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Home My WebLink About10052023 Agenda Review SessionCITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION October 5, 2023 – 10:30 a.m. Virtual Meeting Link https://tinyurl.com/2023BPWAgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT ALEXANDRA DOLZ-LANE MURRAY L. MILLER Page 1 AGENDA REVIEW SESSION ACTION ITEM 1. LICENSES AND PERMITS A. Street Closures for Special Events 1. Event: 35th Anniversary / Community Appreciation Tailgate a) Date/Times: October 6, 2023; 12:00 p.m. to 7:00 p.m. b) Location: Stover Ct. between E. Jefferson Blvd. & E. Wayne St. c) Favorable Recommendations 2. REVIEW OF MINUTES A. Approve Agenda Review, and Regular Meeting Minutes of September 21, and September 26, 2023 B. Approve Special Meeting Minutes of September 26, 2023 3. APPROVE 2024 CITY EMPLOYEE HOLIDAY SCHEDULE 4. AWARD QUOTATIONS AND APPROVE CONTRACTS A. Century Center Water Softener System Replacement – Project No. 123-041 1. Company: D.A. Dodd LLC 2. Amount: $69,700 3. Funding: PR-00027808 5. CHANGE ORDERS A. LaSalle Streetscape – Project No. 122-013R 1. Company: Milestone Contractors North, Inc. 2. Change Order No.: 1 3. Increase Amount: $202,153.98 4. Percent of Increase: 3.57% 5. Revised Contract Amount: $5,857,514.30 6. Funding: PO-0023705 B. Nexus Center Roof Replacement – Project No. 121-064A 1. Company: Slatile Roofing & Sheet Metal Co., Inc. 2. Change Order No.: 1 (Final) 3. Decrease Amount: ($17,831) 4. Percent of Decrease: (8.30%) 5. Revised Contract Amount: $196,981 6. Funding: PO-0021162 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION October 5, 2023 – 10:30 a.m. Virtual Meeting Link https://tinyurl.com/2023BPWAgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT ALEXANDRA DOLZ-LANE MURRAY L. MILLER Page 2 C. 2023 Brick Spot Repair – Project No. 123-057 1. Company: Acorn Landscaping, LLC 2. Change Order No.: 1 3. Increase Amount: $10,948 4. Percent of Increase: 6.09% 5. Revised Contract Amount: $190,798 6. Funding: PO-0025677 D. Monroe Circle Demolition – Project No. 123-048 1. Company: Green Demolition Contractors 2. Change Order No.: 2 (Final) 3. Increase Amount: $182,800; Additional Fifty-Six (56) Days 4. Percent of Increase: 13.99% 5. Total Percent Change: 74.89% 6. Revised Contract Amount/Completion Date: $1,489,400; November 15, 2023 7. Funding: PO-0024348 E. MarMain Apartments Roof Replacement – Project No. 122-061 1. Company: Slatile Roofing and Sheet Metal Co., Inc. 2. Change Order No.: 1 (Final) 3. Increase Amount: $48,050 4. Percent of Increase: 11.02% 5. Revised Contract Amount: $484,062 6. Funding: PO-0021898 6. PROJECT COMPLETION AFFIDAVITS A. Century Center Parking Lot Seal and Stripe – Project No. 122-060B 1. Company: National Pavement Maintenance 2. Final Contract Amount: $49,123.50 3. Funding: PO-0024206 B. Wastewater Treatment Plant Final Clarifiers 4 & 5, Aerations Tanks 1-4, and Disinfection Improvements – Project No. 119-069A 1. Company: Bowen Engineering Corporation 2. Final Contract Amount: $4,485,905.23 3. Funding: PO-0005021 C. 2023 Microsurfacing – Project No. 123-023 1. Company: National Pavement Maintenance 2. Final Contract Amount: $97,960 3. Funding: PO-0017963 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION October 5, 2023 – 10:30 a.m. Virtual Meeting Link https://tinyurl.com/2023BPWAgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT ALEXANDRA DOLZ-LANE MURRAY L. MILLER Page 3 D. 2023 Tree and Stump Removal – Project No. 123-002 1. Company: K & R Tree Service 2. Final Contract Amount: $33,105.02 3. Funding: PO-0024331 7. RESOLUTIONS A. Resolution No. 42-2023 A Resolution of the City of South Bend, Indiana Board of Public Works Adopting a Written Fiscal Plan and Establishing a Policy for the Provision of Services to an Annexation Area in German Township (Airport-Moss Annexation Area) 1. Description: Adopting Fiscal Plan & Policy for Airport-Moss Annexation Area 8. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Lease Agreement – MedPro Properties LLC 1. Description: Lease for South Bend Human Rights at 319 Niles Ave. August 1, 2023 through July 31, 2024 2. Amount: $24,157 Per Year Plus CAM 3. Funding: PR-00028079 B. Memorandum of Understanding – Teamsters Local Union No. 364 1. Description: Master Agreement for Employer-Paid Training and Retention Provisions in VPA Work Group Supplemental C. Memorandum of Understanding – Teamsters Local Union No. 364 1. Description: Amendments to 2023 Teamsters Salary Ordinance D. Professional Services Agreement – United Consulting 1. Description: A Study and Alternative Analysis for Edison Water Treatment Plant Improvements Project No. 123-067 2. Amount: NTE $96,300 (Hourly) 3. Funding: PR-00028117 9. LICENSES AND PERMITS A. Street Closures for Special Events 1. Event: Eddy Street Commons Trick-Or-Treat a) Date/Times: October 24, 2023; 2:00 p.m. to 8:30 p.m. b) Location: Eddy Street between Angela Blvd. & Napoleon St. c) Favorable Recommendations CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION October 5, 2023 – 10:30 a.m. Virtual Meeting Link https://tinyurl.com/2023BPWAgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT ALEXANDRA DOLZ-LANE MURRAY L. MILLER Page 4 B. Sidewalk Café Permits 1. Applicant: The Cellar Wine Bar & Kitchen a) Time: Saturday & Sunday 11:00 A.m. to11:00 p.m., Tuesday-Friday 4:00 p.m. to 11:00 p.m. b) Location: 702 E. Jefferson Blvd. c) Favorable Recommendations, Subject to Proper ADA Clearance per Ordinance Criteria and Adherence to City Engineering Recommendations C. Encroachments/Revocable Permits 1. Applicant: Beauty Suites on Summit, LLC – Shalonna T. Diggins a) Location: 319 S. Summit Dr. b) Description: Installation of Sign c) Unfavorable Recommendations Due to Future Road Widening 10. TRAFFIC CONTROL DEVICES A. Reserved Handicapped Accessible Parking Space Sign 1. Location: East Side of Lafayette Blvd., North of Jefferson Blvd. #1 a) All Criteria Met A. New Installation - Handicapped Accessible Parking Space Sign 1. Locations: a) 1308 S. 27th St. (One per Household) b) 2905 Hartzer St. c) All Criteria Met 11. RATIFY BONDS A. Site Improvement Bond 1. DJ Construction, Released effective October 10, 2023 B. Contractor Bonds 1. Angel Gary dba MAAJ Concrete LLC, Approved effective September 21, 2023 2. John Ward Concrete, Inc., Released effective September 7, 2023 3. Five Star Concrete & Construction LLC, Released effective September 17, 2023 C. Excavation Bonds 1. DMTM, Inc., Approved effective October 2, 2023 D. Occupancy Bonds 1. Green Improvements LLC, Approved effective September 26, 2023 2. Lucas Trucking & Excavating LLC, Approved effective September 20, 2023 3. DMTM, Inc., Approved effective October 2, 2023 4. Niezgodski Plumbing, Approved effective September 25, 2023 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION October 5, 2023 – 10:30 a.m. Virtual Meeting Link https://tinyurl.com/2023BPWAgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT ALEXANDRA DOLZ-LANE MURRAY L. MILLER Page 5 5. Waste Management of Indiana, LLC, Released effective November 8, 2023 12. CLAIMS A. Ratification of Preapproved City of South Bend Claims Payments 1. Claim Nos.: GBLN-64033, GBLN-64281 a) Date: 09/25/2023 b) Amount: $7,006.08 2. Claim Nos.: GBLN-64248, GBLN-64184 a) Date: 09/26/2023 b) Amount: $3,126,118.38 3. Claim No.: GBLN-64528 a) Date: 10/03/2023 b) Amount: $2,349,715.01 13. PRIVILEGE OF THE FLOOR 14. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible.