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HomeMy WebLinkAboutSpecial Event - Jesus March - October 7J4Spl CH a4,, APPLICATION FOR USE OF _ PUBLIC RIGHT-OF-WAY FOR EVENT ';� - 1 141. The following special event has been approved by the Special Events Committee. tees Submitted by: Denise Miller Event name: Jesus March Event Date: October 7 2023 Street Closure: See attached routes Closure Times: 10.00 am to 1 M pm Sidewalk Closure: ❑ N"Cs x ] \" Comment;: Four groups of walkers taking different routes to a prayer meeting at Four Winds Field, CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS Elizabeth A. Maradik, President Gary A. Gilot, Member pz" ,r_ Murray L. Miller, Member ,,,�z m Joseph R. Molnar, Vice President Alexandra Dolz-Lane, Member Attest: Theresa M. Heffner, Clerk Date: August 22, 2023 tTH City of South Bend Special Event Application City and Regional Event $50 application fee if filed 60 days or greater (up to 360 days) in advance of event $100 expedited application fee if filed 30-59 days in advance of event _Please Bring Completed Aoolication and Payment to: Public Works Service Center, 731 S. Lafayette Blvd., South Bend, IN Review the Instructions on the Special Events page before completing the application. City and Regional Special Event applications must be submitted more than 30 days in advance of the event date or the application will not be accepted. Section A - Applicant Information Date of Application: 07-19-23 Applicant (Contact) Name: Kevin Mitschelen Applicant (Contact) Phone: 574-520-0225 Address: 21190 W. Johnson RD Organization Name: PURE Assembly/Transformational Spaces Contact Email: info@pureassembly.com City/State/ZIP: South Bend. IN 46614 List any professional event organizer, event service provider or commercial fundraiser that is authorized to work on your behalf to plan, produce and/or manage your event. Organization Name: Contact Phone: • Address: Event Name: esus March Contact Name: Contact Email: City/State/ZIP: Section B - Event Information Event Type: (Festival, Race, Parade, Other): �nrade Event Classification: ❑ Non -Profit` ❑ For -Profit ❑ City (Civic) Sponsored ❑ Other (If Other, please describe): `The Special Events Committee may request proof of non-profit status. Provide a brief description and timeline of event (Note: A detailed map plan is required in Section H of this application. The description should be a summary overview.) Date of Event Setup [mm/dd/yy]: 10/7/2023 Time: 94ftw / 0 C)0 Begin Date of Event [mm/dd/yy]: 10/07/2023 Time: 10:00 AM /o2 3c7 / 'y End Date of Event [mm/dd/yy]: 0/07/2023 Time: 11:00 AM Event Cleanup Completion[mm/dd/yy]: 10/07/2023 Time: 10/07/2023 • Total anticipated attendance: 600 The proposed event will require the closing of: ❑ Streets 0 Sidewalks Is the event ticketed or include fees? ❑ Yes ❑ No If yes, list fees and fee groups below: • Does the event have any partnered sponsorships? ❑ Yes ❑ No If yes, list the number of sponsors at each level of partnered sponsorship: Is this a returning special event or part of a series of special events? ❑ Yes ❑ No If yes, provide the date, location, and attendance of past special events and/or future planned events in the series: • If your event is a parade, race, or other processional -type event, please complete Section C.Otherwise, continue to Section D. What is the estimated number of parade/race spectators on the proposed route? 600 Describe any sound equipment that will be used in the parade/race: None 40 • • n U Does the event have participant categories? For example, a run that has different race divisions or a parade with separate walking/marching groups. ❑ Yes ❑ No If yes, list categories and anticipated participants per category. If your event is a parade, what is the approximate number and type(s) of animals, vehicles, and floats participating in the parade? (Note: If using animals in a parade, event organizers are responsible for cleaning up animal waste left on the parade route.) Describe parade participants below: Parade participants- plan to use sidewalks to hold signs, pray with people, pray over any schools, public places, etc. They plan to hold signs saying, "Jesus loves you". Jesus loves South Bend Note: it's not a protest... Section D - Eauioment. Set-up, and Logistics Are you hiring a company to provide entertainment, games or inflatables? ❑ Yes ❑ No o If yes, you must submit proof of insurance for all stage and entertainment companies three (3) weeks before the event. Describe any hired entertainment: Will you be staking any tents, inflatables, portable restrooms or any other anchorings? ❑ Yes ❑ No o If yes, you must provide proof of locates (locate number) two (2) weeks prior to your event. Locates can be found by calling 811. Does your event include the use of fireworks, rockets, lasers, or other pyrotechnics? ❑ Yes © No o Depending on the potential fire risk, applicants may need to receive approval of the South Bend Fire Department (process facilitated by event coordinator). o Describe the event's proposed fire -related entertainment: Will there be any musical entertainment features at the event? ❑ Yes ❑ No o If yes, describe the type of music, schedule of sound check/performances, and the names of any artists • performing: For stage inspections, contact the Department of Homeland Security at 317-232-2222. If your route crosses over a state road or abridge please contact the following for permission: State, INDOT: County bridges: Michael Hurt Andy Hayes 219-235-7528, Mhurtl@indotin.gov 574-235-9626, ahayes@co.st-joseph.in.us Section E - Food Are you having food at your event (food vendors, caterers, food trucks, etc.)? ❑ Yes ❑ No If yes, the event coordinator must apply for and receive a St Joseph County Health Department Temporary Event Permit. Vendor(s) must also apply for and receive a St. Joseph County Health permit. Health Permits must be filed with the county 30 days prior to the proposed event. Each vendor must obtain necessary permits to serve on -site and display these permits at the event. All applications and guidelines can be found at the St. Joseph County Health Department Food Service website: sichd.org/food-service. Please select food sales types: ❑ Food Vendor ❑ Caterer ❑ Food Truck ❑ Other: is If a Food Truck, please list company name: Describe how food will be cooked and served: Section F - Alcohol Will alcohol be served or sold? ❑ Yes X❑ No If no, please continue to Section G - Contingency and Strategic Planning If yes: o The applicant must apply for and receive a temporary liquor license from the Alcohol & Tobacco Commission. Indiana ATC forms are located at in.gov/atc/2409.hnn. (Temporary Permits are near the bottom of the form list.) Forms must be filed with the district ATC office five (5) days prior to the requested event date. o Application cannot be processed without a copy of this license. o A refundable $400.00 deposit paid by card or check (made to City of South Bend) must be submitted with application. o Application cannot be processed without deposit. Deposit will be returned upon inspection of event area by the Board of Public Works. • o Events with have alcohol sales must provide security. If your event will be hiring a security company, please provide its contact information in sub -section (a) below. Otherwise, please list the names, phone numbers, and qualifications (e.g. off -duty police officer, professional security guard, or event applicant) of three (3) security guards in the fields provided in sub -section (b). (a) Company Contact Name: . Contact Phone: Email: a Name: Name: Qualifications: Qualifications: City/State/ZIP: Contact Contact Contact Section G - Continency and Strateeic Plannine • For each of the following, please provide detailed descriptions. If you run out of space, attach a response to this application submission. Emergency Safety Plan - This plan should include, but is not limited to: o The number of Indiana Law Enforcement Academy certified officers, fire, and emergency medical personnel, and the need to use any of the City's public safety or emergency response services. o If hiring a security service, provide contact information and the number of hired event personnel. o Proposed internal communications systems and public address systems. We plan to hire off duty police for the parade route. A volunteer nurse will be ready with first aid if necessary. We plan to notify the South Bend Police Dept. of the activities and to comply with any regulations given by that Dept. It would be preferred to have officers help with traffic control through intersections as well. We Have volunteers guiding the sidewalk. Those in charge, will act as a buffer between the road and the sidewalk. • Proposed Cleanup Plan - This plan should include, but is not limited to: o Measures in place to collect and remove trash, litter and recyclables. The beginning of the parades will have a clean up crew with the ending point of the Four Winds Feld 0 • Inclement Weather Plan - This plan should include, but is not limited to: o Safety measures that will be taken in the event of a tornado warning, tornadowatch, thunderstorm, and extreme temperatures. • Having an outdoor event can bring adjustments or even closures to an event. Harsh heat: generally, October in Northern IN has cool temperatures. However, we understand South Bend weather has the ability to shift. Therefore, if temperatures are extreme, we will cancel. Tornado warnings/ watch will bring the event to an immediate close. We will direct all involved to seek shelter immediately. • Proposed Lost and Found Plan - This plan should include, but is not limited to: o A description of the use of signage, announcements on public address systems or pre -event handouts. This parade or walk will simply use the city sidewalks. Leaders will watch over children with parents making sure that everyone is accounted for. Signage- Each walk will have a front banner saying "Jesus Walk" with a cation- Jesus loves you Individuals will carry signs with the same expressions. Note: this is not a political march. Many will have free Bibles to hand out as well. Section H - Site Plan / Route Mao • For parades, races and other processional events: Are you selecting one of South Bend Police Department's (SBPD) pre -approved race routes? ❑ Yes ❑ No You must select from SBPD's pre -approved race routes (see links on application site) or provide sufficient evidence of event participation if the applicant is proposing a different route through South Bend. If your event will not be using a pre -approved race route, the proposed event map should include a route plan clearly identifying the timing and locations of proposed street closures, and the direction of parade movement. If your event will not be using a pre -approved race route, please explain We desire to use public sidewalks. As a result, we want to avoid any street closures in the city of South Bend 0 Site Plan / Route Map - For All Events: Provide an attached map with the geographic locations of all event items listed below. • Outline of entire event venue including the names of al I affected streets and areas. Maps included • Clear markings for street closures and a schedule for each. No streets closed or sidewalks • Location of fencing, barriers, and/or barricades. Indicate any removable fencing and exit locations for emergency purposes. No barriers needed. We do ask for a police car to help with each wale • Location of all stages, platforms, bleachers, grandstands, tents, booths, cooking areas, vehicles, trailers, and other temporary structures. Applicants should also clearly mark locations of food and alcohol serving or sales, if applicable. VA • The location(s) and number of all portable toilets and wash stations. NA • The location(s) and number of all trash and recycling containers, including dumpsters. NA • The location of generators or any source of electricity. VA • Traffic plan and map, including proposed loading/drop off areas, barricades, secured areas, vehicle and bicycle parking areas, and considerations for TRANSPO bus route changes. Walking onsidewair Section I - Mitigation of Impact If you are using and/or closing public sidewalks or streets, you are required to notify area business owners and residents. You must: We would prefer not to close any sidewalks. o Present your event concept to the surrounding stakeholders (residents, businesses, and neighborhood groups) that represent the venue area. Attach a copy of the brochure or door hanger distributed to all affected residents/businesses/neighborhood groups describing the event purpose, date and time. • Section J - Insurance A Certificate of Insurance (copy) confirming the existence of a liability policy (General Liability and Automobile Liability) of not less than $700,000 per occurrence and $1,000,000 aggregate, which specifically names the City of South Bend, IN as an additionally insured for the event must be submitted. Copy of Certificate of Insurance must be submitted two (2) weeks prior to the date of the event. 0 - Per 1. Pursuant to Local Ordinance No. 10628-18, there is a $50.00 non-refundable fee for Tier I I and III event • applications filed 60 or greater days in advance of the event, or a $100 non-refundable expedited fee for applications filed between 30 and 59 days in advance of the event. 2. The APPLICANT must comply with all terms and conditions of this Permit and Agreement. 3. The APPLICANT must obtain signatures from and/or make an attempt to notify all residents that reside on the block. A copy of a brochure or door hanger distributed to all affected residents/businesses describingthe event purpose, date, time and contact information must be included with the attachments to this application. The applicant is responsible for providing affected residents and business owners with transportation to their property. 4. The APPLICANT shall reimburse the Board for the actual cost to the City for the event, if deemed necessary. 5. Notification of approval/denial of this request will be issued by return of this form, upon signed authorization by the Special Events Committee. 6. The APPLICANT shall provide to the Board a Certificate of Insurance showing a liability policy in full force and effect with limits of $700,000.00 per occurrence and $1,000,000.00 aggregate and the City of South Bend, Special Events Committee, and Board of Public Works listed as an additional named insured for this event. 7. The APPLICANT assumes f ull responsibility for providing ample disposal containers for refuse/recycling and assures the area will be cleaned up upon the conclusion of the event. 8. Barricades will be delivered and picked up at the event location. The APPLICANT is responsible for seeing that all cones are maintained and returned undamaged. 9. The APPLICANT will follow the City of South Bend Noise Ordinance, which is in effect at all hours. Between the hours of 11:00 p.m. and 7:00 a.m. certain noises are particularly prohibited. These include operating radio receiving sets, musical instruments, phonographs and other sound reproduction devices if • audible fifty (50) feet away, as well as shouting, yelling, hooting, whistling, or singing in the streets in a mannerto disturb the peace (Municipal Code 13-57). 10. The APPLICANT assures the City that the area will be closed during the times indicated on the application only. Event end times are pursuant to the recommendations of the South Bend Police Department. I have read the Application and the Permit and Agreement for this Special Event and I affirm the truth of the information provided by me to the best of my knowledge. I understand and agree to the above rules and regulations, and any applicable state and federal laws. I also understand that this application may be denied based on anyfalse or incomplete information. Date: X �ti 4 `/ l Applicant Sigm Printed Name: • SPECIAL EVENTS COMMITTEE APPROVAL Membe Member yf/sla3 Member Date • City of South Bend Special Events Committee Indemnity & Hold Harmless Agreement Date: , ;Zy"L 3 Event Name: Organization Event Date: c7i, - 7-"1— ,2!UV3 Applicant (Contact) Name: ,� ., s✓!.si�r/a-,✓ Applicant (Contact) Phone: _ 7 S�- s 2a - o.� c Alt. Phone: Email: iti to e---v !;2 ,c a Ss �,, 1,�&a"- Address: City/State/ZIP: 5 .. �,4t 0i, /W/ 1.✓ 5'h6/� Event Location (Please describe): Al Li+ c Hiw�/ww /iC lt• ,+1, ��1,w3 /'�. --z/.,/r p�' //t I 5C4.-r 40 (S� �,we.O,E GcN-"`- F...ti L✓,w,vl '�,(it6//� v A-W .ate/, .1 k .:,.,.__ <7 ,3 t f Length orEvent (Dates Imes): ; 0�444e� Insurance Amount: This event is insured for no less than $700,000 per occurrence and $1,000,000 in aggregate, • and the certificate of insurance includes a rider naming City of South Bend, Special Events Committee, and Board of Public Works as additionally insured for the event. Organization Name: sfra�ii�•.�' ��reos agrees to indemnify, defend and hold harmless the Civil City of South Bend, Indiana, from any, iability, loss, costs, damages or expenses, including attorney fees, which the Civil City of South Bend, Indiana, may suffer or incur as a result of any claims or actions which may be made against the City, its agents, employees, or subdivisions by any person, including a participant in the activity, arising out of the approval of this request by the Civil City of South Bend, Indiana, through the Board of Public Works, to close a portion of the public right-of-way for the event described above, or for any harm or damage alleged to have occurred because of the holding of the special event. The undersigned certifies that he/she is authorized to bind the APPLICANT to these terms. Signed on this Date: "� p;;�- -5 Authorized Organizer Signature • Printed Name and Title Go gle Maps Northshore Triangle, South Bend, IN to Four Winds Field r< £LaSalle Intermediate o Academy o a. f �p Notch 0 y q o �o i \�\ % j Elvroatl 4ve za \Advance Auto Parts h ` � / NOritI8110/e' Tr18r1g Popeyes � Louisiana lCitcheq� ��: _ f 5 NEAR LINCOLN MANOR sa �, a g NORTHWEST � leywell AerospaceQ Memorial F Yr�orn NORTHWEST wdy-k,' Kennedy Park SOUTH BEND Gene's Camera Store Q ft LASALLE PARK The Oliver Inniiiiiiiiin Bed & Breakfastw �CVS Photo Goodwill Store #15 Q Taqueria Chicago _The WestemAve---^=--- --- -Western-Ave_..-, _- - Kro (roger _ _ El Tecate QJeannie's Tavern Community Food Pantry • WESTSIDE of St. JoseptfCountyT The South Bend w sample St q0 Chocolate Company a via N Michigan St and N William 7 min St 1.9 miles Fastest route now, avoids road closure on S Main St �f via N Michigan St and N 7 min Lafayette Blvd 1.9 miles via N Michigan St 7 min 1.9 miles Explore nearby Four Winds Field 0 17 Drive 1.9 miles, 7 min Hammes Notre^ Dame Bookstore aBlvd 7- E"Angela Br+a Cor Ale HARTERS HEIGHTS � Trader a° z� NORT SOUTi ®The Let O my th Bd ii r Wirids j� I �a v T3le yESample St--_S Gor�gie A Map data 02023 Google 2000 ft- Google Maps Riley High School, 1902 Fellows St, South Bend, IN Drive 1.7 miles, 6 min 46613 to Four Winds Field, 501 W South St, South Bend, IN 46601 • �C�__JI■ \1-..._-___-• ih 10 Frank,cs BBO 1', rc anoe Place gh School® ` Studull South Ben', LASALLE PARK National Museum I Ek aw Goodwill Store N15O Purer Fitness Tapuena Chicago _� The Salvation Army J� _.. -WestmrM��as�-sue= —=� estamAve_--_ --_ Kroc'�e SouIKale J El Tecate Kroger g,,,� 9 Fow Winds Fleld e Ir EMaroeS�- plbamarhi � OJeennie's Tavern Community Food Pantry 'i EDGE W' ENI WESTSIDE .1st Joseph County ® Company Soule ArbY's Mcyreaa.e Indian. x san,Yks ws..Yk s� Chocolate Company 4le w5emplc nSt -SooUn is a� J \\\ z South Br do YQI9 i rk as I CotPple>t r The ice So. SkahnARink Q // s so it 2a Doon $, UNITE Pure GrelMORanns Q 31 Riley High School 0 1902 Fellows St, South Bend, IN 46613 EW E E— / RumV� WF'Mn9Are Yaw 3� 2_ Nature Curter s y Bob Miller's APp7oogle RUM VILLAGE d - and Mattress She...u..��. F (oFA Map data 02023 Google 2000 ft -r 1. Head west on Rush St toward Fellows St & 2. Turn right onto Fellows St 41 3. Turn left onto E Indiana Ave r+ 4. Turn right onto S Michigan St E-t 5. Turn left onto W Sample St f+ 6. Turn right onto S Lafayette Blvd E-r 7. Turn left onto W South St Four Winds Field 501 W South St, South Bend, IN 46601 276 ft 0.3 mi 0.3 mi 0.5 mi 0.2 mi 0.3 mi 0.1 mi --1L� �1�2 "^CDs Charles Black Community Center to Four Winds Field Drive 2.3 miles, 6 min "----- ---- NO RTHS H OR EI� HART gpeyes TRIANGLE HE IGI Ardmore Louisiana Niiche�T NEAR 'sno.a LINCOLN MANOR m q; 9 NORTHWEST +'s Memorial Hospital©� - Honeywell Aerospace q NORTHWEST~Th li Need, Park SOUTH BEND 'l�—jFemlly Dollar �1 8 p.aiaes Frankie's BBO Tiriw.noe Place Washington High Schoole Studebaker® © South Ben LASAL p6min FIT IMtum mx. I ?• — -IFami Dollar The Salvation Army _. _. ___._—_. ___�s Dairy Queen ';Y Martin's Super Ma ke1z d C 6 m1n i Sf Josephs Polish Roman a iimdn { Community Food nt Pary 'y athobc C<lery WESTSIDE or St Joseph County ! y' The SONe CBend ompany ��I ` \\Y G(n�Ra nWSanOk51 WSanpk Sl Chocolate Company �'-w`�"PIe -"fin 117�1 Count side Ir Ignition Park Village South Bend Byers Softball Complex I, Philip St The Ice Box Skatiq�Rrnk9 _. GOO9i¢ n i Maptlna®2023Gcs,se 200011 I via W Westem Ave 6 min Best route now due to traffic 2.3 miles conditions w� via Camden St and W Westem 6 min r , Ave 2.3 miles via W Washington St and W 7 min Western Ave 2.6 miles Explore nearby Four Winds Field Restaurants Hotels Gas stations Parking Lots More 0 Google Maps John Adams High School to Four Winds Field Drive 2.0 miles, 7 min -14s Memorial Hosal Honeywell AeroliiS 2qq pit e9 NORTHWEST WeyN `_ ail '� �Eswns� . Kennedy Park SOUTH BEND NORTHEAST Genes Camera Store SOUTH BEN4 Morns Parke Country Club (J'aco Bell GThe Lauher{ �- '^ E LaNk A.-j s� T ppeca ua fla - ® dwas �FrankresB Q ro' SWANSON PAR P Studebaker® South Bend © National Museum LASALLE PARK Goodwill Store #15lp 7 m n- xss Tegucna Chicago _ p �]� e,"` ✓VG==--� == --- WeAen Avc_=s.:.,ase�» za -- PrtlNa Kroger El Tecate tunas I -01111W Ww WMaPkW� - - Potewelomi Zoo, _ oJeanmes Tavern Community Food Pantry 0 WESTSIDE or St JoaephCounty .,. 7 Gmin B HOO The South Bend i'rnses Pane y07.Ekren Chocolate Company --w nikrany South Bend Nex < 9 ria,un Park bb II ak y ns 5, The Ice Box Skating,RinkQ i lilt 'I _ 9 \_ .. �. Dcbn DmNn% UNITE �y G 'ure GrffMF,am,, z.0" �, QRii igh School E GPetA a M. Octaoharma Plasma Googls Gibbs a Rum Village 5+ry�� .ram EFwn9 P.e Ewn3 PVP Mapdete 02UL3 CwoaM Earo R• via E Mishawaka Ave and Sample 7 min St 2.4 miles Best route now due to traffic conditions via E Mishawaka Ave and E 7 min Monroe St 2.1 miles Some traffic, as usual I a�5 via E Mishawaka Ave and E 7 min Bronson St 2.0 miles Explore nearby Four Winds Field Restaurants Hotels Gas stations Perking Lots More TRANSFORMATIONAL SPACES INC s- , 1825 MIAMI ST 57452G o225 SOUTM BEND, IN 4W3-2817 Pay to the Order of_ OLD NATIONAL BAND oldnational.com For—.— --`� 1:086 3000 i 21: i 16 700 L LOn• • 0 01294 1294 71AMa 'lov w S`o, w rare