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Home My WebLink AboutAward Bid - Fire Station No. 8 Replacement Proj No. 122-034 - R. Yoder Construction1316 COUNTY -CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/235-9251 FAx 574/235-9171 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS September 12, 2023 Mr. Jason Yoder R. Yoder Construction, Inc. 27453 County Road 150 Nappanee, IN 46550 shelly(a,ryoderconstruction. com RE: Award Bid — Fire Station No. 8 Replacement - Project No. 122-034 Dear Mr. Jason Yoder: At its September 12, 2023 meeting, the Board of Public Works awarded the above referenced bid to you in the amount of $3,703,850; (Alternate #1 with Two -Bay Option). Enclosed please find a signed Bid/Proposal form. Please forward the following documents in one submittal by September 26, 2023 to my attention for Board of Public Works approval at lhensley(a,southbendin.gov: 1) One (1) signed original of the Public Works Contract (enclosed) 2) Labor & Material Payment Bond 3) Performance Bond (125% of Bid Amount) 4) Certificate of Insurance naming the City of South Bend as an additional insured 5) Item #4 for all subcontractors that you use If you have any further questions, please call this office at (574) 235-9251. Sincerely, /s/ Theresa Heffner Theresa Heffner, Clerk Enclosures TH/lh ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT ALEXANDRA DOLZ-LANE MURRAY L. MILLER 1316 COUNTY -CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/235-9251 FAx 574/235-9171 CITY OF SOUTH BEND TAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS September 12, 2023 Mr. Brian T. Larson Larson Danielson Construction Co., Inc. 302 Tyler St. LaPorte, IN 46350 mcd(a) ldconstruction. com RE: Bid Award — Fire Station No. 8 Replacement - Project No. 122-034 Dear Mr. Larson: At its September 12, 2023, meeting, the Board of Public Works awarded the above referenced bid to R. Yoder Construction, Inc. in the amount of $3,703,850; (Alternate #1 with Two -Bay Option). Thank you for bidding, and we hope you bid with us in the future. If you have any further questions, please call this office at (574) 235-9251. Sincerely, /s/ Theresa Heffner Theresa Heffner, Clerk Enclosures TH/lh ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT ALEXANDRA DOLZ-LANE MURRAY L. MILLER 1316 COUNTY -CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/235-9251 FAx 574/235-9171 CITY OF SOUTH BEND TAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS September 12, 2023 Mr. Robert A. Lingenfelter Gibson -Lewis, LLC 1001 West 111h St. Mishawaka, IN 46544 BPalmer(ab driceusa.com RE: Bid Award — Fire Station No. 8 Replacement - Project No. 122-034 Dear Mr. Lingenfelter: At its September 12, 2023, meeting, the Board of Public Works awarded the above referenced bid to R. Yoder Construction, Inc. in the amount of $3,703,850; (Alternate #1 with Two -Bay Option). Thank you for bidding, and we hope you bid with us in the future. If you have any further questions, please call this office at (574) 235-9251. Sincerely, /s/ Theresa Heffner Theresa Heffner, Clerk Enclosures TH/lh ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT ALEXANDRA DOLZ-LANE MURRAY L. MILLER 1316 COUNTY -CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/235-9251 FAx 574/235-9171 CITY OF SOUTH BEND TAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS September 12, 2023 Mr. Bradley A. Romine Brown and Brown General Contractors, Inc. PO Box 487, 124 S. Elkhart St. Wakarusa, IN 46573-0487 Heather(abbbec.us RE: Bid Award — Fire Station No. 8 Replacement - Project No. 122-034 Dear Mr. Romine: At its September 12, 2023, meeting, the Board of Public Works awarded the above referenced bid to R. Yoder Construction, Inc. in the amount of $3,703,850; (Alternate #1 with Two -Bay Option). Thank you for bidding, and we hope you bid with us in the future. If you have any further questions, please call this office at (574) 235-9251. Sincerely, /s/ Theresa Heffner Theresa Heffner, Clerk Enclosures TH/lh ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT ALEXANDRA DOLZ-LANE MURRAY L. MILLER �4,ouTH��d INTER -OFFICE MEMORANDUM y`A°L ! DEPARTMENT OF PUBLIC WORKS DIVISION OF ENGINEERING 1Sfi5 TO: Theresa Heffner, Clerk Board of Public Works FROM: Zach Hurst, PE, Sr. Project Engineer SUBJECT: Award Bid - Project No. 122-034 Fire Station #8 Replacement DATE: 08/30/2023 On July 25, 2023, the Board of Public Works opened and read bids for the above project. Four bids were received, from R Yoder Construction, Larson Danielson Construction, Gibson - Lewis LLC, and Brown & Brown General Contractors. The base bid option is a one -bay fire station. The alternate bid is for a two -bay fire station, which would accommodate an additional medical response vehicle. A breakdown of the bids is as follows: Contractor: R Yoder Construction Gibson Lewis Larson Danielson Brown & Brown Base Bid: $3,363,200 $3,764,000 $3,858,000 $3,948,000 Alternate Bid: $3,703,850 $4,066,000 $4,113,000 $4,351,000 I recommend award of the alternate bid (two -bay option) for Fire Station #8 Replacement to R Yoder Construction, in the amount of $3,703,850.00. Funding is available through PR- 00025426. The R Yoder bid contained three irregularities which warrant discussion. 1. Its bid included a Clarifications sheet (attached); however, the Clarifications sheet did not impact the bid price, nor deviate from the project Specifications. The City is awarding this project strictly based on the specifications and what R Yoder offered. 2. Its bid also included a non -collusion affidavit which listed R Yoder's representative but did not include a signature. It is the belief of the City that the lack of signature does not disqualify the bid and that no competitive advantage was received through this omission. The City believes that this was akin to a Scribner's error and seeks to correct the record with the attached executed affidavit. 3. Its bid did not meet the MWBE Goal requirements. An explanation of R Yoder's MWBE effort is below. A good faith waiver is being granted based upon the City's internal team who reviewed R Yoder's bid and its supporting documentation which it presented in the bid and upon request of the City. Page 1 of 2 MWBE Analvsis: MBE goal: 3.4% • Met via D.A. Dodd: $814,050.00 (22.0%) WBE goal: 4.5% • Goal not met — Good Faith Effort waiver granted (see attachment) • R Yoder contacted nine (9) different WBE firms for subcontracting opportunities, but only one firm returned a bid to perform drywall work. That bid was approximately 300% more expensive than the selected drywall subcontractor. It should be noted that the bids from Larson Danielson, Gibson Lewis, and Brown & Brown all failed to meet the MWBE goals and failed to provide evidence of good faith effort as well. Page 2 of 2 CIT OF SOUTH BEND INDIANA CONTRACTORS BID FOR PUBLIC WORK Project Name Fire Station #8 Replacement Project No 122-034 For Bids Due July 25 2023 9 00 A M local time to BPWbids@southbendin.gov PART I (Must be completed for all bids. Please type or print) Date: 07/25/2023 Bidder (Firm): R. Yoder Construction, Inc. Address: 27453 CR150, P.O. Box 69 City/State/Zip: Nappanee, IN 46550 Telephone Number: ( 574 ) 773-3502 Agent of Bidder (if Applicable): N/A Pursuant to notices given, the undersigned offers to furnish labor and/or material necessary to complete the public works project of: Fire Station #8 Replacement the City of South Bend, Indiana, in accordance with plans and specifications prepared by: Shive Hattery and dated 6/09/2023 for the sum of (enter the Total Bid as shown on the Proposal) Three Million, Three Hundred Sixty Three Thousand, Two Hundred Dollars ( $3,363,200.00 ) (Enter sum of Total Base Bid plus Alternates shown on Proposal) (Numerical) The undersigned further agrees to furnish a bond or certified check with this bid for an amount specified in the notice of the letting. If alternative bids apply, the undersigned submits a proposal for each in accordance with the notice. Any addendums attached will be specifically referenced at the applicable page. If additional units of material included in the contract are needed, the cost of units must be the same as that shown in the original contract if accepted by the City of South Bend. If the bid is to be awarded on a unit basis, the itemization of the units shall be shown on a separate attachment. By 0_.Ooe / (Signature) Jason Oder (Printed Name of Person Signing) The above bid is accepted this Subject to the following conditions: CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS VlLa Elizabeth A. Maradik, President Gary A. Gilot, Member Murray L. Miller, Member ACCEPTANCE day of Joseph R. Molnar, Vice President Alexandra Dolz-Lane, Member Attest: Theresa M. Heffner, Clerk Date: September 12, 2023 20 BOARD OF PUBLIC WORKS CITY OF SOUTH BEND, INDIANA PUBLIC WORKS CONTRACT This Agreement is made and entered into this 12th Day of September, 2023, by and between R. Yoder Construction, Inc. (the "Contractor"), and the Board of Public Works (the "Board"). The Contractor covenants and agrees to make the following improvement, as fully set out in the Request for Quotations, Standard Specifications, Special Provisions, Plans, and Bid Proposals, all of which are set forth as a part of this Contract, for: PROJECT NO. 122-034 DESCRIPTION: FIRE STATION NO. 8 REPLACEMENT COMPLETION DATE: SEE SPECIFICATIONS AMOUNT: $3,703,850; (ALTERNATE #1 WITH TWO -BAY OPTION) FUNDING: PR-00025426 The unit prices for this improvement were those prices as received and accepted by the Board on the 25th Day of July, 2023. The Contractor further agrees to notify the assigned Engineer when this improvement is completed. This notification shall be in the form of a Project Completion Affidavit, signed by the Contractor. Upon final acceptance of the improvement by the Engineer, the Contractor's final estimate will be presented to the Board for final Payment with one (1) copy of the Project Completion Affidavit and one (1) copy of a Waiver of Lien. Each of the Parties, by signing below, represents and warrants to the other Party that he/she/it has the authority to bind the named person or entity to this Agreement. CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS Elizabeth A. Maradik, President Gary A. Gilot, Member Murray L. Miller, Member 00 i Joseph R. Molnar, Vice President Alexandra Dolz-Lane, Member 4 Attest: Theresa M. Heffner, Clerk Date: September 12, 2023 R. YODER CONSTRUCTION, INC. Printed Name Signature MMM LAogsLcouefLncpoU coin 5�g23 cv 120 I wgbbsoss' IN I V0220 I IGI: 2Xd']13'3205 I L,9x: 2Xd'-\13'd8dd b98e1J 2' [40 9110M9UCG2 9LG IUcingGq qn6 fO IgCl< O} IUtOLW9f!OU' q• 14O COUCLGTG ou 1 pe S,q }loot lucinglug fpe WGSS9UIUs 12 lucingeq- 1u{OLW9;1ou' 3' Ms p9ns lucingsq 9U 911OM91JCG Ot �3'000'000 {OL pnllgluE 21RUSEG qns CO 9 19CK Ot S' bp926 S 12 GxcingGq' T' yl#eLUgfG #S OU fps wounWGU1 21EU 12 excingsq• CI9Ll{1C9f1Ou2: From: Kara Boyles To: Zach Hurst Subject: FW: Fire Station No. 8 Date: Friday, August 25, 2023 11:20:40 AM Attachments: image001.jpa image002.a_na imagg003.p_no You can let the Chiefs know that we will be recommending this award! Thanks for hanging in there Kara M. Boyles, Ph.D., P.E. City Engineer Division of Engineering (574) 235-5933 kboylesPsouthbendin.eov City of South Bend 227 W. Jefferson Blvd., Ste. 1316 South Bend, IN 46601 Excellence I Accountability I Innovation I Inclusion I Empowerment From: Cynthia Simmons <csimmons@south bend in.gov> Sent: Friday, August 25, 2023 11:08 AM To: Michael Schmidt <mschmidt@south bend in.gov> Cc: Kara Boyles <kboyles@south bend in.gov>; Darius Lipsey <dIipsey@south bend in.gov> Subject: RE: Fire Station No. 8 Let's move forward with granting the waiver for Fire Station No. 8. Please let me know if you have any questions. Respectfully submitted, Diversity & Inclusion Officer Office of the Mayor 574.235.5625 csimmons(@southbendin.gov City of South Bend 227 W Jefferson Blvd., Ste. 1400 South Bend, IN 46601 http://www.southbendin.gov We deliver services that empower everyone to thrive. Excellence I Accountability I Innovation I Inclusion I Empowerment When the prospective Contractor is unable to certify to any of the statements below, it shall attach an explanation to this Affidavit. CONTRACTOR'S NON -COLLUSION AND NON -DEBARMENT AFFIDAVIT, CERTIFICATION REGARDING INVESTMENT WITH IRAN, EMPLOYMENT ELIGIBILITY VERIFICATION, NON- DISCRIMINATION COMMITMENT AND CERTIFICATION OF USE OF UNITED STATES STEEL PRODUCTS OR FOUNDRY PRODUCTS (Must be completed for all quotes and bids. Please type or print) STATE OF Indiana SS: Elkhart COUNTY The undersigned Contractor, being duly sworn upon his/her/its oath, affirms under the penalties of perjury that: 1. Contractor has not, nor has any other member, representative, or agent of the firm, company, corporation or partnership represented by him, entered into any combination, collusion or agreement with any person relative to the price to be bid by anyone at such letting nor to prevent any person from bidding nor to induce anyone to refrain from bidding, and that this bid is made without reference to any other bid and without any agreement, understanding or combination with any other person in reference to such bidding. Contractor further says that no person or persons, firms, or corporation has, have or will receive directly or indirectly, any rebate, fee, gift, commission or thing of value on account of such sale; and 2. Contractor certifies by submission of this proposal that neither contractor nor any of its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency; and 3. Contractor has not, nor has any successor to, nor an affiliate of, Contractor, engaged in investment activities in Iran. a. For purposes of this Certification, "Iran" means the government of Iran and any agency or instrumentality of Iran, or as otherwise defined at Ind. Code § 5-22-16.5-5, as amended from time -to -time. b. As provided by Ind. Code § 5-22-16.5-8, as amended from time -to -time, a Contractor is engaged in investment activities in Iran if either: i. Contractor, its successor or its affiliate, provides goods or services of twenty million dollars ($20,000,000) or more in value in the energy sector of Iran; or ii. Contractor, its successor or its affiliate, is a financial institution that extends twenty million dollars ($20,000,000) or more in credit to another person for forty-five (45) days or more, if that person will (i) use the credit to provides goods and services in the energy sector in Iran; and (ii) at the time the financial institution extends credit, is a person identified on list published by the Indiana Department of Administration. 4. Contractor does not knowingly employ or contract with an unauthorized alien, nor retain any employee or contract with a person that the Contractor subsequently learns is an unauthorized alien. Version 09/29/2021 Contractors Bid for Public Works - 4 Contractor agrees that he/she/it shall enroll in and verify the work eligibility status of all of Contractor's newly hired employees through the E-Verify Program as defined by I.C. 22-5-1.7-3. Contractor's documentation of enrollment and participation in the E-Verify Program is included and attached as part of this bid/quote; and 5. Contractor shall require his/her/its subcontractors performing work under this public contract to certify that the subcontractors do not knowingly employ or contract with an unauthorized alien, nor retain any employee or contract with a person that the subcontractor subsequently learns is an unauthorized alien, and that the subcontractor has enrolled in and is participating in the E-Verify Program. The Contractor agrees to maintain this certification throughout the term of the contract with the City of South Bend, and understands that the City may terminate the contract for default if the Contractor fails to cure a breach of this provision no later than thirty (30) days after being notified by the City. 6. Persons, firms, partnerships, corporations, associations, or joint venturers awarded a contract by the City of South Bend through its agencies, boards, or commissions shall not discriminate against any employee or applicant for employment in the performance of a City contract with respect to hire, tenure, terms, conditions, or privileges of contract or employment, or any matter directly or indirectly related to contracting or employment because of race, sex, religion, color, national origin, ancestry, gender expression, gender identity, sexual orientation, or due to age or disability that does not affect that person's ability to perform the work. In awarding contracts for the purchase of work, labor, services, supplies, equipment, materials, or any combination of the foregoing including, but not limited to, public works contracts awarded under public bidding laws or other contracts in which public bids are not required by law, the City, its agencies, boards, or commissions will consider the Contractor's good faith efforts to obtain participation by those subcontractors certified by the State of Indiana as a Minority Business ("MBE") or as a Women's Business Enterprise ("WBE") as a factor in determining the lowest, responsible, responsive bidder. Contractors seeking the award of a City contract cannot be required to award a subcontract to an MWBE; however, they may not unlawfully discriminate against said MBE/WBE. On goal -eligible contracts, Contractors are required to either meet both MBE and WBE utilization goals or demonstrate that the Contractor has made good faith efforts to obtain participation from MBE and WBE subcontractors. A finding of noncompliance or a discriminatory practice shall prohibit that Contractor from being awarded a City contract for a period of one (1) year from the date of such determination, and such determination may also be grounds for terminating the contact to which the discriminatory practice or noncompliance pertains. 7. The undersigned Contractor agrees that the following nondiscrimination commitment shall be made a part of any contract which it may henceforth enter into with the City of South Bend, Indiana or any of its agencies, boards or commissions. Contractor agrees not to discriminate against or intimidate any employee or applicant for employment in the performance of this contract with privileges of employment, or any matter directly or indirectly related to employment, because of race, religion, color, sex, gender expression, gender identity, sexual orientation, handicap, national origin or ancestry. Breach of this provision may be regarded as material breach of contract. I, the undersigned bidder or agent as contractor on a public works project, understand my statutory obligations to the use of steel products or foundry products made in the United States (I.C. 5-16-8-1). I hereby certify that I and all subcontractors employed by me for this project will use steel products or foundry products made in the United States on this project if awarded. I understand I have an affirmative duty to notify the City in my bid that my proposal does not include the use of steel products or foundry products made in the United States. I understand it is my sole obligation and responsibility to provide a justification to the City, subject to review and approval, why the cost of United States made steel or foundry products is unreasonable. Prior to award and upon submission of bid which does not use steel products or foundry products made in the United States, the City, through its director of public works, shall make a determination if the price of United States made steel or foundry is unreasonable. I understand that violations hereunder Version 09/29/2021 Contractors Bid for Public Works - 5 may result in forfeiture of contractual payments. I hereby affirm under the penalties of perjury that the facts and information contained in the foregoing bid for public works are true and correct. Dated this 25th day of July , 2023 Subscribed and sworn to before me this 25th My Commission Expires March 30, 2024 R. Yoder Construction, Inc. Contractor/Bidder (Firm) (f� / Signa e of Co actor/Bidder or Its Agent Jason Yoder, President Printed Name and Title day of July 12023 � X0, Notary Public Shelly J. righam County of Residence Kosciusko Gj, Vo 0 v w. ;NOTARY PUBLIC ': _ NOTARY SEAL Ji :r9��. ♦ 6Ory1un" Pam- � i• Ciosko Co..r � � Version 09/29/2021 Contractors Bid for Public Works - 6 Project Name Project Num er For Bids Due Contractor Name BASE BID BID/PROPOSAL CIT OF SOUTH BEND Fire Station #8 Replacement 122-034 July 25 2023 9 00 A M local time R. Yoder Construction, Inc. Item Description uantit Unit Unit Price Total Amount No 1 1-bay Fire Station 1 LSUM $3,363,200.00 $3,363,200.00 BASE BID TOTAL $3,363,200.00 ALTERNATE BID Item Description uantit Unit Unit Price Total Amount No 2 2-bay Fire Station 1 LSUM $3,703,850.00 $3,703,850.00 ALTERNATE BID TOTAL $3,703,850.00 Bidder (Firm): R. Yoder Construction, Inc. Address: 27453 CR150, PO Box 69 City/State/Zip: Nappanee, IN 46550 Telephone Number: (574 ) 773-3502 By 0_,..w / (Signature) Jason Yoder (Printed Name of Person Signing) Version 09/29/2021 Contractors Bid for Public Works - 7 j1j.: t� ter, •., ` CIT OF SOUTH BEND MINORIT AND WOMEN BUSINESS ENTERPRISE INCLUSION PROGRAM PLAN FORM MBE-1 0 MBE UTILI ATION PLAN This completed form should a supplied ith Bids that pertain to Cit of South Bend Pu lic Works Projects in of ing MBE participation It is the idder s sole responsi ilit to erif hether an listed minorit -o ned usiness meets the MBE ualifications Project Number: 122-034 Project Name: Fire Station #8 Replacement Bidder: R. Yoder Construction, Inc. Total Bid Amount: $3,363,200.00 MBE Goal: 3.4 Page 1 of 1 Name & Address of MBE Primary Contact Person (Name/Telephone) Scope of Work to be Performed (Attach scope/schedule if you need additional space) Dollar Amount of MBE Component Percentage of Total Bid/Proposal DA Dodd Rolling Prairie, IN Justin Steinbeck Mechanical and Plumbing $814,050.00 23.9% Submitted by: Jason Yoder IA Print Name Si ure Version 09/29/2021 Contractors Bid for Public Works - 8 07/25/2023 Date CIT OF SOUTH BEND MINORIT AND WOMEN BUSINESS ENTERPRISE INCLUSION PROGRAM PLAN FORM WBE-2 0 E IDENCE OF GOOD FAITH EFFORTS This completed form should a included as pant of the Bids documents related to Cit of South Bend Pu lic Works Projects re uiring Good Faith Efforts to o tain MWBE participation Project Number: 122-034 Date: 07/25/2023 Project Name: Fire Station #8 Replacement Bidder: R. Yoder Construction, Inc. Contact Person: Ken Wright Telephone: 574-773-3502 Address: 27453 CR150 City: Nappanee State: IN Zip: 46550 Email: kwright(LD_ryoderconstruction.com To determine whether a bidder has demonstrated good faith efforts to reach the WBE utilization goals set forth in the City of South Bend Public Works Project Specifications, the City and its agencies, boards, or commissions, RE UIRE ALL of the following Good Faith Efforts as listed in the table below : EVIDENCE OF GOOD FAITH EFFORTS WBE LISTS The bidder reviewed 1) the City of South Bends Minority and Women Business Enterprise Inclusion Program Plan; 2) the list of certified MWBEs provided by the City; and 3) the Indiana Department of Administration list of Minority and Women Owned Businesses (both certified and non -certified) found at: httiD://www.in.-gov/idoa/. GOOD FAITH EFFORTS TO OBTAIN WBE PARTICIPATION The bidder shall initial each item below, as evidence of its good faith efforts to obtain WBE participation in the awarded contract. I affirm that I reviewed the City of South Bend s Minority and Women Business Enterprise Inclusion Program Plan and the Indiana Department of Administrations certified list of Indiana Minority and Women Business Enterprises, found on their website (http://www.in.gov/idoa). I affirm that I have made good faith efforts to select portions of the contract work to be V performed by WBEs, including, where appropriate, breaking out contract work items into economically feasible units to facilitate WBE participation. I affirm that I have made good faith efforts to solicit through all reasonable and available means the interest of all WBEs in the scopes of work of the contract. I affirm that I attended all pre -bid meetings scheduled by the City of South Bend to inform WBEs of contracting and subcontracting opportunities. I affirm that I advertised in general circulation and/or trade association publications V concerning subcontract opportunities and allowed WBEs reasonable time to respond to such advertisements. I affirm that I performed any and all necessary steps to provide written notices in a manner reasonably calculated to inform WBEs of subcontracting opportunities and allowed sufficient time for WBEs to participate effectively. V I affirm that I followed up on initial solicitations with interested WBEs. I affirm that I negotiated with interested WBEs in good faith, including providing such WBEs V with adequate information about the plans, specifications and other requirements of the subcontract. I affirm that I have made good faith efforts to assist interested WBEs in obtaining bonding, lines of credit, or insurance as required by the City or the bidder, where appropriate. Version 09/29/2021 Contractors Bid for Public Works - 12 CIT OF SOUTH BEND MINORIT AND WOMEN BUSINESS ENTERPRISE INCLUSION PROGRAM PLAN FORM WBE-2 0 E IDENCE OF GOOD FAITH EFFORTS I affirm that I have made good faith efforts to assist interested WBEs in obtaining necessary equipment, supplies, materials, or related assistances or services, where appropriate. I affirm that I did not reject any WBEs as unqualified without sound business reasons based on a thorough investigation of their capabilities. CONTRACT RECORDS The bidder has maintained the following records for each WBE that has bid on the subcontracting opportunity: 1. Name, address, and telephone number; 2. A description of information provided by the bidder or subcontractor; and 3. A statement of whether an agreement was reached, and if not, why not, including any reasons for concluding that the MWBE was unqualified to perform the job. Proper demonstration of Good Faith Efforts re uires our initials ne t to all of the a o e o es An omissions shall a considered grounds for rejection of the id the Board of Pu lic Works The Cit of South Bend reser es the right to re uest additional information Version 09/29/2021 Contractors Bid for Public Works - 13 CIT OF SOUTH BEND MINORIT AND WOMEN BUSINESS ENTERPRISE INCLUSION PROGRAM PLAN FORM MBE-2 1 WBE CONTACTED This completed form should a supplied ith Bids that pertain to Cit of South Bend Pu lic Works Projects re uiring Good Faith Efforts to contact WBEs It is the idder s sole responsi ilit to erif hether an listed oman-o ned usiness meets the WBE ualifications Attach additional pages if necessar PAGE 1 OF 5 Project Number: 122-034 WBE Participation Goal 4.5 Project Name: Fire Station #8 Replacement Bidder: R. Yoder Construction, Inc. By: L President 07/25/2023 ( ture) (Title) (Date) WBE Firm Quality Drywall Owner or Contact at WBE Firm ,JOe Telephone: 574-209-3583 Fax: Email: joe@bellmangd.com TYPE OF WORK SOLICITED FOR THIS PROJECT: Gypsum Board RESULTS OF CONTACT WITH THE WBE FIRM: Bidding WBE Firm CBS Service, LLC Owner or Contact at WBE Firm Cory Hough Telephone: 574-538-2050 Fax: Email: Cory@cbsservicesllc.com TYPE OF WORK SOLICITED FOR THIS PROJECT: Electrical RESULTS OF CONTACT WITH THE WBE FIRM: No Bid Version 09/29/2021 Contractors Bid for Public Works - 15 CIT OF SOUTH BEND MINORIT AND WOMEN BUSINESS ENTERPRISE INCLUSION PROGRAM PLAN FORM MBE-2 1 WBE CONTACTED This completed form should a supplied ith Bids that pertain to Cit of South Bend Pu lic Works Projects re uiring Good Faith Efforts to contact WBEs It is the idder s sole responsi ilit to erif hether an listed oman-o ned usiness meets the WBE ualifications Attach additional pages if necessar PAGE 2 OF 5 Project Number: 122-034 WBE Participation Goal 4.5 Project Name: Fire Station #8 Replacement Bidder: R. Y der Construction, Inc. By: President 07/25/2023 gnature) (Title) (Date) WBE Firm Courtney Material Handling Owner or Contact at WBE Firm Beth Courney Telephone: 574-231-0094 Fax: Email: Beth@cmhionline.com TYPE OF WORK SOLICITED FOR THIS PROJECT: Toilet, Bath and Laundry Accessories RESULTS OF CONTACT WITH THE WBE FIRM: No Bid WBE Firm Carpet Service Outlet Inc Owner or Contact at WBE Firm Vicki Shephard Telephone: 574-287-7148 Fax: Email: carpetservice04@yahoo.com TYPE OF WORK SOLICITED FOR THIS PROJECT: RESULTS OF CONTACT WITH THE WBE FIRM: No Bid Version 09/29/2021 Contractors Bid for Public Works - 15 CIT OF SOUTH BEND MINORIT AND WOMEN BUSINESS ENTERPRISE INCLUSION PROGRAM PLAN FORM MBE-2 1 WBE CONTACTED This completed form should a supplied ith Bids that pertain to Cit of South Bend Pu lic Works Projects re uiring Good Faith Efforts to contact WBEs It is the idder s sole responsi ilit to erif hether an listed oman-o ned usiness meets the WBE ualifications Attach additional pages if necessar PAGE 3 OF 5 Project Number: 122-034 WBE Participation Goal 4.5 Project Name: Fire Station #8 Replacement Bidder: R. Yoder Construction, Inc. By: (_ /'.�tr 7—/--N President 07/25/2023 ature) (Title) (Date) WBE Firm Kleckner Interior Systems Owner or Contact at WBE Firm Joshua Howard Telephone: 219-787-5566 Fax: Email: Joshua@klecknerinteriors.com TYPE OF WORK SOLICITED FOR THIS PROJECT: Rough Framing Labor RESULTS OF CONTACT WITH THE WBE FIRM: No Bid WBE Firm McMann Electric, Inc. Owner or Contact at WBE Firm Terri McMann Telephone: 574-674-0374 Fax: TYPE OF WORK SOLICITED FOR THIS PROJECT: Electrical RESULTS OF CONTACT WITH THE WBE FIRM: No Bid Email: terrimcmann(a�mcmannelectric.com Version 09/29/2021 Contractors Bid for Public Works - 15 CIT OF SOUTH BEND MINORIT AND WOMEN BUSINESS ENTERPRISE INCLUSION PROGRAM PLAN FORM MBE-2 1 WBE CONTACTED This completed form should a supplied ith Bids that pertain to Cit of South Bend Pu lic Works Projects re uiring Good Faith Efforts to contact WBEs It is the idder s sole responsi ilit to erif hether an listed oman-o ned usiness meets the WBE ualifications Attach additional pages if necessar PAGE 4 OF 5 Project Number: 122-034 WBE Participation Goal 4.5 Project Name: Bidder: By: Fire Station #8 Replacement R. Yoder Construction. Inc. President 07/25/2023 re) ® (Title) (Date) WBE Firm Circle R Mechanical Owner or Contact at WBE Firm Eric Heckman Telephone: 219-787-5566 Fax: TYPE OF WORK SOLICITED FOR THIS PROJECT: HVAC RESULTS OF CONTACT WITH THE WBE FIRM: No Bid WBE Firm Ritschard Bros., Inc. Email: eheckman@circlermechanical.com Owner or Contact at WBE Firm Don Ritschard Telephone: 574-288-4777 Fax: Email: ritl204@datacruz.com TYPE OF WORK SOLICITED FOR THIS PROJECT: Earthwork RESULTS OF CONTACT WITH THE WBE FIRM: Bidding Version 09/29/2021 Contractors Bid for Public Works - 15 :4jl_Cff CIT OF SOUTH BEND MINORIT AND WOMEN BUSINESS ENTERPRISE INCLUSION PROGRAM PLAN FORM MBE-2 1 _ WBE CONTACTED This completed form should a supplied ith Bids that pertain to Cit of South Bend Pu lic Works Projects re uiring Good Faith Efforts to contact WBEs It is the idder s sole responsi ilit to erif hether an listed oman-o ned usiness meets the WBE ualifications Attach additional pages if necessar PAGE 5 OF 5 Project Number: 122-034 WBE Participation Goal 4.5 Project Name: Fire Station #8 Replacement Bidder: R. Yoder Construction, Inc. By: C � -- President 07/25/2023 (50a ure) (Title) (Date) WBE Firm Frog Plumbing, Inc. Owner or Contact at WBE Firm Cathy Goorhouse Telephone: 574-294-2181 Fax: Email: frogplumbinginc@frontier.com TYPE OF WORK SOLICITED FOR THIS PROJECT: Plumbing RESULTS OF CONTACT WITH THE WBE FIRM: No Bid WBE Firm Owner or Contact at WBE Firm Telephone: Fax: Email: TYPE OF WORK SOLICITED FOR THIS PROJECT: RESULTS OF CONTACT WITH THE WBE FIRM: Version 09/29/2021 Contractors Bid for Public Works - 15 CITY OF SOUTH BEND .TAMES MUELLER, MAYOR DEPARTMENT OF PUBLIC WORKS ERIC HORVAT% DIRECTOR January 5, 2023 Shelly Brigham R. Yoder Construction, Inc. shell oderconstruction.com RE: Pre- Qualification Verification Dear Ms. Brigham: This letter serves as verification of Pre -Qualification status of your company for bidding with the City of South Bend. This Pre -Qualification status is effective for twelve (12) months from the date of this Ietter. Thereafter you are required to re -subunit a complete application for continuation of pre -qualification status prior to December 31 for the upcoming calendar year. A copy of this Verification Letter must be included with every bid exceeding $150,000 submitted to the City of South Bend Board of Public Works, along with your Pre -Qualified Bidder Checklist and attachments. If you have any further questions regarding this matter, please call this office at (574) 235- 9251. Sincerely, �� Liz Horvath, Permit Manager BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date 08/31/2023 Name Zach Hurst Department DPW BPW Date 09/12/2023 Phone Extension 3057 Review and Approval Required Prior to Submittal to Board Diversity Compliance ❑ Officer Name and Inclusion Officer BPW Attorney ❑ Attorney Name Dept. Attorney ❑ Attorney Name Purchasing ❑ Check the Appropriate Item Type — Required. for All Submissions ❑ Professional Services Agreement ❑ Contract ❑ Proposal ❑ Open Market Contract ❑ Amendment/Addendum ❑ Special Purchase, QPA ❑ Bid Opening ® Bid Award ❑ Req. to Advertise ❑ Title Sheet ❑ Quote Opening ❑ Quote Award ❑ Reject Bids/Quotes ❑ Proposal Opening ❑ C/O & PCA No. ❑ PCA ❑ Chg. Order, No. ❑ Traffic Control ❑ Resolution n Other: n Ease./Encroach Company or Vendor Name New Vendor MBE/WBE Contractor Project Name Project Number Funding Source Account No. Amount Terms of Contract Purpose/Description Information R Yoder Construction ❑ Yes ❑ If Yes, Approved by Purchasing ® No ❑ ❑ MBE Completed E-Verify Form Attached ❑ Yes No Fire Station 8 Replacement 122-034 South Side DA TIF PR-00025426 $3,703,850 Award Alternate Bid for two -bay option Request to award bid to replace existing Fire Station 8 For Change Orders Only Amount of ❑ Increase $ ❑ Decrease ($ ) Previous Amount $ Increase Current Percent of Change: Decrease New Amount $ Increase Total Percent of Change: Decrease Time Extension Amount: New Completion Date: