HomeMy WebLinkAbout09-12-2023 IPC Board Meeting MinutesInclusive Procurement and Contracting Board
Meeting Minutes
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Date: September 12, 2023, | Time: 5:30 pm | Location: Microsoft Teams (Virtual) &
TRC 1165 Franklin Street, Suite 100, South Bend, IN 46601
Link: https://tinyurl.com/3ashu46m
❖ Call to Order- The IPC Board Committee is now called to order on September
12th, 2023, @ 5:30 p.m.
• COMMITTEE MEMBERS PRESENT: Jeff Rea, Wilbur Boggs, Murray Miller,
Breanna Allen, Michael Schmidt, Kara Boyles
• COMMITTEE MEMBERS PRESENT VIRTUALLY:
• DIVERSITY & INCLUSION: Cynthia Simmons, Darius Lipsey, Bianca Jones
• PURCHASING: Mickey Lovy
• LEGAL: Michael Schmidt
• PUBLIC WORKS: Kara Boyles
• COMMITTEE MEMBERS ABSENT: Keana Baylis, Antonius Northern, Michael
Morris, Chana Roschyk
❖ Approval of Minutes: June 23rd, 2023, Minutes were approved.
Notes & Action Items
I. Diversity and Inclusion:
Cynthia Simmons-Taylor – Announced ODI the new Contract Compliance Administrator,
Darius Lipsey and the new Manager of the Inclusion Project, Bianca Jones. Cynthia stated she is
still the interim Executive Director of HRC and looking forward to not being in that role much
longer so she can really get into her role of Officer of Diversity and Inclusion.
Jeff Rea- Asked Cynthia if she had any reflections on her first few months in her position.
Simmons-Taylor- Stated she believes that ODI is moving in the right direction. ODI is
identifying and trying to bring subcontractors to the table so we can increase our capacity and be
more marketable. We will be g athering resources and information on what it takes to bid
successfully on some of the contracts. She further states the Primes are doing a good job
currently and there is always room for improvement. ODI is reaching out to the subs to identify
qualified business owners and will assist in any way they can.
II. Public Works/ Procurement:
Michael Schmidt – Transition, Stated Chana Roschyk is working to get Darius up to speed.
Segued to the B2G Now report that provides an update on prime contracts awarded by the board
of public works, subcontractor engagement that are affiliated with public works projects. June,
Public Works awarded 6 projects. Five of the six projects had goals. Engagement with MW and
spending with M&W Subs increased from this last 6 months from the same 6-month period in
2022.
Discussion Point:
Schmidt - The city granted a GFW on Locust Rd project. Skyler Restroom Upgrade project. The
third project was not stated but listed in the PW document provided.
Breanna Allen- Asked if she can get Cynthia’s perspective on GFW process.
Simmons-Taylor – Response to Allen’s question is ODI is trying to reach the goals, but the
reality is in some areas we are lacking in capacity. She went on to say for her to consider a GFW
she reviews the efforts made to reach out the Subs in those categories, if the subs are not bidding,
and if we have capacity for it.
Schmidt – Noted the utilization on the Fire Station project exceeded the 4.3% M goal, reaching
22.4% but did not have any W participation to which a GFW was issued. Schmidt further
explained some industries or NAICS codes have a low number of M/WBEs
Simmons-Taylor – Added our goal is to not only meet the M&W goals but also ensure we are
utilizing M&Ws in our marketplace and only outsourcing for truly specialized project needs.
Murray Miller – Questioned why the board was not provided with a notice and the details on why
the GFW on the Fire Station.
Schmidt - Stated waivers are presented in the form of the Public Works document provided for
the board meeting, further stating there is no requirement for a formal letter to be provided to the
IPC board.
III. Purchasing:
Mickey Lovy – Presented IPC Spend Data
Wilbur Boggs- Questioned the wording used for MBE – Not Identified /Not certified. Boggs
further stated that the MBE is a certification and self-identifying is not possible.
Lovy- Agreed the certification process its own category but the CoSB wanted to capture all
businesses that identify as an M/W Owned Business.
Simmons-Taylor – Stated allowing those who are not yet certified to do business with the city
and tracking them is low hanging fruit, which would allow for an opportunity to try and get them
certified.
Allen - Questioned when will the board receive the annual report for 2022 data?
Schmidt - The city is determining if the 2021 data and 2022 data will be outsourced to a third
party. Release date is tentative. Further stating the historical data is needed to assist the IPC
board in setting aspirational goals.
IV. New Business:
VI.Old Business
o None.
VII.New Business
o Board meetings on the 1st Tuesday
VIII.Announcements
o Last day to submit bids for MLK Dream Center 9/26/2023.
IX.Floor Open to the Public
o Public Absent
X.Adjournment- Vote
o Motion to Adjourn vote:
o Wilbur Boggs, Murray Miller, Breana Allen.
o Opposed: None
o 6 Ayes, Motion to Adjourn is approved.
Notes & Action Items
• None