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Home My WebLink About09-26-2023 Adminstration and Finance Budget PresentationCity of South Bend Indiana City of South Bend Indiana Common Council 2024 Budget Hearing Administration & Finance September 26, 2023 City of South Bend Indiana Controller’s Office - Finance City of South Bend Indiana 1 Good Fiscal Management 2 Efficient & Effective Financial Processes 3 Transparent, Useful Financial Reporting 4 Sustainable Asset Management 5 Great Workplace 1 Good Fiscal Management Ensure that the City is financially sustainable in the long-term, and promote alignment between resource allocation and strategic priorities 2 Efficient & Effective Financial Processes Design processes for purchasing, paying our bills, paying employees, and handling financial resources that are simple, cost-effective, accurate, and timely 3 Transparent, Useful Financial Reporting Enhance the usefulness and availability of financial information and analyses for City employees, elected officials, and the public 4 Sustainable Asset Management Invest in the maintenance of and sustainable replacement of the City's assets, including facilities, equipment, and vehicles 5 Great Workplace Create a culture of respect, excellence, diversity, transparency, and communication among employees to become the employer of choice in the community. City of South Bend Indiana City Controller Deputy City Controller Director of Human Resources Deputy Director of Human Resources Human Resources Generalist - Senior Human Resources Specialist IV Human Resources Specialist III Manager – Benefits Manager – Employee Safety Director of Central Services Executive Assistant Director of Communications Radio Technicians (2) Director of Facilities Management Superintendent Janitor/Laborer Building Maintenance Director of Equipment Services Supervisor Mechanics (4) Mechanics (20) Parts Clerks (3)Manager, Service Contracts Inventory Control Technician II Director of Purchasing Sr. Purchasing Agent (2) Director of Treasury Financial Specialist IV Supervisor, AP Supervisor, Payroll Payroll Specialist Director of City Finance Director of Dept Finance, Venues Director of Dept Finance, Public Safety Director of Dept Finance, VPA Financial Specialist III Financial Specialist IV Director of Dept Finance, Admin Director of Dept Finance, Public Works Financial Specialist IV (2) Director of Dept Finance,, DCI Financial Specialist III Financial Specialist IV Financial Specialist, Senior Administrative Assistant II Financial Systems Specialist New Position in 2023 City of South Bend Indiana 2021 Actuals 2022 Actuals 2023 Amended Budget 2024 Proposed Budget YOY VARIANCE Operations $ 2,110,788 $ 2,138,448 $ 2,838,196 $ 3,262,008 14.93% Salaries & Wages $ 1,321,367 $ 1,238,276 $ 1,638,394 $ 1,697,019 3.58% Fringe Benefits 464,963 430,563 639,321 696,473 8.94% Supplies 8,804 8,278 17,241 17,052 -1.10% Education & Training 4,235 1,504 12,273 15,000 22.22% Professional Services 92,490 257,437 253,124 490,000 93.58% Other Services & Charges 19,228 18,030 11,505 11,585 0.70% Travel 1,300 1,784 8,898 9,000 1.15% Printing & Advertising 4,914 2,184 3,232 3,000 -7.18% Interfund Allocations 193,433 180,392 254,208 322,879 27.01% Bad Debt 55 - - - - Maintenance of Current Assets CAM-County-City Building $ 763,371 $ 611,100 $ 622,700 $ 647,144 3.93% Self-Insurance Business Insurance $ 1,188,510 $ 1,555,388 $ 1,318,484 $ 1,280,000 -2.92% Claims (Not Covered by Insurance)155,893 428,315 237,046 250,000 5.46% Professional Services 68,500 - 80,000 80,000 0.00% Property Insurance Premium 964,117 1,127,072 1,001,438 950,000 -5.14% Grand Total 4,062,669 4,304,936 4,779,379 5,189,152 8.57% FINANCE City of South Bend Indiana 1 Good Fiscal Management 2 Efficient & Effective Financial Processes 3 Transparent, Useful Financial Reporting 4 Sustainable Asset Management 5 Great Workplace 1 Good Fiscal Management Ensure that the City is financially sustainable in the long-term, and promote alignment between resource allocation and strategic priorities 2 Efficient & Effective Financial Processes Design processes for purchasing, paying our bills, paying employees, and handling financial resources that are simple, cost-effective, accurate, and timely 3 Transparent, Useful Financial Reporting Enhance the usefulness and availability of financial information and analyses for City employees, elected officials, and the public 4 Sustainable Asset Management Invest in the maintenance of and sustainable replacement of the City's assets, including facilities, equipment, and vehicles 5 Great Workplace Create a culture of respect, excellence, diversity, transparency, and communication among employees to become the employer of choice in the community. City of South Bend Indiana City Controller Deputy City Controller Director of Human Resources Deputy Director of Human Resources Human Resources Generalist - Senior Human Resources Generalist Human Resources Generalist Manager – Benefits Manager – Employee Safety Director of Central Services Executive Assistant Director of Communications Radio Technicians (2) Director of Facilities Management Superintendent Janitor/Laborer Building Maintenance Director of Equipment Services Supervisor Mechanics (4) Mechanics (20) Parts Clerks (3)Manager, Service Contracts Inventory Control Technician II Director of Purchasing Sr. Purchasing Agent (2) Director of Treasury Financial Specialist IV Supervisor, AP Supervisor, Payroll Payroll Specialist Staff Accountant Director of City Finance Director of Dept Finance, Venues Director of Dept Finance, Public Safety Director of Dept Finance, VPA Financial Specialist III Financial Specialist IV Director of Dept Finance, Admin Director of Dept Finance, Public Works Financial Specialist IV (2) Director of Dept Finance,, DCI Financial Specialist III Financial Specialist IV Financial Specialist, Senior Administrative Assistant II Financial Systems Specialist City of South Bend Indiana Central Services 2021 Actuals 2022 Actuals 2023 Amended Budget 2024 Proposed Budget YOY VARIANCE Salaries & Wages 1,772,151 1,765,863 2,300,189 2,642,997 14.90% Fringe Benefits 758,851 751,937 1,038,768 1,190,867 14.64% Supplies 4,782,010 6,392,707 6,138,625 6,913,647 12.63% Education & Training 8,696 4,953 14,382 16,050 11.60% Professional Services 12,174 12,641 12,000 12,600 5.00% Other Services & Charges 12,504 13,527 17,516 18,750 7.05% Travel 51 61 2,850 4,850 70.18% Repairs & Maintenance 62,344 123,289 441,416 178,200 -59.63% Printing & Advertising 42 - - - 0.00% Interfund Transfers Out 82,645 - - - 0.00% Interfund Allocations 683,462 757,176 718,243 776,640 8.13% Debt Service Principal 2,483 8,069 8,254 4,198 -49.14% Debt Service Interest & Fees 22 422 237 48 -79.81% Capital - 7,239 15,000 34,000 126.67% Utilities 61,782 73,151 70,140 78,963 12.58% TOTAL 8,239,216$ 9,911,036$ 10,777,619$ 11,871,809$ 10.15% Central Services City of South Bend Indiana Subdivision Current Position Title Requested Position Title Type of Request (see options above) 2023 Salary Ordinance Proposed 2024 Salary Ordinance Proposed Change Percent Change Number of FTEs Salary Budget Impact of Request Equipment Services NB-FT-Director of Equipment Services NB-FT-Director of Equipment Services Higher-than-standard increase 81,007.00 85,000.00 3,993.00 4.93% 1.00 1,562.79 Equipment Services NB-FT-Manager-Svc Contracts & Gen Supp NB-FT-Manager-Svc Contracts & Gen Supp Higher-than-standard increase 66,101.00 70,000.00 3,899.00 5.90% 1.00 1,915.97 Equipment Services NB-FT-Supervisor- Mtce Mechanic-CS Eq Svc NB-FT-Supervisor-Mtce Mechanic-CS Eq Svc Higher-than-standard increase 63,419.00 68,000.00 4,581.00 7.22% 4.00 10,713.72 Equipment Services TCS-Machinist V-CS Eq Svc TCS-Machinist V-CS Eq Svc Higher-than-standard increase 53,105.00 64,567.00 11,462.00 21.58% 2.00 19,737.70 Equipment Services TCS-Mechanic III-CS Eq Svc TCS-Mechanic III-CS Eq Svc Higher-than-standard increase 45,059.00 56,360.00 11,301.00 25.08% 3.00 29,847.69 Equipment Services TCS-Mechanic IV-CS Eq Svc TCS-Mechanic IV-CS Eq Svc Higher-than-standard increase 49,538.00 60,929.00 11,391.00 22.99% 4.00 39,619.44 Equipment Services TCS-Mechanic V-CS Eq Svc TCS-Mechanic V-CS Eq Svc Higher-than-standard increase 55,301.00 66,807.00 11,506.00 20.81% 11.00 108,316.67 Equipment Services TCS-Parts Clerk I-CS Eq Svc TCS-Parts Clerk I-CS Eq Svc Higher-than-standard increase 39,665.00 42,539.00 2,874.00 7.25% 1.00 1,684.05 Equipment Services TCS-Parts Clerk II-CS Eq Svc TCS-Parts Clerk II-CS Eq Svc Higher-than-standard increase 40,861.00 43,759.00 2,898.00 7.09% 2.00 3,344.34 Building Maintenance NB-FT-Superintendent III-CS Bldg NB-FT-Superintendent III-CS Bldg Higher-than-standard increase 57,775.00 60,000.00 2,225.00 3.85% 1.00 491.75 Building Maintenance TCS-Building Maintenance-CS Bldg TCS-Building Maintenance- CS Bldg Higher-than-standard increase 39,752.00 45,768.00 6,016.00 15.13% 2.00 9,646.88 Building Maintenance TCS-Building Maintenance-CS Bldg TCS-Building Maintenance- CS Bldg New FTE - 45,768.00 45,768.00 0.00% 2.00 45,768.00 Building Maintenance TCS-General Laborer- CS Bldg TCS-General Laborer-CS Bldg Higher-than-standard increase 36,447.00 41,606.00 5,159.00 14.15% 1.00 4,065.59 City of South Bend Indiana City Controller Deputy City Controller Director of Human Resources Deputy Director of Human Resources Human Resources Generalist - Senior Human Resources Generalist Human Resources Generalist Manager – Benefits Manager – Employee Safety Director of Central Services Executive Assistant Director of Communications Radio Technicians (2) Director of Facilities Management Superintendent Janitor/Laborer Building Maintenance Director of Equipment Services Supervisor Mechanics (4) Mechanics (20) Parts Clerks (3)Manager, Service Contracts Inventory Control Technician II Director of Purchasing Sr. Purchasing Agent (2) Director of Treasury Financial Specialist IV Supervisor, AP Supervisor, Payroll Payroll Specialist Staff Accountant Director of City Finance Director of Dept Finance, Venues Director of Dept Finance, Public Safety Director of Dept Finance, VPA Financial Specialist III Financial Specialist IV Director of Dept Finance, Admin Director of Dept Finance, Public Works Financial Specialist IV (2) Director of Dept Finance,, DCI Financial Specialist III Financial Specialist IV Financial Specialist, Senior Administrative Assistant II Financial Systems Specialist City of South Bend Indiana 1 Good Fiscal Management 2 Efficient & Effective Financial Processes 3 Transparent, Useful Financial Reporting 4 Sustainable Asset Management 5 Great Workplace 1 Good Fiscal Management Ensure that the City is financially sustainable in the long-term, and promote alignment between resource allocation and strategic priorities 2 Efficient & Effective Financial Processes Design processes for purchasing, paying our bills, paying employees, and handling financial resources that are simple, cost-effective, accurate, and timely 3 Transparent, Useful Financial Reporting Enhance the usefulness and availability of financial information and analyses for City employees, elected officials, and the public 4 Sustainable Asset Management Invest in the maintenance of and sustainable replacement of the City's assets, including facilities, equipment, and vehicles 5 Great Workplace Create a culture of respect, excellence, diversity, transparency, and communication among employees to become the employer of choice in the community. City of South Bend Indiana Human Resources 2021 Actuals 2022 Actuals 2023 Amended Budget 2024 Proposed Budget YOY VARIANCE Human Resources $ 651,325 $ 623,506 $ 889,893 $ 940,483 5.68% Salaries & Wages 400,053 348,620 505,159 520,204 2.98% Fringe Benefits 148,223 120,229 199,223 213,926 7.38% Supplies 2,165 7,263 11,569 17,000 46.94% Education & Training 1,361 14,363 37,860 35,000 -7.55% Professional Services - 315 1,001 - -100.00% Other Services & Charges 1,609 3,681 5,058 6,500 28.51% Travel - 2,507 5,942 6,000 0.98% Repairs & Maintenance 150 450 1,400 - -100.00% Printing & Advertising 287 1,668 5,600 4,500 -19.64% Interfund Allocations 97,478 124,410 117,081 137,353 17.31% Self Insurance Employee Health $ 16,602,496 $ 17,214,377 $ 20,137,218 $ 20,324,095 0.93% Worker's Compensation 1,531,310 1,068,632 1,268,000 1,275,000 0.55% Parental Leave 180,337 79,873 253,846 253,846 0.00% Unemployment 75,914 24,444 80,000 80,000 0.00% Total $ 19,041,382 $ 19,010,832 $ 22,628,957 $ 22,873,424 1.08% City of South Bend Indiana Questions?