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Home My WebLink AboutRejection of Bids - Liberty Tower TIF Project - Parking Garage Proj No. 123-054 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT ALEXANDRA DOLZ-LANE MURRAY L. MILLER 1316 COUNTY-CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/ 235-9251 FAX 574/ 235-9171 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS October 24, 2023 Mr. Will Markunas Golf Acquisition Group LLC 141 E. 141ST Hammond, IN 46327 willmarkunas@golfconstruction.net; zacharybanasik@golfconstruction.net RE: Rejection of Bids – Liberty Tower TIF Project - Parking Garage – Project No. 123-054 Dear Mr. Markunas: At its October 24, 2023 meeting, the Board of Public Works approved the rejection of all bids for the above referenced project, due to irregularities across the bids received. The project will be re-advertised and rebid at a later date. Thank you for bidding, and we hope you bid with us in the future. If you have any further questions, please call this office at (574) 235-9251. Sincerely, /s/ Theresa Heffner Theresa Heffner, Clerk Enclosures TH/lh ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT ALEXANDRA DOLZ-LANE MURRAY L. MILLER 1316 COUNTY-CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/ 235-9251 FAX 574/ 235-9171 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS October 24, 2023 Mr. Allan Browning Browning Chapman, LLC 2101 Bastian Ct. Westfield, IN 46074 abrowning@browningchapman.com RE: Rejection of Bids – Liberty Tower TIF Project - Parking Garage – Project No. 123-054 Dear Mr. Browning: At its October 24, 2023 meeting, the Board of Public Works approved the rejection of all bids for the above referenced project, due to irregularities across the bids received. The project will be re-advertised and rebid at a later date. Thank you for bidding, and we hope you bid with us in the future. If you have any further questions, please call this office at (574) 235-9251. Sincerely, /s/ Theresa Heffner Theresa Heffner, Clerk Enclosures TH/lh ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT ALEXANDRA DOLZ-LANE MURRAY L. MILLER 1316 COUNTY-CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/ 235-9251 FAX 574/ 235-9171 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS October 24, 2023 Mr. Gerald Longerot Slatile Roofing and Sheet Metal Co., Inc. 1703 S. Ironwood Dr. South Bend, IN 46613 gerald.longerot@slatile.com; debra.carothers@slatile.com RE: Rejection of Bids – Liberty Tower TIF Project - Parking Garage – Project No. 123-054 Dear Mr. Longerot: At its October 24, 2023 meeting, the Board of Public Works approved the rejection of all bids for the above referenced project, due to irregularities across the bids received. The project will be re-advertised and rebid at a later date. Thank you for bidding, and we hope you bid with us in the future. If you have any further questions, please call this office at (574) 235-9251. Sincerely, /s/ Theresa Heffner Theresa Heffner, Clerk Enclosures TH/lh ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT ALEXANDRA DOLZ-LANE MURRAY L. MILLER 1316 COUNTY-CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/ 235-9251 FAX 574/ 235-9171 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS October 24, 2023 Mr. Robert T. Mazur Ram Construction Services of Michigan, Inc. 13800 Eckles Rd. Livonia, MI 48150 dcanedo@ramservices.com; kknake@ramservices.com RE: Rejection of Bids – Liberty Tower TIF Project - Parking Garage – Project No. 123-054 Dear Mr. Mazur: At its October 24, 2023 meeting, the Board of Public Works approved the rejection of all bids for the above referenced project, due to irregularities across the bids received. The project will be re-advertised and rebid at a later date. Thank you for bidding, and we hope you bid with us in the future. If you have any further questions, please call this office at (574) 235-9251. Sincerely, /s/ Theresa Heffner Theresa Heffner, Clerk Enclosures TH/lh ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT ALEXANDRA DOLZ-LANE MURRAY L. MILLER 1316 COUNTY-CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/ 235-9251 FAX 574/ 235-9171 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS October 24, 2023 Mr. Brian U. Walter Trisco Systems, Inc. 2000 Baty Road Lima, OH 45807 office@triscosystems.com, jay_behr@triscosystems.com RE: Rejection of Bids – Liberty Tower TIF Project - Parking Garage – Project No. 123-054 Dear Mr. Walter: At its October 24, 2023 meeting, the Board of Public Works approved the rejection of all bids for the above referenced project, due to irregularities across the bids received. The project will be re-advertised and rebid at a later date. Thank you for bidding, and we hope you bid with us in the future. If you have any further questions, please call this office at (574) 235-9251. Sincerely, /s/ Theresa Heffner Theresa Heffner, Clerk Enclosures TH/lh ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT ALEXANDRA DOLZ-LANE MURRAY L. MILLER 1316 COUNTY-CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/ 235-9251 FAX 574/ 235-9171 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS October 24, 2023 Mr. Doug Harshbarger D.C. Byers Company / Detroit Inc. 16429 Upton Rd. Suite #3 East Lansing, MI 48823 lansing@dcbyersdetroit.com; dharshbarger@dcbyersdetroit.com RE: Rejection of Bids – Liberty Tower TIF Project - Parking Garage – Project No. 123-054 Dear Mr. Harshbarger: At its October 24, 2023 meeting, the Board of Public Works approved the rejection of all bids for the above referenced project, due to irregularities across the bids received. The project will be re-advertised and rebid at a later date. Thank you for bidding, and we hope you bid with us in the future. If you have any further questions, please call this office at (574) 235-9251. Sincerely, /s/ Theresa Heffner Theresa Heffner, Clerk Enclosures TH/lh Page 1 of 1 INTER-OFFICE MEMORANDUM DEPARTMENT OF PUBLIC WORKS DIVISION OF ENGINEERING TO: Theresa Heffner, Clerk Board of Public Works FROM: Zach Hurst, PE, Sr. Project Engineer SUBJECT: Reject Bids - Project No. 123-054 Liberty Tower TIF Project – Parking Garage DATE: 10/17/2023 On September 26, 2023, the Board of Public Works opened and read bids for the above project. The base bid is parking garage concrete repairs. Alternates 1 and 2 refer to security system enhancements. Alternate 3 is paver installation on the 7th floor patio. Six bids were received, with a breakdown of the bids as follows: Base Bid Alt. 1 Alt. 2 Alt. 3 Acknowledge Addenda? Met M/W Goals? Browning Chapman $978,810.25 $81,950 $10,600 $194,235 NO** NO RAM Construction $1,025,000 $90,000 $12,000 $224,700 NO** NO* Slatile $1,351,750 ? *** $11,000 $263,000 YES YES Golf Construction $1,401,870.75 $54,000 $27,000 $156,450 YES NO* Trisco Systems $1,739,860 $85,609 $11,802 $213,598 YES NO* DC Byers $1,859,207 $79,000 $11,000 $185,000 NO NO *The Contractors were able to meet the goals, but firms outside the City’s geographic region were used, and thus would not comply with the City MWBE Ordinance. **Both Browning Chapman and RAM Construction failed to acknowledge Addendum 2. ***Slatile’s number for Alternate 1 is not legible, nor did they respond to a request for clarification. Given the number of irregularities across the bids received, the City is electing to reject all bids in accordance with IC 36-1-12-4(b)(8)(B) and rebid the project. October 24, 2023 BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date 10/17/2023 Name Zach Hurst Department DPW BPW Date 10/24/2023 Phone Extension 3057 Review and Approval Required Prior to Submittal to Board Diversity Compliance and Inclusion Officer Officer Name BPW Attorney Attorney Name Dept. Attorney Attorney Name Purchasing Check the Appropriate Item Type – Required for All Submissions Professional Services Agreement Contract Proposal Open Market Contract Amendment/Addendum Special Purchase, QPA Bid Opening Bid Award Req. to Advertise Title Sheet Quote Opening Quote Award Reject Bids/Quotes Proposal Opening C/O & PCA No. PCA Chg. Order, No. Traffic Control Resolution Other: Ease./Encroach Required Information Company or Vendor Name New Vendor Yes If Yes, Approved by Purchasing No MBE/WBE Contractor MBE WBE Completed E-Verify Form Attached Yes No Project Name Liberty Tower TIF Project – Parking Garage Project Number 123-054 Funding Source River West DA TIF Account No. PR-00027141 Amount Terms of Contract Purpose/Description Request to reject all bids and rebid project. For Change Orders Only Amount of Increase Decrease $ ($ ) Previous Amount $ Current Percent of Change: Increase Decrease % ( %) New Amount $ Total Percent of Change: Increase Decrease % ( %) Time Extension Amount: New Completion Date: