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Home My WebLink About08222023 Board of Public Works MeetingCITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA August 22, 2023 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/2023BPWHybrid 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT ALEXANDRA DOLZ-LANE MURRAY L. MILLER Page 1 1. REVIEW OF MINUTES A. Approve Agenda Review, and Regular Meeting Minutes of August 3, and August 8, 2023 2. OPENING OF BIDS A. Cleveland Rd. & Ameritech Dr. Intersection Improvements – Project No. 122-049 1. Funding: PR-00026179 B. South Well Field-Water Main Extension – Project No. 117-059B 1. Funding: PR-00026362 3. OPENING OF QUOTATIONS A. Lexington and Darden Hydrant Installation – Project No. 122-053 1. Funding: PR-00027005 4. AWARD BIDS AND APPROVE CONTRACTS A. 2023 Curb and Sidewalk Program – Project No. 123-001 1. Company: Premium Concrete Services, Inc. 2. Amount: Division A $64,949; Division B $335,583; Division C $246,378; Division D $157,478; Division E $169,030 3. Funding: PR-00025739 5. CHANGE ORDERS A. 2022 Contractor Paving, Round III – Project No. 122-048 1. Company: Rieth-Riley Construction Co., Inc. 2. Change Order No.: 3 (Final) 3. Increase Amount: $117,773.68 4. Percent of Increase: 5.12% 5. Total Percent of Change: 6.70% 6. Revised Contract Amount: $2,419,480.43 7. Funding: PO-0020444 B. North Water Treatment Plant Improvements – Project No. 119-011 1. Company: Bowen Engineering Corporation 2. Change Order No.: 3 3. Increase Amount: $5,687; Additional One Hundred Eighty-One (181) Days 4. Percent of Increase: 0.16% 5. Total Percent of Change: (1.07%) 6. Revised Contract Amount/Completion Date: $3,557,327; November 30, 2023 7. Funding: PO-0016353 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA August 22, 2023 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/2023BPWHybrid 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT ALEXANDRA DOLZ-LANE MURRAY L. MILLER Page 2 C. Neighborhood Infrastructure - Riverside and Leland Ave. – Project No. 121- 048AR 1. Company: Milestone Contractors North, Inc. 2. Change Order No.: 1 3. Decrease Amount: ($346.64) 4. Percent of Decrease: (0.04%) 5. Revised Contract Amount: $823,653.36 6. Funding: PO-0020314 6. PROJECT COMPLETION AFFIDAVITS A. Four Winds Field Player Facility Improvements – Project No. 122-021 1. Company: Gibson-Lewis, LLC 2. Final Contract Amount: $1,411,868 3. Funding: PO-0019560 B. Morris Performing Arts Center Carpet Replacement – Project No. 121-029B 1. Company: Carpet Service Outlet, Inc. 2. Final Contract Amount: $216,774.50 3. Funding: PO-0016843 7. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A. Wastewater CNG Compressor Upgrade – Project No. 119-109 1. Title Sheet 2. Funding: PR-00027076 B. Liberty Tower TIF Project - Parking Garage – Project No. 123-054 1. Funding: PR-00027141 8. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Amendment to Lease Agreement – Catalyst Two, LLC 1. Description: Extends Lease of Technology Resource Center in Ignition Park for Three (3) Years from July 1, 2023 to June 30, 2026 B. Professional Services Agreement – Webster Environmental Associates, Inc. 1. Description: Odor Control Study and Hydrogen Sulfide Evaluation of IN Tek & IN Kote Sanitary Trunk Sewers 2. Amount: NTE $23,500 3. Funding: PR-00027034 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA August 22, 2023 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/2023BPWHybrid 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT ALEXANDRA DOLZ-LANE MURRAY L. MILLER Page 3 C. Memorandum of Understanding – Indiana Department of Transportation 1. Description: Additional Paving of US31 (Michigan St.) from INDOT Project Limits to Chippewa Ave. Project No. 123-066 2. Amount: $978,930.17 3. Funding: PR-00027021 D. Rescission of Professional Services Agreement – Black and Veatch Corporation 1. Description: Rescission of Design Services for Century Center Electrical & HVAC Improvements Project No. 122-017 2. Funding: PO-0024751 E. Real Property Transfer Agreement – LaSalle Council, Boy Scouts of America, Inc. No. 165 1. Description: Transfer of Property at 1340 South Bend Ave., for Expansion of Services F. Memorandum of Understanding – The University of Notre Dame du Lac & Visit South Bend Mishawaka, Inc. 1. Description: Jointly Partner for Redesign, Modernization, and Improvements to Rights-of-Way at E. LaSalle Ave., East Bank of St. Joseph River, N. Hill St., South Bend Ave., Notre Dame Ave., and Angela Blvd. from April 2024 to October 19, 2024 in Two (2) Phases, Urban Trail that Connects DTSB to UND 2. Amount: $11,500,000 G. Memorandum of Understanding – American Arena, LLC / South Bend Youth Hockey, Inc. 1. Description: Ice Box Expansion and Chiller Unit Project No. 123-036 2. Amount: $1,539,292.26 3. Funding: PR-00026976 9. LICENSES AND PERMITS A. Street Closures for Special Events 1. Event: Bergan St. Block Party a) Date/Times: September 2, 2023; 8:00 a.m. to 8:00 p.m. b) Location: Bergan St. between Olive St. & Elmer St. c) Favorable Recommendations 2. Event: E. Colfax Ave. Block Party a) Date/Times: September 10, 2023; 3:00 p.m. to 9:00 p.m. b) Location: E. Colfax Ave. between Twyckenham Dr. & N. Esther St. c) Favorable Recommendations CITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA August 22, 2023 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/2023BPWHybrid 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT ALEXANDRA DOLZ-LANE MURRAY L. MILLER Page 4 3. Event: Jesus March a) Date/Times: October 7, 2023; 10:00 a.m. to 1:30 p.m. b) Location: Adams High School to Four Winds Field, Riley High School to Four Winds Field, Charles Black Center to Four Winds Field, Northshore Triangle to Four Winds Field c) Favorable Recommendations 4. Event: Malenis 5th Birthday – Revised from July 25th Meeting a) Date/Times: September 2, 2023; 8:00 a.m. to 12:00 p.m. b) Location: Dale Ave. between E. Dayton St. & Milton St. c) Favorable Recommendations 5. Event: N. Coquillard Dr. Block Party a) Date/Times: September 4, 2023; 2:00 p.m. to 8:00 p.m. b) Location: N. Coquillard Dr. between Rockne Dr. & Cherry Tree Ln. c) Favorable Recommendations 6. Event: Riley High School Homecoming Parade a) Date/Times: October 6, 2023; 6:00 p.m. to 6:45 p.m. b) Location: Ireland Rd. (Christian Center) to Miami Blvd. to Jackson Rd. c) Favorable Recommendations 10. RATIFY BONDS A. Excavation Bonds 1. Infrasource Construction LLC, Released effective August 22, 2023 B. Occupancy Bonds 1. Jeffrey Daugherty dba Daugherty Concrete, Approved effective August 3, 2023 2. Infrasource Construction LLC, Released effective August 22, 2023 3. Bass Septic & Sewer, Inc., Approved effective August 9, 2023 11. CLAIMS A. Ratification of Preapproved City of South Bend Claims Payments 1. Claim No.: GBLN-60424 a) Date: 07/25/2023 b) Amount: $4,082,375.35 2. Claim Nos.: GBLN-60506, GBLN-60582, GBLN-61100 c) Date: 08/01/2023 d) Amount: $733,415.14 3. Claim Nos.: GBLN-61215, GBLN-61220, GBLN-61221 a) Date: 08/01/2023 b) Amount: $7,199,133.38 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA August 22, 2023 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/2023BPWHybrid 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT ALEXANDRA DOLZ-LANE MURRAY L. MILLER Page 5 4. Claim No.: GBLN-600902 a) Date: 08/01/2023 b) Amount: $2,852,535.61 5. Claim No.: GBLN-61331 a) Date: 08/08/2023 b) Amount: $4,529,914.94 6. Claim Nos.: GBLN-61496, GBLN-61659 a) Date: 08/15/2023 b) Amount: $2,219,867.95 12. PRIVILEGE OF THE FLOOR 13. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible.