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Home My WebLink AboutAward Quote - Carriage Hills Well #4 Roofing System Replacement - Dudeck Roofing ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT ALEXANDRA DOLZ-LANE MURRAY L. MILLER 1316 COUNTY-CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/ 235-9251 FAX 574/ 235-9171 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS September 12, 2023 Mr. Carl Mankowski Dudeck Roofing & Sheet Metal, Inc. 1634 Franklin St. South Bend, IN 46619 carl@dudeckroofing.com RE: Quotation Award – Carriage Hills Well #4 Roofing System Replacement Dear Mr. Mankowski: At its September 12, 2023 meeting, the Board of Public Works awarded the above referenced quotation to you in the amount of $17,800. Please forward the following documents in one submittal by September 26, 2023 to my attention for Board of Public Works approval at lhensley@southbendin.gov : 1) One (1) signed original of the Contract (enclosed); and 2) Certificate of Insurance naming the City of South Bend as an additional insured. If you have any further questions, please call this office at (574) 235-9251. Sincerely, /s/ Theresa Heffner Theresa Heffner, Clerk Enclosures TH/lh City of South Bend P ublic Works Excellence Accountability Innovation Inclusion Empowerment Visit County-City Building 227 W Jefferson Blvd, Suite 1300 N South Bend, IN 46601 Phone 311 inside City limits (574) 233-0311 outside City limits Email: 311@southbendin.gov Website: Southbendin.gov Memorandum To: Board of Public Works City of South Bend 1316 County City Building 227 West Jefferson Blvd. South Bend, IN 46601 From: Eugene E. Pietsch III Maintenance Manager Water Works – Water Treatment 830 North Michigan Street South Bend, IN 46601 Subject: Carriage Hills Well #4 Roof Replacement Date: August 29, 2023 Dear Board Members, The Division of Water Works – Water Treatment, North Pumping Station is requesting approval for the replacement of the failing roof at Carriage Hills Wellfield for Wellhouse #4. The current roof has deteriorated over time and needs replacement to continue to help protect the equipment inside of the structure against rain, sunlight, wind, and extremes of temperature. We have requested estimates for the roof replacement and have received 2 quotes and one response declining to provide a quote. Reviewing the quotes, we have found that Dudeck Roofing and Sheet Metal has the most competitive price of $17,800. The roofing system includes a 20-ye ar warranty covering materials and labor after completion . Slatile provided an estimate for $21,000 that included a 10-year manufacturer warranty with options to add a 15- year warranty for $500 or to add a 20-year warranty for $800. Midland Engineering was solicited for a quote but declined to provide one for this roof replacement. We kindly request your consideration and approval of the proposal from Dudeck Roofing and Sheet Metal to replace the roof at Carriage Hills Well #4. Thank you for your time and consideration. Regards, Eugene E. Pietsch Eugene E. Pietsch III BOARD OF PUBLIC WORKS CITY OF SOUTH BEND, INDIANA PUBLIC WORKS CONTRACT This Agreement is made and entered into this 12th Day of September, 2023, by and between Dudeck Roofing & Sheet Metal, Inc., (the “Contractor”), and the Board of Public Works (the "Board”). The Contractor covenants and agrees to make the following improvement, as fully set out in the Request for Quotations, Standard Specifications, Special Provisions, Plans, and Bid Proposals, all of which are set forth as a part of this Contract, for: DESCRIPTION: CARRIAGE HILLS WELL #4 ROOFING SYSTEM REPLACEMENT COMPLETION DATE: SEE SPECIFICATIONS AMOUNT: $17,800 FUNDING: PR-00027378 The unit prices for this improvement were those prices as received and accepted by the Board on the 16th Day of August, 2023. The Contractor further agrees to notify the assigned Engineer when this improvement is completed. This notification shall be in the form of a Project Completion Affidavit, signed by the Contractor. Upon final acceptance of the improvement by the Engineer, the Contractor’s final estimate will be presented to the Board for final Payment with one (1) copy of the Project Completion Affidavit and one (1) copy of a Waiver of Lien. Each of the Parties, by signing below, represents and warrants to the other Party that he/she/it has the authority to bind the named person or entity to this Agreement. BOARD OF PUBLIC WORKS DUDECK ROOFING & SHEET METAL, INC. President Member Printed Name Member Member Signature Member Attest: Clerk September 12, 2023 1634 Franklin St South Bend, IN 46619 Phone 574.234.7912 email: carl@dudeckroofing.com Singly Ply – Modified - Slate – Tile – Copper – Shingles – Shakes - Repairs August 16, 2023 South Bend Waterworks 830 N Michigan St South Bend, IN 46601 Attention: Eugene Pietsch Reference: Erskine Well House Reroof Dear Mr. Pietsch: As you have requested, our proposal to install a new EPDM roof on the Carriage Hills Well House, approximately 680 square feet (sf) of roof. We propose to furnish all labor, tools, material and equipment necessary to perform work as described in this proposal, for the Contract Price listed below. An outline of the products to be used and description of the work that serves as a basis for the Contract Price below are as follows: A. Products 1. Insulation adhesive: 2-part low-rise foam urethane adhesive 2. Insulation: 2 staggered layers of 2” thick Polyisocyanurate (ISO) insulation 3. Taper system: ISO tapered to ¼” per foot 4. Roof system singly-ply sheet: Johns-Manville EPDM NR 60 mil; .060” thick, non-reinforced, cured EPDM (Ethylene Propylene Diene Monomer) membrane 5. Roof system sheet attachment: a. Field: Fully adhered with bonding adhesive b. Metal edging: Bonded to 24 gage steel flashing nailed along length 4” o.c. 6. Sheet metal flashing: a. Gutters and counter flashing: Shop fabricated in 12’ lengths from 24 gage, prefinished steel. Color to be selected by DRSM as best possible match to existing systems if owner does not choose specific color. b. Sealants: Premium gun-grade polyurethane and butyl sealants. B. Preparation for New Roof System: 1. Remove existing roof down to concrete decking and dispose of off-site 2. Remove existing PVC drain line and existing drain hardware, cover hole with 24ga steel matching surrounding soffit color, and fill void with expanding foam insulation 3. Install new wood nailer at roof edges to match elevation of new roof South Bend Water Works Erskine Well House Reroof August 16, 2023 pg. 2 of 3 C. New roof system installation 1. Over the concrete deck, adhere the 2 staggered layers of 2” ISO base layer 2. Over the 4” base ISO, install tapered ISO to provide positive drainage to gutter 3. Adhere EPDM roofing membrane to the tapered ISO 4. Flash roof penetrations, gutter apron, gravel stop, and curb walls according to manufacturer’s detail drawings and technical specifications 5. Upon completion provide the manufacturer’s twenty-year warranty covering materials and labor. D. Sheet Metal 1. Install new 6” shop-fabricated box gutter, approximately 30lf on east side 2. Install new 4”x4” box-style downspout a. Terminate downspout at same location as existing PVC drain line 3. Install new gravel stop at roof perimeter CONTRACT PRICE: SEVENTEEN THOUSAND, EIGHT HUNDRED DOLLARS ($17,800.00) EXCLUSIONS: We specifically exclude masonry work, concrete work, and drainage system work downstream of the downspout outlets We appreciate your confidence in Dudeck Roofing & Sheet Metal and your consideration of our firm for this project. If you have any questions concerning this proposal, or the scope of our services, please contact us at your convenience. Sincerely, Dudeck Roofing & Sheet Metal, Inc. Carl Mankowski Project Manager South Bend Water Works Erskine Well House Reroof August 16, 2023 pg. 3 of 3 PROPOSAL ACCEPTANCE: This Proposal and the Terms and Conditions of this Proposal, listed below, are: Accepted this day of , 20 (Indicate Options and/or Alternates Accepted) (Print or Type Firm Name or Body Name) (Signature of Authorized Representative) TERMS AND CONDITIONS: If the work is completed within 30 days of its commencement, payment in full is due upon receipt of invoice. In all other cases payment for the work completed shall be due upon receipt of invoice covering portion of work completed every 30th day after work commences while work is ongoing with final payment due upon receipt of invoice covering final billing at completion of the contract. Non-payment in accordance with the above shall be cause for terminating performance. If payments are not made when due: interest, cost incidental to collection and attorney’s fees shall be added to the unpaid balance. Interest shall accrue at the rate of 1.5 % per month. Not liable for failure to perform caused by strikes, fire, adverse weather or anything beyond our control. Proposal limited to 30 days acceptance. . Proposal Submitted to: South Bend Water Works Attn: Eugene Pietsch 830 North Michigan Street South Bend, IN 46601 Phone: 5742359482 E-Mail Address: epietsch@southbendin.gov Eugene, Below is our proposal for the re-roofing work at the Carriage Hills Wellhouse #4 Scope of Work: 1. Remove existing roof system to expose concrete deck. 2. Dry deck as needed for proper adhesion of new roof system. 3. Remove existing drain and downspout system 3.1. We will cap off the underside of the existing drain with metal, concrete fasteners and sealant 4. Add wood nailer to the north, west and south edges of the roof to allow for tapered insulation 5. Adhere 1/8” per foot tapered poly-iso to concrete deck with low-rise two part insulation adhesive. 6. Fully adhere .060m EPDM roof system to the tapered insulation. 7. Install pipe boot and flash curb per manufactures specs. 7.1. We will be adding some custom fabricated metal corners to the curb for extra strength and water tightness. 8. Add drip edge to all walls. 8.1. We will use white metal and seal to the roofing membrane using the appropriate coverstrip. 9. Install gutter on the the east wall with a single downspout at the North East corner of the building. 9.1. Fascia metal behind the gutter is not required by the roofing manufacture and will not be present. 10. Remove all roofing generated debris and dispose of following local rules and regulations at a properly licensed landfill. 11. Provide Manufacture’s 10yr NDL Warranty Clarifications: 12. If a different metal color option is desired it is possible that the price might increase. 13. Slatile will complete the work within their schedule. 14. Add $500 if a 15yr NDL warranty is desire or $800 for a 20 yr NDL Warranty Price: $21,000 (Twenty one thousand dollars) _______________________________________________________________________ (Acceptance Signature) (Date) _______________________________________________________________________ (Printed Name) (Position) Job Location: Date: August 23, 2023 Carriage Hills 52311 Shenandoah Dr. South Bend, IN 46635 1703 SOUTH IRONWOOD DRIVE  SOUTH BEND, IN 46613 WWW.SLATILE.COM 574-233-7485 - PHONE  574-233-7531 - FAX Our price includes all necessary equipment and building permits to complete your project. All work will follow national building codes and all local codes. • Due to the fact that our proposed repairs tie into an existing system, we cannot guarantee against further leaks or any unforeseen conditions related to the watertight integrity of the entire system. We will guarantee our work for a period of 6 months from date of completion. • By signing above you acknowledge that you are authorized to approve this work. • The project will be billed upon completion. Slatile is not responsible for errors or omissions. All payments are due upon final inspection by the owner and/or their representative and a representative of Slatile Roofing and Sheet Metal Co., Inc. There will be a late fee of 1.5% per month for overdue payments plus any associated attorney and/or court fees associated with securing payment. • This price is subject to review after 30 days. Michael Albert Service Department Manager Phone: 574-233-7485 x3313 Email: michael.albert@slatile.com Slatile Roofing and Sheet Metal Co., INC Established 1924 Phone: 574-233-7485 Fax: 574-233-7531 BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date 08/29/2023 Name Department Water BPW Date 09/12/2023 Phone Extension 4210 Review and Approval Required Prior to Submittal to Board Diversity Compliance and Inclusion Officer Officer Name BPW Attorney Attorney Name Dept. Attorney Attorney Name Schmidt, Michael Purchasing Check the Appropriate Item Type – Required for All Submissions Professional Services Agreement Contract Proposal Open Market Contract Amendment/Addendum Special Purchase, QPA Bid Opening Bid Award Req. to Advertise Title Sheet Quote Opening Quote Award Reject Bids/Quotes Proposal Opening C/O & PCA No. PCA Chg. Order, No. Traffic Control Resolution Other: Ease./Encroach Required Information Company or Vendor Name Dudeck Roofing & Sheet Metal New Vendor Yes If Yes, Approved by Purchasing No MBE/WBE Contractor MBE WBE Completed E-Verify Form Attached Yes No Project Name Carriage Hills Well #4 Roofing System Replacement Project Number Funding Source O&M Account No. 0620-06-604-603-431000 Amount $17,800.00 Terms of Contract Purpose/Description Replacement of failing roof on building. _____________________________________________________________ For Change Orders Only Amount of Increase Decrease $ ($ ) Previous Amount $ Current Percent of Change: Increase Decrease % ( %) New Amount $ Total Percent of Change: Increase Decrease % ( %) Time Extension Amount: New Completion Date: