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Home My WebLink About09072023 Agenda Review SessionCITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION September 7, 2023 – 10:30 a.m. Virtual Meeting Link https://tinyurl.com/2023BPWAgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT ALEXANDRA DOLZ-LANE MURRAY L. MILLER Page 1 AGENDA REVIEW SESSION ACTION ITEM 1. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Memorandum of Understanding – Indiana Department of Transportation 1. Description: Additional Paving of US31 (Michigan St.) from INDOT Project Limits to Chippewa Ave. Project No. 123-066 2. Amount: $978,930.17 3. Funding: PR-00027021 2. REVIEW OF MINUTES A. Approve Agenda Review, and Regular Meeting Minutes of August 17, and August 22, 2023 3. OPENING OF BIDS A. Youth Services Bureau and South Bend Thrive Subdivision Infrastructure Improvements – Project No. 123-011 1. Funding: PR-00026650 B. VPA 2023 Splashpad Renovations – Project No. 123-044 1. Funding: PR-00026702 4. OPENING OF PROPOSALS A. Four Winds Field Renovation & Expansion CMc RFP – Project No. 123-046 1. Funding: PR-00026706 5. AWARD BIDS AND APPROVE CONTRACTS A. South Well Field - Water Main Extension – Project No. 117-059B 1. Company: C & E Excavating, Inc. 2. Amount: $1,597,000 (Base Bid, Unit Pricing) 3. Funding: PR-00026362 B. Fire Station No. 8 Replacement – Project No. 122-034 1. Company: R. Yoder Construction, Inc. 2. Amount: $3,703,850; (Alternate #1 with Two-Bay Option) 3. Funding: PR-00025426 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION September 7, 2023 – 10:30 a.m. Virtual Meeting Link https://tinyurl.com/2023BPWAgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT ALEXANDRA DOLZ-LANE MURRAY L. MILLER Page 2 6. AWARD QUOTATIONS AND APPROVE CONTRACTS A. Door and Frame Replacement Water Works - Erskine, Edison, Carriage Hills, Cleveland South, and Olive 1. Company: Action Glass Co. 2. Amount: $37,751 3. Funding: PR-00026744 B. Sidewalk Repairs Water Works - Colfax Office and North Station 1. Company: Ziolkowski Construction, Inc. 2. Amount: $6,980 3. Funding: PR-00024186 C. Edison Filtration Plant Front Stair Repairs 1. Company: Ziolkowski Construction Inc. 2. Amount: $6,088 3. Funding: PR-00027248 D. Carriage Hills Well #4 Roofing System Replacement 1. Company: Dudeck Roofing & Sheet Metal, Inc. 2. Amount: $17,800 3. Funding: PR-00027378 E. Boehm Park Pavilion Post Footings 1. Company: A-1 Concrete Leveling 2. Amount: $9,600 3. Funding: PR-00027527 7. REJECT BIDS AND QUOTATIONS A. Lexington & Darden Hydrant Installation – Project No. 122-053 1. Description: Quotes Exceeded Available Budget for Project 2. Funding: PR-00027005 8. CHANGE ORDERS A. 2023 Tree and Stump Removal – Project No. 123-002 1. Company: K & R Tree Service LLC 2. Change Order No.: 1 3. Increase Amount: $2,597; Additional Forty-Five (45) Days 4. Percent of In/Decrease: 8.51% 5. Revised Contract Amount/Completion Date: $33,105.02; September 15, 2023 6. Funding: PO-0024331 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION September 7, 2023 – 10:30 a.m. Virtual Meeting Link https://tinyurl.com/2023BPWAgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT ALEXANDRA DOLZ-LANE MURRAY L. MILLER Page 3 9. CHANGE ORDERS AND PROJECT COMPLETION AFFIDAVITS A. Pinhook Water Treatment Plant Guaranteed Savings Contract – Project No. 119- 003 1. Company: Bowen Engineering Corporation 2. Change Order No.: 1 (Final) 3. Decrease Amount: ($470); Increased Four Hundred Seventy-Eight (478) Days 4. Percent of Decrease: (.026%) 5. Total Percent of Change: (.026%) 6. Final Contract Amount/Completion Date: $1,784,530; March 23, 2023 7. Funding: PO-0007431 10. RESOLUTIONS A. Resolution No. 38-2023 A Resolution of the City of South Bend, Indiana Board of Public Works for the Disposal of Surplus Property 1. Description: Retirement of Detective Britton Pratt's Firearm B. Resolution No. 39-2023 A Resolution of the City of South Bend, Indiana Board of Public Works for the Disposal of Surplus Property 1. Description: Patrolman First Class Dominic Zarate's Firearm C. Resolution No. 40-2023 A Resolution of the City of South Bend, Indiana Board of Public Works on the Disposal of Unfit and/or Obsolete Property 1. Description: Retirement of Captain Kenneth Marks Helmet and Boots D. Resolution No. 41-2023 A Resolution of the City of South Bend, Indiana Board of Public Works Accepting the Transfer of Real Property from the South Bend Redevelopment Commission 1. Description: Transfer Real Property from RDC at 601-605 W. Washington St. and 109-111 N. Taylor St. 11. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. 2023 Indemnification Agreement – The Tire Rack, Inc. 1. Description: City Usage of Tire Rack’s Training Track for Police Emergency Vehicle Operations Training Sessions September 27, 2023 through September 29, 2023 B. Real Property Transfer Agreement – Near Northwest Neighborhood Inc. 1. Description: City to Transfer Property at 748 N. Harrison St. to NNN for Development of Affordable Housing CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION September 7, 2023 – 10:30 a.m. Virtual Meeting Link https://tinyurl.com/2023BPWAgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT ALEXANDRA DOLZ-LANE MURRAY L. MILLER Page 4 C. Professional Services Agreement – Abonmarche Consultants, Inc. 1. Description: Design Trail to Connect Downtown South Bend to Notre Dame Project No. 122-040 2. Amount: $621,600 3. Funding: PR-00027103 D. Professional Services Agreement – HWC Engineering, Inc. 1. Description: Design Services for Walker Field Restroom and Connectivity on Ewing Ave. and Rum Village Parks 2. Amount: $91,500 3. Funding: PR-00027329 12. LICENSES AND PERMITS A. Long Term Occupancy Permit 1. Applicant: Walsh Construction a) Location: 615 N. Michigan St. (Memorial Hospital) b) Description: Temporary Curb Cuts, Sidewalk Closures, Delivery/Storage Area, and Site Fencing for New Memorial Hospital Bed Tower c) Date: Approved effective September 15, 2023 to May 1, 2026 d) Favorable Recommendations A. Street Closures for Special Events 1. Event: Back to School Picnic a) Date/Times: September 8, 2023; 3:00 p.m. to 9:00 p.m. b) Location: Howard St. between St. Louis Blvd. to St. Peter St. c) Favorable Recommendations 2. Event: Car Cruise-In a) Date/Times: September 24, 2023; 12:00 p.m. to 5:30 p.m. b) Location: St. Louis Blvd. between E. Jefferson Blvd. to Washington St. c) Favorable Recommendations 3. Event: St. Joseph County Crop Walk a) Date/Times: September 24, 2023; 1:00 p.m. to 5:00 p.m. b) Location: Participants Remain on Sidewalk c) Favorable Recommendations 13. TRAFFIC CONTROL DEVICES A. New Installation - Handicapped Accessible Parking Space Sign 1. Locations: a) 209 N. Chicago St. b) 124 S. Hill St. c) All Criteria Met CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION September 7, 2023 – 10:30 a.m. Virtual Meeting Link https://tinyurl.com/2023BPWAgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT ALEXANDRA DOLZ-LANE MURRAY L. MILLER Page 5 B. Removal - Handicapped Accessible Parking Space Sign 1. Locations: a) 419 S. Camden St. b) 526 S. Sheridan St. c) 609 S. Liberty St. d) 1011 S. 27th. St. e) 1121 N. Allen St. f) 1128 S. Bissell St. g) 1717 S. Carlisle St. h) All Criteria Met 14. CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE A. 19659 Darden Road – Water 15. RATIFY BONDS A. Contractor Bonds 1. Mammoth, Inc., Approved effective August 28, 2023 2. Panzica Building Corp., Approved effective September 5, 2023 B. Excavation Bonds 1. Demion, LLC, Approved effective September 5, 2023 2. Haley & Aldrich Inc., Approved effective August 31, 2023 3. SCS Environmental Contracting, Inc., Approved effective August 24, 2023 4. Sikma & Sons Plumbing Co., Inc., Approved effective August 25, 2023 5. Surf Internet, Approved effective August 18, 2023 C. Occupancy Bonds 1. Atlas Building Services, Inc., Approved effective August 23, 2023 2. Direct Line Communications Inc., Approved effective August 22, 2023 3. GTO Masonry LLC, Approved effective September 1, 2023 4. Haley & Aldrich Inc., Approved effective August 31, 2023 5. Mammoth, Inc., Approved effective August 28, 2023 6. Panzica Building Corp., Approved effective September 5, 2023 7. SCS Environmental Contracting, Inc., Approved effective August 24, 2023 8. Sikma & Sons Plumbing Co., Inc., Approved effective August 25, 2023 9. Surf Internet, Approved effective August 18, 2023 10. M & J Concrete LLC, Released effective September 15, 2023 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION September 7, 2023 – 10:30 a.m. Virtual Meeting Link https://tinyurl.com/2023BPWAgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT ALEXANDRA DOLZ-LANE MURRAY L. MILLER Page 6 16. CLAIMS A. Ratification of Preapproved City of South Bend Claims Payments 1. Claim Nos.: GBLN-61876, GBLN-61936, GBLN-62387 a) Date: 08/21/2023 b) Amount: $745,607.10 2. Claim No.: GBLN-62150 a) Date: 08/21/2023 b) Amount: $2,302,904.46 3. Claim Nos.: GBLN-62521, GBLN-62558 a) Date: 08/29/2023 b) Amount: $1,555,472.84 17. PRIVILEGE OF THE FLOOR 18. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible.