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Home My WebLink About02/26/13 Board of Public Works Regular MeetingCITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING February 26, 2013 — 9:30 a.m. Location: 1308 County -City Building South Bend, Indiana 46601 1. REVIEW OF MINUTES A. Agenda Review Session: February 7, 2013; Regular Meeting: February 12, 2013 B. Claims Review: February 19, 2013 2. OPEN AND AWARD BIDS — APPROVE CONTRACTS A. 2013 Manhole Rehabilitation — Project No. 112 -053 1. Funding: Sewer Capital (642.0621.415.42.05) B. Century Center Lighting Renovations — Project No. 112 -033 1. Funding: Hotel/Motel and Century Center (7304.42010.000. 0099/670.0406.645.42.02) 3. AWARD BIDS AND APPROVE CONTRACT A. Compressed Natural Gas Fueling Skid 1. Company: Most Energy, LLC 2. Amount: $39,950 3. Funding: 2013 Capital (611.0610.415.43.09) (V6TPU) B. Ignition Park, Phase 1B, Mass Grading — Project No. 112 -072 1. Company: Selge Construction Co., Inc. 2. Amount: $381,593.36 3. Funding: AEDA TIF (324.1050.460.42.03) (11J017) C. Main Street /Lafayette Boulevard Connector — Proj ect No. 110 -058B 1. Company: Rieth -Riley Construction Co., Inc. 2. Amount: $3,739,868.46 (Base Bid with Alternates 1 and 2) 3. Funding: SSDA TIF (430.1050.460.42.03) (JO1D) D. Pinhook Water Treatment Plant Efficiency Improvements — Project No. 112 -062 1. Company: L.D. Docsa Associates, Inc. 2. Amount: $3,260,426 (Base Bid Plus Unit Price Items, Alternate No. 2, and Alternate No. 4) 3. Funding: Bond (623.0640.415.43.62) 4. CHANGE ORDERS AND PROJECT COMPLETION AFFIDAVITS A. East Bank Sewer Separation, Phase III — Project No. 111 -069 1. Company: Rieth -Riley Construction Co., Inc. 2. Change Order No.: 4 (Final) 3. Decrease Amount: ($13,477.66) 4. Percent of Decrease: (0.58 %) 5. Total Percent of Change: 3.37% 6. Revised Contract Amount: $2,305,628.01 7. Funding: 2012 Sewer Bond (659.0621.415.42.05) B. Large Diameter Sewer CCTV Inspection — Project No. 109 -092 GARY A. GILOT DONALD E. INKS KATHRYN E. Roos MICHAEL C. MECHAM MARK W. NEAL Page 1 1. Company: National Power Rodding Corp. 2. Change Order No.: 1 (Final) 3. Decrease Amount: ($1,855.90) 4. Percent of Decrease: (6.80 %) 5. Total Percent of Change: (6.80 %) 6. Revised Contract Amount: $24,421.70 7. Funding: WWTP O &M (641.0630.793.63.35) 5. PROJECT COMPLETION AFFIDAVITS A. 12th and 14th Floor Renovations — Project No. 112 -063 1. Company: Ziolkowski Construction, Inc. 2. Final Contract Amount: $49,380 3. Funding: COIT (404.0602.431.42.02) B. Portage Avenue and Boland Drive Roundabout Repairs — Project No. 112 -071 1. Company: Rieth -Riley Construction Co., Inc. 2. Final Contract Amount: $3,775 3. Funding: LRSA (101.0602.431.39.89) C. 27th Street Lift Station and CSO No. 39 Wet Well Slab Improvements — Project No. 112 -051 1. Company: Rieth -Riley Construction Co., Inc. 2. Final Contract Amount: $19,600 3. Funding: Wastewater Capital (642.0630.415.43.66) (12T025) 6. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS AND TITLE SHEET A. Demolition and Reconstruction of Fire Station No.5 — Project No. 111 -015 1. Funding: EMS Capital (288.0902.422.31.06) B. Three (3), More or Less, 2013 27 -Cubic Yard Single Arm Loading Refuse Trucks 1. Funding: Solid Waste Lease Purchase (611.0610.415.37.11 —Principal; 611.061.415.37.12 — Interest) (Spec M) C. Three (3), More or Less, Tandem Axle Multi -Use Dump Trucks 1. Funding: Sewer (642.0621.415.43.02); Street (202.0607.431.37.11); Principal (202.0607.431.37.12) Interest (Spec N) D. One (1) or More, 2013 or Newer All -Wheel Drive SW's 1. Funding: Police Department E. Five (5), or More, 2013 or Newer All -Wheel Drive Police Patrol Vehicles 1. Funding: Police Department 2013 Lease Purchase (406.0401.421.43.02) (Spec P) GARY A. GILOT DONALD E. INKS KATHRYN E. Roos MICHAEL C. MECHAM MARK W. NEAL Page 2 7. RESOLUTION A. No. 08 -2013 — A Resolution of the Board of Public Works of the City of South Bend, Designating an Authorized Signatory Representative Related to the State Revolving Fund Program 1. Description: Assign Designee for SRF Projects — With Signatory Letter 8. AGREEMENTS /CONTRACTS /PROPOSALS /ADDENDA A. Maintenance Agreement — Indiana Mailing Systems 1. Description: Preventative Maintenance for Omation 2100 Letter Opener— Extension of Current Contract with Price Increase of $25 2. Amount: $475 3. Funding: Water Works Operating Fund (620.0640.657.36.02) B. Amendment to Accepted Counter -Offer — Gates and Gates Realty, LLC 1. Description: Acquisition of Property on South Main Street and South Lafayette Boulevard for the Main Street and Lafayette Boulevard Connector Project (110 -058B) 2. Amount: $79,090 3. Funding: SSDA TIF (430.1050.460.41.01) (JO1D) C. Addendum to the Master Agency Agreement — Redevelopment Commission 1. Description: Main Street and Lafayette Boulevard Connector Construction Inspection Services — Project No. 110 -058B D. Professional Services Proposal — Lawson - Fisher Associates P.C. 1. Description: Construction Inspection Services for the Main Street and Lafayette Boulevard Connector — Project No. 110 -058B 2. Amount: $152,320 3. Funding: SSDA TIF (430.1050.460.31.06) (JO1D) E. Professional Services Agreement — Logicalis 1. Description: Migration of Entire Computer Network from Novell to Microsoft Active Directory 2. Amount: NTE $68,700 3. Funding: IT Capital (404.0672.415.43.08) (13X003) 9. LICENSES AND PERMITS A. License Renewals 1. Type: Open Air a) Applicant: Smiley Dogs (1) Location: Southwest Corner of Washington Street and Michigan Street (2) Dates: Monday through Saturday from 11:00 a.m. to 2:00 p.m.; March 1, 2013 through November 1, 2013; Plus Downtown Special Events GARY A. GILOT DONALD E. INKS KATHRYN E. Roos MICHAEL C. MECHAM MARK W. NEAL Page 3 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING February 26, 2013 — 9:30 a.m. Location: 1308 County -City Building South Bend, Indiana 46601 (3) Community Investment recommends against this location due to two other locations nearby b) Applicant: Smiley Dogs (1) Location: Southwest Corner of Jefferson Boulevard and Michigan Street (2) Dates: Monday through Saturday from 11:00 a.m. to 2:00 p.m. and during Special Events; March 1, 2013 through November 1, 2013 (3) Community Investment recommends moving cart to Southeast corner at Key Bank Plaza due to construction of the Wells Fargo Plaza 10. RATIFY BONDS A. Excavation Bonds 1. OnPoint Construction Management — Approved February 7, 2013 2. Kreager Brothers Excavating, Inc. — For Release Effective February 26, 2013 11. CLAIMS 12. PRIVILEGE OF THE FLOOR 13. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible. GARY A. GILOT DONALD E. INKS KATHRYN E. Roos MICHAEL C. MECHAM MARK W. NEAL Page 4