000079 Amount $96,200.00 Terms of Contract EJCDC Amendment Purpose/Description Amendment to contract for additional inspection services. For Change Orders Only Amount of Increase Decrease $ ($ ) Previous Amount $ Current Percent of Change: Increase Decrease % ( %) New Amount $ Total Percent of Change: Increase Decrease % ( %) Time Extension Amount: New Completion Date: