HomeMy WebLinkAboutBill No. 68-23 2024 Non-Bargaining Clerk Salary Ordinance (SUBSTITUTE)Filed in Clerk's Office
OCT 2 3 2023
DAWN M. JONES CITY CLERK SOUTH BEND INOFFICE OF THE CITY CLERK DAWN M.JONES, CITY CLERK October 23, 2023 The South Bend Common Council 4th Floor County-City Building South Bend, Indiana 46601 Re: Proposed 2024 City Clerk Staff Non-Bargaining Salary Ordinance (Substitute) Dear Council Members, Attached is an ordinance setting the maximum salary and wages of deputies and non-bargaining employees of the City Clerk's Office for the 2024 calendar year. I will present this bill to the Common Council at the appropriate committee and council meeting. It is requested that this bill be filed for 1 st reading on September 25, 2023 with 2nd reading, public hearing, and 3n1 reading scheduled for October 9, 2023. Please don't hesitate to let me know if you have any questions or require further information. Thank you for your consideration. Respectfully, Dawn M. Jones, City Clerk Office of the City Clerk CC: Office of the City Clerk INTEGR11YI SERVICE! ACCESSIBILl1Y
VICTORIA A. TRUJILLO
CHIEF DEPUTY/CHIEF OF STAFF
SHAYLA Kl.\4JlROUGH
DEPUTY/DIRECTOR OF PouCY
EXCELLENCE I ACCOUNTABILl1Y I INNOVATION I INCLUSION I EMPOWERMENT
455 County-City Building I 227 W. Jefferson Blvd. I South Bend, Indiana 46601 Ip 574.235.9221 If 574.235.9173 I www.southbendin.gov
SUBSTITUTE BILL NO. 68-23
SUBSTITUTE BILL NO. 68-23
ORDINANCE NO. 10982-23
AN ORDINANCE FIXING MAXIMUM SALARIES AND WAGES OF hi~ffl~~~~~~
NON-BARGAINING EMPLOYEES APPOINTED BY THE CITY CLERK OF THE
CITY OF SOUTH BEND, INDIANA, FOR THE CALENDAR YEAR 2024
ST A TEMENT OF PURPOSE AND INTENT
Pursuant to Indiana Code§ 36-4-7-3(d), this Ordinance sets forth the maximum compensation to be
paid to deputies and non-bargaining personnel appointed by the City Clerk of the City of South Bend
for the calendar year 2024.
This Ordinance establishes such compensation for all non-bargaining employees by specific position
and title. The budgeted or actual compensation paid to a City employee in each position may be less
than the maximum amounts set forth herein but may not exceed those amounts.
This Ordinance is in the best interest of the City and the affected non-bargaining employees.
NOW, THEREFORE, BE IT RESOLVED BY THE COMMON COUNCIL OF THE CITY OF
SOUTH BEND, INDIANA, as follows:
Section I. Maximum Compensation
The maximum amounts to be paid as compensation for non-bargaining employees for deputies and
non-bargaining personnel appointed by the City Clerk of the City of South Bend are hereby
established as set forth in the attachment , which is incorporated herein by reference. As City
employees , these personnel are paid on a bi-weekly basis. Amounts by alphabetical position are set
forth , as well as the maximum compensation for each position.
Section II. Holidays, Vacations and Other Monetary and Fringe Benefits Incorporated by
Reference
(a) Holidays. Holidays designated by the Board of Public Works shall govern non-
bargaining employees for the calendar year 2024. The provisions of the City 's
Employee Handbook as it may be amended from time to time shall apply and are
incorporated herein by reference.
(b) Vacations. Vacation for non-bargaining employees shall be as set forth in the City 's
Employee Handbook as it may be amended from time to time, incorporated herein by
reference .
(c) Family Leave. The Family and Medical Leave Act Policy is, hereby, incorporated
herein by reference in its entirety.
( d) Parental Leave. Parental leave will be offered to all eligible full-time employees in
accordance with the policy adopted by the administration effective January 1, 2020 .
This policy may be amended from time to time and will be incorporated into the
City's Employee Handbook.
(e) Insurance.
(1) Comprehensive Major Medical Insurance Program. The City shall
maintain a comprehensive major medical insurance program in which ,
subject to Section III herein , non-bargaining employees regularly scheduled
to work 30 hours or more per week may participate under the rules and
guidelines of the plan document. All employees are provided access to a
copy of a plan document each year.
(2) Short and Long-Term Disability. Short and Long-Term Disability shall be
as set forth in the City 's Employee Handbook, as it may be amended from
time to time , which is incorporated herein by reference.
(3) Payment for Election to Leave Employer's Comprehensive Major
Medical Insurance Program. The City shall pay one hundred and thirty
($130) per month ($65 bi-weekly) to any Employee who elects to leave the
City's comprehensive major medical insurance program to be covered by
another program for which the City makes no contribution. This election
shall not be mandatory , and the Employee who made such election may
return to the City's comprehensive major medical Insurance Program ,
provided that the conditions are a Qualifying Life Event or Open Enrollment
of the City's Comprehensive Major Medical Insurance Program, and the
contributions specified herein are made , but in such event said Employee
shall forfeit the one hundred and thirty dollar ($130) payment per month
thereafter.
(4) Life Insurance. The City shall provide term life insurance coverage in an
amount 1 x annual salary rounded up to the nearest $1 ,000 for each benefit
eligible employee except for Police and Fire which are at set forth in the
collective bargaining agreement. Such insurance shall become effective upon
the award of a group life insurance bid by the Board of Public Works , or
upon the beginning of the plan year, whichever is later.
(5) Benefit Waiting Period. The City notes that life insurance and
comprehensive major Medical Insurance programs require a minimum
eligibility period of thirty (30) days; and that the long-term disability
program requires a minimum ninety (90) day eligibility period which must be
met.
(f) Hiring Bonus. The City Clerk, may , at his/her discretion , offer a Hiring Bonus to a
new employee as an incentive for the employee to accept the position offered . This
Bonus will be paid to the employee in addition to the salary set forth in the Salary
Ordinance. The range of these monetary bonuses will be from one hundred ($100) to
four thousand dollars ($4 ,000).
(g) Early Retirement Incentives. The City Clerk shall hav e discretion to offer an early
retirement incentive program that may take the form of a bonus upon retirement for
years of service or assistance with health insurance for a retiree who is not Medicare
eligible. Such assistance shall not exceed one (1) year. Any such bonus or
assistance must be approved by the City Clerk and Controller and is subject to
appropriation by the Common Council before any such bonus or assistance may be
paid.
LC . 5-10.2-3-1.2 permits employers to purchase one year for every five years of
service for employees in PERF covered positions under certain conditions. The City
Clerk shall have discretion to offer such early retirement incentive program, pursuant
to statute, after consultation with the Controller and after appropriation by the
Common Council.
(h) Other Monetary Fringe Benefits. All other fringe benefits shall be as set forth in
the City's Employee Handbook as it may be amended from time to time .
Section III. Employee Definitions
(a) Full-Time Employee. Full-time employees are those employees who are regularly
scheduled to work forty ( 40) hours per week , or a reduced full-time schedule of thirty
(30) hours or more per week as approved by the City Clerk on a voluntary basis.
Such employees are eligible for the Employer's Benefits Package subject to the
terms , conditions and limitations of each benefit program. However, solely for
purposes of qualification for health care benefits under the federal Patient Protection
and Affordable Care Act (the Act) as amended , the definition of full-time employee
shall be the equivalent of that which is provided in the Act , and this Section shall not
be construed to be in conflict with the Act.
(b) Part-Time Employee. Part-time employees are those employees who are not
assigned to a full-time status as defined by the City including those who qualify for
health care benefits under the Act, but who do not meet the City 's definition of full-
time employee under subpart (a) of this Section, and who are scheduled to work less
than the City of South Bend's full-time schedule, not to equal or exceed one
thousand five hundred sixty (1 ,560) hours per year. While they do receive certain
mandated benefits (such as worker 's compensation, social security benefits , and for
some, health care under the Act), they are not eligible for other City benefit programs
with the exception of the positions listed below:
All Attorneys employed in the City's Legal Department in part-time positions as well
as all elected Council members are eligible for participation in all of the ·Employer 's
Benefit Program s.
Section IV. City's Employee Handbook Availability
Two (2) copies of the City 's Employee Handbook shall be kept on file and made available for public
inspection during regular hours in the office of the City Clerk on the 4th Floor of the County-City
Building, South Bend , Indiana.
Section v. Effective Date
This Ordinance shall be in full force and effect from and after its passage by the Common Council
and appro ved by the Mayor.
Attest:
Dawn M . Jones , City Clerk
Office of the City Clerk
Sharon L. McBride, Council President
South Bend Common Council
Presented by me , the undersigned Clerk of the City of South Bend, to the Mayor of the City
of South Bend , Indiana on the ___ day of _________ , 2023 , at ___ o 'clock
.m.
. m.
Dawn M. Jones , City Clerk
Office of the City Clerk
Approved and signed by me on the ___ day of _____ _, 2023 , at
James Mueller, Mayor
City of South Bend , Indiana
o'clock .
Fd-Dp-Ov-Sub Subdivision I Position 2024 I IEtllmlllodl I AdjuStm•nt 1410003 410004 410005 I Personnel I I 2023 2024 (Increase or Adjusted Permanen 0verllme Status FTE Hourly or 1' -Change? Salary Cap Salary Cap Decrease to Salary t Part-& Interns (leaf Salary ana-Pickup) Cap) Time 101-02-020-020 City Clerk NB-FT-Executive Asst/Dir Sp Prj-Clerk NB 1 S 45,966 3.00% S 47,345 $ 47,345 47,345 47,345 101-02-020-020 City Clerk NB-FT-Chief Deputy City Clerk NB 1 S 71,791 3.00% S 73,945 $ 73,945 73,945 660 74,605 101-02-020-020 City Clerk NB-FT-Deputy City Clerk NB 1 $ 56,706 3.00% $ 58.407 $ 58,407 58,407 58,407 101-02-020-020 City Clerk NON-BARGAINING OTHER NO $ 0.00% $ $ 4,000 4,000 101-02-020-020 City Clerk PART·TIME PT $ 0.00% $ $ 14.423 4 14.423 179,697 4,000 660 184,357
BILL NO. 68-23
Filed in Clerk's Office
I
DAWN M. JONES CITY CLERK, SOUTH BENO, IN OFFICE OF THE CITY CLERK DA\V>I NLjo:--:Es, CITY CLERK
September 20, 2023
The South Bend Common Council
4th Floor County-City Building
South Bend, Indiana 46601
Re: Proposed 2024 City Clerk Staff Non-Bargaining Salary Ordinance
Dear Council Members,
Attached is an ordinance setting the maximum salary and wages of deputies and non-bargaining
employees of the City Clerk's Office for the 2024 calendar year.
I will present this bill to the Common Council at the appropriate committee and council meeting. It is
requested that this bill be filed for 1 st reading on September 25, 2023 with 2nd reading, public hearing,
and 3 rd reading scheduled for October 9, 2023. Please don't hesitate to let me know if you have any
questions or require further information.
Thank you for your consideration.
Dawn M. Jones, City Clerk
Office of the City Clerk
CC: Office of the City Clerk
INTEGRITY/ SERVICE/ ACCESSIBILITY
VICTORIA A. TRl]ll.l.O
CHIEF DEPCTY/CHIEF OF STAFF SHAYL\ KnrnROL:CH DEPlTY/DmH:TOK OF PoucY EXCELLENCE I ACCOUNTABILITY/ INNOVATION/ INCLUSION / EMPOWERMENT 455 County-City Building I 227 W. Jefferson Blvd. I South Bend, Indiana 46601 Ip 574.235.9221 If 574.235.9173 I www.southbendin.gov