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Home My WebLink AboutStreet Vacation - 1101 King Street1316 COUNTY -CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/235-9251 FAx 574/235-9171 CITY OF SOUTH BEND TAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS August 8, 2023 Ms. Maggie VanZalen - Transformation Ministries 1101 King St. South Bend, IN 46616 maggievanzalen(&transformation5 8. com RE: Alley/Street Vacation — East/West Street at 1101 King St. from Kessler Blvd. (Preliminary Review) Dear Ms. VanZalen: At its August 8, 2023 meeting, the Board of Public Works reviewed comments by the Engineering Division, Community Investment, Fire Department, Police Department. The following comments and recommendations were submitted: Per IC 36-7-3-13, the vacation would not hinder the growth or orderly development of the unit or neighborhood in which it is located or to which it is contiguous. The vacation would not make access to the lands of the aggrieved person by means of public way difficult or inconvenient. The vacation would not hinder the public's access to a church, school or other public building or place. The vacation would not hinder the use of a public right of way by the neighborhood in which it is located or to which it is contiguous. Therefore, the Board of Public Works submitted a favorable recommendation for the vacation of this street subiect to access of the fire hydrant. The vacation will need to be three (3) feet less to the East with added No Parking Striping and Bollards. If you still wish to pursue this street vacation, please bring this BPW Recommendation Packet to the City Clerk's Office, located on the 4t' floor of the County -City Building. Alley/Street vacations require a presentation to the Common Council, approval of an ordinance, and certification of the ordinance from the Mayor. The property must then be recorded with the Recorder's Office to ensure that your 50% ownership of the property is appropriately transferred to your name. If you have any questions about how the street vacation will affect your property taxes, please contact the Auditor's Office. If you have any further questions, please call this office at (574) 235-9251. Sincerely, /s/ Theresa He ner Theresa Heffner, Clerk Enclosures TH/lh ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT ALEXANDRA DOLZ-LANE MURRAY L. MILLER 4SpUTH ,& U 17 W ,y PEACE % k 1865 INTEROFFICE MEMORANDUM BOARD OF PUBLIC WORKS DATE: May 24, 2023 TO: Kyle Ludlow, Public Works Kara Boyles. Engineering Zach Hurst, Engineering Chris Dressel, Community Investment Gerard Ellis, Fire Department Brad Rohrscheib, Police Department FROM: Theresa Heffner, Clerk (theffner@southbendin.gov) SUBJECT: REQUEST FOR RECOMMENDATIONS — ALLEY/STREET VACATION APPLICANT: Maggie VanZalen — Transformation Ministries LOCATION: 1101 King St. PLEASE INSERT YOUR RECOMMENDATIONS IN THE APPROPRIATE FIELD BELOW, BASED ON THE FOLLOWING I.C. 36-7-3-13 CRITERIA: 1. The vacation would/would not hinder the growth or orderly development of the unit or neighborhood in which it is located or to which it is contiguous. 2. The vacation would/would not make access to the lands of the aggrieved person by means of public way difficult or inconvenient. 3. The vacation would/would not hinder the public's access to a church, school or other public building or place. 4. The vacation would/would not hinder the use of a public right-of-way by the neighborhood in which it is located or to which it is contiguous. PUBLIC WORKS/ENGINEERING: Favorable COMMUNITY INVESTMENT: Favorable recommendation acknowledging Fire Department memo FIRE: Favorable but see attached memo. POLICE: Favorable recommendation STREET/ALLEY VACATION APPLICATION City of South Bend - Board of Public Works \PE^°E 227 W. Jefferson Boulevard, Ste. 1316 x 1865 South Bend, IN 46601 Date: 5/24/2023 Maggie VanZalen - Transformation Ministries Name: Phone #: 616-283-5590 Email: maggievanzalen@transformation58.com Property 1101 King St, South Bend, IN 46616 Address: Applicant property information: ❑ Residential ❑ Commercial 0 Industrial Describe the general alley location with boundaries (Ex: Church PI, between E. Colfax Ave & E. LaSalle Ave): Portion of King Street shown in attached picture. From farthest east end of King Street up to the fire hydrant location as shown. The fire hydrant is approximately 68' from the east property line. Is your property adjacent to the alley of interest? 9 Yes ❑ No Do you own all adjacent properties to the alley of interest? ❑ Yes 0 No Does the existing alley provide garage access to other property owners? ❑ Yes 0 No Does the alley receive daily traffic excluding your own use? ❑ Yes 0 No Would the vacation hinder public access to any of the following: a church, ❑ Yes 9 No school, or any other public building or place? Reason for street/alley vacation and proposed use: This portion of the street will have no traffic except Transformation Ministries staff. Transformation will be able to use this part of King Street to secure access to the east portion of the building where their lawn equipment trailers and vehicles will be stored and they can pull them in and out of the building without any possible obstructions. A map MUST be provided highlighting the area you would like to vacate with this application. OFFICE USE ONLY: Board Recommendation: CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS VtLa Elizabeth A. Maradik, President Gary A. Gilot, Member [Y(Yes ❑ N o MEN Joseph , R. Moollnlar, Vice PPreesident y Alexandra Dolz-Lane, Member Murray L. Miller, Member Attest: Theresa M. Heffner, Clerk Date: August 8, 2023 1222 S. Michigan Street South Bend, Indiana 46601-2821 CITY OF SOUTH BEND JAMES MUELLER, MAYOR SOUTH BEND FIRE DEPARTMENT CARL R. BUCHANON FIRE CHIEF June 9, 2023 To Board of Public Works, Phone (574) 235-9255 Fax (574) 235-9305 In reference to the street vacation at 1101 King Street in South Bend. The fire department is in favor of the vacate but listed two items of concern. 1. Indiana Fire Code requires three (3) feet of clearance and access to a fire hydrant. 507.5.4 Obstruction. Unobstructed access to fire hydrants shall be maintained at all times. The fire department shall not be deterred or hindered from gaining immediate access to fire protection equipment or fire hydrants. 507.5.5 Clear space around hydrants. A 3-foot (914mm) clear space shall be maintained around the circumference of fire hydrants, except as otherwise required or approved. 507.5.6Physical protection. Where fire hydrants are subject to impact by a motor vehicle, guard posts or other approved means shall comply with Section 312. 2. Indiana Code and the City of South Bend Ordinance requires fifteen (15) feet of clearance. a. Sec. 20-100.1. -Parking by fire hydrants prohibited. (a)Any motor vehicle found parallel parked within fifteen (15) feet of afire hydrant or in a designated fire hydrant no parking zone shall be fined fifty dollars ($50.00). Additionally, any motor vehicle found in violation of this section may be towed at the owner's expense. (b)Appropriate markings giving notice of this parking prohibition shall be properly posted by the City. (Ord. No. 8358-93, § 1; Ord. No. 8376-93, § 1) Sincerely, Gerard Ellis MICHAEL J. DAMLANO GERARD ELLIS TODD L. SKWARCAN ANDREW J. MYER BRANDON ROARK ASST. CHIEF OPERATIONS ASST. CHIEF FIRE PREVENTION ASST. CHIEF SERVICES ASST. CHIEF EMS ASST. CHIEF TRAINING 1222 S. Michigan Street South Bend, Indiana 46601-2821 Phone (574) 235-9255 Fax (574) 235-9305 CITY OF SOUTH BEND JAMES MUELLER, MAYOR SOUTH BEND FIRE DEPARTMENT CARL R. BUCHANON FIRE CHIEF MICHAEL J. DAMLANO GERARD ELLIS TODD L. SKWARCAN ANDREW J. MYER BRANDON ROARK ASST. CHIEF OPERATIONS ASST. CHIEF FIRE PREVENTION ASST. CHIEF SERVICES ASST. CHIEF EMS ASST. 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South Bend, IN 46616 BILL NO. ORDINANCE NO. AN ORDINANCE TO VACATE THE FOLLOWING DESCRIBED PROPERTY: (TYPE INHERE THE LEGAL DESCRIPTION THAT A SURVEYOR WOULD PROVIDE) STATEMENT OF PURPOSE AND INTENT Pursuant to Indiana Code Section 36-7-3-12, the Common Council is charged with the authority to hear all petitions to vacate public ways or public places within the City. The following Ordinance vacates the above described public property. NOW, THEREFORE, BE IT ORDAINED BY THE COMMON COUNCIL OF THE CITY OF SOUTH BEND, INDIANA, as follows: SECTION I. The Common Council of the City of South Bend having held a Public Hearing on the petition to vacate the following property: (TYPE INHERE THE COMPLETE LEGAL DESCRIPTION THATA SURVEYOR WOULD PROVIDE) hereby determines that it is desirable to vacate said property. SECTION II. The City of South Bend hereby reserves the rights and easements of all utilities and the Municipal City of South Bend, Indiana, to construct and maintain any facilities, including, but not limited to, the following: electric, telephone, gas, water, sewer, surface water control structures and ditches, within the vacated right-of-way, unless such rights are released by the individual utilities. SECTION III. The following property may be injuriously or beneficially affected by such vacating: (TYPE IN HERE THE LOT NUMBERS OF THE PROPERTY OWNERS THAT AB UT THE PROPERTY TO BE VACATED. YOU DO NOT NEED TO INDICATE THE NAMES AND LOT NUMBERS OF ALL PERSONS WITHIN 150- FEET - ONLY THE ABUTTING PROPERTY OWNERS) Section IV. The purpose of the vacation of the real property is (COMPLETE THE ABOVE SENTENCE INDICATING WHY YOU DESIRE TO HAVE THE PROPERTY VACATED) SECTION V. This ordinance shall be in full force and effect from and after its Passage by the Common Council and approval by the Mayor. Karen White, Council President South Bend Common Council Attest: Dawn M. Jones, City Clerk Office of the City Clerk Presented by me, the undersigned Clerk of the City of South Bend, to the Mayor of the City of South Bend, Indiana on the day of , 2022, at o'clock . M. Dawn M. Jones, City Clerk Office of the City Clerk Approved and signed by me on the day of , 2022, at o'clock .m. James Mueller, Mayor City of South Bend, Indiana Revised September 27, 2022 OFFICE OF THE CITY CLERK DAWN M. JONES, CITY CLERK ALLEY/STREET VACATION PROCEDURES OVERVIEW Procedures for the vacation of public rights -of -way are contained in Article 5, §18-53.8 of the South Bend Municipal Code. Required at the time of filing with the Office of the City Clerk are: 1. BPW Recommendation PACKETfrom the Board of Public Works 2. Petition to Vacate 3. Ordinance Draft including improvements or contingencies recommended by the Board of Public Works 4. Envelopes addressed and stamped with certified mail for all property owners within one hundred fifty feet (150') of the right-of-way to be vacated 5. Filing fee of $150.00. This fee can be submitted in cash, check, money order, Visa or Mastercard. Checks should be made payable to the City of South Bend 6. A letter briefly explaining why you are submitting a petition to vacate PROCEDURES & PROCESS STEP 1 Download and complete the Board of Public Works Alley/Street Vacation Application: Print/download application from website. When completed, visit the City's Engineering Department located on the 13th floor of the County -City Building or send the application via email to hhorvath@southbendin.gov. STEP 2 Confirm Map and Location to Be Vacated: The City Engineer's office will generate a radius map highlighting the area you wish to vacate as well as a list of addresses within 150 feet of the property. They will require your written or verbal confirmation of the correct, highlighted map area for the vacation request. Then, they will send the request to various City Departments for review. INTEGRITY1 SERVICES ACCESSIBILITY BIANCA L. TIRADO RODGER J. PINTO GABRIEL N. MUREI CHIEF DEPUTY/DIRECTOR OF OPERATIONS DEPUTY/DIRECTOR OF POLICY ORDINANCE VIOLATION CLERK EXCELLENCE I ACCOUNTABILITY I INNOVATION I INCLUSION I EMPOWERMENT 455 County -City Building 1 227W. Jefferson Blvd. I South Bend, Indiana 466011 p 574.235.9221 If 574.235.9173 1 www.southbendin.gov CITY OF SOUTH BEND OFFICE OF THE CLERK Once the review is complete and comments have been returned, the request will be placed on the Board of Public Works (BPW) agenda. This process usually takes four (4) to six (6) weeks. For questions about the status of the review of your packet, call the City Engineer's office at 574-235-9251. STEP 3 Board of Public Works Meeting: The Board of Public Works meets on the second (2"d) and fourth (4th) Tuesdays of the month at 9:30am. The Board will discuss your request at its meeting and decide whether to issue a favorable or unfavorable recommendation. Following the meeting, a Recommendation Packet will be emailed to you, including a letter informing you of your "favorable" or "unfavorable" recommendation. This letter will also include any improvements or contingencies the Board recommends. For favorable recommendations, the Board will include a draft ordinance for filing with the Clerk's Office. STEP 4 Prepare Certified Mailing Envelopes: Using the list of addresses in your BPW Recommendation Packet, prepare mailing envelopes addressed to each of the adjacent property owners. The envelopes should have your name and address in the left-hand corner as the return address. These envelopes will eventually contain a public hearing notice which will be prepared and sent by the City Clerk's office. The public hearing notice will be sent via Certified Mail. Please make sure the "Certified Mail" green and white tag is affixed to the top of the envelope with the name and address of the recipient written where indicated. We do not need the hard -preen card that is sometimes used to send Return Receipt Requested Certified Mail. STEP 5 Prepare Petition to Vacate Public Rights -of -Way: Fill out and prepare the Petition to Vacate Public Rights -of -Way, which is included in the packet, or may be requested from the City Clerk's Office. This petition must be "signed" by at least one (1) abutting property owner. You do not need to secure the signatures of all property owners within one hundred fifty feet (150'). If you will be making the presentation before the Council please indicate your name, address, and phone number in the "Contact Person" area as well. STEP 6 File Petition with City Clerk's Office: Go to the Clerk's Office on the 4th Floor of the County City Building to file the following items: 1. BPW Recommendation Packet from the Board of Public Works 2. Petition to Vacate 3. Ordinance Draft including improvements or contingencies recommended by the Board of Public Works 4. Envelopes addressed and stamped with certified mail for all property owners within one hundred fifty feet (150') of the right-of-way to be vacated EXCELLENCE ACCOUNTABILITY INNOVATION I INCLUSION EMPOWERMENT 455 County -City Building 227 W. Jefferson Bvld I South Bend, Indiana 46601 p 574.235.9221 f574.235.9173 TTD574.235.5567 www.southbendin.gov 2 •CITY OF SOUTH BEND I OFFICE OF THE CLERK S. Filing fee of $150.00. This fee can be submitted in cash, check, money order, Visa or Mastercard. Checks should be made payable to the City of South Bend 6. A letter briefly explaining why you are submitting a petition to vacate The deadline for filing agenda items for any meeting is noon on the WEDNESDAY before the scheduled meeting. (see attached schedule). The Common Council meets on the 2nd and 4th Mondays of each month. STEP 7 First Reading and Setting of Public Hearing Date: After you file the Ordinance and Petition, it will be placed on the next Common Council agenda for "First Reading." You are not required to attend this meeting. At this time, the Common Council will set the matter for public hearing which will most likely be their next regular meeting. Indiana Law requires that hearings occur within thirty (30) days of receipt of the petition. At this time, the City Clerk will also send notice of the petition, along with the date and time of the hearing, by certified mail to each abutting property owner. The Clerk's office will also notify the public by publication. STEP 8 Notice of Public Hearing/Committee Meeting and Full Council Meeting: When the ordinance is placed on the next Common Council agenda, it will be listed under "Public Hearing" and "Third Reading." You will need to make a short presentation at this meeting. Also, all persons speaking in favor of or in opposition to this ordinance will be heard at this time. The bases for objection to a proposed vacation under Indiana Law are: (1) The vacation would hinder the growth or orderly development of the unit or neighborhood in which it is located or to which it is contiguous. (2) The vacation would make access to the lands of the aggrieved person by means of public way difficult or inconvenient. (3) The vacation would hinder the public's access to a church, school, or other public building or place. (4) The vacation would hinder the use of a public way by the neighborhood in which it is located or to which it is contiguous. On the day of the public hearing, the petitioner will be required to attend a meeting of the Public Works and Property Vacation Committee. This Committee is composed of four (4) members of the Common Council who will review the matter and make a recommendation to the entire Council. You will be required to make a short presentation outlining why you want the right-of-way vacated. EXCELLENCE I ACCOUNTABILITY I INNOVATION I INCLUSION I EMPOWERMENT 455 County -City Building I227 W. Jefferson Bvld I South Bend, Indiana 466011 p 574.235.9221 If574.235.9173 TTD574.235.5567I www.southbendin.gov 3 •CITY OF SOUTH BEND I OFFICE OF THE CLERK You will make the same presentation at the afternoon Committee meeting and the 7:00 p.m. Common Council meeting. The afternoon meeting will be held in the Common Council meeting room located in the City Clerk's office on the 4th Floor of the County -City Building. The evening meeting will be held in the Council Chambers located in the middle of the fourth floor of the County -City Building. STEP 9 Ordinance Certification Process: After approval by the Common Council and the Mayor, the Ordinance will be advertised in its entirety in the South Bend Tribune and the Tri-County News. This publication will take place on the FRIDAY of the week following the Council meeting. The vacation becomes effective thirty (30) days from the date of the publication. At that time, the City Clerk's office will certify the document and record it with the St. Joseph County Recorder. The Petitioner will receive a certified copy, as well as the County Auditor and Township Assessor. A notification is then provided to the Board of Public Works via email. (Revised 02/04/2022) EXCELLENCE I ACCOUNTABILITY I INNOVATION I INCLUSION I EMPOWERMENT 455 County -City Building I227 W. Jefferson Bvld I South Bend, Indiana 466011 p 574.235.9221 If574.235.9173 TTD574.235.5567I www.southbendin.gov 4 mailingadd mailingcit mailingsta mailingzip name_1 parcelid prop_addr prop_city prop_state prop_zip 227 W Jeff(South Benc IN 46601 CIVIL CITY (018-1094-; 1241 RIVEF SOUTH BEl' IN 46616 1519 Porta South Benc IN 46616 TRANSFOR 018-2168-(1101 KING SOUTH BED IN 46616 1400 River! South Benc IN 46616 EXPANDED 018-2168-(1106 MC0 SOUTH BED IN 46616 515 W Irek South Benc IN 46616 EXPANDED 018-2168-(1102 MC0 SOUTH BED IN 46616 1400 River! South Benc IN 46616 YTL 018-2110-z 1400 RIVEF SOUTH BED IN 46616 1400 River; South Benc IN 46616 YTL 018-2110-2 1400 RIVEF SOUTH BED IN 46616 1519 Porta South Benc IN 46616 TRANSFOR 018-2168-618201 18834 Apai South Benc IN 46637 WAGGONE 018-1094-; 1317 KESSL SOUTH BED IN 46616 From: Theresa Heffner To: Laura Hensley Subject: FW: Street Vacation at 1101 King Street Date: Monday, August 7, 2023 11:39:00 AM Attachments: irnaae003.pnng Laura — This is the email regarding the street vacation for the file. The letter may need to be tweaked a little as well. I will put it in the teams folder. Thanks, Theresa Thev-esa, Tf e Office Administrator, Department of Public Works r }`4F ; r agrs Clerk to Boards of Public Works and Public Safety (574) 235-9251 theffner ansouthbendin.gov City of South Bend 227 W. Jefferson Blvd., Ste. 1316 South Bend, IN 46601 Excellence I Accountability I Innovation Inclusion I Empowerment From: Nate <nate@ryoderconstruction.com> Sent: Monday, August 7, 2023 11:30 AM To: Theresa Heffner <theffner@southbendin.gov> Cc: Orlando Mendez<orlandomendez@transformation58.com> Subject: RE: Street Vacation at 1101 King Street Hello Theresa, Thank you for the follow up. Yes, we were able to discuss with Transformation and they agreed that we can allow for the limit of the King Street vacation to be 3' to the east of the fire hydrant. We will also allow for no parking striping around the hydrant and will provide surface mounted bollards for protection against cars backing into the hydrant. Let me know if you need anything further to proceed. Thank you very much for your help with this. PNODER L O N S T R U C T 1 O N Nate Yoder Director of Business Development + 0: 574.773.3502 + C: 574.206.6874 ryoderconstruction.com