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Home My WebLink About10192023 Agenda Review SessionCITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION October 19, 2023 – 10:30 a.m. Virtual Meeting Link https://tinyurl.com/2023BPWAgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT ALEXANDRA DOLZ-LANE MURRAY L. MILLER Page 1 1. REVIEW OF MINUTES A. Approve Agenda Review, and Regular Meeting Minutes of October 5, and October 10, 2023 2. PUBLIC HEARINGS A. New Massage Establishment License 1. Company: Council Oak Spa a) Location: 3302 Portage Ave., Suite A b) Favorable Recommendations 2. Company: A Healing Oasis a) Location: 714 E. Jefferson Blvd. b) Favorable Recommendations 3. OPENING OF BIDS A. Wastewater CNG Compressor Upgrade – Project No. 119-109 1. Funding: PR-00027076 B. Angela Blvd. Roadway Improvements – Project No. 122-059R 1. Funding: PR-00020234 4. OPENING OF QUOTATIONS A. 542 N. Scott St. TIF - Painting & Siding – Project No. 123-062A 1. Funding: PR-00028437 B. 542 N. Scott St. TIF - Roof Repairs – Project No. 123-062B 1. Funding: PR-00028439 C. 542 N. Scott St. TIF - Windows & Doors – Project No. 123-062C 1. Funding: PR-00028440 D. 430 Cottage Grove Ave. TIF - Roof Repairs – Project No. 123-062D 1. Funding: PR-00028441 E. 430 Cottage Grove Ave. TIF - Windows & Doors – Project No. 123-062E 1. Funding: PR-00028442 5. REJECT BIDS AND QUOTATIONS A. Liberty Tower TIF Project - Parking Garage – Project No. 123-054 1. Description: Irregularities Across the Bids Received, Rebid Project at Later Date 2. Funding: PR-00027141 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION October 19, 2023 – 10:30 a.m. Virtual Meeting Link https://tinyurl.com/2023BPWAgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT ALEXANDRA DOLZ-LANE MURRAY L. MILLER Page 2 6. CHANGE ORDERS A. Coal Line Trail, Phase I – Project No. 115-063 1. Company: Indiana Department of Transportation, Selge Construction Co., Inc. 2. Change Order No.: 16 (Final) 3. Increase Amount: $21,087.15 (City); Total Increase: $105,435.72 4. Percent of Increase: 6.494% 5. Total Percent of Change: 15.247% 6. Revised Contract Amount: $1,976,698.51 7. Funding: PO-0025244 B. Monroe Circle Demolition – Project No. 123-048 1. Company: Green Demolition Contractors 2. Change Order No.: 2 (Final) 3. Increase Amount: $182,800; Additional Fifty-Six (56) Days 4. Percent of Increase: 13.99% 5. Total Percent Change: 74.89% 6. Revised Contract Amount/Completion Date: $1,489,400; November 15, 2023 7. Funding: PO-0024348 7. PROJECT COMPLETION AFFIDAVITS A. Nexus Center Roof Replacement – Project No. 121-064A 3. Company: Slatile Roofing & Sheet Metal Co., Inc. 4. Final Contract Amount: $196,981 5. Funding: PO-0021162 8. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A. 2023 Residential Demolitions – Project No. 123-068 1. Funding: PR-00028089 9. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Amendment No. 2 to Professional Services Agreement – Meticulous Design Architecture, LLC 1. Description: Design Services for MLK Dream Center for Additional Efforts with Design Adjustments, Value Engineering, and Working with CMc 2. Amount: $183,584 3. Funding: PO-0017421 B. Amendment No. 2 to Professional Services Agreement – Lochmueller Group 1. Description: Additional Inspection Services for Seitz Park Renovation, Phase I Project No. 117-093A 2. Amount: $96,200 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION October 19, 2023 – 10:30 a.m. Virtual Meeting Link https://tinyurl.com/2023BPWAgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT ALEXANDRA DOLZ-LANE MURRAY L. MILLER Page 3 3. Funding: PO-0007779 C. Professional Services Agreement – Abonmarche Consultants, Inc. 1. Description: Design and Development of Bid Specifications for 2023 Lead Service Line Replacements Project No. 123-069 2. Amount: $41,590 3. Funding: PR-00028449 D. Amendment to MLK Dream Center GMP – C.H. Garmong & Sons, Inc. 1. Description: Finalize Guaranteed Maximum Price for Construction Project Based on Bids from September 26, 2023 Meeting 2. Amount: $24,281,366 3. Funding: PR-00023681 E. Amendment No. 2 to Professional Services Agreement – Abonmarche Consultants, Inc. 1. Description: Increased Amount for Construction Inspection Services Performed by Consultant for Monroe Circle Demolition Project No. 123-048 2. Amount: $9,500; New Adjusted Amount $50,800 3. Funding: PO-0024349 10. TRAFFIC CONTROL DEVICES A. New Installation - Handicapped Accessible Parking Space Sign 1. Location: a) 603 Kosciuszko St. b) All Criteria Met B. New Installation – Two (2) Stop Signs 1. Location: a) North/South Travel Lanes on Lafayette Blvd at Madison St. b) All Criteria Met 11. RATIFY BONDS A. Contractor Bonds 1. Simply Kole Remodeling, Approved effective October 13, 2023 2. Martinez Sons Construction LLC, Released effective September 27, 2023 B. Occupancy Bonds 1. Simply Kole Remodeling, Approved effective October 13, 2023 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION October 19, 2023 – 10:30 a.m. Virtual Meeting Link https://tinyurl.com/2023BPWAgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT ALEXANDRA DOLZ-LANE MURRAY L. MILLER Page 4 12. CLAIMS A. Ratification of Preapproved City of South Bend Claims Payments 1. Claim Nos.: GBLN-64752, GBLN-64753, GBLN-65462 a) Date: 10/09/2023 b) Amount: $1,518,460.85 2. Claim No.: GBLN-65077 a) Date: 10/10/2023 b) Amount: $1,901,880.53 3. Claim No.: GBLN-65520 a) Date: 10/17/2023 b) Amount: $3,489,566.75 13. PRIVILEGE OF THE FLOOR 14. 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