HomeMy WebLinkAboutRejection of Quote - Lexington & Darden Hydrant Installation Proj No. 122-053
ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT ALEXANDRA DOLZ-LANE MURRAY L. MILLER
1316 COUNTY-CITY BUILDING
227 W. JEFFERSON BOULEVARD
SOUTH BEND, INDIANA 46601-1830
PHONE 574/ 235-9251
FAX 574/ 235-9171
CITY OF SOUTH BEND JAMES MUELLER, MAYOR
BOARD OF PUBLIC WORKS
September 12, 2023
Mr. Matthew D. Cain
HRP Construction Inc.
5777 Cleveland Rd., P.O. Box 266
South Bend, IN 46624-0266
mattc@hrpconstruction.com
RE: Rejection of Quote – Lexington & Darden Hydrant Installation – Project No. 122-053
Dear Mr. Cain:
At its September 12, 2023 meeting, the Board of Public Works approved the rejection of
all quotes for the above referenced project due to the quote exceeding the available budget for
the project.
This project will be re-advertised later, in accordance with City procurement procedures.
Thank you for quoting, and we hope you quote with us in the future.
If you have any further questions, please call this office at (574) 235-9251.
Sincerely,
/s/ Theresa Heffner
Theresa Heffner, Clerk
Enclosures
TH/lh
INTER-OFFICE MEMORANDUM
DEPARTMENT OF PUBLIC WORKS
DIVISION OF ENGINEERING
TO: Theresa Heffner, Clerk
Board of Public Works
FROM: Becca Plantz, Project Engineer
SUBJECT: Reject Project No. 122-053
Lexington & Darden Hydrant Installation
DATE: August 24, 2023
On August 22, 2023, the Board of Public Works opened and read quotes for the above project. I
have reviewed them and found them correct.
The quoters ranked as follows:
Quoter Total
Quote
1.HRP Construction, Inc.$398,000
The Division of Engineering has reviewed the quote and recommends that the Board reject the
quote due to it being overbudget and exceeding the $150,000 quote limit by statute IC 36-1-12-
4.7 Sec. 4.7 (a).
Please call with your questions (5998).
Enc. Quote Tabulation
September 12, 2023
QUOTE TABULATIONLexington and Darden Hydrant InstallationProject No: 122‐053Lexington and Darden Hydrant InstallationItem No. Line Item Quantity UnitUnit Price Cost1Five (5) HYDRANT INSTALLATIONS on Darden Rd1 LS221,000.00$ 221,000.00$ 2Three (3) HYDRANT INSTALLATIONS on Lexington Ave and One (1) on Ardmore Trail1 LS177,000.00$ 177,000.00$ TOTAL398,000.00$ I hereby certify that the above truly and accurately represents quotes received for this project on August 22, 2023.Rebecca Plantz, Project EngineerHRP Construction, Inc.S:\Public Works\Projects\Projects by Year\2022 Projects\122‐053 Lexington Ave and Darden Rd Hydrant Installation\1 ‐ Admin\1 ‐ BPW Documents\Quote Tabulation & Review
BOARD OF PUBLIC WORKS
AGENDA ITEM REVIEW REQUEST FORM
Date 08/24/2023
Name Becca Plantz Department Public Works
BPW Date 09/12/2023 Phone Extension 5998
Review and Approval Required Prior to Submittal to Board Diversity Compliance
and Inclusion Officer Officer Name BPW Attorney Attorney Name Michael Schmidt
Dept. Attorney Attorney Name
Purchasing
Check the Appropriate Item Type – Required for All Submissions
Professional Services Agreement Contract Proposal
Open Market Contract Amendment/Addendum Special Purchase, QPA
Bid Opening Bid Award Req. to Advertise Title Sheet
Quote Opening Quote Award Reject Bids/Quotes
Proposal Opening C/O & PCA No. PCA
Chg. Order, No. Traffic Control Resolution
Other: Ease./Encroach
Required Information
Company or Vendor Name
New Vendor Yes If Yes, Approved by Purchasing
No
MBE/WBE Contractor MBE
WBE Completed E-Verify Form Attached Yes
No
Project Name Lexington & Darden Hydrant Installation
Project Number 122-053
Funding Source Water Works Capital – Hydrants & Valves
Account No. PR-27005
Amount
Terms of Contract Lump Sum
Purpose/Description Installing a total of nine hydrants; five hydrants on Darden Road between
Emmons Road and Myrtle Avenue, three hydrants on Lexington Ave, and
one on Ardmore Trail.
For Change Orders Only
Amount of
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Decrease
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($ )
Previous Amount $
Current Percent of Change:
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New Amount $
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New Completion Date: