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Home My WebLink AboutChange Order No 16 - Coal Line Trail, Phase I Proj No. 115-063 - INDOT Selge ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT ALEXANDRA DOLZ-LANE MURRAY L. MILLER 1316 COUNTY-CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/ 235-9251 FAX 574/ 235-9171 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS October 24, 2023 Mr. Robert Kuhns Selge Construction Co., Inc. 2833 South 11TH St. Niles, MI 49120 aswinehart@selgeconstruction.com RE: Change Order No. 16 (Final) – Coal Line Trail, Phase I – (DES#1401810) Project No. 115-063 Dear Mr. Kuhns: At its October 24, 2023 meeting, the Board of Public Works approved the above referenced Change Order to be increased $21,087.15 (City) with a total increase $105,435.72, bringing the revised contract amount to $1,976,698.51. Enclosed is a copy of the Change Order for your records. If you have any further questions, please call this office at (574) 235-9251. Sincerely, /s/ Theresa Heffner Theresa Heffner, Clerk Enclosures TH/lh INTER-OFFICE MEMORANDUM DEPARTMENT OF PUBLIC WORKS TO: Board of Public Works FROM: Gemma Stanton, Project Engineer SUBJECT: Change Order #16 (Final) (PN: 115-063) P0- 25244, PROJ 18 DATE: 10/10/2023 Attached is Change Order # 16 for the Coal Line Trail Phase 1 Project: Original Contract amount: $1,623,701.34 Previously approved change orders: $247,561.45 Percent Increase Including Requested: 15.247% New Contract Amount: $1,871,262.79 Change order #16 is a balancing change order for project closeout. Increase Amount: $105,435.72 Percent Increase of this CO: 6.494% Revised Contract Amount: $1,976,698.51 As this is a federal aid project, INDOT is responsible for the construction contract with Milestone. Per INDOT’s policy, they only show bid items over or under $20,000 in their balancing CO. The actual contract price will be $3,781,043.50 which is less than previous change orders already approved. The City will only be responsible for a maximum of 20% ($21,087.15) of the balancing amount. It is requested the Board of Public Works approve Change Order #16 (Final) for a total increase of $105,435.72 which is results in a total increase of 15.247% to the original contract price bringing the new contract price to $1,976,698.51. Thank you for your consideration of this request. Please call with your questions. Contract No:R -38064 Change Order No.: 016 INDIANA Department of Transportation Page: 1 Construction Change Order and Time Extension Summary Contract Information Contract No.: R -38064 Letting Date:03/10/2021 District:LAPORTE DISTRICT AE:Hauersperger, Steven PE/S:Dietz, Don Status:Draft Change Order Information Change Order No.: 016 EWA: N or Force Acct: N Date Generated: 00/00/0000 Date Approved: 00/00/0000 Reason Code: FINAL QUANTITY ADJUSTMENT Description: Final Closeout Original Contract Amount $ 1,623,701.34 Current Change Order Amount $ 105,435.72 Percent: 6.494 % Total Previous Approved Changes $ 247,561.45 Percent: 15.247 % Total Change To-Date $ 352,997.17 Percent: 21.741 % Modified Contract Amount $ 1,976,698.51 Time Extension Information Date Initiated 00/00/0000 Date Completed 00/00/0000 Original Contract Time SS Completion Date 00/00/0000 or SS Calendar/Work Days 0 SP Date 00/00/0000 or SP Days (SS = Standard Specification, SP = Special Provision) Time Element Description: Current Time Extension SS Days 0 SP Days 0 SP Days Value $ 0.00 Previous Time Approved SS Days by AE:______ DCE:______ SCE:______ DDCM:______ SS Days____________ SP Days Value $ _______________ Revised Contract Time SS Completion Date 00/00/0000 or SS Calendar/Work Days 0 SS Date 00/00/0000 or SP Days 0 Contract No:R -38064 Change Order No.: 016 INDIANA Department of Transportation Page: 2 Construction Change Order and Time Extension Summary Review and Approval Information Required Approval Authority AE:________ DCE:________ SCE:________* DDCM:_______* ($ per Change Order) (- LE $ 250K-) (- LE $ 750K - ) ( -- LE $ 2 M -- ) ( -- GT $ 2 M -- ) (Days per Contract) ( 50 SS days ) ( 100 SS days ) ( 200 SS Days ) ( GT 200 SS days) Verbal Approval Required? Y / N If Y, by_____________ Date Issued___________ Total Change To-Date>5%? Y / N If Y , Copy to Program Budget Manager_________________ Scope/Design Recommendation Required? Y / N If Y, Referred to Project Manager(PM) __________________ Date to PM__________ Date Returned___________ Approval Authority Concurs with PM? Y / N If Y, Concurrence by_______________ Date___________ If N,Resolution: Approved __________ Disapproved ___________ Resolved by_________________________ Date__________ LPA Signatures Required? Y / N If Y, Date to LPA _____________ Date Returned _________ FHWA Signatures Required? Y / N If Y, Date to FHWA____________ Date Returned_________ * Field Engineer Recommendation (Required for SCE or DDCM Approval) Field Engineer _________________________ Date _____________ Comments: ____________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ Contract No:R -38064 INDIANA Date:09/14/2023 Change Order No:016 Department of Transportation Page: 3 Contract:R -38064 Project:1401810 - State:140181000LC4 Change Order Nbr: 016 Change Order Description: Final Closeout Reason Code:FINAL QUANTITY ADJUSTMENT CLN PCN PLN Item Code Unit Unit Price CO Qty Comment Amount Change 0011 1401810 0011 202-02240 SYS 55.000 592.290 C Amount:$ 32,575.95 Item Description:PAVEMENT REMOVAL Supplemental Description1: Supplemental Description2: 0028 1401810 0028 301-12234 CYS 57.650 382.770 C Amount:$ 22,066.69 Item Description:COMPACTED AGGREGATE NO. 53 Supplemental Description1: Supplemental Description2: 0038 1401810 0038 604-06070 SYS 82.000 358.940 C Amount:$ 29,433.08 Item Description:SIDEWALK, CONCRETE Supplemental Description1: Supplemental Description2: 0043 1401810 0043 605-06120 LFT 48.000 445.000 C Amount:$ 21,360.00 Item Description:CURB, CONCRETE Supplemental Description1: Supplemental Description2: Total Value for Change Order 016 = $ 105,435.72 Whereas, the Standard Specifications for this contract provides for such work to be performed, the following change is recommended. General or Standard Change Order Explanation This is the change order for the final close out consisiting of over runs and under runs. No additioanl time is being added to the contract for these items. PM has been notified. Change Order Explanation for Specific Line Item **************************************************************************************************************************** It is the intent of the parties that this change order is full and complete compensation for the work describe above. Notification and consent to this change order is hereby acknowledged. Contractor:____________________________________________Signed By:_____________________________________________ Date:__________________________________________________ *************************************************************************************************************************** NOTE: Other required State and FHWA signatures will be obtained electronically through the SiteManager system. Contract No:R -38064 INDIANA Date:09/14/2023 Change Order No:016 Department of Transportation Page: 4 **************************************************************************************************************************** APPROVED FOR LOCAL PUBLIC AGENCY SUBMITTED FOR CONSIDERATION PE/S _________________________ **************************************************************************************************************************** APPROVED FOR INDIANA DEPARTMENT OF TRANSPORATION Approval Level Name of Approver Date Status Don Dietz October 24, 2023 BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date 10/9/23 Name Gemma Stanton Department PW BPW Date 10/24/23 Phone Extension 9083 Review and Approval Required Prior to Submittal to Board Diversity Compliance and Inclusion Officer Officer Name BPW Attorney Attorney Name Dept. Attorney Attorney Name Purchasing Check the Appropriate Item Type – Required for All Submissions Professional Services Agreement Contract Proposal Open Market Contract Amendment/Addendum Special Purchase, QPA Bid Opening Bid Award Req. to Advertise Title Sheet Quote Opening Quote Award Reject Bids/Quotes Proposal Opening C/O & PCA No. PCA Chg. Order, No. 16 and Final Traffic Control Resolution Other: Ease./Encroach Required Information Company or Vendor Name INDOT (Contractor is Selge) New Vendor Yes If Yes, Approved by Purchasing No MBE/WBE Contractor MBE WBE Completed E-Verify Form Attached Yes No Project Name Coal Line Trail Ph 1 Project Number 115-063, PROJ 18, DES#1401810 Funding Source 324-444000 Account No. PO-25244 Amount $21,087.15 Terms of Contract Purpose/Description Final balancing change order. For Change Orders Only Amount of Increase Decrease $21,087.15 (20% of $105,435.72) ($ ) Previous Amount $1,871,262.79 Current Percent of Change: Increase Decrease 6.494% ( %) New Amount $1,976,698.51 Total Percent of Change: Increase Decrease 15.247% ( %) Time Extension Amount: New Completion Date: